Documente Academic
Documente Profesional
Documente Cultură
0
JULY 31, 2018
INDEX PAGE
9 Garden/ Lawn
10 Handling of Pets
11 Commitee and Mee�ngs
12 Miscellaneous
13 Name/ No. of MC & Society Service Providers
TABLE OF CONTENTS
INDEX PAGE ............................................................................................................................................ 1
Instruc�ons to Security Guards ................................................................................................................ 3
Request to Members ............................................................................................................................... 4
Vehicle S�cker & Parking of Vehicles ........................................................................................................ 5
Rules while le�ng out houses on rent/ vaca�ng of houses by tenants ..................................................... 6
Rules regarding sale of house / transfer of membership .......................................................................... 7
Payment of Maintenance Charges ........................................................................................................... 8
Rules for Le�ng out Club House Lawn ..................................................................................................... 9
Rules Related to Gymnasium ................................................................................................................. 10
Supply of Ground Water ........................................................................................................................ 11
Rules Related to Garden/ Lawn .............................................................................................................. 12
Handling of Pets .................................................................................................................................... 13
Commitee and Mee�ngs ...................................................................................................................... 14
Miscellaneous ....................................................................................................................................... 15
Name & Number of Management Commitee and Society Service Providers ......................................... 17
Note: These instructions are not exhaustive and local laws / bye laws are enforceable.
REQUEST TO MEMBERS
Members/ residents should cooperate in execu�ng instruc�ons given to security. Following points to be
noted:
1. Security guards work for our safety and security and o�en get frustrated due to various reasons. Deal
with them gently
2. Do not unnecessarily scold them or speak disrespec�ully in front of others. Rather bring up mater
to no�ce of Area Officer-in-charge or Managing Commitee
3. If you want to reprimand them for any mistake(s) then talk to them firmly but do not abuse them or
use foul language.
4. Co-operate with Society/guards in obtaining Photograph, Iden�fica�on proof and address proof of
service providers appointed by you.
HANDLING OF PETS
In order to maintain a clean and safe society, we ask our Residents and visitors to comply with
following rules:
1. Please ensure the pets are vaccinated in accordance with their medical schedule.
2. When out of house, pets must always be on a leash. Pet owners are requested to control the
pets from ge�ng too close to other residents unless the other residents desire to pat or play
with the animal. Kindly keep Pets away from unaccompanied small children and very senior
ci�zens.
3. Pet owners are requested to ensure that their Pets always wear an iden�fica�on collar with
contact address/phone number of the owner prominently men�oned on the collar.
4. The Pet owners should ensure that Society premises are not litered in any manner by their Pets.
For poo and pee the Pets may be taken out of the Gate.
5. The stray dogs entering the society shall be proac�vely arranged to be caught through
municipality or commercial vendor for early disposal out from the Society. All Members
/Residents / Tenants are requested to refrain from feeding such stray dogs, as this encourages
them to residing inside the Society.
MISCELLANEOUS
1. Club house is to be by Management Commitee for holding its mee�ngs and other official
ac�vi�es.
2. Society will contribute amount each year towards illumina�on of Club house & Garden and
opera�onal gate(s) during fes�vals. Refer Term Sheet.
3. Members / Residents may note that, if they collec�vely wish to celebrate any func�on like
Holi, Navratri, Diwali, Ganesh, Christmas, etc., than Managing Commitee be informed at
least 05 days in advance to facilitate such gatherings. No contribu�on from the Society will
be made, however, as a token of good-will the Managing Commitee will permit use of
electricity / water for conduc�ng such community gatherings.
4. Members / Residents may please note that though Managing Commitee encourages such
social gatherings, they shall be STRICTLY confined ONLY to the Members / Residents / Tenants
of our Society.
5. Members / Residents / Tenants SHOULD NOT use the services of Society staff for any personal
work. They have been strictly advised to refrain from performing personal work of any
Member / Resident / Tenant; if any of them are found performing such personal chores during
office hours, it shall be treated as derelic�on of duty, and such staff may be removed from
service.
6. Members / Residents / Tenants are requested not to liter the Society premises or throw
anything on the road / garden.
7. Members / Residents / Tenants are STRICTLY INSTRUCTED not to throw any household debris
outside of Society gate the compound wall.
8. Members / Residents / Tenants are STRICTLY PROHIBITED from smoking/ drinking in the
common area of the Society or doing any such act(s) which are obscene, unsocial or
uncivilized. Managing Commitee will view viola�on of this instruc�on very seriously and will
ini�ate stringent ac�on, as complaining to Police authori�es and ge�ng the erring tenant
evicted, etc.
9. Members / Residents / Tenants are requested NOT to play musical instruments at high
volume in their house, since it would disturb other fellows [PLEASE UNDERSTAND THERE
COULD BE ELDERLY PEOPLE OR SICK PEOPLE OR CHILDRENS OR STUDENTS PREPARING FOR
EXAMINATIONS IN OTHER HOUSES. YOUR PLEASURE SHOULD NOT BECOME A DISPLEASURE
NOR UISANCE TO OTHERS].
10. Members / Residents / Tenants are advised STRICTLY NOT to encroach upon the common
area of the Society. Such encroachment will be viewed seriously and Managing Commitee
will take all steps for evic�on of the same in addi�on to levy of penalty to be decided by it.
11. Members / Residents / Tenants are required not to drive rashly within the Society premises,
which could cause accidents.
12. Members / Residents / Tenants are requested to immediately inform the Security guards, if
they find anyone moving in suspicious circumstances or no�ce anything alarming /
objec�onable.
13. With a view of checking undesirable elements entering the society premises at night, the
main entrance gates shall be closed between the hours 22:00 PM to 06:00 AM. However,
security guard will be posted at the gate during the said hours to open gates. Members should
prior inform the security guard of his late coming for coming in at that late hour.
14. To maintain the decorum of the Society the Members are requested that drying of clothes be
done in rear compound or terrace. Clothe lines / Channel or Disk antenna lines / Air
condi�oning lines projec�ng in front eleva�on must be avoided under all circumstances.
15. Members / Residents / Tenants are requested to deal with service providers courteously.
16. Members / Residents / Tenants are requested to immediately report to the Managing
Commitee in case they find them misbehaving or not performing their du�es / func�ons
properly.
17. Members / Residents / Tenants should take care that their children playing in the lawn / open
spaces / parking areas such that no damage is done to parked vehicles / electrical / other
u�li�es in the surrounding.
18. Open spaces / Roads / Parking areas should be kept clean. No dumping of any kind of personal
unused/ used goods, construc�on material, etc. is allowed.
19. Consump�on of alcohol is STRICTLY NOT allowed for service providers of Society. In case
found so, necessary ac�on will be taken by Managing Commitee.
20. IN THE BEST INTEREST OF EACH AND EVERY MEMBER, THEY ARE REQUESTED TO FURNISH
THEIR “MEMBER’S DATA SHEET” IN THE SPECIFIED FORMAT AVAILABLE IN THE SOCIETY’S
OFFICE AND ALSO UPDATE THE SAME IMMEDIATELY WHENEVER ANY CHANGE OCCURS TO
THE DATE FURNISHED EARLIER. MEMBER’S SHALL BE SOLEY RESPONSIBLE FOR ALL
CONSEQUENCES FOR ITS NON-COMPLIANCE.
21. Members/Residents/Tenants can communicate through the e-mail ID of the Society which is
norabaroda@gmail.com. All Managing Commitee Members shall receive copy of email,
which gets received on Society e-mail ID.
This Charter is inclusive and not exhaus�ve. Managing Commitee is empowered to amend / add / delete
any of the above clauses, if it is felt or intended to service the general / overall interest of Members /
Residents and of the Society.
2 Vice President
3 Secretary
4 Treasurer
Commercial &
5
Contracts
Govt. Liaisioning &
6
Legal
Civil & Electrical
7
Works
Landscaping &
8
Gardening
9 Water Resources
SERVICE PROVIDER
# Name of Service Name of Person Contact No.
1 Security Guard
2 Sweeper
3 Gardener
4 Electrical AMC
5 Gym AMC
6 Plumber
A Form of applica�on for permission to rent / sub-let or give on leave and license or care-taker basis the
house or part thereof:
To,
The Secretary,
Nilamber Oriens Owners and Residents Associa�on
Atladara
Sir,
The name of person to whom the house/part of the house is proposed to be sub-let/proposed to be
given on leave and license/ care-taker basis is Shri/ Smt/ Messrs __________
__________________________________ coming from _______________________________
___________________________________________________________________________.
I undertake to submit the legal agreement copy entered with the Tenant to the Society prior to his
shi�ing and occupying said house. I further undertake to submit the police verifica�on report within 7
days of Tenant shi�ing and occupying the said house. I also undertake to pay all the charges &
maintenance charges of the society every month / in advance within s�pulated �me without any excuse
from the date, I part with the possession of the house/part of the house �ll I get back possession thereof.
I further undertake that I shall be liable to pay all un-paid dues le� behind by Tenant that remain unpaid
by Tenant, who s�ll has moved away.
I request you to please note the period of ______ years / _______ months is the period wherein I wish
to grant sub-let / give on leave and license / care-taker basis my house / part of my house to the person
herein above. Incase, it becomes necessary for me to extend the period of sub-le�ng / giving on leave
and license / care-take basis the house / part of house, I will submit an applica�on duly in�ma�ng the
Society well in advance of expiry of the original period with due jus�fica�on for extending further the
tenancy period.
Yours faithfully,
Place:
Date:
Signature of the Applicant
Date
6
Note: Kindly attach a new data sheet, for providing more than 6 family members details.
FORM – 3
To,
The Secretary,
Nilamber Oriens Ownders and Residents Association
Atladara, Vadodara.
Sir,
Shri/Shrimati _____________________________________________ is already a Member of the
Nilamber Oriens Owners and Residents Association having address at
_________________________________________________________________ holding five fully paid
shares of Rs. 100 each.
This request is to admit him/her/them and endorse their name in share certificate as Joint Holder after the
name of the First Member. The consent of the First Member for my endorsement in share certificate as
Joint Holder is given below.
Yours faithfully
FORM – 4
(By Individual who desires to hold shares jointly with another person,
who is already admitted to membership of the Society)
To,
The Secretary,
Nilamber Oriens Owners and Residents Association
Atladara, Vadodara.
Sir,
On my/our admission as an Associate Member by the Society, we shall be jointly and severally liable to
discharge the present and future liabilities of the Society.
The right of attending General Body Meetings and voting at them will now be with Shri/Shrimati
____________________________________________________ being Associate Member till the time
written change is made by Shri/Shrimati ___________________________, whose name stands first in the
share certificate.
Continued…
I request you to admit me as an Associate Member and include my name as an Associate Member in the
share certificate just after the name of the First Member.
The consent of the First Member for my admission as an Associate Member is given below.
Yours faithfully,
Date:
1. Rs. 200/- shall be levied from Tenants towards affixing of one sticker per house for their one
four wheeler.
2. Rs. 100 & Rs. 200 shall be levied per sticker for replacement or lost vehicle sticker after proper
verification for two & four wheeler respectively as processing fees.
3. Rs. 50/- will be levied for each default, if in a week three complaints are received for vehicle
parked in another Member / Residents place, or improperly parked, thus causing avoidable
inconvenience to others.
4. Rs. 50,000/- per transfer shall be levied as development fee. The Owner / Prospective
purchaser shall have to pay the development fee as per society bye laws without which
membership will not be transferred.
5. The current account no. of savings account of Nilamber Oriens Ownders and Residents
Association opened with State Bank of India, Sun Pharma road branch is XXXXXXXXXXX
& the IFSC code for making RTGS/ NEFT is SBIN0016042. Members to submit the UTR
number to Management Committee on making online payment.
6. Rs. xxx/- per month shall be charged towards Monthly maintenance for period upto
DD/MMM/YYYY.
7. Rs. yyyy/- per month shall be charged towards Quarterly maintenance for period from
DD/MM/YYYY onwards, which to be paid by 10th of Jan for yearly and 10th of Jan for 1st
Quarter, 10th Apr for 2nd Quarter, 10th of July for 3rd Quarter and 10th Oct for 4th Quarter.
8. 18% penalty shall be levied of maintenance amount per month and per annum basis, effective
from DD/MM/YYYY for delayed payment.
9. Rs. 500/- penalty will be levied from Members/Residents/Tenants in case his/her cheque
bounces back/returned unpaid by the Bank.
10. Rs. 2500/- rent per 08 hours (including electricity & water) shall be levied for individual
function in club house garden area, which will be paid by users in advance.
11. Rs. 5 per chair (24 hours basis) shall be charged from Members/Residents/Tenants intending
to take society chairs.