MS Project Tutorial.01

BCIS 3610 MS Project 8/25/2010
New Perspectives on Microsoft Project 2007:

Planning a Project – Chapter 1
MS Project Chapter 1/15

In this tutorial you will:
z Learn about project goals and
management
z Learn project management terminology
z Understand the benefits of project
management
z Understand
U d t d how h Project
P j t 2007 supports t
project management
z Learn the basic setup of Project 2007
8/25/2010 Presentations Created by: C. Hester - 2
Microsoft Project 2007 by Bunin
1
Introduction to Project Management
z Project
j Management
g process of
p
initiating, planning, executing,
controlling, and closing a project
z Project Goal is the desired outcome
z Scope refers to all the work involved
with
ith the
th project
j t

Project Management Process Groups

2
Initiating
z Setting
g the project
p j goal
g
z Identifying start or finish dates
z Identifying the project manager
z Identifying project budget and quality
considerations

Planning
z Entering
g project
p j information
z Identifying project subdivisions and
milestones
z Documenting resources
z Entering restrictions
z Assigning Resources to tasks

3
Project Information Dialog Box

Executing
z Producing
g work results
z Requesting changes
z Recommending improvements
z Creating project records, reports, and
presentations

4
Controlling
z Updating
p g project
p j
z Managing resources and tasks
z Meet management timing, resource,
and cost objectives
z Changing project

Project Management Terminology
z Task
z Duration
z Resources
z Project Manager
z Scope
p
z Quality
z Risk

5
Benefits of Project Management
z Better understanding of overall project goals

z Better understanding of alignment with business
objectives
z More organized and streamlined way to manage a
project
z More accurate and reliable pproject
j status
information
z More efficient use of project resources

Benefits of Project Management
z Better communication
z Faster response to conflicting project goals
z Greater awareness of project progress
z Faster project completion
z Lower pproject
j costs
z Fewer project failures

6
Microsoft Project 2007 Tools
z The Gantt and Network Diagram g are

two important project management tools
within Project 2007.
z A Project Guide is there to help you
navigate through the project management
process
process.

Microsoft Project Tools
z Basic Gantt Chart

7
z Basic Network Diagram

g

z Project
j Guide

8
Getting Started with Project 2007
z Getting Around
z Default Settings – Gantt Chart View
z Microsoft Project 2007 Screen
z Project Guide
z Title Bar
z Menu Bar
z Toolbars
T lb
z View Bar
z Entry Table and Entry Bar

Elements of the Project Window

9
Microsoft Project 2007 Overview
z Entering Tasks
z Gantt Chart
z Timescale
z A major scale (the upper scale)
z A minor scale (the lower scale)
z Closing a project file
z O
Opening
i an existing
i ti project
j t
z Exiting Microsoft Project 2007
z Saving a project with a new name

Task Information Dialog Box

10
Timescale

Understanding Project Views

z Chart or Graphic: representation of data
using bars, boxes, lines, and images
z Sheet: A spreadsheet-like representation
of data in rows and columns
z Form: view of many pieces of information
to focus on the details of one task

11
Microsoft Project Views
z Gantt Chart
z Calendar View
z Network Diagram
z Relationship Diagram
z Task Schedule
z Split Window

Calendar View

12
Network Diagram View

Relationship Diagram View

13
Task Schedule View

Task Form View

14
Split Window View

Common Project Views (Task Views)

15
Microsoft Project 2007
z Zooming In and Zooming Out

z Modifying the Timescale
z Printing a View
z Getting Help

Successful Printing
z The keyy aspects

p of successful printing:
p g
z Zooming to an acceptable magnification level
z Print previewing your work
z Using the page setup dialog box to make
changes

16
Gantt Chart in Print Preview

Page Setup

17
Project Management Website Resources
z Microsoft Project Assistance www.microsoft.com/project

z An excellent reference for learning more about project
management is the Project Management Institute
[PMI] www.pmi.org
z The PMFORUM provides instant access to world-wide
project management information www.pmforum.org
z The Association for Project Management – United
Kingdom [UK] www.apm.org.uk
z Projectmanagement.com
www.projectmanagement.com/home
z The Project Manager’s Homepage www.allpm.com
18

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BCIS 3610 MS Project 8/25/2010

New Perspectives on Microsoft Project 2007:

MS Project Chapter 1/15

Introduction to Project Management

8/25/2010 Presentations Created by: C. Hester - 3

Project Management Process Groups

8/25/2010 Presentations Created by: C. Hester - 4

8/25/2010 Presentations Created by: C. Hester - 5

8/25/2010 Presentations Created by: C. Hester - 6

Project Information Dialog Box

8/25/2010 Presentations Created by: C. Hester - 7

8/25/2010 Presentations Created by: C. Hester - 8

8/25/2010 Presentations Created by: C. Hester - 9

Project Management Terminology

8/25/2010 Presentations Created by: C. Hester - 10

Benefits of Project Management

z Better understanding of overall project goals

8/25/2010 Presentations Created by: C. Hester - 11

Benefits of Project Management

8/25/2010 Presentations Created by: C. Hester - 12

Microsoft Project 2007 Tools

z The Gantt and Network Diagram g are

8/25/2010 Presentations Created by: C. Hester - 13

Microsoft Project Tools

z Basic Gantt Chart

8/25/2010 Presentations Created by: C. Hester - 14

Microsoft Project Tools

z Basic Network Diagram

8/25/2010 Presentations Created by: C. Hester - 15

Microsoft Project Tools

8/25/2010 Presentations Created by: C. Hester - 16

Getting Started with Project 2007

8/25/2010 Presentations Created by: C. Hester - 17

Elements of the Project Window

8/25/2010 Presentations Created by: C. Hester - 18

Microsoft Project 2007 Overview

8/25/2010 Presentations Created by: C. Hester - 19

Task Information Dialog Box

8/25/2010 Presentations Created by: C. Hester - 20

8/25/2010 Presentations Created by: C. Hester - 21

Understanding Project Views

8/25/2010 Presentations Created by: C. Hester - 22

Microsoft Project Views

8/25/2010 Presentations Created by: C. Hester - 23

8/25/2010 Presentations Created by: C. Hester - 24

Network Diagram View

8/25/2010 Presentations Created by: C. Hester - 25

Relationship Diagram View

8/25/2010 Presentations Created by: C. Hester - 26

Task Schedule View

8/25/2010 Presentations Created by: C. Hester - 27

Task Form View

8/25/2010 Presentations Created by: C. Hester - 28

Split Window View

8/25/2010 Presentations Created by: C. Hester - 29

Common Project Views (Task Views)

8/25/2010 Presentations Created by: C. Hester - 30

Microsoft Project 2007

z Zooming In and Zooming Out

8/25/2010 Presentations Created by: C. Hester - 31

z The keyy aspects

8/25/2010 Presentations Created by: C. Hester - 32

Gantt Chart in Print Preview

8/25/2010 Presentations Created by: C. Hester - 33