Chapter 22 SD Configuration and Integration With FI

CHAPTER22 SD CONFIGURATION & INTEGRATION WITH FI
Table of Contents
1 Introduction of Sales and Distribution ............................................................ 2
2 GL Account required for SD modules ............................................................. 2
3 Document types and Number Ranges in SD .................................................. 2
4 Sales and Distribution (SD) Configuration...................................................... 3
4.1 Define Sales Organization .................................................................................. 3
4.2 Define distribution channel .................................................................................. 3
4.3 Define Division .................................................................................................... 4
4.4 Define shipping point........................................................................................... 4
4.5 Assign sales organization to company code ....................................................... 5
4.6 Assign distribution channel to sales organization ................................................ 5
4.7 Assign Division to Sales Organization ................................................................. 6
4.8 Setup Sales Area ................................................................................................ 6
4.9 Assign sales organization –distribution channel- plant ........................................ 6
4.10 Assign shipping point to plant ............................................................................. 7
4.11 Define common distribution channels ................................................................. 8
4.12 Define common divisions .................................................................................... 8
4.13 Maintain pricing procedures ................................................................................ 8
4.14 Define pricing procedure determination .............................................................. 9
4.15 Define tax determination rules ............................................................................ 9
4.16 Assign shipping points ...................................................................................... 11
4.17 Assignment of Account for Automatic Postings ................................................ 11
4.18 Creation condition types .................................................................................... 12
5 Creation Customer Master ............................................................................. 14
6 Create Material Master for Finished Goods .................................................. 18
7 SD-FI Transactions (Order to Cash/ OTC Process) ...................................... 22
7.1 Creation of sales order ...................................................................................... 23
7.2 Production receipt: ............................................................................................ 24
7.3 Delivery ............................................................................................................. 26
7.4 Sales billing ....................................................................................................... 28
1 venkat.emani@yahoo.com
1 Introduction of Sales and Distribution

All Billing transactions happening in the Sales and distribution module will result in FI
postings.
All accounting entries with respect to the billing will have one side of the account as a
Customer or receivable and the other side to be a revenue account
Debit : Customer
Credit : Sales Revenue Account
You have to bear in mind that the customer account gets picked up from the customer
master data. All we need to do is to configure the revenue account or the discounts and
surcharges
Where and how do we do this?

You make the allocation for each of these through access sequences.
Access sequence is nothing but SAP’s terminology of determining the GL accounts. SAP
provides the following six ways of determining the GL accounts in SD.
• Application (key for the Sales and Distribution application)
• Account determination type
• Chart of accounts (from the FI System
• Customer account assignment group
• Materials account assignment group
• Account key
The allocated accounts are used to post revenues, surcharges and discounts automatically.
2 GL Account required for SD modules
3 Document types and Number Ranges in SD
4 Sales and Distribution (SD) Configuration

4.1 Define Sales Organization
Via Menus IMGEnterprise Structure DefinitionSales and Distribution Define,
copy, delete, check, Sales organization
Via Transaction Code OVX5
Double click on
Click on and provide below details
Click on
Press Enter and Click on
4.2 Define distribution channel

Via Menus IMGEnterprise Structure DefinitionSales and contribution Define,
copy, delete, check Distribution Channel
Via Transaction Code OVXI
Double Click on
Click on
Click on
4.3 Define Division

Via Menus IMGEnterprise Structure Definition Logistic-General Define, copy,
delete, check Division
Via Transaction Code OVXB
Click on
Click on
4.4 Define shipping point

Via Menus IMGEnterprise Structure Definition Logistic execution Define, copy,
delete, check Shipping point
Via Transaction Code OVXD
Double Click on
Click on
Click on
Press Enter and click on
4.5 Assign sales organization to company code

Via Menus IMGEnterprise Structure Assignment Sales and Distribution Assign
sales organization to company code
Provide company code and click on
4.6 Assign distribution channel to sales organization

Distribution Channel to Sales organization
Via Transaction Code OVXK
Click on
4.7 Assign Division to Sales Organization

Via Menus IMGEnterprise Structure Assignment Sales and Distribution
Assign Division to Sales organization
Via Transaction Code OVXA
Click on
Click on
4.8 Setup Sales Area

Via Menus IMGEnterprise Structure Assignment Sales and Distribution Set up
Sales Area
Via Transaction Code OVXG
Click on
Click on
4.9 Assign Sales Organization and Distribution channel to Plant

Sales Organization & Distribution Channel to Plant
Click on
Click on
4.10 Assign shipping point to plant

Via Menus IMGEnterprise Structure AssignmentLogistic ExecutionAssign
Shipping Point to Plant
Via Transaction Code OVXC
Use and find out your Plant
Double click on your plant and click on
Click on
Shipping Point is assigned to Plant now
Click on
4.11 Define common distribution channels

Via Menus IMGSales and DistributionMaster dataDefine common distribution
channels
Via Transaction Code VOR1
Provide below details
Click on
4.12 Define common divisions

Via Menus IMGSales and DistributionMaster dataDefine common Divisions
Via Transaction Code VOR2
Click on
4.13 Maintain pricing procedures

Via Menus IMGSales and Distribution Basic functions  pricing  Pricing
control Define and assign pricing procedures
Via Transaction Code SPRO
Double click on
Select RVAA01 and Double click on
Click on and click on
4.14 Define pricing procedure determination

Via Menus IMGSales and Distribution Basic functions  Pricing  Pricing
control Define and assign pricing procedures
Double click on
Click on
Click on
4.15 Define tax determination rules

Via Menus IMGSales and Distribution Basic functions  Taxes Define Tax
Determination Rules
Via Transaction Code OVK1
Click on
Click on
4.16 Setup Partner Determination

Via Menus IMGSales and Distribution Basic functions  Partner determination
Setup Partner determination
Double click on
Click on and give below details
Click on
Select and Double click on
Click on and update below details
Double click on and provide below
Double click on
Click on and update below details
Click on
4.17 Assign shipping points

Via Menus IMGLogistics Execution Shipping  Basic Shipping Functions
Shipping Point and Goods receiving point determination Assign Shipping
Point
Via Transaction Code OVL2
Click on
Click on
4.18 Assignment of Account for Automatic Postings

Via Menus IMG Sales and DistributionBasic functionAccount
assignment/costing Revenue account determinationAssign GL
accounts
Via Transaction Code VKOA
Double click on Table1
Click on
Click on
4.19 Creation condition types

Via Menus Logistics  Sales & Distribution  Master dataConditions  Select using
conditions type create
Via Transaction Code VK11
Perform this step after creating material master step 6
Click on
Select Radio button as below
Click on
clickon and
Clickon
5 Creation Customer Master

Via Menus Accounting  Financial Accounting  Accounts Receivables  Master
Records Maintain Centrallycreate
Via Transaction Code XD01
Click on
Click on
Select tab and give Payment terms
Select tab and give Customer Pricing Procedure
Select tab and provide below details
Select and provide below details
Click on
Message
Go to XD02 and update partner functions in Partner functions tab
Click on
6 Create Material Master for Finished Goods

Via Menus
Logistics Materials Management  Material Master  MaterialCreate
(General)  Immediately
Via Transaction Code MM01
Click on and select below views
Click on Default values to save the Organization details as default values
Click on
Select tab
Click on and select
Click on and select
Click on
Message
7 SD-FI Transactions (Order to Cash/ OTC Process)

SD- FI Process Flow Diagram
Financial Accounting Documents
1. Goods Issue
Debit: Cost of Goods Sold (or) Change in Inventory
Credit: Finished Goods Inventory
2. Billing Document/Invoice
Debit: Customer
Credit: Sales Account
3. Incoming Payment
Debit: Bank/Cash
Credit: Customer
7.1 Creation of sales order

Via Menus
LogisticsSales and DistributionSalesOrderCreate
Via Transaction Code VA01
Press Enter and provide below details
Select item: 10
From the menu, select Go to ItemConditions
Select shipping tab
From the menu, select Edit incompletion log
System message
Click on
System message
7.2 Production receipt:

Via Menus
Logistics Materials Management Inventory management
Goods movement Goods Receipt Other
Via Transaction Code MB1C
There are two types of production receipt.
1. Production receipt without production order (Movement Type:521)
2. Production receipt with production order (Movement Type:101)
Press Enter
Click on
Ignore the warning message press enter.
Message
From menu, select Other Goods receipt DisplayClick on Accounting Document
7.3 Outbound Delivery

Via Menus
LogisticsSales & Distribution Sales Order Subsequent functions
Outbound delivery
Via Transaction Code VL01N
Press Enter
Go to Picking tab and give
Select button
Message
From the menu, select outbound delivery Display
Press Enter
Click on
Place the cursor on goods issue delivery document
Click on
Click on and
7.4 Sales billing

Via Menus
LogisticsSales & Distribution Sales Order  sub
sequent functions Billing document
Via Transaction Code VF01
Click on
Click on
Message
From the menu, select Billing documentDisplay
Press Enter
Click on
Double click on
Go to Document flow and observe the status

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CHAPTER22 SD CONFIGURATION & INTEGRATION WITH FI

1 Introduction of Sales and Distribution

Where and how do we do this?

• Application (key for the Sales and Distribution application)

• Account determination type

• Chart of accounts (from the FI System

• Customer account assignment group

• Materials account assignment group

2 GL Account required for SD modules

3 Document types and Number Ranges in SD

4 Sales and Distribution (SD) Configuration

Click on and provide below details

Press Enter and Click on

4.2 Define distribution channel

4.3 Define Division

4.4 Define shipping point

Press Enter and click on

4.5 Assign sales organization to company code

Provide company code and click on

4.6 Assign distribution channel to sales organization

Click on and provide below details

4.7 Assign Division to Sales Organization

4.8 Setup Sales Area

4.9 Assign Sales Organization and Distribution channel to Plant

4.10 Assign shipping point to plant

Use and find out your Plant

Double click on your plant and click on

Shipping Point is assigned to Plant now

4.11 Define common distribution channels

Provide below details

4.12 Define common divisions

Provide below details

4.13 Maintain pricing procedures

Select RVAA01 and Double click on

Click on and click on

4.14 Define pricing procedure determination

4.15 Define tax determination rules

4.16 Setup Partner Determination

Click on and give below details

Select and Double click on

Click on and update below details

Double click on and provide below

Click on and update below details

4.17 Assign shipping points

4.18 Assignment of Account for Automatic Postings

Double click on Table1

4.19 Creation condition types

Perform this step after creating material master step 6

Select Radio button as below

5 Creation Customer Master

Provide below details

Select tab and give Payment terms

Select tab and give Customer Pricing Procedure

Select tab and provide below details

Select and provide below details

Go to XD02 and update partner functions in Partner functions tab

6 Create Material Master for Finished Goods

Click on and select below views

Click on and provide below details

Click on Default values to save the Organization details as default values

Click on and select

Click on and select

7 SD-FI Transactions (Order to Cash/ OTC Process)

Financial Accounting Documents