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FOIA Officer
U.S. Department of Education
Regional Office Building-3
400 Maryland Avenue, SW, Room 5624
Washington, DC 20202-4651
This is an appeal under the Freedom of Information Act (FOIA). On October 19, 1999
[07:34:44 -0700 (PDT)] and October 26,1999 [7:36:55-0700 (PDT)], Mr. Hilbert e-
mailed Ms. Naomi Randolph [Supervisor, Accreditation and State Liaison] and
requested, under the auspices of FOIA, the American Bar Association Council of the
Section of Legal Education and Admissions to the Bar’s [Council] “thorough information
and investigation provided in [their] response” to the inquiry initiated by Ms. Joyce Jones
[Education Program Specialist, Accrediting Evaluation Branch] on August 23, 1999. Mr.
Hilbert’s disclosure request was not assigned an identification number. On October 26,
1999 [16:53:39 -0400], by e-mail, Ms. Randolph denied Mr. Hilbert’s FOIA disclosure
request.
Ms. Randolph cited the “Confidential Information” clause under FOIA exemption four.
The Council’s response must be disclosed under FOIA because Congressional Intent and
relevant case law interpreting FOIA exemption four, under 5 U.S.C. § 522 (b) (4), are
dispositive and mandate disclosure.
I. FOIA “requires ‘agencies’ to comply with requests to make their ‘records’ available to
the public, unless the requested records fit within one or more of nine categories of
Commission and United States of America, 114 F.3d 274, 280 (D.C. Cir. 1997).
Harris, Secretary of Health, Education, and Welfare, 445 U.S.169, 179 (1980). As the
II. The United States Congress intended that a Department [agency] must first “create”
or “obtain” a record as a prerequisite for its becoming an agency record subject to FOIA
disclosure. Thus, FOIA applies to records which have been obtained. Id. at 171, 176-77,
182. Data not obtained by the Department, but created by a privately controlled
organization which has received federal grants are not “agency records” accessible under
On August 23, 1999, Ms Jones requested the Council’s response to Mr. Hilbert’s
complaint “on or before September 30, 1999.” Thus, as stipulated by Ms. Jones, the
letter of October 21, 1999) was “obtained” satisfying FOIA disclosure rules. Further, any
documents/records “created” by the Department concerning Mr. Hilbert’s complaint and
the Council’s response are subject to FOIA disclosure rules. “Information [records] that
the Department created on its own cannot normally be withheld under FOIA exemption
In Forsham, the Supreme Court adopted The Records Disposal Act’s definition of
Agency Records as the required standard under FOIA. 445 U.S. at 183, 185.
The Act defines the threshold test for Departmental records as “all books, papers, maps,
Government under Federal Law or in connection with the transaction of public business.”
Further, “the definition of records under the Records Disposal Act requires that records
[their] response” constitute Departmental records for the purposes of FOIA disclosure.
important interests, the United States Congress enacted FOIA to “ensure comprehensive
public access” to Departmental records. National Parks & Conservation Association v.
On October 26, 1999, Ms. Randolph stipulated that FOIA exemption four, “Confidential
Council in regard to not only Mr. Hilbert’s complaint, but also the Department’s inquiry
is not (1)“commercial or financial” in character; (2) may not have been secured from a
“person” and; (3) must not be classified as “confidential” under FOIA exemption four.
Concerning Mr. Hilbert’s disclosure request under FOIA, the following analysis
unequivocally shows that exemption four is not only inapplicable, but also irrelevant.
IV. Exemption four states that a Department is not obliged to disclose [records]
from a person and . . . confidential.” 5 U.S.C. § 522 (b) (4). Exemption four requires
Section 552 (b) (4) provides: (1) “The information for which exemption is sought must be
Corporation, 92 F.3d 93, 95 (2d Cir. 1996); McDonnell Douglas Corporation v. National
Aeronautics and Space Administration, 180 F.3d 303, 304-05 (D.C. Cir. 1999). Ms.
Randolph did not assert “privileged” information. Accordingly, Mr. Hilbert confines his
States Department of Justice v. Julian, 486 U.S. 1, 8 (1988). For this reason, courts have
four must be applied “narrowly” considering the “dominant motif expressed [by
Health and Human Services, 865 F.2d 320, 324 (D.C. Cir. 1989). Adhering to Congress’
narrow interpretation of FOIA exemption four, Mr. Hilbert will address each element of
(A) The “thorough information and investigation” submitted in the Council’s response to
commercial food product.” H.R. REP. No. 106-50 (1999). Further, the term trade secret
relationship between the information requested and the productive process. Public
Citizen Health Research Group v. Food and Drug Administration, 704 F.2d 1280, 1288
(D.C. Cir. 1983). Thus for FOIA purposes, trade secret is defined as a “secret,
‘commercially’ valuable plan, formula, process, or device that is used for the making,
preparing, compounding, or processing of trade commodities and that can be said to be
For example, in Public Citizen Health Research Group, “two undated summary reports of
reaction summary log, several thousand adverse reaction reports, data on study sponsors’
prior experiences with IOLs, a note pertaining to an inspection report, a letter written by
an official of the FDA regarding problems with one manufacturer’s IOLs, memorandums
reactions, two memorandums concerning recalls of one manufacturer’s lenses, and letters
approving the export of IOLs were requested.” Id. at 1283. The court held that the
best,” and, thus, under “no” plausible reading of the phrase “plan, formula, process, or
device” could the reports, letters, and memorandums fall under the Trade Secrets prong
“The Trade Secrets prong represents a uniform, comprehensive, and reasonable, yet
830 F.2d 1132, 1151 (D.C. Cir. 1987). The Council’s response to Mr. Hilbert’s
complaint must be limited to the content of Mr. Hilbert’s complaint. The “thorough
information and investigation” submitted by the Council concerning not only his
complaint, but also the Department’s inquiry could not contain “private commercial and
financial data entrusted to the [Department].” Further, the terms “commercial” and
“financial” should be construed within their “ordinary meanings.” Public Citizen Health
Research Group, 704 F.2d at 1290. Black’s Law Dictionary defines commercial as:
with business and commerce.” Black’s Law Dictionary 245 (5th ed. 1979). Black’s
defines financial as “relating to finances” and appropriately refers one to the term fiscal.
Black’s also defines fiscal as: “having to do with financial matters; i.e., money, taxes,
public or private revenues.” Black’s Law Dictionary 572 (5th ed. 1979). Thus,
considering the scope of the Trade Secrets prong and the intent of Congress, no plausible
reading of the phrase “plan, formula, process, or device” could apply to the Council’s
response. Thus, although the “Trade Secrets prong (Act) is at least co-extensive with that
of FOIA,” it is irrelevant for our inquiry under FOIA exemption four. CNA Fin. Corp.,
of which concerned factual and, thus, truthful ethical and academic matters.
(B) Exemption four requires satisfying a three pronged [conjunctive] threshold test for
non-disclosure of Departmental records: Section 552 (b) (4) provides: (1) “The
financial in character; (2) it must be ‘obtained’ from a ‘person’ and (3) it must be . . .
‘confidential.’” Jerrold Nadler; Tribeca Community Ass’n; 67 Vestry St. Tenants Ass’n,
Nadler; Tribeca Community Ass’n; 67 Vestry St. Tenants Ass’n, 92 F.3d at 95. For
interpretation is accepted, then the Nadler court might possibly have defeated prong two
of FOIA exemption four. The Department does not recognize the American Bar
Association. The Department recognizes the Council of the Section of Legal Education
arm of the American Bar Association. If one adheres to the enumerated examples in
Nadler, then the Council of the Section of Legal Education and Admissions to the Bar is
not a “person” under FOIA exemption four. Thus, the response was not obtained from a
person. In the August 23, 1999, correspondence, Ms. Jones not only refers to the
Council, but also cites Section 602.27(f) referencing the Council as an Accrediting
“Agency.” If the Nadler Courts’ interpretation is dispositive, then prong two of the
conjunctive FOIA exemption four is not satisfied, and the Council’s response must be
disclosed.
(C) Under Section 602.27 (a) (f) (Part 602, Subpart C - Criteria for Secretarial
accrediting agency, “an accrediting agency ‘must’ demonstrate to the Secretary that it
satisfies the . . . additional requirements contained in paragraphs (b) through (h) of this
section.” Thus, the “accrediting agency ‘must’ (f) (1) review(s) any complaint it receives
against . . . the agency itself, that is related to the agency’s standards, criteria, or
procedures; and (2) resolve(s) the complaint in a timely, fair and equitable manner.” On
August 23, 1999, Ms. Jones formally requested a response to “Mr. Hilbert’s complaint . .
. preferably on or before September 30, 1999.” Black’s Law Dictionary defines must as a
word . . . “primarily of mandatory effect.” Black’s Law Dictionary 919 (5th ed. 1979).
would be likely either (1) “to impair the [Department’s] ability to obtain necessary
information in the future; or (2) to cause substantial harm to the competitive position of
the person from whom the information was obtained.” National Parks & Conservation
Association v. Morton, 498 F.2d 765, 770 (D.C. Cir. 1974); McDonnell Douglas Corp.,
180 F.3d at 305; Public Citizen Health Research Group v. Food & Drug Administration;
However, the National Parks I court considered the Government’s future impairment a
“non-issue” because submission was required by statute. Nat’l Parks & Conservation
Ass’n, 547 F.2d at 678 (citation omitted). “If submission of equal employment and
affirmative action material is generally compulsory [governed by statute] for those who
contract with the Federal Government, then this prong of the [National Parks I test] is not
at issue here.” CNA Fin. Corp., 830 F.2d at 1153; Nat’l Parks & Conservation Ass’n,
pronged exemption four test for information which is “required.” Jerrold Nadler; Tribeca
Community Ass’n; 67 Vestry St. Tenants Ass’n, 92 F.3d at 96 (citation omitted). Its
rationale was to “(1) encourage cooperation by those who are not obliged to provide
information to the government and (2) [to] protect the rights of those who ‘must.’” Id. at
96; Niagara Mohawk Power Corporation v. United States Department of Energy, 169
F.3d 16, 17 (D.C. Cir. 1999). Only the second prong is required for this analysis.
For example, sensitive “financial information” about a FDIC receivership represented the
class of materials that Congress exempted as “confidential” under 5 U.S.C. § 552 (b) (4).
Id.
Per the Department’s August 23, 1999, correspondence, the Council’s response was
“required” as stipulated by Section 602.27 (f) of the Secretary’s Procedures and Criteria
for Recognition. Thus, considering the first prong of the test, the Council’s response will
ability to obtain necessary information in the future. The Secretary’s Procedures and
Criteria for the Recognition of Accrediting Agencies, including Part 602 subsection
602.27 (f), were published in the Federal Register on April 29, 1994. As the Council’s
response was required by statute, Section 602.27 (f), the Department’s ability to obtain
similar information in the future is unimpaired. The Council was required to submit a
information and, therefore, disclosure of the Council’s response would not undermine the
rights of those who must submit “financially sensitive” information to the Department.
Thus, the first prong of the National Parks I test is irrelevant and, therefore, a balancing
test addressing the risk of the Department’s impairment regarding future comparable
and irrelevant.
(D) The two pronged National Parks I test is disjunctive. Thus, both prongs must be
analyzed. Considering the second prong of the National Parks I test, “the required
substantial harm to the competitive position of the person from whom the information
was obtained.” Nat’l Parks & Conservation Ass’n, 498 F.2d at 770.
Under the second prong, the Department must satisfy two tests to deny disclosure based
the Council’s response. The Department must prove that the Council: (1) “actually
face[s] competition, and (2) that substantial competitive injury would likely result from
disclosure of the [response].” Niagara Mohawk Power Corp., 169 F.3d at 18. The first
test requires explicit proof that the Council faces “actual competition, not future or
In National Parks I, the concessionaires had monopoly contracts with the Government.
renewed. 498 F.2d at 770. Thus, renewal tended to be guaranteed. If the Park Service
statutory renewal preference, and, invariably, the agency renewed the contract. Nat’l
Parks & Conservation Ass’n, 547 F.2d at 681. Further, considering the practical barriers
to competition by potential contract bidders, the court concluded that disclosing the
“financial” information would not “materially increase the opportunity for potentially
The Council of the Section of Legal Education and Admissions to the Bar “has been
approved by the Department as the recognized national agency for the accreditation of
professional schools of law.” American Bar Association Standards for Approval of Law
Schools, (1998 A.B.A. 22). The Council has no competitors. Further, the Department’s
current list of Nationally Recognized Accrediting Agencies singularly cites the American
Bar Association, Council of the Section of Legal Education and Admissions to the Bar as
the accrediting agency for American Law Schools. Current list of Nationally Recognized
Accrediting Agencies, (1999 U.S. Department of Education 15). The Council is the only
law school accrediting agency recognized by the Department. Further, if the Council
performs satisfactorily, then, more likely than not, the Department will renew the
Council’s accreditation status. Thus, the Department cannot premise a substantial injury
claim, and, thereby, deny disclosure of the Council’s response on the basis that the
The second test of the second prong National Parks I test precludes Department
likely result” to the Council from disclosure of the response. Nat’l Parks & Conservation
Again, the substance of FOIA exemption four concerns denying “sensitive financial”
disclosure. In addition, the “parties opposing disclosure need only show evidence
revealing actual competition and the likelihood of substantial competitive injury. This
will bring ‘commercial information’ within the realm of confidentiality. Further, the
competitive harm must be limited to harm flowing from the affirmative use of proprietary
[financial] information by competitors.” Pub. Citizen Health Research Group, 704 F.2d
at 1291.
For example, In Public Citizen Health Research Group v. FDA; Schering Corp., “The
by a number of other drug companies [could have eliminated] much of the time and effort
. . . to bring a [competitive product to market which would have been competitive with
the product currently being developed by the Corporation which sought non-disclosure
under FOIA exemption four]. Disclosure would [have provided] competitors with
valuable insights into the operational strengths and weaknesses of [the] company, while
its competitors could [have continued] in the customary manner of playing their cards
manufacturer’s data, then the competitor could utilize that data] without incurring the
time, labor, risk, and expense involved in developing them independently.” 185 F.3d at
905. The court held that this type of competitive harm exemplified the harm envisioned
under exemption four. Id. at 905. Further, the Public Citizen court held that
gaining marketing approval for competitors’ products, thus, the manufacturers of IOLs
“cannot overcome the disclosure mandate of FOIA.” Washington Post Co., 865 F.2d at
327. The “thrust of the FOIA contemplates a straightforward balance of the pros and
cons of disclosure in any particular case.” Id. at 328. Thus, “the claims as to anticipated
unrelated to the policy intent behind exemption four--[external ‘financial’ injury].” The
claims did not meet the threshold which mandates “harm flowing from the affirmative
use of proprietary [financial] information by competitors.” CNA Fin. Corp., 830 F.2d at
1154.
The Council’s response to Mr. Hilbert’s complaint could not concern “sensitive financial
effects, cannot overcome the broad disclosure mandate of FOIA. Thus, the second test is
irrelevant. It is axiomatic that Departmental release of the response will not result in
substantial harm . . . cannot support [the Department’s] decision to withhold the response.
The allegations must be of specific ‘financial’ harm.” Pub. Citizen Health Research
Group, 185 F.3d at 906. Again, the lack of competitive financial injury to the Council is
Congress has demanded that the balancing test delineate the pertinent public interest. If,
by disclosure, “the public would learn something directly about the workings of the
‘Department,’ then the information should be disclosed unless it comes within one of the
reveals the manner in which the Department performed its statutory duties “falls squarely
within the statutory purpose.” Id. at 909. Mr. Hilbert seeks the Council’s response in
order to find out “what the Department is up to.” Id. at 904. Moreover, the basic purpose
of FOIA concerns “opening Departmental action to public scrutiny.” Id. Thus, one must
balance the public’s benefit of revealing what the Department is up to against the non-
existent competitive [financial] injury that could not result from disclosure of the
Council’s response.
Further, on August 13, 1999, 12:26 P.M., Ms. Randolph remitted an e-mail to Mr.
Hilbert. The e-mail read as follows: “Naomi and Joyce, The dogged and loquacious Mr.
Hilbert is still trying to learn whether you folks are still working on his case. Please see
the latest salvo, and let me know whether you expect to do anything more for him . . . I
would like very much to get closure on Mr. Hilbert, but I doubt that it may be possible!”
A “factual presumption is reasonable when the circumstances [content of the August 13,
1999 e-mail] giving rise to the presumption [Did the Department apply its Criteria
appropriately?] . . . make it more likely than not the presumed fact exists [The
Department did not apply its Criteria appropriately.].” Id. at 907. Considering the
content of Ms. Randolph’s e-mail, Mr. Hilbert seeks disclosure of the Council’s response
in order to ascertain whether the Department appropriately applied its Criteria. In other
words, Mr. Hilbert seeks the Council’s response in order to find out “what the
Department is up to.” Moreover, the Council’s response bears a close relationship to Mr.
Hilbert’s ability to assess whether the Council performed its function properly, i.e.,
applied the Standards for Approval objectively. Niagara Mohawk Power Corp., 169
F.3d at 19. In full, the Council’s response Mr. Hilbert seeks does not fall within FOIA
exemption four.
V. Mr. Hilbert has established that the Department improperly withheld and denied
disclosure of Departmental records, i.e., the Council’s response. Forsham, 445 U.S. at
177. Nevertheless, this FOIA appeal will be analyzed under two additional tests: (1)
arbitrary and capricious action and (2) abuse of discretion. CNA Fin. Corp., 830 F.2d at
1154.
Under the arbitrary and capricious test, Mr. Hilbert analyzes whether the Department’s
action reflected a “clear error in judgment.” Bartholdi Cable Co. Inc., 114 F.3d at 279.
The dispositive case law prohibits non-disclosure of the Council’s response. As such, the
Mr. Hilbert also asserts that the Department has abused its discretion. Mr. Hilbert
ascribes a plain language meaning to the phrase “abuse of discretion.” Considering the
aforementioned dispositive legal analysis which supports Mr. Hilbert’s FOIA disclosure
request, the Department should have released the Council’s response upon Mr. Hilbert’s
first request on October 19, 1999. In addition, the e-mail of August 13, 1999 from Ms.
Randolph to Mr. Hilbert [“Naomi and Joyce, The dogged and loquacious Mr. Hilbert is
still trying to learn whether you folks are still working on his case. Please see the latest
salvo, and let me know whether you expect to do anything more for him . . . I would like
very much to get closure on Mr. Hilbert, but I doubt that it may be possible!”] compels
under FOIA.
VI. Finally, FOIA exemption four must be construed narrowly considering the dominant,
Congressional, disclosure motif expressed in the statute. Washington Post Co., 865 F.2d
at 324. The FOIA mandate demands broad disclosure of Departmental records, and, for
this reason, FOIA exemptions must be narrowly construed. United States Dep’t of
thereby specifically delineating exemption four to “trade secrets” and the disclosure of
“sensitive financial information.” In full, if the Department’s records are neither trade
inapplicable.” Pub. Citizen Health Research Group, 704 F.2d at 1286. As the Council’s
response fails to reach the non-disclosure threshold under FOIA exemption four, FOIA
mandates disclosure of the Council’s response to Mr. Hilbert. Nat’l Parks &
Ms. Randolph rendered her determination on October 21, 1999. The review costs should
be inconsequential. However, Mr. Hilbert reserves the right to appeal any review
expenses.
Mr. Hilbert requests that the Council’s response be remitted in paper or hard copy format.
Respectfully submitted,