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User’s Guide
Version 9.11.0.0
December 2012
Legal Noti ces
Oracle Primavera Cost Control Application
Copyright © 1998, 2012, Oracle and/or its affiliates. All rights reserved.
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Table of Contents
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Introduction to Primavera Cost Control s
Primavera Cost Controls is an application for managing project costs. It contains the tools you need to
manage your project’s:
Budget functions, including budget approvals, transfers, and changes, as well as estimating, fund
appropriations, and a cash flow graph
Purchasing functions, including blanket POs, change orders, invoices, journal entries, payment
applications and payments, and work authorizations
Vendor functions, including vendor evaluations, vendor approvals, contracts, and RFBs
Resource functions, including timesheets and a basic set of roles to which you can assign your
company resources
These tools encompass business process forms, workflows, reports. and management tracking sheets to
monitor your project on a daily basis. Although you must enter your company users into Primavera
Unifier, add your company’s data into the management tracking sheets, and grant your company users
permissions to use Unifier, the rest of the Cost Controls application—the business process forms,
workflows, sheet structures, and budget calculations—are already designed and configured for use.
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Platform Structure
Primavera Unifier is shipped with two modules:
Primavera uDesigner
Primavera Unifier
Primavera uDesigner
For Primavera uDesigner, in Design Mode, the following nodes in the left Navigator are populated with
the components necessary for the Primavera Cost Controls Application:
Business Processes node and a suite of Although the business processes for this application
business processes (see the list below) are already designed and set up for use, you can use
this node if you want to add and remove fields from
business process forms.
See the Primavera uDesigner User’s Guide:
“Overview of Business Processes” chapter
“Designing a Form” chapter
“Designing a Workflow” chapter
Schedule Manager node and these forms: Although the Schedule Manager is already designed
An activity attribute form (necessary to set and set up for use with this application, you can use
up the schedule) this node if you want to add and remove fields from
the Schedule Manager attribute forms.
A resource assignment attribute form for
assigning a resource type to an activity See the Primavera uDesigner User’s Guide:
“Schedule Manager Overview” chapter
“Designing a Form” chapter
Resource Manager node and this form: The Resource Manager is set up with a role
A role attribute form to specify the roles attribute form that is linked to the Schedule
necessary to perform the work of the Manager for the purpose of populating activities on
project, such as “carpenter.” the Schedule Sheet with roles for the work to be
done on the project. The attribute form is already
designed and set up for use with this application, but
you can use this node if you want to add and
remove fields from the Resource Manager role
attribute form.
See the Primavera uDesigner User’s Guide:
“Resource Manager Overview” chapter
“Designing a Form” chapter
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Cost Manager node and these forms: Although the Cost Manager is already designed and
A fund attribute form to set up funding and set up for use with this application, you can use this
the funding sheet node if you want to add and remove fields from the
cost and fund attribute forms.
A cost attribute form to set up the cost
sheet See the Primavera uDesigner User’s Guide:
“Cost Manager Overview” chapter
“Designing a Form” chapter
Shell Manager node and the following shells: Although the Shell Manager is already designed and
An anchor shell called All Projects set up for use with this application, you can use this
node if you want to add and remove fields from the
A project shell called Projects shell attribute form.
See the Primavera uDesigner User’s Guide:
“Shell Manager Overview” chapter
“Designing a Form” chapter
Primavera Unifier
For Primavera Unifier, under the Company Workspace tab, in Administration Mode, the following
nodes in the left Navigator are populated with the components necessary for the Primavera Cost
Controls Application:
Data Structure Setup node and these Although the data structure is already designed and
components: set up for use with this application, you can use this
Data cube definitions node if you want to make changes to the data views
for the reports and dashboards.
Data views for reports and dashboards
See the Primavera Unifier Administration Guide:
“Data Views” topic in the Company
Administration chapter
Access Control node where you can grant Use this node to grant persmissions to your
user permissions to areas of the application. company users to work in areas of Unifier.
See the Primavera Unifier Administration Guide:
“Managing Permissions and Access Control”
topic in the Company Administration chapter
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User Administration node and the following Use this node to add users to Primavera Unifier. In
groups to which you can add users so that they this node, you can also assign users to groups.
have access to the application:
See the Primavera Unifier Administration Guide:
All company users
“Adding and Managing Company Users” topic in
Company administrators the Company Administration chapter
Creator (of a business process)
Project Administrators
Reviewer
Configuration node and these sub-nodes with Although the Resource Manager, the Shell Manager,
appropriate data for Primaver Cost Controls and the business processes are already designed and
operation: set up for use with this application, you can use this
Shell Manager and an anchor shell called All node if you want to make changes to the
Projects, as well as a project shell called configuration of a shell or business process, or add/
Projects modify a role in the Resource Manager.
Each business process provided with this See the Primavera Unifier Administration Guide:
application (see list below) “How to Create and Set Up Shells“ topic in the
Shell Administration chapter
“Configuring Business Processes” topic in the
Business Processes Setup chapter
Standards & Libraries node and the Although the Standards & Libraries node is already
following sub-nodes with appropriate data for set up for use with this application, you can use this
Primavera Cost Controls operation: node if you want to change cash flow data sources or
Cash Flow > Data Sources distribution profiles.
Cash Flow > Distribution Profiles See the Primavera Unifier Administration Guide:
“Setting Up Cash Flow” topic in the Cost
Management Setup chapter
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Company Workspace node and the Although the Company Workspace node is already
following sub-nodes in the Navigator with set up for use with this application, you can use this
appropriate data for Primavera Cost Controls node if you want to change the setup of company-
operation: level business processes, add roles to the Resource
Business Process Setup Manager, or to change the rules and auto-update
status for funding functions in the Cost Manager.
Resource Manager
See the Primavera Unifier Administration Guide:
Rules
For business process setup, see the “Configuring
Auto-update Status Setup
Business Processes” topic in the Business
Process Setup chapter
For information on rules and status updating, see
the Cost Management Setup chapter
For instructions on adding roles to the Resource
Manager, see the topic “Creating Roles and
Resources” in the Resource Manager Setup
chapter
Templates node and the following template Although a template is already designed and set up
components with appropriate data for for use with Primavera Cost Controls functions, you
Primavera Cost Controls operation: can use this node to change the template for your
Costs Sheets > Project Cost Sheet project cost sheet, funding sheet, SOV, project
schedule sheet, or rules for cost calculations.
Funding - Funding Sheets > Funding Sheet
See the Primavera Unifier Administration Guide:
General Spends SOV > General Spends
SOV “Creating a Project Template” topic in the
Program and Project Administration chapter
Rules
Schedule Sheets > Project Schedule Sheet
Templates > Shells node and a Projects Although a shell template called Projects is already
shell node. Under the Projects node are the designed and set up for use with Primavera Cost
following template components with Controls functions, you can use this node to change
appropriate data for Primavera Cost Controls these pieces that are included in the template:
operation: Access control and user/group administration to
Access Control automatically add users to the shell
User Administration > Users (default user: Business processes that you want to
OOTB Admin) automatically include in the project
User Administration > Groups > shell level A dashboard to display summary cost control
group permissions for All Project Users, information on the landing page
Creator, Project Administrators, Reviewer
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Templates > Shells node (continued) A setup for project gates
Setup > Business Processes A set of rules to govern cost calculations
Setup > Dashboards > Cost Controls A Cost Manager with cashflows, a project cost
Setup > Gates sheet, project funding sheet, SOV sheet, and
payment applications sheet
Rules
A Document Manager to store drawings,
Cost Manager > Cash Flow > Project Cash spreadsheets, image files, specifications, and
Flow > Cost Controls Cash Flow other documentation about the project.
Cost Sheets > Project Cost Sheet A Schedule Manager with a project schedule
Funding > Funding Sheets > Project Funding sheet
Sheet Reports specific to Primavera Cost Control
General Spends SOV (contains a default
See the Primavera Unifier Administration Guide:
sheet structure)
“Managing Permissions and Access Control”
Payment Applications (contains a default
topic in the Company Administration chapter
sheet structure)
“Adding and Managing Company Users” topic
Document Manager > Documents (contains
and the ”User and Group Administration” topic
a default folder structure)
in the Company Administration chapter
Schedule Manager > Schedule Sheets >
Project Schedule Sheet
“Setting up Business Processes” topic in the
Business Processes Setup chapter
Reports (see list below)
”Create a Shell Template” topic and “Setting up
Rules Shells” topic in the Shell Administration chapter
“Configuring Shell Dashboards” topic in the Shell
Administration chapter
“How to Set Up Gates” topic in the Shell
Administration chapter
“Setting Up Cost Sheets” and Creating and
Setting Up Cost Templates” topics in the Cost
Management Setup chapter
“Setting Up the Funding Manager” topic in the
Cost Management Setup chapter
“Setting Up Schedule of Values (SOV)” topic in
the Cost Management Setup chapter
“About the Document Manager” and “Setting up
the Document Manager” topics in the
Document Manager Setup chapter
“Setting up User-Defined Reports” topic in the
Reports Setup chapter
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Business Processes
Following is a list of the business processes you receive with the Primavera Cost Controls application and
a short description of each one. These business processes have been designed for immediate use; they
do not need to be configured or set up.
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Business Process Description
Payments A business process to hold checks processed information from financial
system.
PO Amendments A business process for approving purchase order changes.
Includes a workflow for amendment approval.
Potential Change Orders A business process for initiating a potential change order from a
contractor.
Includes a workflow for potential change order approval.
Purchase Orders Project-level business process for requesting and issuing commitments
with a vendor.
Includes a workflow for PO approval.
Request for Bid Business process for publishing bids, inviting participantys, providing
updates, and receiving and comparing bids. Enables Unifier users to
invite non-Unifier users to enter bid information online.
Includes a workflow for the bidding process, including analysis and
award.
Request for Substitution A business process for requesting to substitute identical material or
equipment for what was specified in the contract.
Includes a workflow for the substitution approval.
Risks & Issues Log for documenting, tracking, and estimating the impacts of open
issues and risks.
Timesheets A business process used by company personnel for charging hours to
projects.
Includes a workflow for submission and approval.
Vendors A register of vendors, used to track contact information, invite bidders,
prepare commitments, and send payments.
Vendor Evaluations A business process for evaluating vendor performance to use in
consideration for future work on projects.
Includes a workflow for evaluations and approval of vendor.
Vendor Prequal Requests A business process to request that a new vendor be pre-qualified for
considertaion for future work on projects.
Includes a workflow for vendor approval.
Work Releases A shell-level business process that references the blanket purchase
order.
Includes a workflow for approval.
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Dashboards
Configurable dashboards provide executive-level information in an at-a-glance format. With the Primavera
Cost Controls application, you will receive a pre-designed dashboard showing Project Cost:
The dashboard consists of four blocks that aggregate project business process records:
Contracts by Status
Payment Applications by Status
Change Orders by Reason
Potential Change Orders by Reason
Cash Flows
With the Primavera Cost Controls application, you receive a cost control cash flow that shows baseline,
forecast, and actuals curves in an S-curve display. Once your project/shell is in operation, your manager
sheets are set up, and the business processes are in use, Primavera Unifier will collect the curve data from
the Cost Sheet and produce the cost control cash flow curves.
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Manager Sheets
You will receive the following sheets for the Cost, Funding, Schedule, and Resource Managers,
respectively.
Cost Sheets
You receive two Cost Sheets with the Primavera Cost Controls application: a company-level cost sheet
and a project-level cost sheet.
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This column: Shows the:
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This Column: Shows the:
Risks & Issues Sum of all closed “Risk and Issues” business process records in each
project
Original Commitments Sum of all the approved contract and approved purchase orders for
each cost code in the project.
Pending Commitments Sum of all the pending change orders and pending PO amendments
for each cost code in the project.
Approved Commitment Sum of all the approved change orders and approved PO
Changes amendments for each cost code in the project.
Revised Commitments Sum of all the original commitments and approved commitment
changes for each cost code in the project.
Pending Actuals Sum of all the pending payment applications and pending invoices for
each cost code in the project.
Actuals Received Sum of all the approved payment applications and approved invoices
for each cost code in the project.
Forecast Adjustment Sum of all approved Forecast Adjustment buisess process records
Forecast Sum of all the revised budget numbers, plus forecast adjustments,
plus open risks and issues for each cost code in the project.
Original Variance Difference between the original budget and the original
commitments for each cost code in the project.
Approved Variance Difference between the revised budget and the revised
commitments for each cost code in the project.
Variance Difference between the forecase and the revised budget for each
cost code in the project.
Budget Percent Revised budget, divided by the total of the revised budget
Commitments Percent The "Revised Commitments" (as defined above) for each WBS code,
divided by the total "Revised Commitments" for the project.
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Funding Sheets
You receive two Funding Sheets with the Primavera Cost Controls application: a company-level funding
sheet and a project-level funding sheet.
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This column: Shows the:
Schedule Sheet
With the Primavera Cost Controls Application, you receive a Project Schedule Sheet. It displays project/
shell activities and tasks. On it, you can assign resources to tasks, create relationships between activities,
track schedule progress and variables, and calculate the schedule’s critical path.
Each project/shell can have multiple schedule sheets, and one master schedule sheet. This master sheet
drives project start and end dates, tracks the project’s progress, and serves as the interface between the
Schedule Manager and other Primavera Unifier modules. In particular, the master schedule updates
resource assignment information in the Resource Manager, which affects timesheets and resource
utilization figures; and it integrates cost items on the schedule with the Cost Manager. You can refresh
resource rates on the schedule sheet and post the new rates to the Cost Manager, update the cost sheet
with assignment costs, and refresh costs on the sheet to recalculate labor costs and post them to the cost
sheet.
The project/shell-level schedule sheet contains the following columns:
Row ID Row ID
Activity Name Activity name
Start Date Starting date for the activity.
Finish date Finish date of the activity
Duration Amount of time (usually in days) the activity should take.
week columns Progress of the activity by day
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Reports
The following reports are included with the Primavera Cost Controls application and need no additional
setup. These reports should give you insight into the progress of your project cost control.
Shell-Level Reports Budget Alert
Budget Approval Details
Budget Approval Summary
Budget Changes Summary
Budget Transfers Summary
Change Orders
Contracts Details
Contracts Summary
Project Cost Summary
Estimates Summary
Invoices Details
Invoices Summary
Journal Entries Summary
Payments Summary
PO Amendments Summary
Pending Change Orders Progress
Purchase Orders Summary
Purchase Orders Detail
Requests for Bid Summary
Requests for Substitution Summary
Risk Items Summary
Work Releases Summary
Company-Level Reports Blanket Purchase Orders Summary
Timesheets Summary
Vendors Summary
Vendor Prequal Requests Summary
Vendor Evaluations Summary
Shell- and Company-Level Report Pending Invoices and Pay Apps
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Setting Up the Primavera Cost Controls Application
The Primavera Cost Controls application has been designed and configured for immediate use. However,
there are a few actions you need to take to complete the setup.
You may also have been given access to additional features of Unifier and uDesigner. You can use these features to
make other changes to the Primavera Cost Controls business process forms, workflows, rules, cashflows, data
cubes, and data structure; however, we do not recommend using these features until you are familiar with Primavera
Unifier and how it works.
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• For instructions on adding rows to a Cost Sheet, please see the topic “Adding Cost Rows
(WBS Codes)” in the Cost Management Setup chapter of the Primavera Unifier Administration
Guide.
• For instructions on adding rows to a Funding Sheet, please see the topic “Creating a Project/
Shell Funding Sheet” in the Cost Management Setup chapter of the Primavera Unifier
Administration Guide.
• For instructions on adding activities to a Schedule Sheet, please see the topic “Schedule Sheet
Activities” in the Schedule Manager chapter of the Primavera Unifier User’s Guide.
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