MEETING IV

LETTERS OF RESERVATIONS 4. The numbers of the beds (for hotel)

5. Beds preferences ( single / double or suite rooms)
A reservation letter is a letter which is made
6. Etc.
either by individually or in group (companies) to reserve
or to book a place ( hotel, restaurant, inn, etc). Phrases to remember :
The contents of this letter are : 1. Would you please reserve the following
1. Time and venues (date, day, and place) accommodation for ..nights
3. The numbers of the people
4. The rooms

Example of a reservation hotel :

2. We would like to reserve 2 single rooms or 2
6 Lower Turn Road double rooms
Kellside 3. Please bill this
accommodation to me at my
private address. Mountshire X26
4. We will probably check in at about …pm Mexico 12. D.F.
5. Please confirm this booking
The Manager
Acacia Hotel
London W1

13 Aug 2007 t h

2 single double rooms for bed and breakfast.

Dear Sir,
As my wife will be joining me in London on
Saturday, 2nd June , I shall need Six members of our staff will be coming to
1 double room with bed and breakfast London on business from 28th
May to 1st
for this date. Please bill this accommodation to me June. Would you therefore
please reserve
at my private address as above.
the following accommodation for five
nights :
2 single rooms

1

Although the group will arrive in London by rail at
and will probably check in at about 7 p.m.
Yours faithfully,
Phillip Cooper
2. In connection with the matter of a manufacturing
a. a personal relation c. Face to face talk
b. a personal meeting d. a delightful day
3. I shall appreciate of if you can spare me a few minutes
sometime during the next few days. The closest
meaning of the underlined word is ………..
a. present c. give
b. share d. shave
4. I ………. My ticket and I hope, you will be grateful, and
use it. ……space to Amsterdam on your jet flight 28 next
5. Mr. Richard, Manager of carrefour, would like to
Saturday.
a. Ride c. ride on
b. book d. get on
Exercises
Meeting 4 10.13 am., we have meetings until the late afternoon
1. A letter which is made either by individually or in group
to reserve or to book a place, we are called …..….
a. a reservation letter c. introduction letter Please confirm this booking.
b. inquiry letter d. congratulation letter
2. In connection with the matter of a manufacturing
license I should like to have the opportunity of ….. With
you while I am in Manchester
a. a personal relation c. Face to face talk
b. a personal meeting d. a delightful day
3. I shall appreciate of if you can spare me a few minutes
sometime during the next few days. The closest meaning license I should like to have the
opportunity of ….. With
of the underlined word is ……….. you while I am in Manchester
a. present c. give
b. share d. shave
4. I ………. My ticket and I hope, you will be grateful, and
use it.
a come to you c. enclose
b. ask for you d. hold on you
5. Mr. Richard, Manager of carrefour, would like to
Saturday. a come to you c. enclose
a. Ride c. ride on b. ask for you d. hold on you
b. book d. get on
1. A letter which is made either by individually or in group ……space to Amsterdam on your jet
flight 28 next
to reserve or to book a place, we are called …..….
a. a reservation letter c. introduction letter
b. inquiry letter d. congratulation letter
2
An Exercise for a reservation letter A.
1. Available 8. Full board We intend to hold 1… for our sales representatives
at the end of May next year and are looking for a 2. Meet 9. Provide
hotel which provides 2…. Facilities.
3. Reasonable rates 10. Requirements
Our 3…. Are as follows :
4. Suitable 11. Urge
1 room for lectures capable of seating approximately
5. Brochure 12. Hesitate
50 people
6. Require 13. Quotation
7. Training sessions 14. Single
15. Without delay
16. Pleasure

5 smaller rooms for seminars capable of seating 10 B.

- 12 people Thank you for your letter of 6th September, inquiring
50 - 60 4….. Rooms with bath about our conference facilities.
If you can 5….these facilities , we would be pleased I have enclosed our 8.,..and price list.
to receive your 6…for 3 nights 7…starting with As you will see, we should be able to 9…your
dinner on Tuesday and finishing with lunch on requirements at what we consider to be very 10…
Friday.
We look forward to hearing from you.

At the moment our rooms are still 11….for the end of

May, but I would 12….you to make your reservation
13…as this is a popular time of the year with many
companies.
If you 14…any further information, please do not
15….to contact me.
I hope that we shall have the 16…of welcoming you
to our hotel.