DSPACE DOCUMENTATION

Prepared By – Rajat Gupta

Webinito Networks

Requirement Doc. Id: 1 – 20100801 – (i)

1st August, 2010

Contact Information
WEBINITO NETWORKS

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DSPACE – AN OPEN SOURCE DYNAMIC DIGITAL

REPOSITORY SOLUTION
Organizations and Institutions alike are right now grappling with an
important question: How to store e-documents for future use so that
they can be retrieved easily. Institutional Repositories have long been
a way of resolving this problem but a Repository that can safely store
all the data, arrange, categorize and help the institution retrieve that
for future use is hard to find.

Before choosing an Institutional Repository Software there are certain

factors that needs to be considered. Some of these factors are as
follows:

a. Metadata Scheme - Should be widely accepted

b. Easily discoverable content - Indexing both the metadata and
text
c. Long Term preservation of Content
d. Host all types of Digital Content
e. Follows Standards
f. Completely Customizable
g. Highly Scalable and Robust

However, a Revolutionary Digital Repository Platform that can help

Institutions and Organizations alike in storing their content is now at
their reach. DSpace – a Platform developed by a team of HP Labs and
MIT, is an answer to all the requirements of an Institution.

DSpace is the software of choice for academic, non-profit, and

commercial organizations building open digital repositories. It is free
and easy to install "out of the box" and completely customizable to fit
the needs of any organization – Dspace.org

DSpace is a platform that allows you to capture items in any format –

in text, video, audio, and data. It distributes it over the web. It indexes
your work, so users can search and retrieve your items. It preserves
your digital work over the long term.
Classification of Users of DSpace –

There are more than 1000 Instances of DSpace around the world and
DSpace virtually leads the market by capturing more than 35% of the
total market share. Its closest competitor is EPrints which still lags
behind at 12%.

DSpace is the software of choice for Digital Library Managers according

to a Survey conducted by CLIR in 2007 and has been implemented by
more than 700 organizations worldwide.

Sr. No. Category Name of the Organization

1. Educational Institution
New York University
Cornell University
An Giang University, Vietnam
University of Dalat, Vietnam
Drexel Univerity
Indian Institute of Management,
Ahmedabad
Indian Institute of Technology, Kanpur
2. Research Organization NASA
National Agriculture Library, USA
ISRO, Bangalore
NIC, New Delhi
CEHAT, Mumbai
3. Corporates Steelcase Inc., US
Moogs Inc., US
Intercontinental Hotels Group, US
Escorts, India
JSW Steel, India
4. Consortium LASR
ALADIN
Ohio Link DRC
5. Non Profits Policy Archive, US
NITLE Shared DSpace, US
Calorx, Ahmedabad

More Information is available at:

http://www.dspace.org/index.php?
option=com_formdashboard&Itemid=151&lang=en
Top 10 Reasons to choose DSpace

DSpace has been the preferred choice among Institutional Repositories

worldwide and following are the top 10 reasons to choose DSpace:

1. Open source- Released under the terms of the BSD Open Source
License. Freely available for organizations, institutions and
individuals to use.
2. Ease of Use - Dspace helps Librarians easily preserve, index and
distribute content over a Web based system.
3. Uses the Dublin Core Metadata scheme - A Widely accepted
metadata scheme for describing articles / items intellectually.
Dspace also is configurable to use hierarchial metadata schemas
such as MARC21, MODS.
4. Ease in retrieving documents far into the future - Uses the CNRI
handle system as the persistent identifier that helps documents
be easily retrieved.
5. Manages all types of Digital Content - Dspace can easily
recognize and manage a large number of file formats and mime
types. Formats supported by Dspace are JPEG, MPEG, TIFF files
6. Granular Access permissions - DSpace provides a role based
access permissions and hence it is easy to tackle the complex
problem of how to accommodate the different submission
Workflows.
7. Fully Customizable System - Dspace architecture is a
straightforward three-layer architecture that easily allows for
future customization and enhancement.
8. Supports Interoperability with other Digital Repositories -
Supports the OAI-PMH and has used OCLC OAIC to accomplish
this.
9. Cross-OS Installation - DSpace can be installed out of the box for
both, Linux as well as Windows Environment
10. Vibrant Community of Developers, Librarians and
Academicians - Dspace is supported by a community of more
than 700 organizations and also looked after by the DSpace
Foundation.

DSpace is one of the fastest growing Institutional Repositories in the

world and is the leading choice among all the Digital Repositories
currently available in the market. To know why DSpace is among the
most sought after Digital Repository Solutions, please have a look at
the Features provided by DSpace.
Please see the link to know more about DSpace:
http://www.dspace.org/why-use
Unique Features of DSpace are:

1. Authentication: The mechanism whereby systems may securely

identify their users.
2. Authorization: The mechanism by which a system determines
what level of access a particular authenticated user should have
to secure resources controlled by the system.
3. Ease Of Access: The level of effort required in order finding, or
gaining access to use it is very minimal by using various Browse
options.
4. Faster Search & Retrieval: Users can search for any item via a
single interface. An Advanced Search tool is also available.
5. Hierarchy to manage contents (i.e. Communities, Collections,
and Items)
6. Import & Export: Allows Import & Export for Communities,
Collections and Items.
7. Statistics: Provides statistical reports/summary which can be
used for perform analysis on repository.
8. Supports large no. of digital formats: DSpace accepts any type of
digital content, including: Text, Images, Audio and Video.
9. Customization: Allows customization to accommodate the
multidisciplinary and organizational needs of a large institution.
10. Standards Compliance: By Default, Dspace stores item Meta data
in the Dublin Core Metadata Schema. This ensures data can be
exchanged with other standards compliant system, such as
MARC21. MARC is an acronym for MAchine-Readable Cataloging.
The five MARC 21 communication formats, Bibliographic Data,
Authority Data, Holdings Data, Classification Data, and
Community Information, are widely used standards for the
representation and exchange of bibliographic, authority,
holdings, classification, and community information datain
machine-readable form.
11. Optimized Search: Dspace uses the open source search engine
technology 'Lucene' which makes it very easy for anybody to find
any item within a very short span of time.