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Contents
1 Scope ................................................................ 2
2 Conflicts and Deviations ................................... 3
3 Applicable Documents ...................................... 3
4 Definitions and Abbreviations............................ 5
5 Stockists Qualification Requirements ................ 6
6 Purchasing Requirements ................................. 7
7 Quality Assurance Requirements.................... 10
8 Quality Control Requirements ......................... 14
9 Quality Control Requirements for Equipment
Manufacturers Procuring Inspectable Material
from Approved Stockists ................................. 15
Revision Summary................................................. 16
1 Scope
1.1 This procedure defines the minimum mandatory requirements and regulations
for both company direct purchase orders, project contractor purchase orders and
equipment manufacturers to procure metallic pipes, fittings, flanges, and valves
from approved stockists or approved manufacturers that are authorized by the
company to act as a stockist.
Notes: Procurement from approved stockists of inspectable materials not listed in
Appendix IV requires prior approval from the commodity’s Standards
Committee Chairman.
1.2 All material shall conform to the relevant material specifications and PO
requirements. Saudi Aramco has the full right to apply additional tests to assure
the material full compliance with PO requirements and applicable specifications.
1.3 Procurement from stockist can be justified if one or more of the below cases
occur. Justification with required evidences shall be provided prior to purchase
order placement:
1.5 This procedure shall be part of company direct orders or project contractor
purchase orders or equipment manufacturer purchase order placed with an
approved stockist in addition to the applicable materials specifications and
inspection requirements.
1.6 Stockists shall ensure and maintain objective evidence that only materials in
compliance with this procedure and applicable Saudi Aramco specifications are
supplied to any Saudi Aramco facility or project site.
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Document Responsibility: Project Quality Standards Committee SAEP-347
Issue Date: 15 November 2017
Next Planned Update: 15 November 2020 Supplying Material from Stockists
1.7 The equipment manufacturer scope for materials (pipes, fittings, flanges, and
valves) that are intended to be used as part of the manufactured equipment.
Note: Equipment manufacturer is not allowed to supply lose materials from approved
stockists to Saudi Aramco.
Any conflict between this document and other applicable Mandatory Saudi Aramco
Engineering Requirements (MSAERs), shall be addressed in writing to the EK&RD
Coordinator.
Any deviations from the requirements herein shall follow internal company procedure
SAEP-302, Waiver of a Mandatory Saudi Aramco Engineering Requirement.
3 Applicable Documents
All references mentioned below shall be considered as part of this procedure to the
extent specified herein and shall be of the latest issue (including all revisions, addenda,
and supplements) unless stated otherwise.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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Document Responsibility: Project Quality Standards Committee SAEP-347
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Supplier Relations Unit (SRU): The entity responsible for supplier relations
coordination. This is recognized as Supplier Relations & Qualification Unit in SAO, or
its equivalent in Saudi Aramco subsidiaries: Supplier Relations Groups in AOC & AAJ,
or Strategic Project Group in ASC.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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5.2.2 Stockist shall comply with all the requirements for Quality Assurance,
Quality Control, and Purchasing specified in this procedure.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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5.2.6 Stockists that are found not meeting the requirements of this procedure
or quality management system ISO 9001, should be disapproved until
acceptable corrective actions are effectively implemented and verified.
6 Purchasing Requirements
6.1 General
6.1.4 Stockist shall make sure that all applicable Saudi Aramco standards,
materials specifications and inspection requirements, along with the
applicable international requirements, are attached in the PO to the
materials approved manufacturer.
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6.3 Procurement from approved stockists is only limited to the 9COMs listed in
(Annex 4):
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Document Responsibility: Project Quality Standards Committee SAEP-347
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Applicable
Commodity Specific Limitations of Rating, Size, and/or Service
Standard
Fittings No Limitation except as required by specific SAMSS 02-SAMSS-005
attached to PO. 02-SAMSS-006
Flanges No Limitation except as required by specific SAMSS 02-SAMSS-011
attached to PO.
Valves(3) No Service Limitation for valves in sizes below NPS 2. 04-SAMSS-035
Scope of Supply: For valves NPS 2 and larger, service is Limited to Oily 04-SAMSS-048
Forged Steel, Ductile Sewer Water application and utility services (non-sour and applicable
Iron and all other and non-hydrocarbons in accordance with ASME B31.3 04-SAMSS-XXX-
non-ferrous body Category D requirements). In addition to auxiliary piping specifications
materials** systems in machinery and packaged equipment.
Notes:
(1)
ERW and Spiral welded pipe are not allowed to be purchased from stockists.
(2)
Low alloy steel, nickel alloy, and other alloys need special review and approval by Materials Engineering
Standards Committee of Consulting Service Department.
(3)
For Valves: Service is to be confirmed prior to placing an order with stockist. The service application
shall be stated in the PO.
** Non-ferrous body materials (such as bronze, brass, copper, aluminum, etc.)
6.4 Inspection
6.4.3 Stockist shall verify quality of supplied materials during the receiving
inspection at his premises, through subjecting a representative sample to
nondestructive or destructive testing techniques such as UT thickness
measurement; hardness test, radiography test, roughness verification,
PMI tests, Ferrite content measurement and fracture toughness tests,
where applicable. Testing results shall provide for buyer final inspection
and shall be included in the shipment package for verification of
material properties against applicable material certificates.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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7.1.1 Stockist shall review and ensure that received PO contains all
requirements listed under paragraph 6.1.6 of this procedure.
Missing requirement shall be obtained from procurement planner prior
to request for buyer inspection.
7.1.2 Stockist shall only supply materials from Saudi Aramco approved
manufacturers for the company direct purchases and the contractually
approved manufacturers for project POs. List of approved
manufacturers and sub-components manufacturer shall be obtained
from procurement planner.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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7.2.2 The stockist shall disclose any deviation from the purchase requisition
in writing to the buyer’s inspection representative. Saudi Aramco
approval of any deviation shall be obtained prior to such acceptance of
the purchase order.
7.4.3 Stockist shall utilize competent sales and purchasing personnel who are
familiar with international industry codes and Saudi Aramco
requirements, including HIC-resistant steel requirements detailed in
01-SAMSS-035 and other applicable specifications.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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7.5.2 Where appropriate, the stockist shall identify and track materials as per
its latest quality manual, procedures and shall define the inspection
status against PO inspection requirements (SA-175 Forms).
7.5.7 As minimum, stockist shall ensure the following are carried out by
Saudi Aramco approved manufacturer for inspectable materials:
7.5.7.1 All materials shall have the correct Heat Number, hard
stamped or stenciled and legible. Hard stamping may be
excluded if specified in purchase order or applicable Saudi
Aramco Material Systems Specification (SAMSS).
7.5.7.2 For pipes, the Heat Number shall be low stress die
stamped/stenciled or hard stamped at one end.
7.5.7.3 For fittings, the Heat Number shall be hard stamped at one
location except for stainless steel which shall not be hard
stamped.
7.5.7.4 Stainless Steel (SS) fittings shall have the Heat Number low
stress die stamped or stenciled.
7.5.7.5 For small bore fittings, the Heat Number shall be hard
stamped or stenciled on the fitting.
7.5.9 The packing shipment slip shall represent a true manifest of the
contents being shipped. All materials leaving on a particular shipment
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Document Responsibility: Project Quality Standards Committee SAEP-347
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shall have the correct Heat Number, hard stamped/ stenciled and
legible, as detailed in 7.5.6, on the component itself. A hard copy of
relevant Material Test Certificates shall be provided along with
packing shipment slip.
7.7.1 Stockist shall have a system for Positive Material Identification (PMI)
or utilize approved 3rd party compliant with SAES-A-206.
7.7.3 Stockist shall have some testing tools such as tensile testing machine,
Charpy, spectrometer, and hardness testing machines or have a current
access agreement with a qualified third party acceptable to Saudi
Aramco to perform the testing mentioned here.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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7.7.5 Stockist should have capacity for or current agreement with third parties
for measuring equipment calibration according to ISO 9001:2015 (or as
applicable) requirements. Third party for measuring equipment
calibration agency shall have ISO 17025.
8.1 Stockist shall provide only manufacturer's original materials certificates and
tests reports referencing the approved stockist’s purchase order number and the
name of the approved inspector who conducted the inspection at the
manufacturer premises.
8.2 Inspectable materials purchased and inspected as mandated by 6.4 are subject to
the requirements of Inspection Form 175-030100 in addition to the applicable
inspection requirements mentioned in the purchase order.
8.4 Materials of different specifications, ratings, grades and sizes shall be segregated.
Each group shall be clearly tagged with the proper material group identification.
8.5 Stockist qualified QC personnel shall proactively perform required in- house
inspection, review, and accept all related documents prior to notifying the
buyer’s inspection representative to perform his inspection. Stockist needs to
demonstrate how they control these inspections.
8.7 All “inspectable” stock materials shall be visually inspected by the buyer’s
inspection representative. No partial or sample inspection is allowed.
8.8 For metallic valves, in addition to the above requirements, hydro-testing shall be
done as per the sampling criteria of 04-SAMSS-048 at the presence of the
stockist and buyer’s inspection representatives.
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8.8.4 Hydro-test water quality and drying requirements shall comply with
04-SAMSS-048 requirements.
9.1 Materials (pipes, fittings, flanges and valves) intended to be used as components
of pressure retaining equipment (pressure vessel, heat exchanger, skid, heater,
etc.) can be procured by the Equipment Manufacturer only from an approved
stockist provided the below requirements are fulfilled:
9.1.1 Prior to placing the order, the Equipment manufacturer shall submit
(Quality Procurement plan) for company approval. The Quality
Procurement plan shall contain, as minimum:
9.1.1.3 All the stockist inspection items (6.4.1, 6.4.2, and 6.4.3) are
fully completed.
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Document Responsibility: Project Quality Standards Committee SAEP-347
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9.2 Equipment Manufacturer shall perform the necessary inspection activities at the
approved stockist facility prior to shipment, in accordance with PO material
specifications and inspection requirements.
Revision Summary
15 November 2017 Major revision to enhance the quality and control to eliminate forgery and falsification of
products provided by stockists.
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YES
SR&QU
Issue Approval/ Disapproval letter to stockist
7
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Document Responsibility: Project Quality Standards Committee SAEP-347
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Country: Telephone:
□ Yes □ No
Comments:
3.3 Saudi Aramco Approved Manufacturers: Is your company able to procure materials
from Saudi Aramco Approved Manufacturers?
□ Yes □ No
Comments:
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Document Responsibility: Project Quality Standards Committee SAEP-347
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4.0 RESOURCES
4.1 Can your company communicate in written and spoken English (e.g., e-mail, phone, fax…etc.)?
□ Yes □ No
4.2 Does your company have the resources to manage Stockist Material as per SAEP-347?
□ Yes □ No
Number of Procurement personnel: Number of Sales personnel:
Number of QA/QC personnel: Number of QC Inspectors:
Number of Trained Quality Auditors: Number of Welding Inspectors:
Total Number of qualified NDE personnel: Total Number of Employees:
Name & Job Title of Management Representative:
Name & Job Title of Quality Head:
Quality system elements currently implemented by the vendor and reflected in the vendor’s quality
manual:
ELEMENT DESCRIPTION IMPLEMENTATION COMMENTS
1 Quality management system
2 Management responsibility
3 Resource management
4 Product realization
5 Measurement, analysis and improvement
I = IMPLEMENTED N/A: NOT APPLICABLE
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Document Responsibility: Project Quality Standards Committee SAEP-347
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5.2 Does your company possess a valid and current (not expired) ISO 9001 certification from an
accredited ISO certification body?
□ No
Comments:
□ Yes □ No
Qualification Minimum Requirements for QA Manager
Has knowledge and training in the ISO 9000 series international
standards, or equivalent. □ Yes □ No
Able to exercise judgment against the criteria of the standards □ Yes □ No
Knowledge in HIC-resistant steel requirements □ Yes □ No
Have a university degree or equivalent with a minimum of five (5)
years of direct experience in Quality Assurance system activities
of which two (2) years must be in managing quality system.
□ Yes □ No
□ Yes □ No
Qualification Minimum Requirements for QC Inspectors
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Document Responsibility: Project Quality Standards Committee SAEP-347
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□ Yes □ No
Comments:
□ Yes □ No
Comments:
□ Yes □ No
Comments:
6.5 List of Sub-Contractors [Approved Hydro testing shops, NDT service pproviders, etc.]
6.6 Can your company facilitate in-process and final inspection visits by buyer representative / end
user at your manufacturing facility?
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Document Responsibility: Project Quality Standards Committee SAEP-347
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6.7 Does your company have Measuring and Testing Devices to perform the QC Work?
□ Yes □ No
Comments:
6.8 Is your company familiar with the international standards used for the manufacturing of these
materials (i.e., API 5L, API 598, ASTM, etc.).
□ Yes □ No
Comments:
7.0 INFRASTRUCTURE
7.1 Does your company have a Storehouse and a Yard house to store and protect the materials?
□ Yes □ No
Comments:
7.2 Does your company have an inspection area to inspect the material?
□ Yes □ No
Comments:
Instructions
This survey questionnaire is part of the Saudi Aramco vendor evaluation process.
Please complete this questionnaire, attach copy of the following documents (in the English
Language) with your request and send it to Saudi Aramco. The following documents are
required to be submitted:
Completed form of “STOCKIST’S EVALUATION QUESTIONNAIRE”
Copies of ISO certificates and/or any other quality certificate(s) awarded to you
Uncontrolled copy of your Quality Assurance Manual
List detailing the major users of your supplied materials with order completion dates,
address, and contact name and telephone number. The list must be relevant to the
products you aim to supply to Saudi Aramco.
Your submittal will be reviewed by Saudi Aramco for adequacy. It might be followed by
plant visit to assess implementation and effectiveness of your quality system in accordance
with the identified ISO 9000 standard, and to evaluate the capability of your facility to supply
materials that meet Saudi Aramco applicable specifications.
All information provided is considered confidential.
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