03.02define Workforce Records

Global HR Implementation
Define Workforce Records
Instructor Guide
CONTENTS
Objectives ................................................................................................. 1
Define Workforce Records Task List .............................................................. 2
Defining Availability .................................................................................... 3
Availability Overview ................................................................................ 3
How Worker Availability Is Determined ..................................................... 4
Primary Work Schedules ........................................................................... 5
Calendar Events ....................................................................................... 7
Calendar Event Categories ........................................................................ 8
Instructor Note: Demo Timing ................................................................... 9
Demonstration: Managing Calendar Events ............................................... 10
Instructor Note: Demo Timing ................................................................. 12
Demonstration: Managing Work Schedules ................................................ 13
Define Availability Review Question 1 ....................................................... 15
All Define Availability Review Questions and Answers ................................. 19
Defining Person Record Values ................................................................... 20
Define Person Record Values Overview ..................................................... 21
Define Person Record Values ................................................................. 22
Person Types ......................................................................................... 23
Demonstration: Creating User Person Types .............................................. 25
Person Name Formats ............................................................................ 27
Demonstration: Creating Person Name Formats ......................................... 29
Person Name Styles ............................................................................... 31
Demonstration: Creating Person Name Styles ............................................ 33
Person Lookups ..................................................................................... 35
Defining Employment Record Values ........................................................... 36
Define Employment Record Values Overview ............................................. 36
Define Employment Record Values ......................................................... 37
Instructor Note: Assignment Statuses ...................................................... 38
Assignment Statuses .............................................................................. 39
Demonstration: Creating an Assignment Status ......................................... 41
Employment Lookups ............................................................................. 43
Defining Documents ................................................................................. 44
Defining Documents Task List .................................................................. 44
Document Types and Categories .............................................................. 45
Defining Document Delivery Preferences ................................................... 46
Overriding Document Delivery Preferences ................................................ 47
Instructor Note: Activity Timing ............................................................... 49
Student Activity: Creating a Document Type ............................................. 50
Activity 1 Introduction: Creating a Document Type .................................... 51
Activity 1: Creating a Document Type .................................................... 52
Defining Workforce Records Review Question 1 ............................................ 55
All Defining Workforce Records Review Questions and Answers ...................... 58
Lesson Highlights ..................................................................................... 59
Lesson Highlight Details .......................................................................... 60
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Objectives
After completing this lesson, you should be able to:
 Define availability
 Define person record values
 Define employment record values
 Define documents
Copyright © 2013, Oracle and/or its affiliates. All rights reserved. 1

Define Workforce Records Task List

Define Workforce Records Tasks Lists and Tasks
To access the tasks under Define Workforce Records, select your implementation
project using the Function Setup Manager and navigate to:
Workforce Deployment > Define Common HCM Configuration > Define Workforce
Records
2 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Defining Availability
Availability Overview
The following aspects determine a worker's availability:
 Absences recorded during that period

 Work schedule
 Calendar events, such as public holidays

How Worker Availability Is Determined

 To determine availability, the application searches for primary work schedules
assigned to the worker at different workforce structure levels.
 Work schedules assigned to lower workforce structure levels take precedence
over those defined at higher levels.
 If no primary schedule was assigned to any of the workforce structures, then the
worker availability is based on absences, calendar events, if created for the
worker's location or department, and standard working hours defined for the
worker's primary assignment.
 If no calendar events were created, then the application determines availability
only on the basis of the standard working hours and absences.

Primary Work Schedules

You can create multiple work schedules for workers. However, you must select a
primary schedule that the application uses to determine the worker's availability.
The application searches for primary work schedules that were assigned to these
workforce structure levels in the following order:
1. Primary assignment of the worker

2. Position
3. Job
4. Department
5. Location
6. Legal Employer
7. Enterprise
To determine availability, work schedules that were assigned to lower workforce

structure levels take precedence over those defined at higher levels, as shown in the
following figure.


Calendar Events
A calendar event indicates a period that signifies an event, such as a public holiday or a
training course. You include a calendar event as an exception in a work schedule so
that the application considers that event when determining the worker's availability.
When you create a calendar event, you determine which set of workers the event must
apply to.
You can do this in the following ways:
 Use an organizational hierarchy to select organizations to which the event must

apply to
 Use a geographical hierarchy to select geographical locations to which the event
must apply to
When you use a geographic or organizational hierarchy for calendar event coverage,
you can select which nodes in the hierarchy to include in or exclude from the coverage.
The following diagram shows an example for doing this.
In the above figure, the calendar event coverage includes all employees, except the
ones in the Support department.

Calendar Event Categories

A calendar event category enables you to group related calendar events. For example,
you may want to group all public holidays with the predefined Public Holiday calendar
event category.
When you include the calendar event category as an exception in a work schedule, all
calendar events in that category are automatically included.
In addition to the predefined Public Holiday event category, you can create your own
calendar event categories by adding values to the Calendar Event Category lookup
type.

Instructor Note: Demo Timing
The course was designed for you to perform the specified demonstrations at this point.
Approximate Demonstration Timing: 10 minutes

.
Note: If the Public Holiday category is not visible in the list, navigate to the Manage
Availability Lookups task in the Setup and Maintenance work area, and extend the
end date for the Public Holiday lookup value.

Demonstration: Managing Calendar Events

Demonstration Background
As a Human Resources (HR) specialist, you create and manage calendar events.
Demonstration Scope
Create a calendar event for the public holiday May Day.
Demonstration Steps
Sign in as hcm_implX, replacing X with the number assigned to you by your instructor.
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Availability.
1. In the Manage Calendar Events row, click Go to Task.
Location: Manage Calendar Events page
2. In the Search Results section toolbar, click Create.
Location: Create Calendar Event page
3. Click in the Name field. Enter XX May Day.
4. Click in the Short Code field. Enter XXM.
5. Click in the Category field. Select Public holiday.
Information
As you learned earlier in this lesson, a calendar event category identifies a
group of related calendar events.
6. Click in the Start Date field. Select the current date.
7. Click in the End Date field. Select 1st December 2020.
8. In the Coverage section, click in the Hierarchy Type field. Select Organization.
Information

As you learned earlier in the lesson, you use an organizational hierarchy to

select organizations to which the calendar event must apply to.
9. Click in the Hierarchy field. Select Project Organization Hierarchy.
10. In the Coverage Source section, select the Vision Corporation row.
11. Click the Include button.
12. Click the Expand icon next to Vision Corporation to view the entire coverage.
13. Click Submit.
Location: Confirmation dialog box
14. Click OK.


.

Demonstration: Managing Work Schedules

As a Human Resources (HR) specialist, you create and manage work schedules.
Demonstration Scope
Go to the Manage Work Schedules page and open an existing work schedule to learn
about its settings.
Demonstration Steps
Start Here
Deployment page
Configuration - Define Workforce Records - Define Availability.
1. In the Manage Work Schedules row, Click Go to Task.
Location: Manage Work Schedules page
2. In the Category field, select Work.
Note: We are searching for work schedules that belong to the Work category.
3. Click Search.
4. In the Search Results section, click Regular Work Day Schedule.
Information
Notice that this work schedule belongs to the Time type, which indicates that
the schedule is composed of Time work patterns. Time patterns always have
time shifts that have a start time and end time. In this work schedule, the length
of the Standard Working Week - Office work pattern is seven days. This work
schedule starts from January 1, 2001 to January 1, 2020. The work pattern in the
Patterns region repeats itself during this period. As you learned earlier in this
lesson, a work schedule exception is an event that impacts the normal working
pattern in a work schedule. Notice that the Public Holiday calendar event
category is added as an exception to this work schedule. This means all calendar
events that belong to the selected category are automatically added as

exceptions. Eligibility profiles allow you to restrict the number of work schedules
that appear when a manager wants to select a schedule to assign to workers.

Define Availability Review Question 1

To determine worker availability, you must associate a work schedule with a worker.
1. True
2. False


When determining availability, work schedules that were assigned to higher workforce
structure levels take precedence over those defined at lower levels.
1. True
2. False


You want to create a calendar event to all workers in Japan. Which hierarchy type
would you choose?
A. Organizational hierarchy
B. Divisional hierarchy
C. Geographical hierarchy


Which values are predefined for calendar event category?

All Define Availability Review Questions and Answers

To determine worker availability, you must associate a work schedule with a
worker.
A. False. If no work schedule is found, availability for a specific period is based on
calendar events, standard working hours, and absences recorded.
When determining availability, work schedules that were assigned to higher

workforce structure levels take precedence over those defined at lower levels.
False. Work schedules assigned to lower workforce structure levels take precedence
over those defined at higher levels. For example, a work schedule defined at the
assignment level takes precedence over the one defined at the department level.
You want to create a calendar event to all workers in Japan. Which hierarchy type
would you choose?
A. Organizational hierarchy
B. Divisional hierarchy
C. Geographical hierarchy
A. The answer is C. You use a geographical hierarchy to select geographical locations
you want the calendar event to apply to.
Which values are predefined for calendar event category?

A. The Public Holiday calendar event category is predefined.

Defining Person Record Values

Define Person Record Values Overview

Defining person records values primarily includes:
 Managing person types
 Managing person name formats

 Managing person name styles
 Managing person lookups
To access the Define Person Record Values task list, use the navigation path,
Records > Define Person Record Values:

Define Person Record Values

Managing Person Types
You can use person types to maintain information for a group of people in your
enterprise. Person types include:
 System Person Types: Predefined person types that the application uses to
identify a group of people. You cannot change, delete, or create additional
system person types.
 User Person Types: Contained in the system person type and can be
configured as per your enterprise requirements. There is no limit to the number of
user person types that you can add to a system person type. For example, if your
enterprise refers to its employees as associates instead of employees, you
change the Employee user person type to Associate.
Managing Person Name Formats

Oracle Fusion HCM provides predefined person name format types that you can
configure.
Each person name format type contains a sequence of name components that
represents different parts of a person's name, for example, first name, last name, and
punctuation marks. You can change the sequence of, remove, or include additional
name components according to your requirements. Oracle Fusion HCM includes local
and global formats for each format type.
Managing Person Name Styles
Person name styles define the person name components for a country, for example,
first name, last name, title, previous last name, known as, and so on. For countries that
do not have a predefined person name style, the universal name style applies by
default. If there are specific requirements for a country, you can create a new name
style.
Managing Person Lookups

This task enables you to manage all person related lookups.

Person Types
The following figure illustrates the system person types and the list of user person types
defined for the selected system person type, Employee. You can add new user person
types.
Manage Person Types Task


.

Demonstration: Creating User Person Types

As an Human Resources (HR) specialist, you manage person types.
Demonstration Scope
Create an Associate user person type for the Employee system person type.
Demonstration Steps

Deployment page
Configuration - Define Workforce Records - Define Person Record Values
1. In the Manage Person Types task row, click Go to Task.
Location: Manage Person Types page
Information
Use the Manage Person Types page to review the system person types, and
modify existing user person types as well as create new ones.
In this demonstration, we create a new user person type for the system person
type, Employee.
2. From the System Person Type list, select Employee to view the associated
user person types.
3. On the toolbar, click the Add icon button.
4. In the Assignment Person Type field, enter Associate.
5. Click Save and Close.
6. Click OK.

Location: Setup and Maintenance work area You have successfully created a
user person type for a system person type.

Person Name Formats

The following figure illustrates name components along with punctuation marks that
make up a name format.
To ensure that the required name changes reflect correctly, you must schedule the
Apply Name Formats to Person Names process to run regularly.
To schedule this process, follow these steps: From the Navigator menu, select Tools >
Scheduled Processes. Select Schedule New Process. Search for the Apply Name
Formats to Person Names process and click Submit.
The following table describes the predefined format types that you can configure.


.

Demonstration: Creating Person Name Formats

As an Human Resources (HR) specialist, you manage person name formats.
Demonstration Scope
Create a new person name format using the name components.
Demonstration Steps

Deployment page
1. In the Manage Person Name Formats task row, click the Go to Task icon.
Location: Manage Name Formats page
Information
Use the Manage Name Formats page to review existing name format types
and create name formats.
2. On the Search Results section toolbar, click Create.
Location: Create Name Format page
Information
Use the Create Name Format page to create a name format using name
components. In this example, we create a name format for the format type, Full
name.
3. In the Country field, enter India.
4. In the Format Type field, select Full name
5. In the Available Name Components field, select Title.

6. Click the Move to Other List icon button to move the selected item to the
Selected Name Components field.
7. Repeat the previous two steps to move . (Period), Space, First Name, Space,
and Last Name to the Selected Name Components field.
8. Select the last dotted line in the Selected Name Components field, and click the
Remove Selected Items icon button to move the selected item to the Available
Name Components field.
9. In the Preview Name Format section Component Example column replace

Title with Mr.
10. Replace First_Name with John.
11. Replace Last_Name with Smith.
12. Press Tab to exit the field and generate the formatted name.
13. Preview the formatted name to verify that the name format matches your entry.
15. Click OK.
Location: Manage Name Formats page
You have successfully created a person name format.

Person Name Styles

When you create a person record, you select a legal employer, which sets the
legislative context for the record. For example, if the legal employer is a Canadian legal
entity, the legislative context is Canada and the Canadian name style is used.
You can select the following while creating or editing a person name style:
 Name components that appear on the person record
 Order in which the name components appear

 Display name for the components
 Required and optional name components (Last Name is a required component

for all legislations.)
You can edit predefined name styles by creating additional components, selecting
mandatory components, changing the order of components, and selecting LOVs for the
components. However, you cannot delete predefined name styles and predefined
components, and make mandatory components optional. You can delete only those
components that were added to a predefined name style.
You can create, edit, and delete custom name styles and its components any time. If a
custom name style is deleted after person names have been created using that style,
the universal name style applies by default.
The following figure shows the person name style for Canada.


Demonstration: Creating Person Name Styles

As an implementation specialist, you manage person name styles.
Demonstration Scope
Create a new person name style for Mexico.
Demonstration Steps

Deployment page
1. In the Manage Person Name Styles task row, click the Go to Task icon.
Location: Manage Person Name Styles page
Information
Use the Manage Person Name Styles page to review existing person name
styles and create new name styles for countries that do not have a name style.
2. On the Name Styles section toolbar, click the Create icon.
3. In the Country field, select Mexico.
4. Click Save.
5. Click OK on the confirmation message.
6. On the Mexico: Details section toolbar, click the Create icon.
7. In the Display Sequence field, enter 4.
8. In the Name Component field, select Last Name.

9. In the Display Name field, enter Last Name.
10. Follow steps 6 to 9 using the following data:
12. Click OK on the confirmation message.
You have successfully created a person name style for Mexico.

Person Lookups
The following table describes common lookups that are person-related and have user or
extensible customization levels. Review these lookups and update them as appropriate
to suit enterprise requirements.

Defining Employment Record Values

Define Employment Record Values Overview
Defining employment Record values primarily includes:
 Managing assignment statuses

 Managing lookups
To access the Define Employment Record Values task list, use the navigation path,
Records > Define Employment Record Values:

Define Employment Record Values

Manage Assignment Statuses
The predefined assignment status values indicate whether an assignment is active,
inactive, or suspended and whether the assignment is eligible for payroll processing. If
you have defined assignment status values in your source application, you need to map
them to equivalent values in Oracle Fusion. To support this task, in Oracle Fusion you
can:
 Rename the user status values associated with the predefined assignment status
values
 Create new assignment status values
Manage Lookups
This task enables you to manage all employment related lookups.

Instructor Note: Assignment Statuses

For the Assignment Statuses topic, display the FSM task page Manage Assignment
Statuses on-screen while covering the key concepts to facilitate faster learner
comprehension. You will want to display the topic, for example where the Assignment
Statuses table summarizes the current settings, and then return to the FSM task page.
For the Creating User-Defined Assignment Statuses demo, explain that if you are
defining multiple user statuses corresponding to a HR status, you must designate any
one user status as the default status. The default assignment status is attached to an
assignment unless you specify a default user status. For example, when you create an
assignment, its status is set automatically to the default assignment status
corresponding to the HR status Active unless you have specified a default user status
corresponding to Active.

Assignment Statuses
Each assignment contains an assignment status. The HR status and payroll status
values are linked to the assignment status and are set automatically when the
assignment status changes. For example, when you create an assignment, its status is
set automatically to Active - payroll eligible. The same action sets the HR status to
Active and the payroll status to Process. You can define your own user names for the
predefined assignment statuses.


.

Demonstration: Creating an Assignment Status

As a Human Resources (HR) specialist, you create and maintain assignment statuses,
which determine whether an assignment is eligible for payroll processing, active,
inactive, or temporarily suspended.
Demonstration Scope
Create a user assignment status named Temporary Assignment.
Demonstration Steps
Start Here
Deployment page
Configuration - Define Workforce Records - Define Employment Record Values
1. In the Manage Assignment Status row, click the Go to Task icon.
Location: Manage Assignment Statuses page
2. Click the New icon.
3. Click in the User Status field. Enter XXTemporary Assignment.
4. Click in the Assignment Status Code field. Enter XXTEMP_ASSIGNMENT.
Note: Enter a unique code since this value uniquely identifies the assignment
status.
5. Click in the HR Status field. Select Active.
6. Click in the Pay Status field. Select Process.
7. Leave the No option selected in the Default field.
8. Click the Save button.
Location: Warning dialog box

9. Click OK in the dialog box.
Location: Manage Assignment Statuses page
10. Click Done.
You have successfully created an assignment status.

Employment Lookups
The following table lists common lookups that are employment-related and have user or
extensible customization levels. Review these lookups, and update them as appropriate
to suit enterprise requirements.

Defining Documents
Defining Documents Task List
Defining Documents Task List and Tasks
To access the Define Documents task list, select your implementation project from the
Functional Setup Manager and navigate to:
Records > Define Documents

Document Types and Categories

Persons create document records to store information about documents such as work
permits, and visas, and upload electronic versions of the documents as attachments.
Document types categorize documents and control the document properties. A
document type exists for a combination of document category and subcategory.
Document Types: Provide a set of options to control what document

information to retain, who can access the documents, whether the documents require
approval, and whether the documents are subject to expiry. Using the document type
security profile, you can restrict which users or roles can access particular documents.
The document type security profile is covered in detail in the Security Profiles topic.
Document Categories and Subcategories: Document categories

(for example, absence) provide a high level grouping of documents. Document
subcategories (for example, general or medical) provide further grouping of document
categories. Document types (for example, leave approval or medical report) provide a
lower level categorization of documents. Use the DOCUMENT_CATEGORY lookup
type to define new document categories and subcategories.
Document Statuses: Enable you to identify and track document

records requiring approval. You define approval statuses as values for the lookup type
DOCUMENT_STATUS. Note that these statuses are for information purposes only; they
do not control the document approval process.

Defining Document Delivery Preferences

You typically define delivery preferences for documents that are delivered periodically
from employers to workers, for example, payslips, or year end tax statements. You set
these preferences using the Manage Document Types task in the Setup and
Maintenance work area. You can specify default delivery preferences and override the
default preferences for individual legal-employer or payroll-statutory-unit hierarchies.
Note: You can specify delivery preferences for approved document types only. If you
are creating your own document type, you must first submit it and then edit the created
document type to enable document delivery preferences.
Delivery Preferences
You can specify default delivery methods for a document type, whether paper or online,
and specify whether worker consent is required for delivering documents online-only. If
you set consent as required and initial consent as not granted, then the paper delivery
method is automatically selected and disabled; the option is automatically deselected
(while still disabled) when you set initial consent granted to Yes. You can enable
persons to override the delivery preferences for their documents, in their portraits. The
document delivery preferences report lists the delivery preferences and any default
overrides, including person level overrides.

Overriding Document Delivery Preferences

You set default delivery preferences on the document type and override the preferences
on associated work structures. You can override default delivery preferences at various
levels for a payroll statutory unit (for payroll documents) or legal employer (for other
document categories). These levels are arranged in a hierarchy. For example, delivery
preferences set for a location override those set for a department and delivery
preferences set for a department override those set for a legal employer and so on. The
document type is at the highest level in the hierarchy; the default delivery preferences
you specify for a document type apply to all documents, if you do not override them at
lower levels.
Person Level Overrides

Persons can override the delivery preferences for their documents, using the Personal
Information card in their portraits. The delivery preferences that persons specify in their
portraits override delivery preferences specified elsewhere for the document type.


Instructor Note: Activity Timing
Approximate Activity Timing: 10 minutes

.

Student Activity: Creating a Document Type

Using your activity guide, do the activity specified in the title of this page.

Activity 1 Introduction: Creating a Document Type

Background
Create a Payslip document type for InFusion Corporation and enable delivery
preferences for the document type. The Payslip document is delivered online to workers
except in InFusion Corp UK where it is delivered on paper. However, for workers in
London the payslip document is delivered both online and on paper. Persons can
override the default delivery preferences for their indiviudal documents.
Requirements
 Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
 You must have access to Oracle Fusion Application InFusion database or
comparable training or test instance at your site, on which to complete this
practice.
Activity Scope
 Create a Payslip document type and submit it.

 Edit the created Payslip document type and enable delivery preferences for the
document type.

Activity 1: Creating a Document Type

In this activity, you create a document type and enable delivery preferences for the
document type.
Start Here
Deployment page
Configuration - Define Workforce Records - Define Documents
Creating a Document Type
1. In the Manage Document Types task row, click Go to Task.
Location: Manage Document Types page
Information
Use the Manage Document Types page to manage existing document types
and create new ones.
2. On the Search Results section toolbar, click Create.
Location: Create Document Type page
3. In the Type field, enter XXPayslip.
4. In the Category field, select Payroll.
5. Retain All Countries as the selection for the Country field.
6. Retain No as the selection for the Approval field.
7. In the Attributes section, select Required for all the attributes.
8. Click Submit.

9. Click Yes.
Enabling Document Delivery Preferences
1. Enter XXPayslip in the Type field.
2. Click Search.
3. In the Search Results region, click the document type name.
Location: Edit Document Type XXPayslip page
4. Select Yes for the Enable Document Delivery Preferences field.
5. Retain Payroll as the selection for the Override Hierarchy field.
6. In the Document Delivery Defaults section, Delivery Method field, select

Online and deselect Paper.
7. In the Online Delivery Consent Required field, select Yes.
8. Since worker consent is already available, retain Yes as the selection for the
Initial Consent Granted field.
9. Retain Yes as the selection for the Allow Peron Level Overrides field.
10. In the Document Delivery Default Overrides section, select United Kingdom
for the Payroll Statutory Unit Country field.
11. Select UK Legal Entity for the Payroll Statutory Unit field.
12. Select Paper and deselect Online.
13. Since worker consent is already available, retain Yes as the selection for the
Initial Consent Granted field.
14. To override the delivery preference for the London location, click Create.
15. In the Level field, select Location.
16. In the Name field, select London.

17. The Paper option is already selected. Select Online.
18. Click Submit.
Location: Warning window
19. Click Yes.
Location: Confirmation window
20. Click Ok.
At this point, you should have created a document type and enabled document delivery
preferences.

Defining Workforce Records Review Question 1

You can create additional system person types.
1. True
2. False


Which two statuses are linked to the assignment status?


When date-effective values are copied to the PER_KEYWORDS table, their history is
also copied.
1. True
2. False

All Defining Workforce Records Review Questions

and Answers
You can create additional system person types.
False
Which two statuses are linked to the assignment status?

HR Status and Payroll Status
When date-effective values are copied to the PER_KEYWORDS table, their history
is also copied.
False

Lesson Highlights
 Define availability
 Define person and employment records
 Define documents

Lesson Highlight Details

Define Availability
 To determine availability, the application searches for primary work schedules

assigned to the worker at different workforce structure levels.
 Work schedules assigned to lower workforce structure levels take precedence
over those defined at higher levels.
 If no primary schedule was assigned to any of the workforce structures, then the
worker availability is based on absences, calendar events, if created for the
worker's location or department, and standard working hours defined for the
worker's primary assignment.
 If no calendar events were created, then the application determines availability
only on the basis of the standard working hours and absences.
Define Person Record Values
 Managing Person Types: You can use person types to maintain information for a
group of people in your enterprise. Person types include s ystem person types
and user person types
 Managing Person Name Formats:Oracle Fusion HCM provides predefined
person name format types that you can configure
 Managing Person Lookups: This task enables you to manage all person related
lookups
Define Employment Record Values
 Manage Assignment Statuses: The predefined assignment status values indicate

whether an assignment is active, inactive, or suspended and whether the
assignment is eligible for payroll processing. If you have defined assignment
status values in your source application, you need to map them to equivalent
values in Oracle Fusion.
 Manage Lookups: This task enables you to manage all employment related
lookups.
Define Documents
 Persons create document records to store information about documents such as

work permits, and visas, and upload electronic versions of the documents as
attachments.
 Document types categorize documents and control the document properties. A
document type exists for a combination of document category and subcategory.


03.02define Workforce Records

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Global HR Implementation

Define Workforce Records

Copyright © 2013, Oracle and/or its affiliates. All rights reserved. 1

Define Workforce Records Task List

2 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

The following aspects determine a worker's availability:

 Absences recorded during that period

Copyright © 2013, Oracle and/or its affiliates. All rights reserved. 3

How Worker Availability Is Determined

4 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

Primary Work Schedules

1. Primary assignment of the worker

To determine availability, work schedules that were assigned to lower workforce

Copyright © 2013, Oracle and/or its affiliates. All rights reserved. 5

6 Copyright © 2013, Oracle and/or its affiliates. All rights reserved.

You can do this in the following ways:

 Use an organizational hierarchy to select organizations to which the event must

Copyright © 2013, Oracle and/or its affiliates. All rights reserved. 7

Calendar Event Categories

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Instructor Note: Demo Timing

Approximate Demonstration Timing: 10 minutes

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Demonstration: Managing Calendar Events

1. In the Manage Calendar Events row, click Go to Task.

Location: Manage Calendar Events page

2. In the Search Results section toolbar, click Create.

Location: Create Calendar Event page

3. Click in the Name field. Enter XX May Day.

4. Click in the Short Code field. Enter XXM.

5. Click in the Category field. Select Public holiday.

6. Click in the Start Date field. Select the current date.

7. Click in the End Date field. Select 1st December 2020.

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As you learned earlier in the lesson, you use an organizational hierarchy to

9. Click in the Hierarchy field. Select Project Organization Hierarchy.

11. Click the Include button.

13. Click Submit.

Location: Confirmation dialog box

14. Click OK.

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Instructor Note: Demo Timing

Approximate Demonstration Timing: 5 minutes

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Demonstration: Managing Work Schedules

1. In the Manage Work Schedules row, Click Go to Task.

Location: Manage Work Schedules page

2. In the Category field, select Work.

4. In the Search Results section, click Regular Work Day Schedule.

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Define Availability Review Question 1

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Define Availability Review Question 2

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Define Availability Review Question 3

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Define Availability Review Question 4

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All Define Availability Review Questions and Answers

When determining availability, work schedules that were assigned to higher

Which values are predefined for calendar event category?

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