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LIBRARY MANAGEMENT SYSTEM
SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 1

1. SYNOPSIS
The main objective of the LIBRARY MANAGEMENT SYSTEM project is

discipline of managing the library tasks. Other than that, there will be less paper work just
because whole system will be computerized. The system is entering the records of new
books, retrieving the details of books available in the library. We can issue books to the
library member and maintain their records and can also checks how many books are issued
and stocks available in the library. In this project we can maintain the late fine of library
member who return the issued book after the due date. We are developing this system for our
college library at SWAMY SASWATHIKANANDA COLLEGE, Poothotta for advanced
functioning of our college library.
MODULES
 Registration
 Stock Entry
 Issue Management
PALTFORMS
Front End: Visual Basic 6.0
Back End: Microsoft SQL Server 2008


2. INTRODUCTION
The project is entitled with “LIBRARY MANAGEMENT SYSTEM” that

allows the user for entering details of new books, retrieving the details of books available in
the library. A detailed report is also generated. It is more user friendly. We can issue books to
members and can maintain their details . Also we can calculate the late fine of members who
returns the issue book after the due date.


3. SYSTEM ANALYSIS
System analysis is a detailed study of the various operations performed by a

system and their relationship within and outside of the system. During analysis, data are
collected on valuable file, decision points and transactions handled by the present system.
Ones the analysis is completed the system analyst has a firm understanding of what is to be
done. For system analysis we went to our college library itself and then we collected required
data needed for our project.
3.1 EXISTING SYSTEM
The system we have currently in manual library system. There is a lot of book in
library but they have no serial number. Different writers have different books but no chart
about them. All the details of books are maintained in a single record and searching is very
time consuming and difficult. So searching and upgrading the details is a tedious task. In
order to overcome the disadvantages, the system is computerized.
DISADVANTAGES :
 It is very slow and time consuming.

 It is very difficult to maintain.
 It is not error free.
 Tracing a book is very difficult.
 Fast report generation is not possible.
3.2 PROPOSED SYSTEM
Proposed system is a computerized “LIBRARY MANAGEMENT SYSTEM”, it

tries to solve the problems of existing system. The main objective is to make the library
information details more efficient. This system should maintain different data files, so that
the data can be retrieved easily and in an efficient manner and it include registration of
student, staff, etc…storing their details into the system. Through our software users can add
member details & book details, search for members & books, update information & also
manage books with ease. This software also has facility to give a unique id for every
members who have membership in library and stores the details of each and every members
automatically. It includes a searching facility to find all the details of members and books.
ADVANTAGES :
 User friendly interface

 Faster access to database
 More storage capacity
 Search facility
 Issue and return of books can done quickly and effectively
 Through this, manual work can be eliminated and errors can be avoided easily
 Manage the library systematically.
MODULE DESCRIPTION
The “LIBRARY MANAGEMENT SYSTEM” deals with books and members

related with the library. This is a computerized user friendly system. It consists of seven
modules,
1) Registration
Suppose a staff or a student wish to take books from the library, you must
register otherwise you will not be allowed to access library. The admin can register the details
of new member such as name, register no, class, etc… Also the admin can update and delete
the records of members as per requirements.
2) Stock entry
In this module we can understand the details of books about author’s name, book
name, publisher’s name, type of book, etc… It also includes stock details of books.

3) Issue management
i. Book issue
Here the admin can check the membership details, book availability and also
how many books are issued for each member. There must be two books will issue for
students and six books for staffs.
ii. Book return
When you are done reading your book, you can return it at the specified time
(14 days).
3.3 FEASIBILITY STUDY
Feasibility is the study of impact, which happens in the organization by the

development of a system. The result can be either positive or negative.
Depending up on the result of feasibility study, further steps in the system

development is considered. During the feasibility study we actually compare the existing
system with the proposed system and a report will be made. The existing system, there is no
facility for maintenance of records, not error free, fast report generation is not possible and
difficult to track the book. For feasibility analysis some understanding of the major
requirements of the system is essential.
Three key considerations involved in the feasibility analysis are:
 Economic Feasibility
 Technical Feasibility
 Behavioural Feasibility

3.3.1 Economic Feasibility
Economic analysis is most frequently used method for evaluating effectiveness

of the proposed system and it is also known as cost-benefit analysis. This procedure
determines the benefits and saving that are expected from the proposed system and compared
with the cost of the existing system.
Since our system works as a computer based system, it reduces a lot of manual
recording and man power. From the system study, we understood that several works were
done in records. It is very time consuming and manual effort. The proposed system will
reduce the manual effort and make it easier to store the book details and member details.
Here involves financial consideration, in this case of a new computer system. After
development of the proposed system it does not require a high cost for maintenance and
updation. Therefore the system is economically feasible.
3.3.2 Technical Feasibility
Technical feasibility assesses the current resources (such as hardware and

software) and technology, which are required to accomplish user requirements in the software
within the allocated time and budget.
As the library is not having a computer, first we should have money for
purchasing the required hardware and software. The proposed system is technically feasible,
since the proposed system can be developed in a computer with minimum expenditure and
specifications. The data stored in manual records are converted to databases. We can strongly
say that it is technically feasible, since there will not be much difficulty in getting the
required resources and data for development and maintenance of the system.
3.3.3 Behavioural Feasibility
Behavioural feasibility includes how strong the reaction of the staff towards the
development of new system that involves computer’s use in their daily work. People are not

interested in changing from one system to another system. Computer have been known to
facilitate changes.
An estimate should be made to know the interest of the staff in the library
towards the department of the proposed system. Reaction of the staff was very encouraging.
So the system’s behavioural feasibility is alright.


4.REQUIREMENT ANALYSIS
Requirement analysis is a process of discovery refinement modeling and

specification. The analysis can be divided into :
 Problem recognition.
 Problem evaluation and synthesis.
 Modeling
4.1 PROBLEM RECOGNITION
The goal of this step is recognition of basic problems of elements as indicated

by customer. The basic purpose of this activity is to obtain a thorough understanding of the
needs of client and user what exactly is desired from the software is the constraints on
solution. The main problem of existing system are :
 Time consuming.
 More man power is wasted.
 Less accuracy, and data may be lost.
4.2 PROBLEM EVALUATION AND SYNTHESIS
In this step analyst must define all externally observable object, evaluating flow
and control of step of information, define and elaborate all software function, understand the
software behavior and design constraints etc. Evaluation and synthesis continues until both
analyst and customer felt confident about the project. Once the problem identified, the
evaluation process begins. After evaluation of current problem and the desired information,
the analyst may synthesis one or more solution.
 Cost effectiveness.
 Faster and records are accurate.
 More secure and easy retrieval of data.

4.3 MODELING
During a software requirement analysis, we create models to gain better

understanding of actual logical entity to be built. The model helps the analyst to
understanding information and function of the system. The model became the main reference
for the review to determine completeness, the main method used for this is DFD(Data Flow
Diagram).
DATA FLOW DIAGRAM(DFD)
A DFD, also known as the bubble chart has the purpose of clarifying system
requirements and identifying major information that will become programs in system design.
A DFD is a pictorial representation of network that describes the flow of data through a
system. The symbols used in Data Flow Diagram are :
 It represents a data source or destination.
 It represents floe of data.
 It represents a process that transforms data.
 It represents data storage (eg. table).


5.SYSTEM SPECIFICATION
5.1 HARDWARE REQUIREMENTS
CPU Type : Intel Celeron or above
Base Memory : 128 MB RAM or above
Display Type : VGA or HDMI
Hard Disk Drive : 20 GB or greater
Floppy Disk Drive: 1.44 MB
Printer : Any printer supported by the OS
5.2 SOFTWARE REQUIREMENTS
Operating System: WINDOWS XP or Later
Front End : Visual Basic 6.0, Crystal Reports 8.0
Back End : Microsoft SQL Server 2000


6.SYSTEM DESIGN
System design is a process of developing specifications for a candidate system

that meet the criteria established in the system analysis. Major steps in design are the
preparation of the input forms and output reports in a form applicable to user.
The main objective of the system design is to use the package easily by any computer
operator. System design is the creative act of invention, developing new inputs, a database,
offline files, method, procedure and output for processing business to meet an organization
objective. System design builds information gathered during the system analysis.
6.1 DATA DESIGN
Data design creates a model of data or information that is represented at a higher

level of abstraction. The structure of data has always been an important part of software
design. The software design activity translates this requirement model into the data structure
at the software component level.
Data design is required to manage the large volume of information. In this

system, normalization process, the redundant field will be eliminated and finally produce the
efficient table.
6.2 ARCHITECTURAL DESIGN
Architectural design is a comprehensive frame work that describes its form and
how they fit together. The properties of components interact with other components.
Architectural design focuses on the representation of the structure of the software.
6.3 PROCEDURAL DESIGN
Procedural design or component level design occurs after data, architectural and
interface design must be translated into operational software. The procedural design for each
component, represented in graphical, tabular or text based notation, is the primary work
product produced during component level design.

6.4 INTERFACE DESIGN
Interface design creates and effective communication medium between a human

and computer. Design identifies interface objects and actions then creates a screen layout that
forms the basis for user interface.
Interface design focus on :
1. The design of interfaced between software components and non-human producers

and consumers of information.
2. The design of interface between software components.
3. The design of interface between a human and computer.


7. CODING
A code provides a brief identifications of data item and replaces longer

description that would be more awkward to store and manipulate. A code can be defined as a
group of characters used to identify an item of data, while identification is the main function
of a code. A code may also show relationships between items of data.
A code plan identifies the particular characteristics that needed to be contained

within the code. Only information that makes possible efficient identification and retrieval of
coded items should be chosen. The method chosen must have the following features:
 Expandable: Codes must provide space for additional entries that may be required.
 Precise: The code must identify the specific item.
 Concise: The code must be brief, yet it should adequately describe the item.
 Meaningful: The code must be useful to that people dealing with it. If possible, it
should indicate some characteristics of the item.
 Operable: The code should be compatible with present and anticipated methods of
data processing.
A code dictionary is often developed to make it easier for human to work with
the codes. It is a listening of code and their corresponding data items. The dictionary allows
one to translate the code into identification of the data or to determine the code for a
particular item.
The code of “LIBRARY MANAGEMENT SYSTEM” is shown in the appendix.


8.SYSTEM TESTING
Testing is the process of executing the program with the intent of findings errors.
System testing is the stage of implementation, which is aimed at ensuring that the system
works accurately and efficiently before the live operation commences. Testing is vital to the
success of system. System testing makes a logical assumption that if at the part of the system
is correct the goal will be success achieved. The candidate system is subject to variety of
tests, online, response, volume, stress, recovery and usability rests. A series of tests
performed for the proposed system is ready for the user acceptance testing.
There are 3 types of system tests being implemented:
 Unit testing
 Integration testing
 Validation testing
8.1 TESTING PROCESS
Software testing is the stage of implementation, which is aimed at ensuring that

the system works accurately and efficiently before the live operation commences. Testing is
vital to the success of the system. Testing is the process if executing program with the
explicit intention of finding errors that is making the program to fail. Analyst knows that an
effective testing program does not guarantee system reliability. Therefore, reliability must be
design into system.
An elaborate testing of data is prepared and system is tested using this test data.
While testing error noted and correction are made. A series of testing are performed for the
proposed system before the system is ready for the user acceptance testing.
8.2 UNIT TESTING
Unit testing focuses verification effort on smallest unit of software design

module. Here, there are two modules namely, client system and estimation. In unit testing,
 Module interface is tested to ensure that information properly flows into and put of
the program under test.

 Local data structure are examined to ensure that data stored temporarily maintains its
integrity during al steps in algorithm execution.
 Boundary condition is tested to ensure that the module operates properly at
boundaries established to limited or restrict processing.
 All independent paths through the control structures are executed at least once.
 Error handling paths are also tested.
Unit testing focuses verification effort on smallest unit of software design

module. Here, the module interfaces local data structures, boundary conditions, and all
independent paths and last but not least, all error handling paths were verified by false data.
Tested of data flow across each module interface of this software were done before any other
test was initiated.
8.3 INTEGRATION TESTING
Integration testing is a systematic technique for constructing the program

structure while at the time constructing the tests to uncover errors associating with
interfacing. Unit test modules were taken and a single program structure was build that been
dictated by the design. Incremental integration was adopted here. The entire software was
developed and tested in small segments, where errors were easy to locate and rectify.
Program builds (group of modules) were constructed corresponding to the

successful testing of user integration, data manipulation analysis and display processing and
data management. There tests can also be performed:
• Top down integration
• Bottom up integration
8.4 VALIDATION TESTING
Validation testing is done to ensure complete assembly of the error free software.
Validation can be is termed successfully if it functions in manner that is reasonably expected
by the customer.


9.SYSTEM IMPLEMENTATION
9.1 IMPLEMENTATION PROCEDURE
After the system is implemented successfully, training of the user is one of the
most important subtasks of the developer. Even well designed and technically elegant system
an succeed or fail, because of the way they are used and operated. For this purpose user
manually are prepared and handled over to the user to operate the developed systems
successfully in future. In order to put new application system into use the following activities
were taken care of:
• Preparation of user and system documentation.
• Conducting user training with demo and hands on.
• Test run for some period to ensure smooth switching over the system.


10.SOFTWARE MAINTENANCE
Maintenance is the enigma of system development. Maintenance covers a wide

range of activities including correcting code and design errors, updating documentation and
test data and upgrading users support.
Software maintenance means restoring something to its original condition.

Maintenance can be classified as corrective, adaptive or perfective maintenance means
repairing, processing or performance failures or making changes because of previously
uncorrected problem or false assumption. Adaptive maintenance means changing the
additional or changing needs.
Any system developer should be secured and protected against possible hazards.
Security measures are provided to prevent unauthorized access of the data base at various
levels. An uninterrupted power supply should be that the power failure or voltage fluctuations
will not erase the files.
Password protection and simple procedures to prevent the unauthorized access

are provided to the users. The system allows the users to enter the system only through proper
username and password.


11.CONCLUSION
The project entitled "LIBRARY MANAGEMENT SYSTEM" provides

maximum interaction and flexibility. The system was tested and the performance of the
system was provided to be much efficient and data maintenance and manipulation is achieved
practically. The system had been developed in an attractive fashion. The modules are tested
separately and put together to form the main system. Thus the system has fulfilled the entire
project is identified.
Using Visual Basic 6.0 as the front end and SQL Server 2000 as back end. the
system was developed and tested with all possible samples of data. The performance of the
system is provided to be efficient. The system provides flexibility for incorporating new
features which may be necessary in future.


12.APPENDIX
12.1 APPENDICES - A(DATA FLOW DIAGRAM)
CONTEXT LEVEL

FIRST LEVEL

SECOND LEVEL

SECOND LEVEL

12.2 APPENDICES - B(TABLES)
Tables are also called grid charts because they are made up of intersecting
horizontal and vertical lines that form rows and columns. Tables are the convenient method
for expressing in summary form the relationships between two or more complex factors.
Table No : 1
Table Name : Login
Primary key : User_Name
FIELDS DATA TYPE DESCRIPTION CONSTRAINTS

User_Name Varchar(25) User name Primary key
Password Varchar(25) Password Not Null
Table No : 2
Table Name : Member
Primary key : Mem_Typeid

Mem_Typeid Varchar(10) Member Type id Primary key
Mem_Type Varchar(10) Member Type Not Null
Limit Int Limit Not Null

Table No : 3
Table Name : Department
Primary key : Dep_id

Dep_id Varchar(10) Department id Primary Key
Dep_Name Varchar(25) Department Name Not Null
Table No : 4
Table Name : Designation
Primary Key : Des_id
Foreign Key : Dep_id

Des_id Varchar(10) Designation id Primary Key
Des_Name Varchar(25) Designation Name Not Null

Table No : 5
Table Name :Staff_Details
Primary Key : S_id
Foreign Key : Mem_Typeid,Des_id

Mem_Typeid Varchar(10) Member Typeid ForeignKey
S_id Varchar(10) Staff id Primary Key
S_Firstname Varchar(15) Staff First Name Not Null
S_Lastname Varchar(15) Staff Last Name Not Null
Dep_id Varchar(10) Department id ForeignKey
Des_id Varchar(10) Designation id ForeignKey
S_Gender Varchar(10) Staff Gender Not Null
Sreg_Date Datetime Registration Date Not Null
Address Varchar(50) Address Allow Null
District Varchar(25) District Allow Null
Phno Varchar(12) Phone Number Not Null
S_status Varchar(10) Staff Status Not Null
Table No : 6
Table Name : Course
Primary Key : Prog_id

Prog_id Varchar(10) Program id Primary Key
Prog_name Varchar(10) Program Name Not Null

Table No : 7
Table Name : Student _Details
Primary Key : Stud_id
Foreign Key : Mem_Typeid,Prog_id
Mem_Typeid Varchar(10) Member Type id Foreign Key

Stud_id Varchar(10) Student id Primary Key
Stud_Firstname Varchar(15) Student First Name Not Null
Stud_Lastname Varchar(15) Student Last Name Not Null
Admin_No Varchar(10) Admission Number Not Null
Prog_id Varchar(10) Program id Foreign Key
Stud_Gender Varchar(6) Student Gender Not Null
Reg_date Datetime Register Date Not Null
YOS Numeric(18,0) Year Of Study Not Null
Stud_status Varchar(10) Student Status Not Null
Table No : 8
Table Name : Book Category
Primary Key : Cat_id
Cat_id Varchar(10) Category id Primary Key

Cat_name Varchar(25) Category Name Not Null

Table No : 9
Table Name : Sub Category
Primary Key : Sub_id
Foreign Key : Cat_id
Sub_id Varchar(10) Sub category id Primary Key

Sub_name Varchar(20) Sub category name Not Null
Cat_id Varchar(10) Category id Foreign Key
Table No : 10
Table Name : Stock Entry
Primary Key : B_id
ForeignKey : Sub_id
B_id Varchar(10) Book id Primary Key

Cat_id Varchar(10) Category id Foreign Key
Sub_id Varchar(10) Sub category id Foreign Key
B_name Varchar(50) Book Name Not Null
Author Varchar(30) Author Not Null
No_of _copies Int Number Of Copies Not Null
Publisher Varchar(30) Publisher Not Null
Pub_ address Varchar(30) Publishing Address Not Null
Pub_year Numeric(18,0) Year of publishing Not Null
No_of _pages Numeric(18,0) Number of pages Not Null
Vol_no Int Volume Number Not Null
Edition_no Char(10) Edition Number Not Null
Reg_date Datetime Register Number Not Null
Price Float Price Not Null

Table No : 11
Table Name : Unique Book Id
Primary Key : Acc_no
Foreign Key : B_id

Acc_no Varchar(10) Accession Number Primary Key
B_id Varchar(10) Book id Foreign Key
ISBN Varchar(10) Unique number of Book Not NULL
Call_no Varchar(15) Call number Not NULL
B_Status Varchar(10) Book Status Not NULL
Table No : 12
Table Name : Book Issue
Primary Key : B_issueid
Foreign Key : S_id,Stud_id,Acc_no

B_issueid Varchar(10) Book issue id Primary Key
Mem_typeid Varchar(10) Member type id Foreign Key
Acc_no Varchar(10) Accession Number Foreign Key
Issue_Date Datetime Issue Date Not Null
Return_Date Datetime Return Date Allow Null
Renewel_Date Datetime Renewel Date Allow Null
Issue_Status Varchar(10) Issue Status Not Null

Table No : 13
Table Name : Fine
Foreign Key : B_issueid,S_id

B_issueid Varchar(10) Book issue id Foreign Key
S_id Varchar(10) Member type id Foreign Key
Fine Float Fine Not Null
F_Status Varchar(20) Fine Status Allow Null
Table No : 14
Table Name : Book _Loss
Foreign Key : B_issueid,S_id

B_issueid Varchar(10) Book issue id Foreign Key
S_id Varchar(10) Member type id Foreign Key
B_Fine Float Fine Not Null
Fbl_Status Varchar(20) Fine Status Not Null

12.3 APPENDICES – C (INPUT AND OUTPUT FORMS)
LOADING FORM

LOGIN FORM

MDI FORM

MEMBER TYPE FORM

STAFF REGISTRATION FORM

STUDENT REGISTRATION FORM

DEPARTMENT FORM

DESIGNATION FORM

COURSE FORM

STOCK ENTRY FORM

UNIQUE FORM

CATEGORY FORM

SUBCATAGORY FORM

BOOK SEARCH FORM

MEMBER SEARCH FORM

ISSUE FORM

FINE (Late Return) FORM

FINE (Book Loss) FORM

REPORT FORM

ISSUE REPORT

STOCK REPORT

FINE REPORT

12.4 APPENDICES – D (CODES)
LOGIN FORM
Private Sub CANCEL_Click()
Unload Me
End Sub
Private Sub Form_Load()
CONNECT
End Sub
Private Sub LOGIN_Click()
If RS.State = 1 Then RS.CLOSE
RS.Open "select * from Login", con, adOpenKeyset, adLockOptimistic
If username.Text = RS.Fields(0) And password.Text = RS.Fields(1) Then
Me.Hide
MDI1.Show
Else
MsgBox "Incorrect username or password"
username = ""
password = ""
username.SetFocus
End If
End Sub

MDI FORM
Private Sub Add_Department_Click()
DEPARTMENT.Show
End Sub
Private Sub Add_Designation_Click()
DESIGNATION.Show
End Sub
Private Sub Add_Programme_Click()
COURSE.Show
End Sub
Private Sub Book_Category_Click()
CATEGORY.Show
End Sub
Private Sub Book_Issue_Click()
ISSUE.Show
End Sub
Private Sub Book_Loss_Click()
BOOKLOSS.Show
End Sub
Private Sub BookSearch_Click()
BSEARCH.Show
End Sub
Private Sub Late_Return_Click()
LFINE.Show
End Sub

Private Sub Member_Click()
FMEMTYPE.Show
End Sub
Private Sub MembeSearch_Click()
MEMSEARCH.Show
End Sub
Private Sub New_Stock_Click()
STOCKENTRY.Show
End Sub
Private Sub reports_Click()
REPORT.Show
End Sub
Private Sub Staff_Click()
RSTAFF.Show
End Sub
Private Sub Student_Click()
LSTUDENT.Show
End Sub
MEMBER TYPE FORM
Public RS1 As New ADODB.Recordset
Private Sub display()
With RS
memtid.Caption = .Fields(0)
MEMTYPE.Text = .Fields(1)
mlimit.Text = .Fields(2)

End With
End Sub
Private Sub CLOSE_Click()
Unload Me
End Sub
Private Sub memtype_Click()
X = MEMTYPE.Text
RS.Open "select * from Member where mem_type='" & X & "'", con, adOpenKeyset,
adLockOptimistic
If RS.EOF = False And RS.BOF = False Then
display
End If
End Sub
Private Sub UPDATE_Click()
Dim TMP As Integer
Dim I As Integer
y = InputBox("ENTER NEW LIMIT")
TMP = y - mlimit.Text
If y <= mlimit.Text Then
MsgBox ("Limit Cannot be Less than or Equal to Existing!")
Else
RS.Fields(2) = y
RS.UPDATE
mlimit.Text = y
MsgBox ("Limit Updated!")
If MEMTYPE.Text = "STAFF" Then

If RS1.State = 1 Then RS1.CLOSE
RS1.Open "SELECT * from Staff_Details", con, adOpenKeyset, adLockOptimistic
I = 12
Else
RS1.Open "SELECT * from Student_Details", con, adOpenKeyset, adLockOptimistic
I = 10
End If
While RS1.EOF = False
RS1.Fields(I) = RS1.Fields(I) + TMP
RS1.UPDATE
RS1.MoveNext
Wend
Me.Hide
End If
End Sub
CONNECT
RS.Open "select * from Member", con, adOpenKeyset, adLockOptimistic
While RS.EOF = False
MEMTYPE.AddItem RS.Fields(1)
RS.MoveNext
Wend
End Sub

STUDENT REGISTRATION FORM
Dim flag As Integer
With RS
Option1.Value = False
MTYPE.Caption = .Fields(0)
SID.Caption = .Fields(1)
FNAME.Text = .Fields(2)
LNAME.Text = .Fields(3)
ADMIN.Text = .Fields(4)
RS1.Open "select * from Course where prog_id='" & .Fields(5) & "'", con, adOpenKeyset,
adLockOptimistic
PROGNAME.Text = RS1.Fields(1)
If .Fields(6) = "MALE" Then
Option1.Value = True
Else
Option2.Value = True
End If
REGDATE.Value = .Fields(7)
YOS.Text = .Fields(8)
STATUS.Text = .Fields(9)
LIMIT.Caption = .Fields(10)

End With
End Sub
Private Sub ADD_Click()
flag = 0
Dim str As String
Dim X As Integer
RS.Open "select * from Student_Details ", con, adOpenKeyset, adLockOptimistic
If RS.EOF = True Then
SID.Caption = "ST1"
Else
RS.MoveLast
str = RS.Fields(1)
X = Val(Mid(str, 3))
SID.Caption = "ST" & (X + 1)
End If
RS.Open "select * from Student_Details", con, adOpenKeyset, adLockOptimistic
If FNAME.Text = "" Then
MsgBox ("MISSING STUDENT NAME!")
Else
RS.AddNew
RS1.Open "select * from Member where mem_type='" & MTYPE.Caption & "'", con,
adOpenKeyset, adLockOptimistic
RS.Fields(0) = RS1.Fields(0)
RS.Fields(1) = SID.Caption

RS.Fields(2) = FNAME.Text
RS.Fields(3) = LNAME.Text
RS.Fields(4) = ADMIN.Text
RS1.Open "select * from Course where prog_name='" & PROGNAME.Text & "'", con,
If Option1.Value = True Then
RS.Fields(6) = Option1.Caption
Else
End If
REGDATE.Format = dtpShortDate
RS.Fields(7) = REGDATE.Value
RS.Fields(8) = YOS.Text
RS.Fields(9) = STATUS.Text
RS.Fields(10) = LIMIT.Caption
RS.UPDATE
MsgBox ("NEW STUDENT ADDED")
flag = 1
End If
End Sub
Private Sub CLEAR_Click()
SID.Caption = ""
FNAME.Text = ""
LNAME.Text = ""
ADMIN.Text = ""

YOS.Text = ""
PROGNAME.Text = "<PLEASE SELECT>"
STATUS.Text = "<PLEASE SELECT>"
End Sub
Unload Me
End Sub
Private Sub Command1_Click()
CrystalReport1.Action = 1
End Sub
Private Sub DELETE_Click()
If flag = 1 Then
RS.DELETE
SID.Caption = ""
FNAME.Text = ""
LNAME.Text = ""
ADMIN.Text = ""
YOS.Text = ""
LIMIT.Caption = ""
PROGNAME.Text = "<PLEASE SELECT>"
STATUS.Text = "<PLEASE SELECT>"
MsgBox ("STUDENT DETAILS DELETED!")
flag = 0

Else
MsgBox ("NO DETAILS SELECTED!")
End If
End Sub
CONNECT
flag = 0
STATUS.AddItem "STUDYING"
STATUS.AddItem "NOT-STUDYING"
RS.Open "select * from Course", con, adOpenKeyset, adLockOptimistic
PROGNAME.AddItem RS.Fields(1)
RS.MoveNext
Wend
RS.Open "select * from Member where mem_type='STUDENT'", con, adOpenKeyset,

adLockOptimistic
If RS.EOF = False Then
LIMIT.Caption = RS.Fields(2)
End If
End Sub
Private Sub SEARCH_Click()
X = InputBox("ENTER FIRST NAME")
y = InputBox("ENTER LAST NAME")

RS.Open "select * from Student_Details where stud_firstname='" & X & "' and
stud_lastname='" & y & "'", con, adOpenKeyset, adLockOptimistic
flag = 0
MsgBox ("NO RECORD FOUND")
Else
flag = 1
display
MsgBox ("FOUND!")
End If
End Sub
If flag = 1 Then
RS.Fields(2) = FNAME.Text
RS.Fields(3) = LNAME.Text
RS.Fields(4) = ADMIN.Text
RS1.Open "select * from Course where prog_name='" & PROGNAME.Text & "'", con,
If Option1.Value = True Then
Else
End If
REGDATE.Format = dtpShortDate

RS.Fields(8) = YOS.Text
RS.Fields(9) = STATUS.Text
RS.Fields(10) = LIMIT.Caption
RS.UPDATE
MsgBox ("STUDENT DETAILS UPDATED!")
flag = 0
Else
MsgBox ("NO DETAILS SELECTED!")
End If
End Sub
STOCK ENTRY FORM
Dim flag As Integer
With RS
BID.Caption = .Fields(0)
RS1.Open "select * from Book_Category where cat_id='" & .Fields(1) & "'", con,
CATNAME.Text = RS1.Fields(1)
RS1.Open "select * from Sub_Category where sub_id='" & .Fields(2) & "'", con,
SUBCATNAME.Text = RS1.Fields(1)
BNAME.Text = .Fields(3)
AUTHOR.Text = .Fields(4)

COPIES.Text = .Fields(5)
PUBLISHER.Text = .Fields(6)
ADDRESS.Text = .Fields(7)
PYEAR.Text = .Fields(8)
PAGES.Text = .Fields(9)
VOLNO.Text = .Fields(10)
ENO.Text = .Fields(11)
REGDATE.Value = .Fields(12)
PRICE.Text = .Fields(13)
End With
End Sub
Unload Me
End Sub
Private Sub DELETE_Click()
If flag = 1 Then
RS.DELETE
BID.Caption = ""
ACCNO.Text = ""
VOLNO.Text = ""
ENO.Text = ""
PRICE.Text = ""
BNAME.Text = ""
COPIES.Text = ""
PAGES.Text = ""
CALLNO.Text = ""
REGDATE.Value = ""

AUTHOR.Text = ""
ISBN.Text = ""
BSTATUS.Text = ""
CATNAME.Text = ""
SUBCATNAME.Text = ""
PUBLISHER.Text = ""
ADDRESS.Text = ""
PYEAR.Text = ""
flag = 0
Else
MsgBox ("No Stock Selected!")
End If
End Sub
CONNECT
flag = 0
RS1.Open "select * from Book_Category", con, adOpenKeyset, adLockOptimistic
CATNAME.AddItem RS1.Fields(1)
RS1.MoveNext
Wend
RS1.Open "select * from Sub_Category", con, adOpenKeyset, adLockOptimistic
SUBCATNAME.AddItem RS1.Fields(1)
RS1.MoveNext

Wend
End Sub
Private Sub NEWCOPY_Click()
flag = 0
BID.Caption = ""
VOLNO.Text = ""
ENO.Text = ""
PRICE.Text = ""
BNAME.Text = ""
COPIES.Text = ""
PAGES.Text = ""
AUTHOR.Text = ""
CATNAME.Text = ""
SUBCATNAME.Text = ""
PUBLISHER.Text = ""
ADDRESS.Text = ""
PYEAR.Text = ""
End Sub
Private Sub SAVE_Click()
K=0
Dim str As String
Dim X As Integer
RS.Open "select * from Stock_Entry", con, adOpenKeyset, adLockOptimistic
BID.Caption = "B1"
Else

RS.MoveLast
str = RS.Fields(0)
BID.Caption = "B" & (X + 1)
End If
RS.Open "select * from Stock_Entry", con, adOpenKeyset, adLockOptimistic
RS.AddNew
RS.Fields(0) = BID.Caption
RS1.Open "select * from Book_Category where cat_name='" & CATNAME.Text & "'", con,
RS1.Open "select * from Sub_Category where sub_name='" & SUBCATNAME.Text & "'",
con, adOpenKeyset, adLockOptimistic
RS.Fields(3) = BNAME.Text
RS.Fields(4) = AUTHOR.Text
RS.Fields(5) = COPIES.Text
RS.Fields(6) = PUBLISHER.Text
RS.Fields(7) = ADDRESS.Text
RS.Fields(8) = PYEAR.Text
RS.Fields(9) = PAGES.Text
RS.Fields(10) = VOLNO.Text
RS.Fields(11) = ENO.Text
RS.Fields(13) = PRICE.Text

RS.UPDATE
BUNIQUE.Show
MsgBox ("New Stock Successfully Added!")
flag = 1
End Sub
Private Sub SEARCH_Click()
X = InputBox("ENTER BOOK NAME")
RS.Open "select * from Stock_Entry where b_name='" & X & "'", con, adOpenKeyset,
adLockOptimistic
flag = 0
MsgBox ("NO RECORD EXIST")
Else
display
MsgBox ("FOUND!")
flag = 1
End If
SAVE.Enabled = False
End Sub
Private Sub UNIQUE_Click()
BUNIQUE.Show
End Sub
If flag = 1 Then
RS1.Open "select * from Book_Category where cat_name='" & CATNAME.Text & "'", con,

RS1.Open "select * from Sub_Category where sub_name='" & SUBCATNAME.Text & "'",
con, adOpenKeyset, adLockOptimistic
RS.Fields(3) = BNAME.Text
RS.Fields(4) = AUTHOR.Text
RS.Fields(5) = COPIES.Text
RS.Fields(6) = PUBLISHER.Text
RS.Fields(7) = ADDRESS.Text
RS.Fields(8) = PYEAR.Text
RS.Fields(9) = PAGES.Text
RS.Fields(10) = VOLNO.Text
RS.Fields(11) = ENO.Text
RS.Fields(13) = PRICE.Text
RS.UPDATE
MsgBox ("Stock Updated!")
flag = 1
Else
MsgBox ("No Book Selected!")
End If
End Sub

BOOK SEARCH FORM
Private Sub AUTHOR_Change()
If AUTHOR.Text = "" Then
Else
y = AUTHOR.Text
RS.Open "select
b_name,author,no_of_copies,publisher,pub_address,pub_year,no_of_pages,vol_no,edition_n
o,price from Stock_Entry where author like '" & y & "%'", con, adOpenKeyset,
adLockOptimistic
Set DataGrid1.DataSource = RS
End If
End Sub
Private Sub BNAME_Change()
If BNAME.Text = "" Then
Else
X = BNAME.Text
RS.Open "select
b_name,author,no_of_copies,publisher,pub_address,pub_year,no_of_pages,vol_no,edition_n
o,price from Stock_Entry where b_name like '" & X & "%'", con, adOpenKeyset,
adLockOptimistic
Set DataGrid1.DataSource = RS
End If
End Sub
CONNECT

End Sub
ISSUE FORM
Public K As String
Public J As Integer
Dim flag As Integer
Public Sub ADD()
RS.Open "select * from Book_Issue", con, adOpenKeyset, adLockOptimistic
RS.AddNew
RS.Fields(0) = BISSUEID.Caption
RS.Fields(1) = K & J
RS.Fields(2) = ACCNO.Text
RS.Fields(3) = ISSUEDATE.Value
'RS.Fields(4) = RETURNDATE.Value
'RS.Fields(5) = RENEWDATE.Value
RS.Fields(6) = NO.Caption

RS.UPDATE
MsgBox ("BOOK ISSUED")
End Sub
BISSUEID.Caption = ""
BNAME.Caption = ""
ACCNO.Text = ""
MEMTYPE.Text = "< Please Select >"
MEMID.Text = ""
YES.Value = False
NO.Value = False
End Sub
Unload Me
End Sub
RS11.Open "SELECT * FROM Book_Issue WHERE ACC_NO='" & ACCNO.Text & "'
AND ISSUE_STATUS='NO'", con, adOpenKeyset, adLockOptimistic
If RS11.EOF = False Then
MsgBox ("Book is Already Issued!")
flag = 1
BISSUEID.Caption = RS11.Fields(0)
ACCNO.Text = RS11.Fields(2)
If ACCNO.Text = "" Then
BNAME.Caption = ""

Else
RS21.Open "SELECT * FROM Unique_Book_Id WHERE ACC_NO='" & ACCNO.Text &

"'", con, adOpenKeyset, adLockOptimistic
If RS21.EOF = True Then
BNAME.Caption = ""
Else
RS22.Open "SELECT * FROM Stock_Entry WHERE B_ID='" & RS21.Fields(1) & "'", con,
BNAME.Caption = RS22.Fields(3)
End If
End If
If RS11.Fields(1) = "SF" Then
MEMTYPE.Text = "STAFF"
Else
MEMTYPE.Text = "STUDENT"
End If
MEMID.Text = RS11.Fields(1)
ISSUEDATE.Value = RS11.Fields(3)
If IsNull(RS11.Fields(4)) Then
Else
RETURNDATE.Value = RS11.Fields(4)
End If
Else
RENEWDATE.Value = RS11.Fields(5)
End If

If RS11.Fields(6) = "YES" Then
YES.Value = True
Else
NO.Value = True
End If
Else
If ACCNO.Text = "" Then
BNAME.Caption = ""
Else
RS11.Open "SELECT * FROM Unique_Book_Id WHERE ACC_NO='" & ACCNO.Text &

"'", con, adOpenKeyset, adLockOptimistic
BNAME.Caption = ""
Else
RS12.Open "SELECT * FROM Stock_Entry WHERE B_ID='" & RS11.Fields(1) & "'", con,
BNAME.Caption = RS12.Fields(3)
End If
End If
End If
End Sub
CONNECT
ISSUEDATE.Value = Now
flag = 0
YES.Value = False

NO.Value = False
RS.Open "SELECT * FROM Member", con, adOpenKeyset, adLockOptimistic
MEMTYPE.AddItem RS.Fields(1)
RS.MoveNext
Wend
End Sub
Private Sub ISSUE_Click()
flag = 0
Dim str As String
Dim X As Integer
K = "SF"
Else
K = "ST"
End If
J = Val(Mid(MEMID.Text, 3))
RS.Open "select * from Book_Issue ", con, adOpenKeyset, adLockOptimistic
BISSUEID.Caption = "ISS1"
Else
RS.MoveLast
str = RS.Fields(0)
BISSUEID.Caption = "ISS" & (X + 1)

End If
If ACCNO.Text = "" Or MEMTYPE = "" Or MEMID = "" Then
MsgBox ("MISSING!")
Else
RS2.Open "select * from Staff_Details where s_id='" & K & J & "'", con, adOpenKeyset,
adLockOptimistic
MsgBox ("NO MEMBER FOUND WITH THIS ID")
ElseIf RS2.Fields(12) = 0 Then
MsgBox ("CANNOT ISSUE LIMIT EXCEEDED!")
Else
RS2.Fields(12) = RS2.Fields(12) - 1
RS2.UPDATE
ADD
End If
Else
RS3.Open "select * from Student_Details where stud_id='" & K & J & "'", con,
MsgBox ("NO MEMBER FOUND WITH THIS ID")
ElseIf RS3.Fields(10) = 0 Then
MsgBox ("CANNOT ISSUE LIMIT EXCEEDED!")
Else
RS3.Fields(10) = RS3.Fields(10) - 1
RS3.UPDATE

ADD
End If
End If
End If
End Sub
Private Sub memtype_Click()
MEMID.Text = "SF"
Else
MEMID.Text = "ST"
End If
End Sub
Private Sub RENEW_Click()
RENEWDATE.CheckBox = False
If flag = 1 Then
RS11.Fields(5) = RENEWDATE.Value
RS11.UPDATE
MsgBox ("Book Renewed!")
Else
MsgBox ("No Book Choosen To Renew!")
End If
End Sub
Private Sub RETURN_Click()
RETURNDATE.CheckBox = False
If flag = 1 Then
RS11.Fields(4) = RETURNDATE.Value
RS11.Fields(6) = "YES"

YES.Value = True
RS11.UPDATE
If MEMTYPE.Text = "STUDENT" Then
RS31.Open "select * from Student_Details where stud_id='" & MEMID.Text & "'", con,
RS31.Fields(10) = RS31.Fields(10) + 1
RS31.UPDATE
Else
RS31.Open "select * from Staff_Details where s_id='" & MEMID.Text & "'", con,
RS31.UPDATE
End If
Else
MsgBox ("No Book Choosen To Return!")
End If
End Sub
FINE (Late Return) FORM

Dim DD As Integer
BISSUEID.Text = ""
MEMTYPE.Text = "< Please Select >"
MEMID.Text = ""
AMOUNT.Text = ""
PAID.Value = False
NPAID.Value = False
LATE.Enabled = True
End Sub
Unload Me
End Sub
PAID.Value = False
NPAID.Value = False
If BISSUEID.Text = "" Or MEMTYPE.Text = "< Please Select >" Then
MsgBox ("Book Issue ID & MEMBER TYPE Required!")
Else
If RS1.State = 1 Then RS1.CLOSERS1.Open "SELECT * FROM Book_Issue where

b_issueid='" & BISSUEID.Text & "'", con, adOpenKeyset, adLockOptimistic
T1 = RS1.Fields(2)
TMP = RS1.Fields(1)
Else
End If

RS2.Open "SELECT * FROM Unique_Book_Id where acc_no='" & T1 & "'", con,
T2 = RS2.Fields(1)
Else
End If
RS3.Open "SELECT * FROM Stock_Entry where b_id='" & T2 & "'", con, adOpenKeyset,
adLockOptimistic
DD = DateDiff("d", RS1.Fields(3), Now)
AMOUNT.Text = (DD - 14) * 1
Else
DD = DateDiff("d", RS1.Fields(5), Now)
AMOUNT.Text = (DD - 7) * 1
End If
End If
RS4.Open "SELECT * FROM Staff_Details where s_id='" & TMP & "'", con,
Else
End If
Else

RS4.Open "SELECT * FROM Student_Details where stud_id='" & TMP & "'", con,
Else
End If
End If
RS5.Open "SELECT * FROM Fine where mem_typeid='" & MEMID.Text & "' and
b_issueid='" & BISSUEID.Text & "'", con, adOpenKeyset, adLockOptimistic
NPAID.Value = True
Else
PAID.Value = True
End If
If MEMID.Text = "" Then
AMOUNT.Text = ""
PAID.Value = False
NPAID.Value = False
LATE.Enabled = False
MsgBox ("Member Not Found!")
End If
If PAID.Value = True Then
MsgBox ("Fine Already Paid!")
End If
End If
End Sub

CONNECT
MEMTYPE.AddItem "STAFF"
MEMTYPE.AddItem "STUDENT"
PAID.Value = False
NPAID.Value = False
End Sub
Private Sub LATE_Click()
K = "SF"
Else
K = "ST"
End If
J = Val(Mid(MEMID.Text, 3))
RS.Open "SELECT * FROM Fine", con, adOpenKeyset, adLockOptimistic
RS.AddNew
RS.Fields(0) = BISSUEID.Text
RS.Fields(1) = K & J
RS.Fields(2) = AMOUNT.Text
RS.Fields(3) = PAID.Caption
PAID.Value = True
RS.UPDATE
RS1.Fields(4) = Format(Now, "yyyy/mm/dd hh:mm:ss")
RS1.Fields(6) = "YES"
RS1.UPDATE
If MEMTYPE.Text = "STUDENT" Then

RS31.Open "select * from Student_Details where stud_id='" & MEMID.Text & "'", con,
RS31.UPDATE
Else
RS31.Open "select * from Staff_Details where s_id='" & MEMID.Text & "'", con,
RS31.UPDATE
End If
MsgBox ("Fine Successfully Paid")
End Sub


13.BIBLIOGRAPHY
For SQL:
https://www.tutorialspoint.com/sql
For Visual Basic 6.0:
1. https://www.vbtutor.net/vbtutor.html
2. Way to Visual Basic 6.0-By PETER NORTON
3. Experts guide to Visual Basic 6.0-By S FREEZE
4. System Analysis & Design –By AWARD E M

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LIBRARY MANAGEMENT SYSTEM

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 1

The main objective of the LIBRARY MANAGEMENT SYSTEM project is

Front End: Visual Basic 6.0

Back End: Microsoft SQL Server 2008

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 2

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 3

The project is entitled with “LIBRARY MANAGEMENT SYSTEM” that

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 4

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 5

System analysis is a detailed study of the various operations performed by a

3.1 EXISTING SYSTEM

 It is very slow and time consuming.

3.2 PROPOSED SYSTEM

Proposed system is a computerized “LIBRARY MANAGEMENT SYSTEM”, it

 User friendly interface

The “LIBRARY MANAGEMENT SYSTEM” deals with books and members

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 7

ii. Book return

3.3 FEASIBILITY STUDY

Feasibility is the study of impact, which happens in the organization by the

Depending up on the result of feasibility study, further steps in the system

Three key considerations involved in the feasibility analysis are:

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 8

3.3.1 Economic Feasibility

Economic analysis is most frequently used method for evaluating effectiveness

3.3.2 Technical Feasibility

Technical feasibility assesses the current resources (such as hardware and

3.3.3 Behavioural Feasibility

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 9

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 10

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 11

Requirement analysis is a process of discovery refinement modeling and

4.1 PROBLEM RECOGNITION

The goal of this step is recognition of basic problems of elements as indicated

4.2 PROBLEM EVALUATION AND SYNTHESIS

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 12

During a software requirement analysis, we create models to gain better

DATA FLOW DIAGRAM(DFD)

 It represents a data source or destination.

 It represents floe of data.

 It represents a process that transforms data.

 It represents data storage (eg. table).

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 13

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 14

5.1 HARDWARE REQUIREMENTS

CPU Type : Intel Celeron or above

Base Memory : 128 MB RAM or above

Display Type : VGA or HDMI

Hard Disk Drive : 20 GB or greater

Floppy Disk Drive: 1.44 MB

Printer : Any printer supported by the OS

5.2 SOFTWARE REQUIREMENTS

Operating System: WINDOWS XP or Later

Front End : Visual Basic 6.0, Crystal Reports 8.0

Back End : Microsoft SQL Server 2000

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 15

SWAMY SASWATHIKANANDA COLLEGE,POOTHOTTA 16

System design is a process of developing specifications for a candidate system

6.1 DATA DESIGN

Data design creates a model of data or information that is represented at a higher

Data design is required to manage the large volume of information. In this

6.2 ARCHITECTURAL DESIGN

6.3 PROCEDURAL DESIGN