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Journal of Business Research 57 (2004) 14 – 20

Framing information to enhance corporate reputation:


The impact of message source, information type, and reference point $
Julie A. Rutha*, Anne York,1b
a
School of Business, Rutgers University, 227 Penn Street, Camden, NJ 08102, USA
b
Kenan-Flagler School of Business, University of North Carolina, CB-3490 McColl Building, Chapel Hill, NC 27599-3490, USA
Received 19 July 2000; accepted 30 October 2000

Abstract

This paper investigates how the presentation of performance information affects stakeholders’ attitudes towards firms that seek to enhance
their reputation. Specifically, we investigate the effect of three information characteristics on stakeholder attitudes toward the firm: the
message source, information type (numeric vs. verbal information), and reference point (trend vs. competitor comparisons). An experiment
employing a 3  2  2 design is utilized, showing that the source of the information interacts with both the reference point and information
type to affect attitude change. The ‘‘consistency’’ between source and information type or reference point determines the impact on degree of
attitude change. Our results have important implications for managers, demonstrating that reputation does not have to be merely a passive
reflection of a firm, but can be the target of a firm’s active management.
D 2002 Elsevier Science Inc. All rights reserved.

Keywords: Reputation; Attitudes; Information processing; Reference point; Stakeholder

1. Introduction retain top employees, and form relationships with suppliers


(Fombrun, 1996).
At the intersection of marketing and management lies a While companies recognize the need to manage their
concept that few academics and managers would dispute as reputations, academia has been slow to provide theory-based
centrally important to a firm’s success: reputation. Corporate guidance on how firms should do this, particularly with
reputation is considered to be a perceptual representation of respect to problem areas of their business activities (e.g.,
a company’s past actions and future prospects that are an Exxon and perceptions of its environmental performance).
aggregate of stakeholders’ collective judgments or attitudes Our research is designed to address this need, founded on the
(Fombrun, 1996; Herbig et al., 1994). Reputation is vitally notion that reputation is based on the actions of the firm and
important to a firm because it impacts bottom-line profit- its communications about these actions (Keller, 1998).
ability through its ability to attract employees to its jobs, Toward that end, we investigate ways in which weak-repu-
investors to its securities, and customers to its products. tation firms can communicate performance improvements
Firms with low reputational capital are often disadvantaged and ultimately bolster attitudes held by key stakeholders such
relative to rivals, finding it more difficult to charge premium as consumers and the general public. We examine the
prices, attract and retain customers, sell stock, recruit and persuasive effects of three important characteristics of per-
formance information: the source that delivers the message,
whether the information is presented in numeric or verbal
$
Both authors contributed equally to the paper and are listed alpha-
terms, and the reference point used to express performance
betically. The authors gratefully acknowledge the insightful comments improvement. While each of these message characteristics
provided by Bill Starbuck, Jane Kennedy, Terry Mitchell, Peter Nye, Cele alone might impact individuals’ attitudes towards the firm,
Otnes, Sam Rabinowitz, and Carol Scarborough and the research assistance we propose that when these information characteristics are
provided by Melissa Schilling. presented in an internally consistent manner, greater positive
* Corresponding author. Tel.: +1-856-225-6695; fax: +1-856-225-6231.
E-mail addresses: jaruth@camden.rutgers.edu (J.A. Ruth),
attitude change should result.
ilinitch@isis.unc.edu (A. York). We test our hypotheses through an experimental study
1
Tel.: + 1-919-962-3141; fax: + 1-919-962-4425. involving Exxon, a corporation whose reputation has been

0148-2963/$ – see front matter D 2002 Elsevier Science Inc. All rights reserved.
doi:10.1016/S0148-2963(02)00270-9
J.A. Ruth, A. York / Journal of Business Research 57 (2004) 14–20 15

called into question, in part because of poor environmental nathan and Childers (1996) proposed that numeric informa-
performance and ineffective communication management tion, because of its specificity, might be easier to encode,
(Fombrun, 1996). Our experimental manipulations pres- retrieve at a later time, and use in making judgments. Their
ent positive performance improvement information, with initial results indicated that numeric (e.g., 32 miles per
the goal of countering preexisting negative attitudes to- gallon) compared to verbal information (e.g., high gas
ward the firm and producing positive attitude change. For mileage) was processed more quickly and accurately. The
firms that have weak reputations, our findings provide authors also noted, however, that numeric magnitude
guidance on how to communicate performance improvement information is usually a generic descriptor that may apply
more effectively. to several attributes such as ‘‘high’’ gas mileage and prices.
They further showed that when specificity is controlled
(e.g., 72-month warranty vs. long warranty), the superiority
2. The impact of information characteristics on attitudes of numeric information is reduced or eliminated. Childers
toward the firm and Viswanathan (2000) also observed memory superiority
when there were ‘‘identical representations’’ between
The relationship between the way information is pre- information type at initial presentation and at retrieval.
sented or framed and individuals’ interpretation of such Specifically, numeric presentation followed by numeric
information is the subject of a large body of psychology- recognition stimuli produced faster, more accurate recog-
based research. In forming judgments individuals often nition than numeric paired with verbal, and verbal paired
rely on a variety of heuristics or information characteristics with numeric, representations. Thus, neither numeric nor
that are not necessarily central to the true merits of the verbal information is always superior. Rather, the ability of
situation at hand (Petty and Cacioppo, 1986; Kahneman this information characteristic to affect processing and
et al., 1982). In such contexts, persuasion is affected by the judgments depends on its interaction and consistency with
ways in which information is ‘‘packaged,’’ (Elsbach and other variables.
Elofson, 2000) including the message source and other
characteristics that are peripheral to the information con- 2.3. Reference point
tent (Petty and Cacioppo, 1986) such as reference points
and whether the information is presented numerically A third message characteristic that may affect attitude
or verbally. change in this context is the reference point against which
information is presented. Reference points are baseline stand-
2.1. Message source ards of comparison (Kahneman, 1992; Fiegenbaum et al.,
1996). Two of the most common reference points used to
Message sources such as media organizations that com- report performance information are trend analysis and bench-
ment on the activities of firms are especially influential in marking against competitors. Trend analysis is an internal
shaping individuals’ beliefs about those firms (Fombrun, reference point that compares the firm’s current performance
1996; Duncan and Moriarty, 1997, 1998). Rather than to its own past performance (Pearce and Robinson, 1994),
having a direct, main effect on attitudes, the message source while benchmarking is an external reference point that com-
has demonstrated robust interaction effects with message pares the firm’s current performance with that of other firms
content on persuasion (Chaiken and Trope, 1999; Petty and in the industry (i.e., competitor analysis; Ghoshal and West-
Cacioppo, 1986). For example, Goldberg and Hartwick ney, 1991; Mennon and Landers, 1987).
(1990) observed an interaction effect on product evaluations Correspondence theory (Ajzen and Fishbein, 1980) sug-
of source and advertising claim extremity (i.e., the firm’s gests that framing information to compare the firm’s current
ranking 1st, 3rd, 5th, or 20th out of 100 firms in a product to its past performance might be perceived as more directly
category). Low credibility sources claiming the firm was about the firm than comparing to an industry standard. That
best (i.e., 1st out of 100) led to the lowest product evalua- is, the greater correspondence between the attitude object
tions, much lower than either the same source claiming the (e.g., the firm) and the stimulus information (e.g., the firm’s
firm’s ranking was 3rd, 5th, or 20th, or a highly credible performance over time rather than compared to industry)
source paired with any ranking claim. Accordingly, we may produce the greatest attitude change, suggesting the
expect the source of performance improvement information superiority of trend analysis in enhancing attitudes toward
to interact with other message characteristics in affecting the firm. On the other hand, proponents of ‘‘best practices’’
attitude change. and ‘‘reengineering’’ champion the superiority of bench-
marking against competitors as a reference point for judging
2.2. Information type a firm’s performance (Hammer and Champy, 1993). Since
neither reference point appears to have a clear advantage, it
A second information characteristic that may affect may be possible that either one can be persuasive under
attitude change is information type: that is, whether certain conditions such as consistency with other informa-
information is presented in numeric or verbal form. Viswa- tion characteristics.
16 J.A. Ruth, A. York / Journal of Business Research 57 (2002) 14–20

3. Information consistency and attitude change Hypothesis 2: Source and reference point will interact to
significantly affect the degree of change in stakeholder
The consistency effects described as ‘‘identical represen- attitudes toward the firm. Consistent (inconsistent) pairings
tations’’ and ‘‘correspondence’’ suggest that processing and of source expectations and reference point will yield a
judgment advantages are obtained when different pieces of greater (lesser) degree of positive attitude change (i.e., trend/
information share characteristics in common. This type of trend > trend/competitor source expectations and perform-
consistency effect is also central in strategic management ance improvement information; competitor /competitor > -
research, where the fit-as-matching perspective is invoked competitor/trend source expectations and performance
for concepts that involve a theoretically defined relationship improvement information).
between two variables (e.g., firm strategy and its structure)
without reference to a performance anchor, criterion, or In sum, numeric performance improvement information
effect on a third variable (Venkatraman, 1989). will not always be superior to verbal information, and verbal
In our case, the theoretically defined match is expected will not always be superior to numeric information, in
because of the characteristics shared by source and informa- persuasion settings. Also, neither reference point will dem-
tion type or source and reference point. Message recipients onstrate universal superiority in producing favorable attitude
have beliefs or expectations about the information typically change. Instead, the persuasive effect of information type
presented by certain sources. For example, the Envir- and reference point will be dependent on the source with
onmental Protection Agency (EPA) would be expected to which they are paired, with consistent pairings yielding the
provide detailed, numerical analyses of a firm’s envir- largest amount of favorable attitude change.
onmental activities. Consistency will occur based on shared
characteristics of message source expectations and per-
formance information actually provided by the source. 4. Method
Consistency will occur when source expectations and actual
performance information are the same type (e.g., numeric We utilized a laboratory experiment to test these hypo-
and numeric) rather than mixing these characteristics theses. We first wanted to identify a well-known firm that
(e.g., numeric source expectations and verbal performance would be motivated to provide evidence of performance
information). Since individuals use such beliefs and expect- improvement regarding a specific aspect of its business
ations to form judgments of firms and brands (Dawar and activities. A single firm was deemed appropriate because
Pillutla, 2000; Hoch and Ha, 1986; Petty and Cacioppo, this is a test of underlying psychological processes, where
1979), the theory developed by Childers and Viswanathan pretests and randomization of subjects to experimental
(2000) suggests that consistent combinations of source and conditions lends assurance that results are due to theoretical
information type will yield greater favorable attitude change relationships between factors (for other single-firm studies,
than inconsistent pairings. see Bateman et al., 1992; Bateman and Zeithaml, 1989).
In the first pretest (n = 30), we measured attitudes toward
Hypothesis 1: Source and information type will interact a variety of firms. Attitudes toward Exxon were signific-
to significantly affect the degree of change in stakeholder antly lower than other firms in the oil and gas industry and
attitudes toward the firm. Consistent (inconsistent) pairings those in other industries. In light of this pretest and since
of source expectations and performance improvement Exxon’s reputation has been called into question in part due
information will yield a greater (lesser) degree of positive to their environmental performance and communications
attitude change (i.e., numeric/numeric > numeric/verbal management (Fombrun, 1996), we elected to use Exxon
source expectations and performance improvement informa- and the context of environmental performance improve-
tion; verbal/verbal > verbal/numeric source expectations and ment information.
performance improvement information).
4.1. Research design and procedure
Extending the consistency hypothesis to a new informa-
tion characteristic, we hypothesize a similar interaction A 3  2  2 full factorial experimental design was used
effect of source and reference point on attitude change. to test the hypotheses. Message source, information type,
Specifically, the degree of persuasion will be influenced and reference point were manipulated to create consistent or
by the consistency or ‘‘fit’’ between the reference point inconsistent combinations of source paired with information
against which performance information is presented (that is, type or reference point. The first factor, message source, was
trend analysis or competitor analysis) and message recipi- represented by Fortune, the Associated Press (AP), and EPA
ents’ beliefs about the reference point typically associated Reports. Information type refers to whether the performance
with that message source (e.g., Fortune often reports com- information was presented in numeric terms (e.g., ‘‘20%
parisons of individual firms to the industry through rank- better than the industry average’’) or verbal terms (e.g.,
ings). Again, consistent combinations will be superior to ‘‘better than the industry average’’). For reference point,
inconsistent ones with respect to favorable attitude change. information was presented in relation to the firm’s past
J.A. Ruth, A. York / Journal of Business Research 57 (2004) 14–20 17

history (e.g., ‘‘better than last year’s performance’’; trend each source. EPA Reports and Fortune differed significantly
analysis) or to the industry average (e.g., ‘‘better than the in this dimension. Subjects also believed EPA Reports
industry average’’; competitor analysis). provided significantly more numeric information than AP.
Graduate and undergraduate students (n = 183) at a large Subjects’ rankings showed that the majority of believed EPA
west coast university participated in this study as part Reports would be most likely to provide numeric informa-
of classroom activities. The experimenters were not the tion, followed by AP and Fortune.
instructors for these classes, minimizing potential demand For the information type manipulation, numeric informa-
effects. The average age of subjects was 26 years (S.D. = tion was presented in percentage form and was focused only
8.4) and 56% were male. Subjects were randomly assigned on environmental improvement. Four specific items were
to one of the 12 conditions and were presented with a varied: percentage of toxic emissions (15% less vs. less),
booklet containing the introduction, preexposure measures, number of Superfund sites (20% fewer vs. fewer), assessed
experimental stimulus materials, and postexposure meas- fines (10% less vs. less), and participation in recycling
ures. The introduction explained that the purpose was to programs (34% more vs. more). While these figures are
understand people’s reactions to magazine advertisements. consistent with industry norms, a pretest (n = 27) showed
After reading the introduction, subjects were asked their that there was no difference in perceived performance
attitudes towards a number of brands, publications, and improvement between the numeric and verbal, or competitor
companies including Exxon. The purpose of these preex- and trend analysis, conditions.
posure measures was to gauge existing attitudes toward
Exxon prior to exposure to the experimental materials, while 4.3. Dependent variable
masking Exxon as the focus of the study. Following filler
material, subjects were presented with the experimental The dependent variable of interest was change in atti-
materials in the form of an excerpt from a recent news tudes toward Exxon. Attitudes toward Exxon were meas-
publication. Subjects were asked to read through the materi- ured before and after exposure to the stimulus with three
als at their own pace. After reading the publication excerpt, standard seven-point attitude items: dislike/like, negative/
they completed posttest measures and manipulation checks. positive, and unfavorable/favorable. For each subject, the
Booklets were then collected and subjects were thanked. preexposure measure of attitudes toward Exxon was sub-
The experimenters provided debriefing during the following tracted from postexposure attitudes toward Exxon, reflecting
class period. the relative shift in attitudes due to exposure to the manip-
ulated factors (i.e., AttD = Xpost Xpre). The average attitude
4.2. Independent variables change across all conditions was positive and sizeable
(AttD = 0.60, S.D. = 1.25). We analyzed these difference
Small-scale surveys were used to calibrate the manipu- scores using ANOVA (Corfman, 1991; Menon, 1997; Pan
lations to ensure consistent and inconsistent combinations and Lehmann, 1993; see also repeated measures designs).
of source and other variables. One pretest (n = 30) was
conducted to identify sources that were equivalent in believ-
ability and familiarity but differed in expectations of pro- 5. Results
viding trend vs. competitor analysis, as well as numeric
vs. verbal, information. The results showed that Fortune, Consistent with the implied null hypotheses, none of the
AP, and EPA Reports did not differ in familiarity or cred- factors exerted a significant main effect on attitude change.
ibility. A second set of respondents (n = 28) showed that the Two significant interaction effects on attitude change
sources were different in subjects’ beliefs about the informa- were observed.
tion each source typically presents. Subjects viewed Fortune
as significantly more likely to evaluate a company’s per- 5.1. Message source and information type
formance in comparison to its industry peers (i.e., compet-
itive analysis) than to track a firm’s performance over time. Consistent with Hypothesis 1, there is a significant inter-
Subjects expected that EPA Reports were significantly more action effect of message source and information type on
likely to track a firm’s performance over time (i.e., trend attitude change [ F(2,171) = 3.05, P < .05]. As expected, an
analysis) than to evaluate a company in comparison to its inspection of the means (see Table 1A and Fig. 1A) shows
industry peers. Subjects’ perceptions of AP did not differ that in numeric performance improvement conditions, atti-
significantly according to beliefs about information pre- tude enhancement was greatest when presented via EPA
sented via trend vs. competitive analysis. Reports, followed by AP and Fortune. This pattern is re-
Another survey (n = 14) showed differences in expect- versed for verbal information.
ations about the verbal vs. numeric information presented by Simple main effects tests were used to determine whether
each source. Using a seven-point scale anchored by qual- the degree of attitude change is significantly different within
itative and quantitative, subjects were asked to express their conditions of numeric information, verbal information, or
beliefs about the type of information typically reported by both. Consistent with Hypothesis 1 and as indicated by the
18 J.A. Ruth, A. York / Journal of Business Research 57 (2002) 14–20

Table 1 effect of source. When Fortune is the source, attitude


Mean attitude change (AttD) for significant ANOVA effects
change is significantly greater with verbal rather than
A. Source  Information Type two-way interaction numeric information. In contrast to Fortune, the pattern
Information type Source for EPA Reports is reversed. No significant differences were
Fortune AP EPA Reports observed for the effect on attitude change in the AP
Numeric .26a,c
.64 a
.85a condition. Since we established that individuals hold expect-
Verbal .84b,c .65b .40b ations that Fortune provides verbal rather than numeric
information and EPA Reports provides numeric rather than
B. Source  Reference Point two-way interaction verbal information, the results indicate that the impact of
Reference point Source performance improvement information is greatest when
Fortune AP EPA Reports cast consistently with message recipients’ expectations for
Trend .29d,f
.72 d
.91d,g that source.
Competitor .82e,f .58e .38e,g
Means with the same superscripts are significantly different from one 5.2. Message source and reference point effects
another. For example, within the Fortune condition, mean attitude changes
associated with numeric vs. verbal performance improvement information The results also provide support for Hypothesis 2, which
are significantly different at p < 0.05 (see superscript c). postulates an interaction effect of source and reference point
on attitude change [ F(2,171) = 3.19, P < .04]. An inspection
t tests summarized by the superscripts in Table 1A (see a), of the means (see Table 1B) shows that when presenting the
numeric performance improvement information from the information compared to the firm’s own trend, EPA Reports
EPA Reports yields greater positive attitude change than that produced the most favorable attitude change followed by the
same information presented by AP or Fortune. In verbal AP and Fortune. However, this pattern is reversed in
conditions, source is also important but the ordering is competitor analysis conditions. When the information was
reversed. As shown by the superscripts in common across benchmarked in light of competitors, attitude change was
the row (b) and consistent with Hypothesis 1, for verbal largest when presented via Fortune, followed by AP and
performance improvement information, attitude change EPA Reports (see Fig. 1B).
associated with Fortune is greater than the AP, or EPA When evaluating the effects of reference point within
Reports conditions. certain sources, the pattern of results further shows the
When evaluating the effects of information type within importance of the source. When Fortune was the source,
certain sources, the pattern of results further shows the competitor analysis was superior to trend analysis in attitude

Fig. 1. (A) Interaction of message source and information type. (B) Interaction of message source and reference point.
J.A. Ruth, A. York / Journal of Business Research 57 (2004) 14–20 19

change. Also, in conditions where the source was EPA information, firms can improve their odds by tailoring
Reports, trend vs. competitor analysis resulted in signific- information to be more consistent with particular sources
antly different attitude change. No significant differences, through customized advertisements, well-targeted press
however, were observed in AP conditions. Taken together, releases, and carefully crafted interviews with selected
these results indicate that the consistency between a source’s media outlets.
customary reference point affects degree of attitude change
resulting from performance improvement information. 6.2. Information characteristic consistency and attitude
change

6. Discussion and future research From a theoretical standpoint, our results identify con-
ditions under which information processing is not hierarch-
Our findings add to a large and diverse body of evidence ical but rather combinatorial and highly interdependent,
suggesting that the perceptual lens through which messages adding to the theory that content and form are not discrete
are framed influences the way that audiences receive and and separable routes but act as dual means of persuasion
use information. We demonstrate that: (1) the message (Petty and Wegener, 1998; Chaiken and Trope, 1999). The
source is important to performance improvement informa- consistency, correspondence, and ‘‘fit as matching’’ frame-
tion’s persuasive effectiveness, working in tandem with works provide additional tools for thinking about the nature
other message characteristics; (2) numeric and verbal per- of those interactions by examining the relationships among
formance information must be consistent with the source for message information characteristics. Indeed, identical per-
maximum persuasive effect; (3) neither trend nor competitor formance information can have dramatically different
performance information is superior but rather works in a effects on attitudes, depending on its consistency with
contingency approach based on consistency; and (4) repu- expectations about the source. When a source is credible
tation does not have to be merely a passive reflection of a but is not associated with a particular reference point or
firm, but can be actively managed. These results add to the numeric vs. verbal performance information, no differential
literature on managing firm reputation, provide further patterns of persuasion are observed. However, when there
evidence to support a consistency or ‘‘fit’’ approach to is inconsistency between the source and either reference
examining attitude change, and present direction for rebuild- point or information type, that same information has a
ing reputation in the aftermath of a crisis. weaker effect on attitude improvement. In other words,
some portion of the information’s maximal effect is left
6.1. Managing firm reputation unused — ‘‘on the table,’’ so to speak — by the inconsist-
ency between the source and either reference point or in-
Because of its impact on the beliefs and actions of formation type.
employees, customers, suppliers, stockholders, and other
relevant stakeholders, one key responsibility of top manag- 6.3. Rebuilding reputation in the aftermath of a crisis
ers is protecting and enhancing firm reputation (Fombrun
and Shanley, 1990; Weigelt and Camerer, 1988). Yet, past This research also has direct implications for communi-
research suggests that firms experience great difficulty cations to consumers and the public following significant
changing stakeholder perceptions, even if there is strong events that threaten a firm’s reputation, such as crises.
evidence that the firm has actually addressed a problem area Following the initial containment of a crisis situation, the
and improved (Ilinitch et al., 1998). Indeed, one of our work of business recovery becomes focal (Pearson and
concerns in conducting this research was that perhaps Mitroff, 1993). While a large body of short-term crisis
attitudes toward this firm had been so irretrievably damaged containment research exists, little work has been done on
(see Fombrun, 1996, p. 29) that performance improvement resolving the long-term negative effects of crises, such as
information, in any form, might be unconvincing and result loss of reputation. Following Keller (1998), communication
in no attitude change. about the firm’s actions can contribute to rebuilding repu-
Our results demonstrate that managers may have more tation. Indeed, Herbig et al. (1994) note that ‘‘it takes many
control over stakeholder attitudes than previously believed applications [repetition] of a true signal [performance
and provide guidance on structuring performance informa- improvement information] to restore a firm’s reputation to
tion for reputational enhancement. Clearly, managers should where it was before’’ the business problem occurred (p. 30).
pay special attention to the sources targeted to receive Because identical actions by the firm can have significant
performance improvement information. Even though the (both in a statistical and practical sense), differential
sources used in our study were equally credible, subjects’ impacts on reputation depending on information character-
beliefs about each source framed their perception of the istics framing that performance information, it becomes
information and ultimately influenced the persuasive impact even more important to actively manage postcrisis corpor-
of it. While it may not be possible for the firm to fully ate communications. Further, although our research did not
control which media sources ultimately deliver certain investigate the role of firm-generated sources such as press
20 J.A. Ruth, A. York / Journal of Business Research 57 (2002) 14–20

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