Church Web Works User Guide for Control Panel Version 4.0.

INTRODUCTION:

This manual introduces you to the products and services Church Web Works provides to
customers to create and manage websites for organizations and ministries. It includes step-by-
step instructions as well as full explanations of the features available in Version 4.0 of the
software (also referred to as the Control Panel).

Church Web Works provides the resources and tools required for the four key elements to
launching a successful website:

 Hosting
 Design
 Content
 Navigation

In each of those four areas, Church Web Works gives you flexibility and control of your website.
This manual covers all of those topics, but the majority of instruction is focused on helping you
manage the content of the website.

REQUIREMENTS

To use the Church Web Works software, you need the following items:

 A computer with a connection to the internet

 Either the Internet Explorer or Firefox Web browser
 Cookies must be accepted from the following site: app.razorplanet.com
 Java software installed and enabled for the Web browser
 Adobe Flash Player version 9 installed

To confirm that you have the necessary software installed, use the following links:

 Test Web browser version: https://cm.netteller.com/login/browsercheck/check.aspx

 Test Java version: http://www.java.com/en/download/installed.jsp
 Test Flash Player: http://kb.adobe.com/selfservice/viewContent.do?externalId=tn_15507

You can download necessary software applications at the following Web pages:

 Internet Explorer 7: http://www.microsoft.com/windows/downloads/ie/getitnow.mspx

 Firefox: http://www.mozilla.com/en-US/firefox/
 Java: http://www.java.com/en/download/index.jsp
 Adobe Flash Player 9: http://www.adobe.com/products/flashplayer/

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CHAPTER 1: HOW TO GET YOUR NEW WEBSITE STARTED

These are the three steps to getting your website on the Web:

1. Enter website content.

2. Select and customize the design.
3. Purchase or point your website domain name.

STEP 1: ENTER CONTENT FOR YOUR SITE VIA THE CONTROL PANEL

A. Log in to the control panel from the Version 4.0 login page: http://app.razorplanet.com/cp/
B. Enter your account number, username, and password into the spaces. Once you’ve gained
access to your account in the control panel, you can begin adding content to your website and
customizing the design. You’ll find details about entering content to your website in the
following pages of this guide.

STEP 2: CREATE A TEMPLATE

Our Web developers have designed a variety of template styles ranging from conservative to
contemporary so you can select the one that best fits your organization. You’ll find them all in
the Design Center.

STEP 3: PURCHASE (OR ROUTE) YOUR DOMAIN NAME (web address)

Every website on the Internet has its own domain name, a unique address that includes the
“www” (i.e., www.churchwebworks.com). If you want to register a new domain name or already
have a domain and just want to point it to our servers, please follow the appropriate steps below.

REGISTER A NEW DOMAIN NAME

1. Go to www.zipzapdomain.com.
2. Enter the domain name you want to buy in the search box and click on “search”.
3. Follow the instructions to register and pay for your domain name. If the name is already
taken, you will not be allowed to register it and you will have to select a different one.

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REDIRECTING YOUR EXISTING DOMAIN NAME

Follow these instructions if you wish to have Church Web Works host your domain name. If you
would like to host your e-mail accounts elsewhere or already have existing e-mail accounts
associated with your domain name, please e-mail support@churchwebworks.com or call 877-
227-1091 for further assistance.
Log into your account at the same place where you registered the domain name and look for
something that says either "change name servers" or "set name servers". You will change them
to:

ns.rackspace.com
ns2.rackspace.com

It generally takes 8-24 hours for all DNS servers to be updated.

IMPORTANT: Make sure to email support@churchwebworks.com and include your account

number and domain name to let them know that you’ve changed the name servers.

NOTE: If you have existing email addresses on your domain, do not route your domain without
contacting Church Web Works support first. We will setup your domain so you can setup your
email accounts prior to routing.

If you decide to host your website on a non-Church Web Works server, you’ll need to upload a
file into the root or home directory on your web server. Send the file as an attachment to an e-
mail address when you log into the Control Panel and click on [account] >> [start page install].
Then enter in keywords and a description of your site. Next click [continue], enter your e-mail
address and click [e-mail file]. Once you receive the file attachment, the only change you may
have to make is to change the file name to default.htm or index.htm depending on your server
requirements.

OPTIONAL: ADVERTISE YOUR WEBSITE

We encourage you to advertise your website. It can make it much easier for church seekers to
find your church. You can pay a company $24–$49 a year to submit your site to all the major
browsers (e.g. www.addme.com or submitexpress.com) or you can manually submit your site to
Google and Yahoo for free. They will “spider” your site, so it will appear in searches when
Internet users type in words that target your website.

Google: http://www.google.com/addurl.html
Yahoo!: http://search.yahoo.com/info/submit.html

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E-MAIL HOSTING

After a domain name has been setup for hosting on your account, you’ll receive an e-mail from
support@churchwebworks.com that explains how to begin creating e-mail accounts through the
secure administrative control panel called Plesk. After you’ve created the necessary e-mail
accounts and assigned passwords, you can use both Web based mail and POP3 mail. To check
e-mail using a Web browser, go to http://webmail.-yourdomainhere-.com.

POP3 E-MAIL SETUP

Here are the settings you will need to add an account in your email client (like Microsoft
Outlook):

username: yourname (The part of your email address before the @)

NOTE: The username is case sensitive. If you created your mail account name as PastorBob then
the username MUST be PastorBob.

password: ****** (password you assigned to the mailbox)

POP Server: mail.-yourdomainhere-.com
SMTP Server*: mail.yoursendmailserver.com (If you don't know this check with your ISP)

* If you don't have an SMTP server you can send your email through the Church Web Works
servers by using authentication. Set up authentication using the same username/password as the
receiving mail server.

FTP (file transfer protocol)

When a domain name is setup on a Church Web Works Server for hosting, you can begin
uploading large PDF or other files using FTP. To connect to your FTP site, the first thing you
will need is an ftp program. You can click here to download AceFTP. This is a freeware
application.

Once you have installed the necessary software, you will need to login to the server using the
username and password sent to your account administrator.

After you connect to the server, you should see two windows at the bottom of the screen. The left
window shows the files on your computer, and the right window shows the files and folders on
the server. You can begin uploading files to the “httpdocs” directory.

WEB TRAFFIC STATISTICS

To find web traffic statistics for your domain, you can go to:
http://www.yourdomainhere.org/webstat/

You can click on a specific month to get detailed statistical reports for that month.

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CHAPTER 2: GETTING ORGANIZED

It’s possible to get a Church Web Works site online in a matter of hours! If you already have a
good idea of how you want to organize your website, you can skip this chapter and begin
learning how to enter content in the next chapter. Otherwise, this may be a good time to decide
the objectives of your website and determine who you will delegate to begin working on those
objectives.

WHO WILL HAVE ACCESS TO EDIT THIS WEBSITE?

We recommend that you make a list of key staff members and volunteers who may want to be
involved with the website. Your Church Web Works account will be accessed using a Web
browser so this list can include anyone with an Internet connection. Next to each person’s name
on the list, you can list their strengths (writing skills, graphic design, etc.) or possible roles in the
process of creating and maintaining this website.

KEY ELEMENTS OF THE WEB SITE

It may be helpful to make a list of all of the pages you’ll need for your website. Once you’ve
finished the list of pages you’ll need for the website, you can begin planning where to place
those pages on the site and assign them to the various users who will be adding the content. You
may want to put a star next to the elements of the website that you would like to be visible on the
home page.

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CHAPTER 3: CONTROL PANEL OVERVIEW

To access the Church Web Works software, log into your account with the account number and
the username and password you selected. You will find a link to the Version 4.0 login page on
the home page of our website www.churchwebworks.com.

You will see the name of your organization and the account number at the top of the page.
You’ll also notice your username and e-mail address listed. Below these items, there is a red bar
across the top of the page indicating that the website is set to the “offline” status. Directly under
that line are seven tabs you can click on to manage different aspects of the website and account.
Here’s a quick definition of the purpose of each of those tabs:

 WEBSITE - manage the design, navigation, and content of the website.

 SPLASH - set up and purchase splash pages
 COMMERCE - manage aspects of the site involving transactions and finances
 FORMS - build and edit on-line forms
 ACCOUNT - perform administrative tasks such as setting the site online or adding or
editing user account access and login information
 SUPPORT - resources to help direct you to answers to questions you may have.
 CONNECT - create e-mail distribution lists and mass e-mail messages

WEBSITE TAB:

The website tab contains the majority of the tools and settings for managing the content and
design of the website. There are nine sub-menu links under this tab. The first link, Design,
allows you to select and customize the design of the website. You will also use this area to set
the preferences and settings for the layout of the home page. The second link, Setup, is the
section of the software that is used to change the important settings for your website. The
remaining links under the website Tab lead you to the seven major sections of content within the
website.

SPLASH TAB:

A splash page is an introductory page that someone sees before they go to your home page. This
tab can be used to purchase a splash page. Splash pages typically change seasonally to help you
promote important events at your church.

COMMERCE TAB:

The Commerce tab is where you can activate an account to process transactions for on-line
donations or to collect event registration fees. There are also pages here that show reports of the
transactions that have been processed.

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FORMS TAB:

The Forms tab enables you to create custom on-line forms for your website.

ACCOUNT TAB:

The Account tab allows you to set up user accounts for those who should have access to the
software. You can also change the status of the website from offline to online and enter META
tags for the site.

CONNECT TAB:

The connect tab includes a feature for managing distribution lists for sending mass e-mail
messages. The feature helps you create the mailing lists and compose e-mail messages to send.

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CHAPTER 4: The “ACCOUNT” Tab

Using the tools and settings under the “ACCOUNT” tab, you can manage the account users, take
the website down for maintenance, and create a custom index file.

MANAGE USERS

Clicking on the “manage users” link in the left column of the page will bring you to a page that
allows you to edit your user account information including your NAME, EMAIL, and
PASSWORD. Click on the “save” button at the bottom of the page to save any changes you’ve
made.

Edit or add other user accounts under the “EDIT USERS” tab.

Add a user account:

1. Click on the “Add User” button.

2. Enter a user name for the account
3. Fill in the fields for FULL NAME and EMAIL
4. Check the appropriate boxes to give the user permission to access the areas of the Control
Panel.
5. Assign and confirm a password for the account.
6. Click the “Save” button.

ONLINE/OFFLINE

Replace your website with a “maintenance” page at any time by clicking on the “online/offline”
link in the left column and then removing the check from the box that reads “SITE ONLINE”
and then clicking “save”.

Design a custom “maintenance” page that will appear while the website is down for maintenance
by entering content in the section under the heading “Offline Message”.

START PAGE INSTALL

The start page must be installed on the server where your domain name is hosted for the site to
appear. Make sure to register a domain name arrange the hosting before completing the process
to install the start page. If you host the domain name on the Church Web Works server, you
should see a confirmation message if the file is installed successfully. If you do not host the
domain name on a Church Web Works server, you will enter an e-mail address and send the
index.php file as an attachment to an e-mail message.

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BILLING

This page gives you a quick summary of the details of your account regarding billing. The
summary shows you the e-mail address on file for the account that is used for billing
correspondence as well as the method of billing for the account, the total amount due, and the
monthly price.

Use the link that reads “Click to Login to Billing Account” to make any changes to the billing
information.

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CHAPTER 5: HTML EDITOR

Throughout the Control Panel, you’ll use the HTML editor to add content including text,
pictures, and hyperlinks.

 add a screenshot with a label for each icon 

ADDING TEXT

To add text to a page of the website, you can either click inside the editing area and begin typing
or pasting text from another source. Whenever you copy text from a Microsoft Word document
or another source, you should always use the “Paste from Word” icon in the HTML editor.
When you click on that icon, a small window will open and you will paste the text into it before
clicking “Insert”. If the window does not open, you may have a pop-up blocker that is
preventing the window from opening.

FORMATTING TEXT

The formatting options you can use for the text of your site are similar to those you will find in a
word processor including bold, italics, and underline in addition to the standard text alignment
options (left justified, centered, etc.). You can also indent a paragraph and use bulleted lists as
well as numbered lists. Highlight the text by selecting it with your mouse to change the format
of the text. There are also three heading styles to choose from the drop-down menu. Heading 1
will be the largest heading size and Heading 3 is the smallest. Click “Save” at the bottom of the
page to publish the new text to the page of your website and to periodically save your progress.

ADDING PICTURES

1. Place your cursor on the page in the position where you want to inert a picture
2. Click on the “Insert/Edit an Image…” icon.
3. Click on the “browse” button when the small window opens to find a picture saved on a
drive in your computer.
4. Select the file and click “open” >> “upload file” >> “OK”.

Pictures uploaded using this process must meet certain specifications to successfully upload.
There are a number of software programs you can use to resize pictures to meet those
specifications using the “Save for Web” option under the File menu. Many of our clients have
had good results using a free program called "Pixresizer". It is available to download for free,
and it is relatively simple to use. You can download it at one of the following locations:

http://bluefive.pair.com/pixresizer.htm
http://www.snapfiles.com/get/pixresizer.html

**NOTE** Church Web Works does not provide support for this software. Please see the
"readme" file after downloading the software to learn about its features and processes.

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ADDING HYPERLINKS

Pictures or sections of text can be used as hyperlinks to any Web page.

1. Either click on a picture or select a section of text with your mouse.

2. Click on the “Insert/Edit a Hyperlink” icon.
3. When the small window opens, enter the URL (e.g. http://www.example.com/) in the
“address” field.
4. From the drop-down menu, choose to open the link in the same window or in a new
window and click “OK”.

Follow these steps to make a link to a different location on the same Web page.

1. Position your cursor in the place where you want the browser window to begin
2. Click on the “Insert/Edit a Bookmark” icon.
3. Type a unique name for the anchor point and click “OK”.
4. Select a section of text or a picture you want to use as the link
5. Click on the “Insert/Edit a Hyperlink” icon.
6. When the small window opens, click the option to “place in this document”.
7. Select the bookmark location, and click “OK”.

LINK TO A DOCUMENT

Upload a PDF or any other form of document to your site by following these instructions:

1. Either click on a picture or select a section of text with your mouse.

2. Click on the "Link To A Document" icon.
3. When the window opens, click on the [browse] button to search for the document you'd
like to upload to your site.
4. Click [open] >> [upload file].
5. Select the document from the list to the left by clicking on the title, and click [OK].

LINK TO A FORM

If an online form has been created using the feature under the FORMS tab, a link to the form can
be added to a Web page by using the same hyperlink method described above. First select the
text or image you will use as the link object, and then click on the “Add Form” icon to choose
the appropriate form.

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OTHER FEATURES

Other features of the HTML editor include adding horizontal lines and special characters as well
as “undo” and “find and replace”. To add the options for inserting tables, you must allow HTML
editing using the check box under “page settings”. When you check to allow the HTML and
click “save”, you will notice that a tab appears at the bottom of the editor labeled “HTML”. Use
this tab only if you understand the HTML code and how it affects the content of the page.

**IMPORTANT NOTE**

If you think editing a page will take more than 15 minutes, you should be aware that the software
does automatically sign you out after 20 minutes of inactivity. Save the page you are working on
periodically to avoid being signed out before you have a chance to safe your progress.

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CHAPTER 6: ABOUT US

The “About Us” section of your website contains pages of content explaining the beliefs and
purpose of your organization. Other pages include staff member biographies and contact
information. Begin entering content in these pages by clicking on the “website” tab and then the
“about us” link.

INTRO PAGE

The “About Us” section has an introductory page that you can use to explain this area of the
website or provide a brief introduction to the objectives of your organization. On this page of the
Control Panel, you can change the name of “about us” altogether. There’s also an option to
allow HTML access for the page. For those changes to take affect, you’ll need to click “save” at
the bottom of the page.

CONTACT US

Under the heading “section pages”, click on the link called “contact us” to list addresses, phone
numbers, and other contact information. You will notice three headings on this page:

 ADD/EDIT CONTACT ITEMS

 EDIT INTRO TEXT
 PAGE SETTINGS

Under the first heading you’ll see three buttons: one for adding an address, one for adding a
phone number, and another for adding an e-mail address. You’ll also see a link below those
buttons that reads “order contact items”. Click on that link to change the order of the list of
contact details.

Click “page settings” if you would like to change the name of the “contact us” page or if you
want to remove it from the website completely.

When adding an address to the “contact us” page you can link to a map of the address either
using the automatic link from Google Maps TM or by selecting the “custom URL” option to
enter a link to another online map. You also have the option of no map link at all or using the
“Custom page” option to write your own directions. In the “Alternate Title” field you can
customize the title of the map link if you prefer something other than the default “Click here for
directions” link title.

When adding an address, phone number or e-mail address, you’ll see the field for title. Type a
title that best explains the item (e.g. fax, office, etc.). You can use one of the phone number
fields to add office hours.

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PASTORS

The “pastors” area of the website also has an intro page where you can add content. Click on the
“page settings” heading if you would like to change the title of the page or remove it from the
website entirely. There’s also an option to protect these pages with a password. Click on the
“ADD/EDIT SUB PAGES” heading and the “add sub page” button to begin listing the
leadership members of the organization.

Add a picture to the page for that member by clicking on the link called “Upload picture for this
page”. The dimensions of the picture will be 75 pixels by 75 pixels. The link to upload a picture
appears after you click “save” and edit the page.

PRAYER

Click on the “prayer” link under “section pages” in the left column of the page to edit the page of
the website that is used to collect prayer requests. Enter an e-mail address in the field under the
“form control” heading to send the prayer request to that e-mail account. You can enter more e-
mail accounts in the field by separating them with a comma. You’ll also need to enter a valid e-
mail address as the sender of the prayer requests. Prayer requests will be submitted through a
form online but will be sent from the sender e-mail address to the e-mail recipient(s) you set
under the “form control” section.

You can enter content on this page to explain what happens when a prayer request is submitted
using the online form. Check the boxes next to the list of fields to collect a variety of
information from the form in addition to the prayer request.

NEWS

Click on the “news” link in the left column to add news articles to your website. The news
articles will be listed on this page under “about us” and can also be listed on the home page. The
news page under about us has an intro page, and the page can be renamed or disabled when you
click “page settings”.

Click on the “add update” button to type the news article. For each article added, you can decide
if a link to this article should be on the home page. Use the start and end dates to specify when
the link to the article should appear on the page home page. See the instructions for placing
news links on the home page in the chapter explaining wedges.

BLOG

The blog area under “about us” functions almost exactly the same as the news page. Blog entries
will be listed on the page under “about us” and links to those entries can also be placed on the
home page by using the “blog wedge”. Blog entries can only be posted or edited by those who
have access to the account, and readers of the blog cannot publish comments to blog entries.

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SERVICES

This page will automatically list all of the services you’ve added to the “events” calendar that
will take place within the next seven days.

FIND A CHURCH

There is a page under “about us” that is inactive by default that you can use to create a database
of churches. The page on your site allows someone to find a church in their area either by city or
church name or area code.

ADD A PAGE

You will notice there are other pages under “about us” including “staff” “I’m new” and “mission
statement”. There are two types of pages under the “about us”: the “generic” page that allows
you to add a single page of content and the “list” page which is used to list multiple items or
people on a page. The “staff” page is an example of a list page and functions the same way that
the “pastors” page does. The list page also has the option to password protect the content. Add
as many of each of these pages as you need under “about us” by clicking the “add page” link in
the left column.

DISABLE A PAGE

Should you decide that one of the default pages is not necessary on your website, you can disable
it by removing the check box labeled “display page”. For some pages, that box is found when
you click on the “page settings” heading.

ONLINE GIVING

The on-line giving page enables anyone to make a donation through your website. Version 4.0
uses the transaction processing services of a company called EFTPlus. EFTPlus is integrated
with every aspect of the software that involves a transaction. Activate the on-line giving page by
setting up an account with EFTPlus under the "commerce" tab.

You can add content to the on-line giving page by clicking “edit intro page”. The on-line giving
page creates a default fund called “general fund” for you that is used to receive donations. Add
other funds by clicking on the “add sub page” button. Under the “page settings” heading, you
can change the navigation title or remove the page from the website. You can also remove the
general fund from the list if you’ve added other fund options.

ORDER PAGES

Change the order of the pages listed under “about us” when you click the “arrange pages” link.

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CHAPTER 7: EVENTS

Communicate all of the details about events and services involving the church using the “events”
section of the website.

PAGE PREFERENCES

Change the title of the “events” section of the website by clicking the “page preferences” link in
the left column. There’s also an option to remove the calendar section from the website
completely. Select from three choices in the drop-down menu to change the default view for the
events page.

SERVICES

It’s best to add a service when the gathering takes place on a regular basis (weekly, monthly,
etc.). Follow the steps below to add a service time to the event calendar:

1. Click on the “add a service” link in the left column to begin entering the date, time,
location, and other details with regards to the event.
2. Use the various repeating rules if the event takes place regularly at the same time and
location.
3. Assign an ending date if the time or location will change at a specific time in the future.
Then create a new event for the event at the new time or location. There are also spaces
provided for information about parking and childcare at the event.

You’ll also notice buttons labeled “notes” and “exceptions”. The settings when you click on
“notes” are used if you want to add more content to one of the service times, but that content
should not appear on every occurrence of the event. Example: a special guest speaker,
presentation, or music. Use the setting under “exceptions” when the event is repeated at the
same time and location with the exception of a few isolated instances. Making an exception to
the rule will remove the event from your event calendar.

EVENTS

Events can also repeat using the same rules available for services. If you want the event to
appear in a list of “special events” on the home page, check the box for the setting that reads
“Check to display this as a special event”.

When you save an event, a link will appear on the page titled “Upload picture for this page”.
This image is only used for the special events wedge. The image is not displayed on the website
unless the event is marked as a special event and the special events wedge in use.

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EVENT REGISTRATION

Events registrations can only be collected for “events”. Follow the steps below to create an
event registration form:

1. Select the option to edit the meeting, and click on the button marked “registration” next
to the buttons for “notes” and “exceptions”.
2. Under the first step of creating the event registration form, designate the e-mail address
where the completed registration forms will be sent.
3. Choose from the standard registration fields those you will collect and will be required to
complete the registration.
4. Select the dates this registration form will be available on the website, and click “save
and continue”.
5. In this step, you can continue adding other questions to the registration form. For
detailed instructions regarding the options of this form builder, see page #??.
6. If there is a registration fee for the event, make sure to add a cost item by clicking on it
and dragging it over into the box on the right.
7. Click “save and continue” when you’ve finished adding questions to the form.
8. On the “payment” page, choose the method that you want to use to receive the
registration fee, and click “save and continue”. *note* You can select the EFTPlus
payment option if you’ve set up an EFTPlus account under the “Commerce” tab of the
software.
9. Type text that you want to appear on the confirmation page after a registration form has
been submitted, and click “save and continue”.

You can view a report of the registration data or edit the data after the first registration form is
submitted. Find the event listing under the events tab and then select the “view report” link from
the drop-down menu. Select the “edit registrants” option from the drop-down menu if you want
to modify the data that has been collected from the forms.

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CHAPTER 8: MEDIA

Create media galleries and upload pictures, videos, and audio files in the “media” section of the
website.

ADD A GALLERY

Add a gallery by clicking on the link titled “add gallery” in the left column. After clicking
“save”, you’ll see that each gallery has an intro page that you can use to add a description of the
gallery. There are also options to allow HTML editing and password protection to a gallery
when you click on the “GALLERY SETTINGS” heading.

ADD VIDEO

1. Select a gallery from the list in the left column and click the button called “add video".
2. Drag the file to the box on the right, or click the “browse” button. You can only upload
one video file at a time, and the maximum file size allowed for is 100MB.
3. After selecting the file, uploading will begin automatically. Do not close the browser
window or navigate away from the page until uploading completes.
4. When it does complete, you will see a page that asks for a title of the file and provides
you with spaces to type a caption, copyright information, search tags, and any additional
content. Click “save” to submit the file for processing. It will take some time for your
file to process and become available on your website.

ADD AUDIO

1. Select a gallery from the list in the left column and click the button called “add audio".
2. Drag the file to the window on the right, or click the “browse” button. You can only
upload one video file at a time, and the maximum file size allowed for is 50MB.
3. After selecting the file, uploading will begin automatically. Do not close the browser
window or navigate away from the page until uploading completes.
When it does complete, you will see a page that asks for a title of the file. There are also
places to type a caption, copyright information, search tags, and any additional content.
4. Click “save” to submit the file for processing. It will take some time for your file to
process and become available on your website.

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ADD IMAGES

1. Select a gallery from the list in the left column and click the button called “add images".
2. Drag the file to the window on the right, or click the “browse” button. All images will be
resized to a maximum of 600 x 600 pixels. Thumbnails of the images are created and
you will see them displayed in the gallery.
3. Click “edit” under the thumbnail to add a title, caption, copyright information, search
tags, and any additional content.

Change the order of the items in the gallery at any time by clicking the link “change display
order” below the “add” buttons. There’s also the option to change the order of the galleries listed
in the media section by clicking the “order galleries” link in the left column.

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CHAPTER 9: MISSIONS, MINISTRIES, AND RESOURCES

MISSIONS

List the mission organizations and missionaries as well as the mission events going on at your
church in the “missions” section of the website. If account access to the Control Panel is given
to the missionaries, they can add their own updates to the website. The sub-pages under mission
organizations and missionaries can be protected with a password so that the content is only
accessed by those who enter the password. This part of the software also enables you to
communicate details about mission events and keep the organization informed with updates from
the mission field.

MISSIONARIES

Click on the “missionaries” link in the left column to enter information about the missionaries
with ties to your organization. Add each missionary or family by clicking on the “Add Sub
Page” button and entering the content for the page. Click on the “upload picture for this page”
link at the top if you have an image available. A default image will be used if a custom image is
not added.

MINISTRIES

Make a page for each ministry at your church in the “ministries” section. Either create a single
category page for each ministry, or list the categories of ministries and create sub-pages for the
ministries that will appear under the appropriate category page. Example: make one page for the
youth at the church or create the “youth” category and make sub-pages for each youth age group.

RESOURCES

The resources section is a multipurpose section of the website that you can use to provide all
sorts of content. Create categories as single pages or make sub-pages of content that will be
placed under a category. Example: create a category page to give more details about the district
or national office of the denomination of your church or use that category page to detail
committees within that office in sub-pages.

The sub-pages under this area of the site can be protected with a password so that the content is
only accessed by those who enter the password.

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CHAPTER 10: DESIGN CENTER

Customize the design of your website using the process in the “Design Center” when you click
on the “DESIGN” tab under the “WEBSITE” menu.

CREATING A NEW TEMPLATE

1. Begin the process of customizing the design by clicking on the “create a new template”
button.
2. Browse through the template design styles by clicking on the categories, and then select
the one you like the best.
3. Click “save” to get to the next step of choosing a color scheme by clicking on the
“activate” link under the color you like most.
4. Click “save” again to activate the animation and graphic style that’s best for your
website.
5. Once you’ve clicked “activate” on the style you want, click “save”.
6. Pick the banner photo themes from the available choices and click “activate” on the one
that’s appropriate for the website.
7. Clicking “save” will bring you to the last step of this process which is designating a
layout for your home page by clicking on the “activate” link for the layout you want to
use. Click “save” and enter a name for the template, before clicking “save”.

ORGANIZING THE HOME PAGE

1. Click on the “layout center” link to display a list of the templates you’ve customized.
2. Click on the “edit” link next to the one you want to modify. You’ll arrange certain
sections of the home page using this process, so click on the “edit” link on the section
you will arrange first.
3. On this page, you’ll see three drop-down menus on the left of the page. Selecting a
wedge from one of these drop-down menus will insert it into that section of the home
page.

A wedge is an HTML element you can add to or remove from your home page. The wedges
under the “default” list are ones that were developed by Church Web Works. Those under the
“specialty” list were developed by other content providers specifically for the Control Panel.
The third list of wedges is of those you’ve created under the “wedge center”. The preferences
and settings for the wedges are also modified in the “wedge center”. Remove a wedge by
clicking on the “delete” button or change the order of the wedges by dragging and dropping them
in a new location. Click the “save” button when you’re finished. This brings you back to a view
of the layout and the sections you can modify using the “layout center”. Click on the “save” link
when all the sections of the home page have been organized.

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BANNER CENTER

1. Click on the “banner center” link from the left column to display the list of templates
you’ve designed.
2. Click on the “edit” link on the one for which you’d like to customize a banner. The next
page shows the banners you can customize using the “banner center”.
3. Click “upload banner” if you want to use a banner you’ve designed yourself or click
“edit” to customize the current banner.

If you click the “upload banner” link you’ll see the dimensions of the banner and a “browse”
button to locate the banner file on your computer so you can upload it and replace the current
design. When you click on the “edit” option instead, you’ll see thumbnails of the images used in
the current banner. Click on the “upload” link above the thumbnail if you want to replace that
image with one of your own. This will bring you to a page that specifies the dimensions the
image to which the image will be cropped. Click “browse” to find the image on your computer
and upload it. Use the cropping tool to crop the image. You can select between the default
image for the banner and the one you’ve uploaded using the live preview to decide which is best.
You’ll also find a link in the lower right corner where you can choose an entirely different photo
theme for this banner. Click “continue” when you’re satisfied with the pictures. Use the
“browse” button in this step to upload a logo into the banner or click “skip this step”. The next
step allows you to customize any text phrases available in the banner. Select from a variety of
font and animation styles as you customize the words of the banner. Click “save” and “finish”
when the banner is designed the way you want it to be.

WEDGE CENTER

Click on the “wedge center” link from the column on the left to customize the settings of the
wedges and create your own wedges. A wedge is an HTML element you can add to or remove
from your home page. You’ll notice a check box on this page that reads “use wedge title
animations”. This option allows you to choose if the titles of the wedges will have any
movement or if they will remain stationary. To edit the preferences and setting for the wedges
already developed for you, click on the “edit” link next to the wedge you would like to modify.

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CHAPTER 11: WEDGE CENTER

Click on the “wedge center” link from the column on the left to customize the settings of the
wedges and create your own wedges. A wedge is an HTML element you can add to or remove
from your home page. You’ll notice a check box on this page that reads “use wedge title
animations”. This option allows you to choose if the titles of the wedges will have any
movement or if they will remain stationary. To edit the preferences and setting for the wedges
already developed for you, click on the “edit” link next to the wedge you would like to modify.

Many of the wedges use content from other pages of your website and display it on the home
page. Events and services added to the calendar or media items uploaded to the galleries on your
site are examples of content that is used in the wedges.

IMPORTANT NOTE: Use the layout center to add wedges to the home page and arrange them.

AD WEDGE

Upload up to 4 images in this wedge to use as scrolling ads on your homepage.

1. Click on the “Click to add” link to create a new ad.

2. Type a title for the ad.
3. Click on the “upload image” and “browse” buttons to select an image from your
computer that will be used to make an ad with the dimensions of 460 pixels wide by 300
pixels high (aspect ratio 23 x 15).
4. Click on the “update” button to crop the image and place it in the ad.
5. Click on the “upload thumbnail” button to add an optional thumbnail image.
6. Enter a full URL (including the http://) to make this image a link to another Web page.
7. Select the internal target if you want the link to stay in the same window or use the
external option if you want the link to open a new window.
8. Click on the “update” button to complete this ad and finish the wedge or upload more
images.

AUDIO

Before you can add any audio files to the audio wedge, you must first upload the files to a gallery
under the “Media” section of the software. When the audio files are added to the galleries, you
can then click on the “edit” link in the wedge list. The audio wedge allows you to place a player
on your home page where the tracks can be played. Click on a gallery title in the left column to
display the audio files you can use. Then drag the tracks from the middle column to the list on
the right. If you want the tracks to begin playing when the home page loads, check the box
called “Play on Load”. Select the “Random” option if you want the audio files to play at random
rather than in the order you’ve placed them. Type text into the description box if you want to
explain which audio tracks are in the wedge. Images associated with the audio tracks will appear
in the wedge. A default thumbnail image is used if no images were uploaded with the audio file.
Customize the default image by clicking on the “upload image” link.

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AUDIO PLAYLIST

Before you can add any audio files to the audio playlist wedge, you must first upload the files to
a gallery under the “Media” section of the software. Click on the “edit” link in the wedge list
after audio files are added to the galleries. The audio playlist wedge creates a button on your
home page that opens a small window with a player where audio tracks can be played. Click on
a gallery title in the left column to display the audio files you can use. Then drag the tracks from
the middle column to the list on the right. Select the “Random” option if you want the audio
files to play at random rather than in the order you’ve placed them. Type text into the
description box if you want to explain which audio tracks are in the playlist. To change the
image for the button, click on the “upload image” link. Images associated with the audio tracks
will appear in the wedge.

BLOG

Use this wedge to list the most recent blog entries on your homepage. There are options to
display between one and ten blog entries. You can also choose between showing only the
headlines of the blog entries or including the first 100 characters of each entry.

CONTACT INFO

This wedge displays the contact information on the home page. Add or remove items from this
wedge by editing the information on the “contact us” page under the “about us” section of the
website.

CONTRIBUTION THERMOMETER

The contribution thermometer shows a visual fund raising goal and the progress made toward
reaching that amount. Fill out the fields to customize the wedge. The button text and URL are
optional, but they allow you to make a link to a page where someone can learn more about the
goal and how to contribute to the fund. The description is also an optional part of the wedge that
you can use to explain more about the goal.

EVENTS

The events wedge lists upcoming events on the home page. It searches the events that you’ve
added to the events calendar and lists the ones that meet the requirements you set in the wedge
settings. You can use the drop-down menu to display the upcoming events taking place in a
given time frame (day, week, month, or year) or you can choose the option to list a specific
number of events on the home page by selecting the “next X” option. The list does not include
the services or holidays by default, but you can select those items to be on the list.

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ALERT

Add a red alert message box to your home page using this wedge. A title is required so you can
leave the default “Alert!” or replace it with your own title. The start dates and end dates
determine when the alert will be on the home page. Type the alert message in the description
box.

INTRO TEXT

The intro text wedge is a space on the home page where you can enter any kind of content. Use
the text editor to format text and images or check the box called “allow HTML” and update the
page to add HTML code to the page.

MEDIA

The media wedge uses images that have been uploaded to a gallery in the media part of your site
and creates a slideshow for the home page. You can either select specific images from the
galleries to put in the slideshow or you can choose the option to have the images selected at
random. To select specific images, click on the gallery title from the list in the left column and
then drag at least five images from the thumbnails in the center column onto the right column.
The wedge also lets you decide the speed that the slideshow rotates images.

NEWS

Use this wedge to list the most recent news articles on your homepage. There are options to
display between one and ten news articles. You can also choose between showing only the
headlines of the news articles or including the first 100 characters of each article.

NEWSLETTER SIGN-UP

Use the newsletter sign-up wedge to place a form on the home page that others can use to be
added to an e-mail distribution list. Before this wedge can be added to your site, you must first
use the e-mail tool under the “connect” tab to set up a distribution list.

QUICKLINKS

The quicklinks wedge is a list of up to ten links to important pages or sites. A title is required,
and there are five default quicklinks. You can delete any of the default links by clicking on the
delete button or add links by dragging them from the lists on the left into the column on the right.
Add your own custom links by dragging the “custom quicklink” item from the left onto the right
column. Enter a title for the link and a full URL (Web address).

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REGISTRATION EVENTS

The events wedge lists upcoming events that have a registration form. It searches the events that
you’ve added to the events calendar and lists the ones that meet the requirements you set in the
wedge settings. You can use the drop-down menu to display the upcoming events taking place
in a given time frame (week or month) or you can choose the option to list a specific number of
events on the home page by selecting the “next X” option.

SERVICES

This wedge lists the services on the home page that are schedule for this week. Use the drop-
down menu to choose either the list beginning today or beginning on Sunday.

SHOWCASE

Upload images in this wedge to use as scrolling ads on your homepage.

1. Click on the “Click to add” button to create a new ad.

2. Type a title for the ad. A title is required, but it’s only used in the Control Panel and does
not appear on your website.
3. Click on the “upload image” and “browse” buttons to select an image from your
computer.
4. Click on the “upload” button to crop the image and place it in the ad.
5. Select a start and end date to choose when the ad will appear on the home page.
6. Enter a full URL (including the http://) to make this image a link to another Web page.
7. Select the internal target if you want the link to stay in the same window, or use the
external option if you want the link to open a new window.
8. Click on the “update” button to complete this ad and finish the wedge or upload more
images.

There’s a link labeled “Change Display Order” next to the “click to add” button that allows you
to change the order of the ads in the wedge.

SPECIAL EVENTS

The special events wedge lists upcoming events on the home page that you’ve marked as
“special” on the event calendar. It searches the events that you’ve added to the events calendar
and lists the ones that meet the requirements you set in the wedge settings. You can use the
drop-down menu to display the upcoming events taking place in a given time frame (week,
month, or year) or you can choose the option to list a specific number of events on the home
page by selecting the “next X” option.

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VIDEO

Before you can add any videos to the video wedge, you must first upload the files to a gallery
under the “Media” section of the software. When the video is added to a gallery, you can then
click on the “edit” link toward the bottom of the wedge list. The video wedge allows you to
place a player on your home page holding up to four videos. To add a video to the home page,
click on the link that reads “click to add”. Enter a title for the video and upload an image for the
video so that someone can click on the image to play the video in the player. Select one of the
videos from the list of thumbnails in the “video” section, and click on the “update” button.
Repeat these steps if you want to add more videos to the wedge.

CUSTOM HTML WEDGES

Add custom HTML code to your home page by creating an HTML wedge.

1. Click on the heading called “User Defined HTML Wedges” and “Create a New HTML
Wedge”.
2. Type a title for the wedge and another title that you can use for the wedge that will appear
on the home page.
3. Check the box to display the title on your site or leave it blank to remove the title.
4. Type or paste the HTML code in the large space provided and click on the “update”
button when you’re finished.

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CHAPTER 12: SETUP TAB

The setup tab located under the WEBSITE tab is used to set important preferences and settings
for your website.

DISPLAY NAME

The display name entered here will appear at the top of the web pages on your site. It is used in
some of the banners.

DOMAIN NAME

Type the domain name here that is used for this website. Make sure to enter only the domain
name and not the full URL (including the http:// part).

ACTIVATE TEMPLATE

Select the template this site will use from the list on this page by clicking on the template title.

SITE PREFERENCES

Disable or enable the drop-down menus from the top navigation bar of the website using the
setting on this page.

ARRANGE NAVIGATION

Change the order of the navigation in the top bar of your site by clicking on the titles and
dragging them to a new location.

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CHAPTER 13: FORMS

Use the form builder to create forms for collecting a variety of information from those who
browse your website.

CREATING A NEW FORM

Click on the “forms” tab and then on the link titled “Create a New Form!”. Give the form a
name and designate an e-mail address where the completed forms will be sent. Add preset
questions by checking the appropriate boxes. Click “save” when you’ve completed the sections
of the first step. The next step allows you to build the other sections of the form. You can add
section titles and descriptions to a series of questions or just begin adding questions by dragging
one of the fields into the form layout box. Click “save” when you’ve finished adding the form
questions. The last section of the form builder allows you to type some text on the
confirmation/thank you page. The user will see this page when they’ve complete the form.

LINK TO A FORM

Place a link on a page of your website so that the results can be collected. The steps below
describe how to create the link.

1. Navigate to the area of the site you would like to create a hyperlink.
2. Add some text or a graphic that you'd like to use as a link.
3. Highlight that text or graphic.
4. Click on the “Add Form” icon to open a dialogue window and choose the appropriate
form.

FORM REPORTS

The “report” link next to the form you created will open a window that displays the results that
have been collected from that form. Each submitted form’s results is listed on a separate row
with a “delete” button in the left column that can be clicked on to delete data that is not useful.

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CHAPTER 14: CONNECT TAB

This part of the software includes features to help connect your organization with one another.

EMAILS

Under the connect tab is a tab labeled EMAILS that can be used to create e-mail distribution lists
and send mass e-mail message to those addresses in the lists.

MANAGE LISTS

CREATING A NEW LIST

1. Set up a new distribution list by clicking on the “manage lists” link in the left column and
then the “Add Mailing List” button.
2. Type a name for the list and a description to clarify the types of e-mail addresses that will
be entered in the list.
3. Create a signature using the text editing box if you want one to appear at the end of every
message sent to the addresses on this list.
4. Enter a name for the person or group that will be sending the e-mail messages.
5. Type a valid e-mail address that will be used to send the messages.
6. Fill in the fields that require an address and phone number for the sender.
7. Put a check in the boxes next to each user that should have administrative access to the
mailing list.
8. Click on the “save” button to send a confirmation e-mail message to the sender’s address.
9. Access the sender’s e-mail account to find the message with the subject “Mailing List
Signup Confirmation”.
10. Open the message and click on the link.

ADD E-MAIL ADDRESSES TO A LIST

1. Click on the link called “manage lists” and then on the “edit” link for one of the
distribution lists to add e-mail addresses or revise the list settings.
2. Click on the “e-mail list” heading link and the “Add Email Addresses” button. Begin
typing addresses or copy and paste them from another document.
3. Make sure to put only one address per line before clicking on the “Add Emails” button at
the bottom.

There is a wedge “Newsletter Sign-Up” which can be used to place a form on the home page
called. Visitors to the site can use the form to have their e-mail address added to the mailing
lists.

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MANAGE EMAILS

Compose an e-mail message by clicking on the “manage emails” link and the “Create a New
Email” button. Choose which mailing list that you will send this message from the drop-down
menu and then enter the subject. Use the text editor to compose the e-mail message. There are
options to check if you want to include lists of events from the calendar in this message. Click
“save” to put the message under the “Work in Progress” heading. Click on the preview link to
send a test e-mail message to the e-mail address of your choice. Click send when you’re ready to
distribute the message. The software also has a button to help you duplicate a saved email
message if some of the body of the message should be used when composing a new message.

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