Documente Academic
Documente Profesional
Documente Cultură
Ans:
4 digit Alphanumeric key.
Name of the company
City
Country
Currency
Language
Address
5.What is document type, and what does it control? Examples.
Ans: Document type is nothing vouchers containing line items. Several business transac! tions can
be identified within a particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line item level of the document
Helps filing of physical document
6. What is posting key and what does it control?
Ans: These are special classification keys. Two character numerical key it controls the entry of line
items.
Posting key determines Account type, Debit/credit posting, Field status of transaction.
7. What is field status group, what does it control?
Ans: FSG is mandatory field in ! GL Creation. You use this field to define which fields are displayed
when you post business transactions to a G/L account.
A field may have one of the following statuses.
- Suppressed
- Display
- Optional
- Required
8. What is a chart of account and how many charts of accounts can be assigned to a
company?
Ans: Chart of account is a list of all G/L accounts used by one or several company codes.
For each G/L account, the chart of accounts contains the account number, account name, and the
information that controls how an account functions and how a G/L account is created in a Company
code.
You have to assign a chart of accounts to each company code. This chart of accounts is the
Operating chart of accounts and is used for the daily postings in this company code.
You have the following options when using multiple company codes. You can use the same chart of
accounts for all company codes
If the company codes all have the same requirements for the chart of accounts set up, assign all of
the individual company codes to the same chart of accounts. This could be the case if all company
codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts If the
individual company codes need different charts of accounts, you can assign up to two charts of
accounts in addition to the operating chart of accounts. This could be the case if company codes lie
in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss
statement. When creating the balance sheet or the profit and loss statement, you can choose
whether to balance the company codes which use different charts of accounts together or
separately.
18) What is open line item management? What do you mean by clearing open line items?
Ans: Open item management is further reconciliation function. OIM allows you to display the open
and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for
every line item posted in the account. The a/c is reconciled and cleared against another account. Ex.
Salary clearing account and GR/IR Clearing account.
19) What is residual payment and part payment?
Ans: Residual payment it clears original invoice with the incoming amount and creates new line item
for remaining outstanding amount.
Partial payment it leaves the original invoice amount and creates new
line item for incoming amount.
20) What is internal and external number ranges?
Ans: Internal Number Ranges: Doc. No will be provided by the system automatical! ly in serial
order allotting the next available progressive number. The number must be in numerical.
External Number ranges: Doc. No will be given manually by the end user. The system will not lock
no automatically in this case. User can pick the number randomly. Number may be an alpha
numeric.
SAF FI Technical Interview Questions 2
Questions are answer best of my knowledge, if I am wrong, please correct me..anyone
1. How can be or in what way baseline date is important in Automatic Payment Program
run?
The Baseline date is used to calculate the due date by taking into account the payment terms. On
the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when
invoices are pulled into the run, the system checks the ‘Next Payment Date’ before picking the
invoices to be paid.
2. Please tell me the procurement cycle how it works?
Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is
passed on to create a purchase order (this could either happen based on the requirements on
the SO, or a planned SO). the value flow gets passed on to FI at the time of goods movement. In
the case of SD(Sales and Distribution), the impact on FI happens only at the time of billing.
The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goods that are
not yet invoiced have been received or when invoices arrive b4 the delivery of goods.
During the time between the invoice being created and delivery of goods, there can be a timing
difference, in order to accommodate this timing difference, a GR/IR account is maintained
temporarily to record the flow.
7. While posting transaction, can we give cost centre / production order at time?
Yes it is possible, but in such situation cost centre will be real and production order is statistical.If you
assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry
would be statistical.
8. Which Master data uploads will be done?
The question is not very clear. If you are talking about CO Master data. Then Cost center need to be
uploaded. You can use Data Transfer Workbench or write ABAP for it.
9. Can we run Payment Programe giving ( Hdfc vendor detailes ) City bank in Payment run
programe
Yes can be possible, this can resolved through ranking order and bank optimization in FBZP.
You use further selection in proposal parameter, if you would like to filter the open item
based on the city
10. What does document header control?
Field status.
11. After entering a document can you delete the entry? Can you change the
document? Which fields’ can/not is changed?
Document header cannot be changed, after posting the document you cannot change. only if you
want to change the document the reversal entry.
12. What is a special GL transaction?
The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange,
Interest payable, acquisition
14. What is base line date? Why is that used? Can this be changed?
For payment terms it is used. base line date is the due date.
15. How many statistical objects can be selected in when you post an FI document?
Only Two statistical objects can be selected in when you post an FI document.
Where CCtr, PCtr, OM are active?
FI/CO Interview Questions
Implementation exp.:
Brief about the project you did: w.r.t. the main activity of the client, How many plants they had, What
modules were implemented, Who were the implementers, What’s the implementation team size,
How many were in your module team, What’s your role in the project with respect to the activities
you partook in the project, The Enterprise Structure with regard to the no. of Company Codes, any
Business Areas or Profit Centers defined, Cost Centers defined, What’s the period of the project,
When did they Go-Live?, Any issues you’d solved during ‘Support’ phase?
Configuration:
a) Extended With Holding Taxes configuration steps – right from creation of WH Tax Types,
Codes to Annual Return
b) FI-MM Integration (OBYC configuration with particular reference to Off-Setting entries)
c) FI-SD integration
d) Down Payments transactions
e) Interest – Balances / Arrears
f) Asset Accounting: Asset Class, Main Asset, Sub-Asset, Group Asset, Dep. Areas, Dep. Key,
Transaction No.s (100- External acquisition, 210 – Retirement with Revenue, etc.), Imp.
Transaction Codes.
General questions:
a) Educational Background
b) What influenced you to go in for SAP career?
c) Functional Career
d) Present earnings vs Expected pay
e) Inclination to relocate
What is APC?
APC stands for Acquisition and Production Costs. The acquisition means any asset which you may
acquire/ purchase externally. It includes invoice price and other related exp. Associated with it like
customs, octroi, freight which you add and arrive at total cost of acquisition for capitalisation of the
asset.For ex Say a computer. The total cost which you incurred for the acquisition of the computer
including installation will be your APC
Production cost means any asset which is created internally within the organisation. This is normally
created by means of AUC and you go on adding cost to the AUC as and when you incurr exp. for the
same.For ex. say addition to the office building. Therefore APC incudes any external acquisition or
internal construction of exp. which needs to be capitalised.
In OADB under 01 deprn area Acquisition & prod Cost tick is activated. Marazban D. Dalal
This is umapathy, I have interview tomorrow, if anybody has taken interview with any
company, kindly let me know what the questions they will be asking, how will be the
interview. How the questions will be on configuration, implementation side and other
questions plz.. share with me.
Pl. prepare yourself on the following broad lines:
Implementation exp.:
Brief about the project you did: w.r.t. the main activity of the client, How many plants they had, What
modules were implemented, Who were the implementers, What’s the implementation team size,
How many were in your module team, What’s your role in the project with respect to the activities
you partook in the project, The Enterprise Structure with regard to the no. of Company Codes, any
Business Areas or Profit Centers defined, Cost Centers defined, What’s the period of the project,
When did they Go-Live?, Any issues you’d solved during ‘Support’ phase?
What is a breakpoint?
Breakpoint is used to help the user scrutinize how the system behaves at a certain point in the
ABAP code. At that point the system goes into debug mode. This breakpoint is useful in
investigating how routines and requirements function. By accessing the routine source code and
setting a breakpoint at its execution point, a user can follow the routine through each step.
What is a CATT?
CATT means Computer Aided Test Tool. It is SAP's tool for processing transactions
automatically. CATT is used in bringing in data, such as a mass maintenance of the material master
in EXCEL, from an application to modify master data.
User exit is a point in a SAP program at which a customer's own program can be called. User exits
allow developers to access program components and data objects in the standard system. There are
two types of user exits -
user exits that use includes (customer enhancements that are called from the program) and user
exits that use tables, which are used and managed directly via customizing.
What is a client?
Client in a SAP work environment is the highest organizational structure. Many clients can be found
in each system. QA (quality analysis) and Development are clients in Training and Production
system.
What is an authorization?
Who is a user?
Anyone who is given access to the SAP system by the system (basis) administrator is known as
a user.
What is a variant?
When executing a program, different selection parameters may be used. These selection
parameters are stored in the SAP system as variants.
SQL trace records all open, prepare, fetch, execute and actual SQL statements and the duration
time for each step in a procedure.
Master data is used in an SAP system to represent the basic components of a procedure and to
ensure data integrity throughout the SAP business process. This guarantees that one common
record is accessed for different procedures. Example - a customer master record may be referenced
by more than one functional module: FI (financial) and SD (sales and distribution).
IMG is Implementation Guide that SAP system developers use to customize the client they are
working in.
What is ASAP?
ASAP is Accelerated SAP, a project management software tool that is used on SAP implementations
to guide the project through different phases. ASAP can take a project from the designing of the
"blueprint" through to "going live". Accelerated SAP is SAP’s total process-oriented solution for
accelerated implementation and continuous optimization of R/3.
What are the core modules of SAP
The core functional modules in SAP R/3 are Financial Accounting (FI) usually in combination with
Controlling (CO) or Treasury (TR) - Human Resources (HR), and logistic modules : Sales and
Distribution (SD), Materials Management (MM), Quality Management (QM), Plant Maintenance
(PM), and Production Planning (PP).
ABAP Workbench is SAP's graphical programming environment. It is used to write ABAP code,
design screens, create user interfaces, obtain database information, debug and test applications for
efficiency.
Related: ABAP Workbench Overview
Logical database is an ABAP program that combines the contents of database tables. It is linked to
an ABAP report program as one of the program attributes. It supplies the report program with a set of
hierarchically structured table entires derived from different database tables. This saves the
developer from having to program the data retrieval.
What is a requirement?
Requirement is a portion of code that is used to determine if a function or formula should be
executed.
ABAP Query is a reporting tool that uses a logical database (LDB), individual table, or combined
tables to form a report.
Batch input facility in SAP is a convenient tool for capturing data into SAP or updating large amounts
of information in SAP transactions. The simplest way to utilize batch input is by : 1) Record the batch
input for the transaction used to enter the data in SAP; 2) Then export the batch input recording to a
text file. From the recording, you know what data is required. Create a spreadsheet or word
processor document containing all the data to be captured or changed. Then mail merge the
exported text file with the data in a word processing program. Finally, import the merged file, upload
the file into SAP, and execute the batch input in SAP.
What is LIS?
What is OSS ?
OSS is an Online Service System which can be used to access information about a module in a
given release. OSS is a database of notes on known issues and their remedies. Any user with a
logon name and password can access this information. OSS can be used to obtain quick responses
from the SAP help desk representatives, administration and registration of new users.
GUI means Graphical User Interface. It is responsible for the graphical layout of the SAP software.
GUIs in SAP R/3 differ from version to version of SAP
FICO Questions
Courtsey of ZZ:
9. Customer and Vendor Master records can be accessed from the IMG side.
True/False
13. Only one vendor master record is defined for a client having four different companies.
True/False
15. If the Currency key of a Balance Sheet Account is not same as the Local Currency then the
monthly debits and credits are stored only in the specified foreign currency. True/False
16. When creating a Customer Master Record the monthly debits and credits are entered at the
Client level.
True/False
17. What is the third level of information contained in a Vendor Master Record when a Vendor is
maintained centrally?
Purchasing Information
18 Which field in the Customer Master Record controls the One Time Accounts?
Account Group
19. What are the three levels of controlling screen layout of a Master Record?
Field status of "Account Group", "Company Code" and "Activity Type"
Related: Difference between Company and Company code in SAP System
20. Do you need to maintain line item display of a Vendor Reconciliation Account?
Yes/No
21. To manage foreign Currency bank accounts, the G/L master record must have the same
currency as the foreign currency bank account.
True/False
22. In SAP for each payment term you can define up to 3 individual levels.
True/False
23. In the SAP system multiple documents are created for every business transaction.
True/False
Document type
a. Distinguishes between the type of business transactions
b. Assigns the document Number
c. Controls the account types that can be posted to the document
d. Used as a sort Criteria
e. None of the above.
26. In SAP only one posting period is allowed to remain open at any point of time.
True/False
29. Field Status Group of a posting key is defined at the Client Level.
True/False Company Level
30. What are the levels of controlling layout of a Document Entry screen?
Field status of "Posting Key", "G/L account master record".
31. Is it a must to associate all revenue and loss accounts to a retained earning account?
Yes/No
33. What are the two types of "Fields" defined in SAP for authorization purpose?
34. There can be only one Authorization Object defined for an Object Class.
True/False
Several Authorization Objects(i.e. Customer, Account authorization) can belong to one Object
Class(e.g. FI).
37. There is only one validation table defined per Company Code.
True/False
Call up point is a point within a document where a validation or substitution is called. A validation can
be called at document header level or at the line item level.
a. Residual payment leaves the original invoice intact and creates a negative amount in the account
for the amount of partial payment.
b. Partial Payment results in clearing the original invoice and creating a new open item for the
difference between the payment and the original invoice.
c. A partial payment can not refer to more than one open items.
d. None of the above.
42. The process of clearing open items for a customer who is also a vendor of the company
is called
a. Partial Payment
b. Residual Payment
c. Transfer with clearing
d. Vendor Clearing
43. Which of the following statements is incorrect for Account Assignment Model.
45. Creation of the recurring reference document updates transaction figures of the associated
accounts.
True/False
46. Preliminary posting is posting of incomplete documents before extensive entry checks.
True/False
47. Difference between a Parked Document and a Held Document is: The Parked document gets a
document number based on the user ID where as the Held Document gets the document number
assigned in the same way as in the standard document posting function.
True/False
49. What does GAAP rule specifies in context of Document Update Rule?
Account, Amount and Posting keys can not be changed for a posted document
51. Which field in the master record determines the way in which the line items are sorted?
Ans. Sort Key
53. Can you create customized line layout, totals variant, or lists?
Yes/No
Ans. It determines the fields according to which the line items are totaled. For each Total Variant up
to three fields can be specified. For example, the line items of an account can be totaled and
separated by : document type/document date, business area/month, or year/month/posting date.
A "Work List" is
a. List of pending jobs
b. List of scheduled jobs
c. No of Employees and their job status
d. combination of accounts or company codes
Ans. An Update Group is assigned to a credit control area which affects how the accounts are
updated. For example one update group can specify what credit statistics such as open order value,
open delivery value, or open invoice value are updated based upon what document is being posted.
58. Tick the elements that needs to be configured for automatic credit checking
a. Credit Group
b. Credit Control Area
c. Risk Category
d. None of the above
59. In SAP which one of the followings is not a type of payment advice?
a. EDI
b. Lockbox Advice
c. Bank Advice
d. Dunning letter
60. Can a customer be dunned twice within the same Dunning Interval?
Yes/No
61. The due date for dunning is calculated from which date?
a. Document date
b. Baseline date
c. Value Date
d. Posting Date
62. Can a customer receive dunning letters from two dunning areas?
Yes/No
a. Mark specific items that should not trigger specific dunning levels
b. Identify the Dunning procedure
c. List the customers under same dunning area
d. All of the above
64. Payment method must be defined at the country level before it is specified at the Payment
program level.
True/False
66. What are the criteria based on which the open items to be paid are selected?
a. Client level
b. Company Code level
c. Group Level
d. Country level
68. Where are the data to calculate tax are defined in SAP?
a. Tax Type
b. Posting key
c. G/L tax accounts
Ans. Tax Jurisdiction codes are used in conjunction with tax codes to further specify the taxes
applied to a purchase. This is recommended for implementations crossing multiple tax jurisdictions.
Tax Jurisdiction codes are tied to customer/vendor master records. Using tax jurisdiction codes
allows the user of fewer tax codes and easier tax determination by deriving tax information from the
master record. This minimizes the burden of determining the appropriate tax information on a
purchase order or invoice for a PO creator or Accounts Payable Clerk.
72. What are the criteria considered by SAP when archiving a document?
Ans. The longest of Minimum days in the system, Life by Document Type and Life by account
determines the life of any document before it is archived(These are to be configured).
73. Once a change is made to the coding block, it is permanent and can not be deleted.
True/False
Ans. Light Mode: Only the absolute minimum amount of information required to create a field is
entered. Expert Mode: More detailed data dictionary and table information to be entered to create a
new field. This is more complex. After a field is been entered a subscreen is generated to build the
particular posting screen and to position the new field.
75. When posting document in FI, if only one line item has a business area, the system will
automatically populate the blank records in the other line items.
True/False
78. Which field determines where to post the exchange rate differences of foreign currency
during revaluation?
79. The special G/L transactions per customer/vendor are tracked in the customer and vendor
reconciliation accounts.
True/False
Ans. reconciliation accounts other than reconciliation account for customer and vendor
80. A special G/L transaction is defined by the special G/L indicator and the account type.
True/False
82. In GLIS from the business ratio field can you drill-down to the line item level?
Yes/No
CO Interview Questions
Again courtsey of ZZ:
CO is for internal reporting where FI is more for external legal reporting. CO relates more to indirect
and overhead costs, which don't affect G/L. These costs hit the G/L once, after that all the allocations
are behind the scenes.
2. Describe the possible options for a controlling area - company code relationship Put
emphasis on the option you have in terms of different currencies.
A controlling area can encompass one or more company codes. These company codes may have
different currencies, but they must use the same chart of accounts. The controlling area is assigned
a currency, but can also support multiple company code currencies. If all the companies have the
same currency, then the object currency is freely definable (if currency type 10 is used). If the
company codes do not have the same currency, then the object currency inherits the currency of the
company code.
6. What are the three types of currencies used in cross-company-code accounting and what
conversion rates are used?
8. Define the types of master data that exist in cost center accounting?
12. Define the relationship between the chart of accounts and cost elements in cost center
accounting.
The chart of accounts contains all G/L accounts for financial accounting and all primary cost
elements for cost accounting. Secondary cost elements are not contained on the chart of accounts.
15. What is the difference between primary and secondary cost elements?
Primary cost elements are costs that originate outside of the company (posted to G/L). Secondary
cost elements are costs resulting from the internal exchange of activities, and do not exist in the G/L.
They exist solely within Controlling.
26. Is it possible to plan on cost centers in more than one plan version - elaborate
youranswer?
Yes, when planning for cost centers, changes can be made to all plan versions This includes copying
these planning versions, to create separate scenarios with When calling up the planning screen you
will be asked to enter the plan version number.
30. Discuss how distribution for cost center allocation is used in the system.
Primary postings are pooled in a cost center and allocated out at the end of the period specified by
user. Original cost elements are retained, and line items are produced for sender and receiver.
Receiver line items contain information about the sending cost center.
31. Discuss how assessment for cost center allocation is used in the system.
Designed for cost center settlement, primary and secondary postings are allocated at the end of
period according to a user defined key. The original cost elements are totaled and posted to a
secondary cost element (assessment cost element). Line items for sender and receiver are
provided, with receiver cost center getting information on sender cost center. Assessments can
include all or a portion of costs from the sending cost center.
33. Distinguish between the two cost allocation techniques: assessment and distribution.
In a distribution, all receiving cost objects are debited with a portion of an original cost element that
had been posted to a sending cost center. This portion is determined as part of configuration. In
assessment, a secondary assessment cost element is used. Within the sending cost center, all costs
to be allocated are totaled and the sender is credited with this assessment cost element while all
receivers are debited with a portion of assessment costs. This could be all costs or a portion of the
costs (both primary and secondary that had been originally posted to the sending cost center).
39. What is the difference between direct and indirect activity allocation?
With direct activity allocation an individual activity confirmation takes place. Thus the activities are
directly allocated to the cost centers.
The purpose of indirect activity allocation is to automatically allocate planned and actual activities.
There are two kinds of indirect activity allocation.
40. What are the two allocation categories for indirect activity allocation?
Activity volume known: The planned and actual activity volume is known. The total actual volume
is manually entered for the sender and allocated to the receiver cost centers (or orders) based upon
some planned/actual quantity/ statistic.
Activity volume not known: This uses management units to provide an actual activity quantity to
the sender cost center using statistical key figures so that the system can calculate an operating rate
for the target cost calculation.
Actual costs can only be posted to cost centers within cost center accounting. Therefore, in order to
compare target versus actual costs on activity types and to display variances for each activity type, it
is necessary to split (apportion) the actual costs to each activity type.
43. What are the two stages which splitting actual costs based on the activity type occurs?
The actual costs are split in two stages (1st stage is not necessary in planning):
1) In the first stage, the actual cost are apportioned by cost element to the activity type based on the
target costs or target quantities. If no costs exist for a cost element, the target cost of the cost
element group is used as the first splitting step.
2) In the second stage, the remaining costs on the cost center level are apportioned to the activity
types according to the splitting rules (user defined). If the splitting rules are not defined, the actual
costs are split based on the equivalence numbers for the activity type.
Internal orders
2) Monitors costs and supports decision making (Internal overhead orders and capital
spending orders).
3. Define and contrast individual orders and standing orders. Give examples of each.
Individual - Collects costs of a one-time business activity (Christmas party, capital spending order).
Standing - Allocated each month to a cost center, it is used to collect the costs of regularly occurring
activities (maintenance order, small repairs orders).
A statistical order collects costs for informational purposes and does not settle costs against another
object. You would use this to track costs in a separate fashion without double counting them. An
example would be one car in a fleet of cars. Typically, a statistical order could collect data that also
was posted to a cost center.
An order can be processed individually or with collective processing. An example of this is that it is
possible to call all orders which have already been released but not yet have a settlement rule.
Users can enter recipient cost centers in the list screen or alternatively, they can reach the entry of
the distribution rule via the Settlement rule function. (This is not the same as choosing an order
group.)
This allows you to select a group of orders so that you can change them all quickly and accurately.
Manual collective processing requires the use of a list variant and allows changes to be made to the
order master data. Automatic collective processing is used to release orders or settle them. This
changes the status of an order, not the master data.
12. What is a selection variant and what is it used for within CO?
A selection variant is SAP or user-defined to select orders. The variant chosen determines which
master data fields are offered for selection of collective processing, whether a status profile can be
used, whether a selection rule can be used and what default values will appear in the fields.
A list variant defines which master data fields can be maintained for collective processing.
14. What options do you have for additional account assignments within a CO posting and
when would you get a statistical posting?
There can be two additional account assignments excluding business areas and profit centers.
These can be chosen from an order, project, or profitability segment. If the order or other object is
not marked for statistical postings, the profit center is always statistical.
15. What are the different commitment types the system can record for an internal order? For
which type do you have to perform a manual reduction?
Purchase Requisition
Purchase Order
The availability control allows you to warn a user if/when budget is exceeded. You set tolerances for
these availability controls.
Funds Reservations must be manually reduced by the user.
The settlement hierarchy is used to ensure that settlement of orders is occurring in the right
sequence. An example would be if order A is settled to order B and this is settled to order C, then
you want to make sure that order B is not settled before A, otherwise you will not be able to settle
order A to order B because it will be closed.
The hierarchy is setup in the settlement parameters, and each order can be given a number from 0
to 999 allowing up to 1000 orders in the hierarchy. The orders are settled in descending order -
highest number first.
The Reconciliation Ledger is a Standard Ledger configured and delivered by SAP. The data model
and functionality defined for specific business requirements are available. It is primarily an
information source.
A reconciliation posting is used to transfer costs to financial accounting which were made across
company code or business area boundaries in controlling. This allows for more freedom with CO
postings, and the ability to reconcile back to FI.
Profitability Analysis
1. T F A profitability segment is a combination of characteristics and value fields.
T F The primary source of input to Profitability Analysis is the Sales and Distribution module.
T F The Profitability Analysis portion of the Controlling module can not be used as a stand alone
system.
T F There are 4 tables created by the system when an operating concern is generated.
2. Describe how costs in Cost Center Accounting are transferred to Profitability Analysis.
Costs in cost center accounting are assessed to Profitability Analysis through assessment cycles
that specify which value field(s) will be affected, who the sender cost center(s) are, which cost
element(s) will be summed and transferred via a secondary cost element, and which characteristic
values will be affected
4. T F There are 2 kinds of Profitability Analysis: Cost Based and Value Field Based
T F Derivation is used to define values for non-system delivered fields.
T F Derivation can be multi-level but not multi-dimensional.
T F Sales information is received into PA at the time the Billing Document is released.
5. __________________ is the organizational unit within Profitability Analysis.
(Operating Concern)
6. Explain the relationship between Controlling Area and Operating Concern within the Controlling
module. The Operating Concern can be defined to have a 1 to 1 relationship with the Controlling
Area, or multiple Controlling Areas can be assigned to one Operating Concern. One Controlling Area
cannot be assigned to more than one Operating Concern
2. In Report __________ a user can create a report without understanding the creation of sets.
(Painter)
Subtotals are formed for each set. The hierarchy of the set determines how many subtotals are
formed.
9. All the sets contained in a _________-characteristic set refer to the SAME characteristic. (single)
10. Using _________ sets you define which value fields or quantities are shown in a report. (data)
What are the 3 levels that a customer master record can be maintained at? Why do these
three levels exist? Give an example of the information stored on these levels.
Client, company code, and sales (if maintained centrally). Exists so that you can tailor the
customization at each level. Adds more flexibility to the structure of a master record. For example, if
you have one customer named ABC Co., you define it once for your client Pepsi Co. That customer
exists in two companies of the client, Taco Bell and Frito Lay. However, in Taco Bell the customer
has different dunning areas, banks, payment terms than in Frito Lay. This is an example of how all
information is the same for ABC at the client level, but different at the company code level. Of
course, Sales information would be different in each company code as well.
What are the 3 levels that a vendor master record can be maintained at? Why do these three
levels exist? Give an example of the information stored on these levels.
See the example given above. Exists so that you can tailor the customization at each level. Adds
more flexibility to the structure of a master record. In the above example, if ABC Co, is a vendor in
the companies Taco Bell and Frito Lay, under the client Pepsi Co, and the payment terms, payment
methods are different at the company level. Of course, purchasing information would be different in
each company code as well.
What are the two purposes of the customer/vendor Account Group? Give an example of how
the Account Group is used.
2) Establishes the screen layout for customer/vendor master records. All fields at the client and
company code level for customer/vendor master records can be designated either suppressed,
optional, required or mandatory. For example, some vendors may not use dunning areas, so you
would establish a separate account group for those vendors, where the dunning fields are
suppressed.
What are screen layout link rules? Why are screen Layout link rules used for
customer/vendor master records? Why are they used for line items?
Since the same information can be designated required, optional, mandatory, suppressed in 3
different places, the link rules determine which designation rules out over another. These 3 places
are at the account group level, company code level, and the activity/transaction level.
For line items, the same information can be designated required, optional, mandatory, suppressed in
2 different places. The link rules determine which designation rules out over another. These 2 places
are at the posting key level, and the field status group of the G/L master record.
True. Account Groups are always mandatory when creating customer/vendor master records.
True. When setting up number ranges for account groups of customer/vendor master records, you
cannot create one that overlaps with an existing number range.
Define bank directory, house bank, bank account, bank ID, bank key, and account ID. Describe the
relationship between all of these and G/L accounts. Draw a picture if necessary.
The bank directory is the repository in SAP that contains all of the banks. It can be downloaded into
the system or manually keyed in. In order to establish house banks, which are banks in which your
company does business, the bank must first exist in the bank directory. The house bank is named
with a bank ID, and has a distinctive or unique, universally recognized bank key.
All of the accounts in a house bank are referred to as bank accounts and are named with an account
ID. Each bank account must contain a respective G/L account. Each G/L account must contain the
house bank and account ID. This allows SAP to maintain the bank books accurately. For example,
when you are running the payment program, you specify the bank accounts that you are paying out
of. When a payment is made, it is accurately reflected in the corresponding G/L account.
What are payment terms? Why are they used? How are they define in SAP?
Payment terms define how you deal with a customer/vendor in terms of payment. For a customer, it
defines when a customer must pay you, in order to receive discounts. For a vendor, it defines when
you must pay the vendor in order to receive discounts.
The terms can be set up with 3 terms, which are usually cash discount term 1, cash discount term 2,
and due date for net payment.
What is the document principle in SAP?
Every transaction in SAP creates a document. This is a means of documenting all transactions,
being able to trace your actions in the system.
What are the two pieces of a document? What must all line items consist of ?
Header and line items. All line items must at least consist of a posting key, account and amount.
Document types:
1) distinguish between the types of business transactions - you specify the type. Ie. Is it a general
ledger accounting document, customer payment, etc.
2) controls which account types may be posted to - you specify the account types that may be
posted to. Ie. Some document types are only for asset accounts. Some are only for vendor
accounts, etc.
3) assigns the document number - each document type is assigned a number range
4) and is used as a sort criteria - by all of the above, you are grouping the documents or sorting them
accordingly.
Define posting periods, fiscal year variants, company codes and the relation between each. Draw a
picture if necessary.
Posting periods define which periods are open for posting documents, and also which accounts are
open for posting within these periods.
Fiscal year variant define what your posting periods are, in relation to the calendar year. For
example, if your fiscal year runs from July to June, you need to define, through a fiscal year variant,
how that relates to the calendar year, so that SAP can interpret your fiscal year.
Fiscal year variants and posting periods are assigned to a company code.
What are automatic line items? How are they configured in the system? Give some examples
of automatic line items.
There are certain activities defined at the Chart of Account level in FI that create automatic line
items. Examples include discount expenses, revenue from over/under payment, taxes. There is a 3-
character system-specific code in SAP that corresponds with each of these activities, and usually
you must specify a G/L account to correspond with these. This determines which G/L account is hit
when the automatic line item is generated.
Define composite profile, profile, authorization, value, field, authorization object, and object
class. Describe the relationship between each, draw a picture if necessary.
Composite profile is assigned to a user and contains one or several profiles. The profiles contain the
authorizations or allowed activities that a person may perform on an object, for a particular value.
Similar authorizations can be grouped in to object classes - such as an SD object class, and FI
object class.
What are employee tolerances? Why do they exist? Give an example.
They control the maximum amount that employees are allowed to post. All control the maximum
payment difference that employees are allowed to post. This is a control or authorization
mechanism. An example would be, you wouldn't want a brand new clerk to be able to post more than
$100,000 and wouldn't want them to post an incoming payment that was 10% less than the total. All
users must be allocated to an employee tolerance group in order to post.
T or F The credit for a customer can be checked at various points along the sales cycle?
True.
What is a payment advice? Why would one be used? Give some examples of payment
advices.
A payment advice contains information about an incoming payment, such as amount, payment date,
reasons for underpayment, and document number. It is used for the automatic search and matching
of open items during the clearing process. Instead of matching an incoming payment against the
open items manually, the clerk only needs to enter the payment advice in order to clear.
What is a reason code? Why would a reason code be used? Give an example.
The reason code specifies the reasons for over or under payment. It also determines if the difference
will be written off to a G/L account. An example would be a reason code set up for damaged goods.
If a business decision is made to write off damaged goods to a G/L account then all payment advices
with that reason code specified will cause differences to be written off to the G/L account.
Payment program is the procedure whereby payments are made to customer/vendors for
outstanding amounts. The procedure automatically clears outstanding items and updates the
corresponding bank accounts to reflect outgoing payments. They system evaluates all open items
based on payment terms and days outstanding to decide if the item is due.
What are the 4 necessary inputs for running the payment program? Define each and give
examples of the data in each.
What are the 3 levels that the payment program in configured at? Give examples of the data
that is configured on each level?
T or F The payment method must be configured for a country before it can be configured for a
paying company?
True.
Describe how SAP decides which open items must be paid by the payment program.
First, you specify whether you want to always maximize your cash discounts, or always minimize.
Then each open item is looked at individually by the system. In particular, the payment terms are
evaluated. If you are always maximizing, the program looks at the first payment tier, if the payment
program will not be run again in time to get the maximum discount then the amount if paid. If the
payment program will be run again before the first payment tier expires, then the amount will be paid
at the next run.
If you specify to always minimize the discount, the amount will only be paid when the program will
not be run again before the net amount is due (the third payment tier)