Practice - Hierarchy, Search, and My List

Distribution
Oracle Self-Service Human Resources (SSHR)

Job Title*

Ownership
The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.

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Practice - Hierarchy, Search, and My List
Overview
 When using SSHR, it is important to define how managers can access the information
for other employees. In addition, an SSHR administrator or implementer must define
security mechanisms to ensure that users cannot access information for unauthorized
employees. In these practices, you learn how to enable managers to access the
information for other employees and how to ensure that the correct employees are being
accessed.

 In these next practices, you learn how a manager can search for employees and how to
restrict which employees your managers can access.

Assumptions
 You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

 The names used throughout this practice are for the purpose of the practice and bear no
resemblance to any particular organization or individuals.

 Prefix all names of security profiles with your assigned unique group number or your
initials.

 Unless otherwise indicated, use the System Administrator responsibility.

 Use the Vision Corporation business group unless otherwise indicated.

 Log on as xxuser1 unless otherwise indicated.

 To create a new record in the Professional Forms Interface, choose the New Record icon
from the toolbar.

 To save your work, select either the Save button in SSHR or the Save icon from the
toolbar in the Professional Forms Interface.

 When using a search function, you can use as a wildcard. For example, you can enter
%Aur% to display all entries containing the string AUR.

Tasks
Searching for Employees

Managers who use SSHR to carry out transactions on their employees need to be able to access
the information on these employees. Some managers may be able to access the records for all
employees in an enterprise whereas others may be restricted. In this first task, your manager has

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access to all employees within your enterprise. Log on to SSHR as user1 and select the Manager
Self-Service responsibility. Try and search for Helen Carr xx who is from a different business
group.

Using My List

If you regularly carry out SSHR transactions on the same people, it is convenient to use the My
List functionality to store these people in a list and avoid having to search for them each time.

Add Helen Carr xx to My List and then search for and add the following two employees:

 Mary Martin xx

 Carl Whiteside xx

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Solution – Hierarchy, Search, and My List
Searching for Employees

Responsibility = Manager Self-Service

1. Log on to SSHR as xxuser1/welcome.

2. Select the Manager Self-Service responsibility.

3. Select the Manager Actions function.

Note: The People in Hierarchy table should only contain the record for Malcolm Aurora.

4. In the Name field, enter Carr% and choose the Go button.

The results table should include Helen Carr xx.

Using My List

5. Select the record for Helen Carr xx and click Add to My List.

The People in My List page is displayed.

6. Enter Martin% in the Name field at the top of the page and choose Go.

7. Select the record for Mary Martin xx and click Add to My List.

9. Enter Whiteside% in the Name field at the top of the page and choose Go.

10. Select the record for Carl Whiteside xx and click Add to My List.

11. Choose the Home link.

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