ORGANIC LIVESTOCK

DOCUMENTATION FORMS
By George Kuepper, NCAT Agriculture Specialist,
Lisa Cone, Waterfall Hollow Farm, Berryville, AR, and
Joyce Ford, Organic Independents, Winona, MN
August 2003

The Purpose and Use of These Forms

In order to become certified organic, livestock producers must demonstrate to an accredited certi-
fier that their operation complies with National Organic Program regulations. This process is begun
by completing an Organic System Plan
(OSP)—normally part of the application
for certification. The OSP illustrates to
the certifier how the producer plans to
comply with the regulations by detail-
ing the practices, the inputs, and the
monitoring procedures that will be used.
The Organic System Plan is backed up
by on-site inspection to ensure that the
producer is, in fact, farming or ranching
in the manner outlined in his or her OSP.
It is the inspector’s responsibility to look
for documentation and indicators that
substantiate the producer’s claim to or-
ganic status, as well as look for any vio-
lations.
The forms in this package are pro-
vided as tools that livestock producers
can use for documenting practices, in-
©2003 USDA-NRCS
puts, and activities that demonstrate
compliance with regulations or that as-
sist in other aspects of farm record keep-
ing. The forms can be kept anywhere they make recording easy, such as the truck, milk house, or
machinery shed.
Please note that these are not required forms! Organic livestock producers have more than
enough mandatory paperwork to keep them occupied. These forms are merely intended to give you
something convenient and organized to record routine things that may be important to document.
Use only those forms that suit your operation and recycle the rest.

Acknowledgements
These documentation forms were developed by the National
Center for Appropriate Technology (NCAT) with funds provided
by the USDA/National Organic Program (NOP) and the USDA/
CSREES Sustainable Agriculture Research and Education (SARE)
Program. Distribution is provided by NCAT’s ATTRA Project,
the National Sustainable Agriculture Information Service.
 The authors wish to acknowledge the contributions of those in the organic community who con-
tributed to the creation of these documents including:
• Katherine Adam, NCAT, Fayetteville, AR
• Janet Bachmann, NCAT, Fayetteville, AR
• Harriet Behar, farmer, organic inspector, and OMRI, Gays Mills, WI
• Diane Bowen, IFOAM, Milwaukee, WI
• Emily Brown-Rosen, Organic Materials Review Institute, Titusville, NJ
• Rex Dufour, NCAT, Davis, CA
• John Foster, inspector, OMRI, and Seven Spoke Farm, McMinnville, OR
• Lance Gegner, NCAT, Fayetteville, AR
• Gail Hardy, NCAT, Fayetteville, AR
• Keith Jones, Director of Program Development, National Organic Program
• Mark Keating, Agricultural Marketing Service, USDA, Washington, DC
• Rose Koenig, Rosie’s Organic Farm and NOSB, Gainesville, FL
• Nick Maravell, Nick’s Organic Farm, Potomac, MD
• Nancy Matheson, NCAT, Helena, MT
• Teresa Maurer, NCAT, Fayetteville, AR
• Miles McEvoy, Washington State Department of Agriculture, Olympia, WA
• Jim Riddle, Organic Independents and NOSB, Winona, MN
• Maria Rosmann, Rosmann Family Farms, Harlan, IA
• Kelly Shea, Director of Organic Agriculture, Horizon Organic, Penrose, CO
• Francis Thicke, Radiance Dairy, Fairfield, IA
• Ann Wells, NCAT, Fayetteville, AR

This set of documentation forms contains the
following:
PASTURE / PADDOCK / HAYFIELD
MANAGEMENT FORMS
A. Pasture / Paddock / Hayfield Activity Log
– use to record all practices and equipment
used, as well as the amount of forage pro-
duced or hay harvested, for each field.
B. Pasture / Paddock / Hayfield Inputs Log –
use to record all materials, seeds and/or
sprigs used for each field.
C. Organic Seed and Sprig Record – use for
documenting source, treatment, and other
information on seed and sprigs used.
D. Organic Seed and Sprig Search Record – use
to demonstrate attempts made to locate an
organic source when non-organic seed or
sprigs are used.
E. Compost Production Record – use to docu-
ment your compost production methods in
order to meet National Organic Program
regulations.
F. Fertility / Soil Monitoring Log – use to
document monitoring of soil fertility and soil
erosion in your pastures, paddocks, and/
or hayfields. Monitoring procedures are re-
quired to justify the use of most micronu-
trient fertilizers.
G. Weed / Pest Monitoring Log – use to docu-
ment monitoring of weeds, diseases, and in-
sect pests in your pastures, paddocks, and/
or hayfields. Monitoring procedures are re-
quired to justify the use of most biological,
botanical, and allowed synthetic pesticides.
H. Equipment Settings Record – use to record
settings and adjustments for your field
equipment, for your convenience and in-
creased efficiency year to year.
LARGE LIVESTOCK MANAGEMENT FORMS
I. Large Livestock Inventory for Inspection –
use to indicate the numbers of each class of
animal in order to have an accurate tally of
the livestock on your farm prior to the or-
ganic inspector’s arrival.
J. Dairy Livestock Inventory for Inspection –
use to tally your total numbers of dairy ani-
mals, and whether they are organic,
transitioned to organic, transitioning to or-
ganic, or conventional, in order to have an
accurate tally of the livestock on your farm
prior to the organic inspector’s arrival.
K. Record of Purchased Animals – use to verify
the organic or non-organic status of pur-
chased animals.
L. Individual Organic Animal Health Record –
use to track the identity of and the health

PAGE 2 ORGANIC LIVESTOCK DOCUMENTATION FORMS

 care practices and products used for each
organic animal.
M. Breeding Record – use to track the organic
or non-organic status of animals born and/
or bred on your farm.
N. Pasture Access Record – use to log the days
your ruminant livestock had access to pas-
ture.
O. Outdoor Access Record – use to log the days
your non-ruminant livestock had access to
the outdoors.
P. Organic Livestock Sales Record – use to
record sales of live organic animals.
Q. Organic Livestock Slaughter / Product Sales
Summary – use to track your organic live-
stock slaughter and sales of organic meat
products.
POULTRY MANAGEMENT FORMS
R. Poultry Inventory for Inspection – use this
form to indicate the numbers of each class
of poultry in order to have an accurate tally
of the poultry on your farm prior to the or-
ganic inspector’s arrival.
S. Organic Poultry Flock Health Record – use
to track the numbers of chicks/poults
placed, mortality numbers, health care ac-
tions taken, and total number of birds pro-
duced in each individual flock or house.
T. Outdoor Access Record – use to log the days
your poultry had access to the outdoors.
U. Organic Poultry Sales Record – use to record
sales of live organic poultry.
V. Organic Poultry Slaughter / Product Sales
Summary – use to track your organic poul-
try slaughter and sales of organic poultry
products.
W. Monthly Organic Egg Packing Record – use
to track monthly organic egg production.
X. Monthly Organic Egg Sales Summary – use
to track monthly organic egg sales.
FEED RECORDS
Y. Organic Feed Ration Record – use to list
ingredients for organic rations.
Z. New Organic Dairy Herd Feed Record – use
this form to calculate percentages of organic
and non-organic feed rations for new (“con-
verting”) dairy herds only.
AA. Organic Feed Storage Record – use to record
details of your organic feed storage.
BB. Pest Control Activities and Inputs for Or-
ganic Feed Storage – use to record pest con-
ORGANIC LIVESTOCK DOCUMENTATION FORMS
trol activities and inputs in your organic feed
storage.
INVENTORY FORMS
CC. Feed Supplements and Additives: Product
Inventory – use to track inventory of feed
supplements and additives currently in use
for organic livestock and the date(s) they
were approved by the certifier.*
DD. Health Care Products: Product Inventory –
use to monitor inventory of health care prod-
ucts and vaccines currently in use for your
organic livestock and the date(s) they were
approved by the certifier.*
EE. Sanitizers: Product Inventory – use to
monitor inventory of all detergents, acid
washes, sanitizers, and other cleaning prod-
ucts currently in use, and the date(s) they
were approved by the certifier.*
FF. Pest Control Products: Product Inventory
– use to monitor inventory of all pest con-
trol products used in your organic livestock
operation (e.g. fly control sprays, baits, ma-
nure treatments, etc.), and the date(s) they
were approved by the certifier.*
These forms may be copied and distributed
freely. They may be downloaded from the
ATTRA website at <http://attra.ncat.org>. Ad-
ditional hardcopies can also be obtained by writ-
ing ATTRA at PO Box 3657, Fayetteville, AR
72702, or by calling 1-800-346-9140.
By George Kuepper, NCAT Agriculture
Specialist, Lisa Cone, Waterfall Hollow
Farm, Berryville, AR, and Joyce Ford,
Organic Independents, Winona, MN
Formatted by Gail M. Hardy
August 2003
IP237/239
The Electronic version of Organic Livestock
Documentation Forms is located at:
PDF
http://attra.ncat.org/attra-pub/PDF/
livestockforms.pdf
* New product formulations might not be allowed in
organic production. Always consult your certifier about,
and record the date of approval for, any new product.
PAGE 3
 ORGANIC LIVESTOCK
DOCUMENTATION FORMS

These forms may be copied and distributed

freely. They may be downloaded from the
ATTRA website at <http://attra.ncat.org>. Ad-
ditional hardcopies can also be obtained by writ-
ing ATTRA at P.O. Box 3657, Fayetteville, AR
72702, or by calling 1-800-346-9140.

PAGE 4 ORGANIC LIVESTOCK DOCUMENTATION FORMS

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Pasture / Paddock / Hayfield Activity Log

A record of the practices and equipment you use for each pasture or paddock and hayfield.
Farm Name or Unit: Field I.D.: Acres: Year:
Forage(s):
Date(s) Activity Date(s) Activity

Forage / Hay Harvest: (e.g. tonnage, bales, animal units, etc.)

Date(s) Yield Condition of Forage or Hay

Additional notes and observations:

2A Pasture-Hayfield Activity Log May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Pasture / Paddock / Hayfield Inputs Log

A record of the materials you use for each pasture or paddock and hayfield.
Farm Name or Unit: Field I.D.: Acres: Year:
Forage(s):
Fertilizers / Pest Control
Material Applied / Rate /
Date Brand or Source Amount Notes

Seeds / Sprigs (if seeded, interseeded, or sprigged in current year)

Date Forage Type / Variety Seeding / Sprigging Rate

Additional notes and observations:

2B Pasture-Hayfield Inputs Log May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Seed and Sprig Record

A record of seed and sprigs you purchased for use in organic forage production.
Space is provided to record whether seeds/sprigs are certified organic (O), untreated non-organic (U), or produced on-farm organic (F); to list seed treatments* used; and
to note non-GMO verification analysis, if available. Remember that if you use non-organic seeds or sprigs, you must document your search for the organic equivalent.

Farm Name or Unit: Crop Year:

Confirmation of
Seed and Sprig Information Code Treatment*
non-GMO status?
Type Variety Supplier Lot # (O,U,F) Type/Brand
(non-organic only)

* "Treatment" refers to natural and synthetic substances included on the National List ONLY.

2C Seed & Sprig Record May be copied and distributed as required.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Seed and Sprig Search Record

Producers may use non-organic seed only when organic seed is not commercially available.
Use this form to document companies and individuals you contacted in your search for organic seed and sprigs.
Farm Name or Unit: Crop Year:
Forage Type / Variety Required:
Date Company Name Contact Information Outcome of Inquiry

Forage Type / Variety Required:

Date Company Name Contact Information Outcome of Inquiry

Forage Type / Variety Required:

Date Company Name Contact Information Outcome of Inquiry

Forage Type / Variety Required:

Date Company Name Contact Information Outcome of Inquiry

2D Seed & Sprig Search May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Compost Production Record

A record of on-farm compost production practices.
Farm Name or Unit: Production Year:
Compost Pile, Windrow, or Unit I.D.: Date Started:
Compost Production Method Used:
Feedstocks Used (including inoculants): Estimated C/N Ratio:

Dates Temperature Turned?

2E Compost Production Record May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Fertility / Soil Monitoring Log

Farm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year:

Forage Type:
Date of most recent soil test:
When compared with previous soil tests, are your nutrient levels (circle):
P (phosphorus) decreasing stable increasing excessive not tested
K (potassium) decreasing stable increasing excessive not tested
Ca (calcium) decreasing stable increasing excessive not tested
Mg (magnesium) decreasing stable increasing excessive not tested
S (sulfur) decreasing stable increasing excessive not tested
Na (sodium) decreasing stable increasing excessive not tested
B (boron) decreasing stable increasing excessive not tested
Cu (copper) decreasing stable increasing excessive not tested
Mo (molybdenum) decreasing stable increasing excessive not tested
Zn (zinc) decreasing stable increasing excessive not tested
Mn (manganese) decreasing stable increasing excessive not tested
Fe (iron) decreasing stable increasing excessive not tested
Organic matter /
-----
Humus levels decreasing stable increasing not tested
within or approaching out of or moving away
pH is:
desired range from desired range
Forage Crop Monitoring:
Are there visible signs of nutrient stress? No Yes

Erosion Monitoring:
Is there evidence of wind and/or water erosion? No Yes

Additional Notes on Soil and Forage Monitoring:

2F Pasture-Hayfield Soils Monitoring Log May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Pest / Weed Monitoring Log

Farm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year:

Forage Type:
Weed Monitoring: List date, name/description of problem weed, and assessment of weed pressure.
Weed Pressure
Date Weed
(Low, Medium, High)

Pest Monitoring: List date, type of insect or pest, and assessment of crop damage you observed.
Insect/Pest Damage Assessment
Date Type of crop damage
(note monitoring method if desired) (Low, Medium, High)

Disease Monitoring: List date, type or description of disease, and assessment of damage.
Damage Assessment
Date Disease Type of crop damage
(Low, Medium, High)

2G Pasture-Hayfield Pest Monitoring Log May be copied and distributed as needed.

Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140.

Equipment Settings and Adjustments for Field Operations

Farm Name or Unit: Crop Year:

Machine or
Crop Settings Notes
Piece of Equipment

2H Equipment Settings May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Large Livestock Inventory for Inspection

Complete this form prior to the arrival of the inspector to facilitate the inspection process.
Indicate the numbers of each class of animal present on your farm in the appropriate space.
Farm Name or Unit: Date of Inventory:
Breeder and Slaughter Livestock Code:
O - Organic*
T - Transitioned to Organic (breeding stock only)**
C - Conventional
Young Stock
Livestock Breeding Females Breeding Males Neutered Males
(female & male)
Type O T C O C O C
O T C
Cattle

Hogs

Sheep

Goats

Other

* "Organic" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last third of the gestation period. This is
the only class permitted to be slaughtered or sold as organic. [§205.236].
** "Transitioned" breeding stock are conventionally-born stock that have been under full organic management beginning no later than the start of the last third of their
gestating period, thus producing organic offspring. They cannot be sold or slaughtered as organic. [§205.236].

2I Large Livestock Inventory for Inspection May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Dairy Livestock Inventory for Inspection

Complete this form prior to the arrival of the inspector to facilitate the inspection process.
Indicate the numbers of each class of animal present on your farm in the appropriate space.
Farm Name or Unit: Date of Inventory:
Dairy Code :
O - Organic* C - Conventional
T'd - Organic under the twelve month conversion rule** T'ing - Transitioning under the twelve month conversion rule**
Young Stock
Livestock Dairy Production Females Breeding Males Neutered Males
(female & male)
Type O T'd T'ing C O C O C
O T C
Cattle

Sheep

Goats

* "Organic from the last third of Gestation" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last third
of the gestation period. This is the only class permitted to be slaughtered or sold as organic. [§205.236]
** "Organic under the twelve month conversion" applies to the milk and milk products only of dairy females which have undergone the prescribed whole-herd
conversion to organic production. The animals themselves cannot be sold or slaughtered as organic. [§205.236]

2J Dairy Livestock Inventory for Inspection May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Record of Purchased Animals: Large Livestock

Use to verify the organic or non-organic status of purchased animals. [§205.236]
Farm Name or Unit: ________________________________________________________________________ Production Year: ________________
Type of If not certified organic at purchase, If bred at purchase,
Livestock ID# or Date of Purchase If certified organic at purchase, first date of full organic projected or actual
Purchased Name Purchase Source name of Certifying Agency management freshening date

2K Record of Purchased Animals May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Individual Organic Animal Health Record: Large Livestock

Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical
alterations, and vaccines. Synthetic medications, including parasiticides, must be on the National List. You must not withhold medical treatment to preserve organic
status; all livestock treated with prohibited substances must be clearly identified. [§205.103, §205.238, §205.603]

Farm Name or Unit: ___________________________________________________________________________ Production Year: ______________________

Tag#, ID#, or Name of Animal ________________________ and/or Description of Animal ______________________________________________________
Birth Date ____________ Dam I.D. ____________ Sire I.D. ____________ Sale Date ____________ Buyer Name _________________________________
If the animal died, what was the cause of death? ______________________________________________________ Date of Death ______________________
Vaccinations / Date Administered Vaccinations / Date Administered

Physical Alteration / Date Physical Alteration / Date

Practice(s) used to treat Product(s) used to treat Date used /

Health care problem health care problem health care problem Effectiveness

2L Individual Animal Health Record May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Breeding Record: Large Livestock

Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding
stock or organic slaughter stock. Sire information is not required. [§205.236]
Farm Name or Unit: ____________________________________________________________________________ Production Year: ___________________
Parasiticide Use? Disposition of offspring
Bred Female Sire Freshening Offspring
Provide product name and date of last use, (e.g. kept as replacement stock, sold as organic,
ID ID Date ID
if appropriate sold as non-organic)

*All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses.
[§205.238(b), §205.603(a)(12)]

2M Breeding Record3 May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Breeding Record: Large Livestock

Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding
stock or organic slaughter stock. Sire information is not required. [§205.236]
Farm Name or Unit: ____________________________________________________________________________ Production Year: ___________________
Parasiticide Use? Disposition of offspring
Bred Female Sire Freshening Offspring
Provide product name and date of last use, (e.g. kept as replacement stock, sold as organic,
ID ID Date ID
if appropriate sold as non-organic)

*All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses.
[§205.238(b), §205.603(a)(12)]

2M Breeding Record4 May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Pasture Access
Use this form to mark the days each month that your livestock had access to pasture. Ruminant livestock must have access to pasture. [§205.239(a)(2)]
Farm Name or Unit: Production Year:
Type of Stock:

Month Days on Pasture

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
January
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
February
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
March
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
April
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
May
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
June
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
July
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
August
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
September
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
October
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
November
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
December

2N Pasture Access May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Outdoor Access: Large Livestock

Use this form to mark the days each month that your non-ruminant livestock had access to the out-of-doors, which includes shade, fresh air, direct sunlight,
and space to exercise. [§205.239(a)(1)]
Farm Name or Unit: Production Year:
Type of Stock:

Month Days with Outdoor Access

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
January
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
February
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
March
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
April
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
May
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
June
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
July
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
August
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
September
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
October
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
November
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
December

2O Outdoor Access for Livestock May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Livestock Sales Summary

[§205.103(b), §205.236(c)]
Farm Name or Unit: Production Year:
Type of Livestock Sold:
Organic /
Date of Sale Animal I.D. Transitioned / Sale Price Bill of Sale Number Buyer Reason for Sale
Conventional

2P Live Stock Sales Summary May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Livestock Slaughter / Product Sales Summary: Large Livestock

[§205.103(b), §205.236(c)]
Farm Name or Unit: Production Year:
Processing Facility: Facility Certified Organic by:
Date animal(s)
Total pounds User fees
delivered to Finished
Animal ID Lot # of product Buyer Invoice date Invoice number Sales total paid to
processing product lot #
packaged certifier
facility

2Q Sales, Slaughter Summary May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Inspection Inventory Form: Poultry

Complete this form prior to the arrival of the inspector to facilitate the inspection process.
Indicate the numbers of each class of poultry present on your farm in the appropriate space.
Farm Name or Unit: Date of Inventory:
Layer and Meat Poultry Code:
O - Organic*
C - Conventional

Poultry Meat Birds Laying Females Breeding Males

Type O C O C O C

Chickens

Turkeys

Ducks

Geese

Other

* "Organic" indicates poultry that have been under continuous organic management beginning the second day after hatch. This is the only class permitted to be
slaughtered or sold as organic poultry or for production of organic edible poultry products. [§205.236]

2R Poultry Inventory for Inspection May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Poultry Flock Health Record

Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical
alterations, and vaccines. Synthetic medications must be on the National List. You must not withhold medical treatment to preserve organic status; all poultry treated
with prohibited substances must be clearly identified. [§205.103, §205.238, §205.603]

Farm Name or Unit: ___________________________________________________________________________ Production Year: ______________________

House # or Flock ID: __________________ Date Chicks / Poults Placed: _________________ Total Number of Chicks / Poults Placed: _______________
Date of Slaughter or Date Egg Production Begins: ___________________________ Total Number of Birds Produced: _____________________________
In columns for Day 1 through Day 7, record the number of birds that died each day.
Identified Problem Action Taken
Week Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 & Cause (include names of vaccines, health care products, & date given)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

2S Organic Poultry Health Record May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Outdoor Access for Poultry

Use this form to mark the days each month that your poultry had access to the out-of-doors, which includes shade, fresh air, direct sunlight, and space to
exercise. [§205.239(a)(1)]
Farm Name or Unit: Production Year:
Type of Stock:

Month Days with Outdoor Access

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
January
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
February
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
March
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
April
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
May
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
June
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
July
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
August
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
September
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October
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November
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
December

2T Outdoor Access for Poultry May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Live Poultry Sales Summary

[§205.103(b), §205.236(c)]
Farm Name or Unit: Production Year:
Type of Poultry Sold:
Organic /
Date of Sale Flock or Bird I.D. Sale Price Bill of Sale Number Buyer Purpose of Sale
Conventional

2U Live Poultry Sales Summary May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Slaughter / Product Sales Summary: Poultry

[§205.103(b), §205.236(c)]
Farm Name or Unit: Production Year:
Processing Facility: Facility Certified Organic by:
Date poultry
Total pounds User fees
delivered to Finished
Flock ID Lot # of product Buyer Invoice date Invoice number Sales total paid to
processing product lot #
packaged certifier
facility

2V Poultry Sales, Slaughter Summary May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Monthly Organic Egg Packing Record

Farm Name or Unit: Production Year: Production Month:
Date Jumbo ExLarge Large Medium Cracked Total Flats Processed "Best By" Date*
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31
Totals * Consider using "best by date" as part of lot #.

2W Monthly Organic Egg Packing Record May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Monthly Organic Eggs Sales Summary

Farm Name or Unit: Production Year: Production Month:
Date Jumbo ExLarge Large Medium Cracked Buyer #1 Buyer #2 Invoice # Sales Total
1
2
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Totals

2X Monthly Organic Egg Sales Summary May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Feed Ration Record

All feed must be organic or on the National List (see §205.603(c) of the National Organic Regulations) and meet the nutritional requirements of the
animal, including vitamins, minerals, protein and/or amino acids, fatty acids, energy sources, and fiber. Feed requirements change as animals
age, and the nutritional needs of different types of stock (e.g. breeders, slaughter animals) vary. Seasonal changes in ration formulation may also
occur. [§205.237, §205.238(a)(2), §205.603]
Farm Name or Unit: Production Year:
Ration #: Ration #: Ration #: Ration #:
Purpose*: Purpose*: Purpose*: Purpose*:
Feed Ingredient: % Total Feed Ingredient: % Total Feed Ingredient: % Total Feed Ingredient: % Total
Ration: Ration: Ration: Ration:

Total %: Total %: Total %: Total %:

* Purpose refers to type of animal, stage of growth, season of the year, etc.

2Y Organic Feed Ration Record May be copied and distributed as needed.

 Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

New Organic Dairy Herd Feed Record

Use this form to calculate percentages of organic and non-organic feed rations for new (converting*) dairy herds only. Include ration information on feed
supplements and additives, such as salt or mineral mixes. Indicate dates ration was fed, as feed rations change seasonally. Use a new form for each class of
animal. [§205.236(a)(2)]
Farm Name or Unit: Production Year:
Check type of dairy animal receiving this ration: Production females ____________________ Replacement females ____________________
Date you
Feed Organic (O) Source of feed
Date you began discontinued this
(pasture**, hay, silage, corn, grains, % of daily ration Transitional (T) (field ID for
feeding this ration ration
processed feeds, etc.) Conventional (C) farm-grown)
(if applicable)

*When an entire, distinct herd is converted to organic production, the herd must be fed a minimum of 80% certified or certifiable organic feed for 9 months, followed by 100%
organic feed for the final 3 months of the conversion period, and 100% organic feed thereafter. See §205.236(a)(2) of the National Organic Regulations.
**Pasture history information can be documented in the Pasture Access Form.

2Z New Organic Dairy Herd Feed Record May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Organic Feed Storage Record

Use this form to document your harvest of farm-grown feed crops, storage of purchased feeds, and proper handling of organic feeds, feed supplements,
and feed additives in split storage to prevent commingling or contamination. [§205.237(a)]
Farm Name or Unit: Production Year:
Storage Unit I.D.: Organic only?
Date crop/feed Date of cleanout /
Type of crop/feed Field # if farm-grown Lot # if purchased Quantity In Quantity Out
stored by whom*

* Person who conducts the cleanout should sign or initial.

2AA Organic Feed Storage Record May be copied and distributed as needed.
Organic Farm Documentation Forms Developed and distributed by the ATTRA Project.

Pest Control Activities and Inputs for Organic Feed Crop Storage
A record of the actions and materials you use to prevent/control pests in stored organic feed crops.
Farm Name or Unit: Crop Year:
Storage Unit I.D.: Location (if off-farm):
Date Pest Control Activity / Input By Whom*

* Person who conducts the pest control should sign or initial.

2BB Storage Pest Inputs May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Feed Supplements and Additives: Product Inventory

Track your current inventory of feed supplements and additives with this form. The producer keeps this ongoing list to document specific products
currently in use for organic livestock and the date they were approved by the certifying agent, if needed. Keep copies of labels on file. [§205.237]
Farm Name or Unit: Production Year:
Approved by
Item on certification Date
Feed supplement/ Date of first
Source or brand Organic? National agent? Reason for use discontinued
additive use
List*? (include date use
approved)

* The National List of synthetic substances allowed for use as feed supplements and feed additives in organic livestock production can be found under
§205.603(c) and §205.603(d).

2CC Feed Supplements-Additives - Product Inventory May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Health Care Products: Product Inventory

Use this record to monitor inventory of health care products and vaccines used in your organic livestock operation, and to document the health care
products and vaccines that are in current use. You still need to keep individual animal or flock records to show specific dates of use on specific animals.
Keep copies of labels on file. [§205.238]
Farm Name or Unit: Production Year:
Approved by
Item on certification Date
Date of first Organic?
Health care product Source or brand National agent? Reason for use discontinued
use
List*? (include date use
approved)

* The National List of synthetic substances allowed for use as health care products in organic livestock production can be found under §205.603(a)(5)-
(14) and §205.603(b)(1)-(6).

2DD Health Care Products - Product Inventory May be copied and distributed as needed.
Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Sanitizers: Product Inventory

Use this record to monitor inventory of all detergents, acid washes, sanitizers, and other cleaning products used in organic livestock housing, the
milkhouse, and other production areas, and to document the sanitation products currently in use. Keep copies of labels on file.
[§205.603(a)]
Farm Name or Unit: Production Year:
Approved by
certifying agent?
Sanitation product and brand name Reason for use Date of first use Date discontinued use
(include date
approved)

* The National List of synthetic substances allowed for use as sanitizers in organic livestock production can be found under §205.603(a).

2EE Sanitizers - Product Inventory May be copied and distributed as needed.

Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, 1-800-346-9140

Pest Control Products: Product Inventory

Use this record to monitor your inventory of agents used in pest management (e.g. fly control sprays, baits, manure treatments, etc.), and to document
those products that are in current use. Keep copies of labels on file. [§205.238]
Farm Name or Unit: Production Year:
Approved by
Item on certification Date
Date of first Organic?
Pest control product Source or brand National agent? Reason for use discontinued
use
List*? (include date use
approved)

* The National List of synthetic substances allowed for use in organic livestock production can be found under §205.603.

2FF Pest Control Product Inventory May be copied and distributed as needed.