‘Wk, 2.2 ough oneroenane rma eesemnree sure Swe 3 PHILIPPINE PORTS PINE ponTs ‘EP ABTS aN (NBD) 4T Use a ep car oh FEL ND 2) 520 PPA MEMORANDUM CIRCULAR No. __9, -2004 To All Assistant General Managers All Port District Managers All Port Managers ‘The Manager, Internal Control Department The Manager, Facilities Construction & Management Department ‘The Manager, Project Development Department ‘The Manager, Human Resource Management Department The Project Director, Project Management Team Office All Accredited Constructors of PPA Projects All Others Concerned SUBJECT : Implementing Guidelines on the Constructors Performance Evalui Unit (U). System (CPES) and Creation of PPA CPES Implementing, 1. AUTHORITY Pursuant to the Implementing Rules and Regulanons (IRR-A) of Republic Act No 9184, otherwise known as the Government Procurement Reform Act and m accordance with the Implementing Guidehnes of the Constructors Performance Evaluation System (CPES) approved by the NEDA Infracom on 30 January 1998 and the NEDA Board Resolution No 18 (s 2002), the following are hereby adopted 11 Creation of the PPA CPES Implementing Umit (IU), 12 Guidelines on the evaluation by the Authonty of all Constructors performance using CPES, 13 Inclusion in the Projects’ Engineering and Administrative Overhead Cost the budget for the CPES 2. OBJECTIVES 21 The CPES 1s beng implemented in order to 211 Apply a uniform set of entena for rating the performance of PPA Constructors, vision aussion (¥y 2010 GO shel fave met te mnterationalctandondsm port We commt to prone rable anf reponens traces 1 our foclines and senses om at lst tn (10) pote xe apport of ports, stam development of our port communis and the atonal doelepment ‘enaronnent, and bee model crpoate agency of the government My212 Develop a centralized base of information on performance rating of Constructors as one of the bases for the following 2121. Ehgitulity Screenng, 2122. Shorthsting, 2123 Postqualificaton, 2124 Award of Contract, 2125 Project Monitoring and Control, 2126 Issuance of Certificate of Completion and/or Final Acceptance of Project, 2127 Quality Improvement, and 2128 Other purposes of goverment agencies, project owners, financing and insurance compames and other interested parties, and 2129 Contnbute in ensuring that infrastructure projects are conformed to the specified requirements of proyect owners 22 The CPES IU 1s hereby created and placed under the Intemal Control Department (ICD) to preserve independence and objectrvity in the course of the evaluation and to avoid overlapping of functions 3. SCOPE This Circular shall be used in evaluating the performance of all PPA Constructors undertaking PPA locally and foreign funded infrastructure projects, repair projects and other related construction projects This Cxrcular shall apply to the following 31 Local Constructors licensed by and registered with the Philippine Constructors Accreditation Board (PCAB), 32 Foreign Constructors licensed by PCAB, and 33 Jomt ventures and consortia licensed by PCAB4, DEFINITION OF TERMS ‘The terms used 1n this Circular shall be defined as follows 41 42 43 44 45 46 47 48 49 Constructor ~ deemed synonymous with the term builder and hence, any entity including joint venture and consortium, licensed by PCAB who undertake or purports to have the capacity to undertake or who submit bid for infrastructure projects CIAP ~The Construction Industry Authonty of the Philippines PDCB - The Phihppine Domestic Construction Board Constructors Performance Evaluation System (CPES) ~ a System of grading the performance of a Constructor for a specific kind of project using a set of enitenia Constructors Performance Evaluators (CPE) — an mdrvidual accredited by the CIAP tasked to undertake performance evaluation of a Constructor’s project using the CPES guidelines Performance Evaluation Team (PET) - a group of CPEs chosen by IU to ‘compose the team tasked to conduct evaluation on a particular project using the CPES Correetive Action Plan (CAP) - 1s a plan of action proposed by the constructor to the Authonity’s Implementing Office (IO) which 1s aimed to correct the non conformance findings on the project based on the CAR issued by the CPEs The CAP shall include the Constructor’s specific actions and timetable to ummediately correct the findings subject to the approval by the head of the concemed implementing office of his authorized representative Corrective Action Request (CAR) — a form where the CPE records his/her validated findings cluding corresponding locations which do not conform to any of the checklist eriteria requiring immediate actions by the constructor Preventive Action Plan (PAP) — 1s a plan of action proposed by the constructor to the Authonty’s IO which 1s aimed to prevent the recurrence of non-conformance findings on hison-gomng and/or future projects 4.10 Infrastructure Projects — refers to construction, repair works, improvement or rehabilitation of roads, ports, buildings, port facies, dredgmg and reclamation and other related construction projects