Business Partner - Customer-Vendor Integration S4 HANA

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Ajeet Kumar Agarwal

February 22, 2017 6 minute read
Business Partner – Customer-Vendor Integration S/4 HANA

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30 Likes 144,619 Views 84 Comments
Setting up Business Partner S/4 HANA
This blog is based on S/4HANA 1511 release , however most of the concept of the setting up the business
partner remains same for all the subsequent releases of S/4HANA i.e 1610/1709/1809.
This blog is aimed to give you most of the information you want to know for setting up Business Partner for
new implementation or System conversion from ECC to S/4HANA.
There are redundant object models in the traditional ERP system in which the vendor master and
customer Master were used and with aim of principal of one SAP has simpli ed this approach and has
introduced BP as mandatory target object in S/4HANA.
Business Partner is now capable of centrally managing master data for business partners, customers, and
vendors. With current development, BP is the single point of entry to create, edit, and display master data
for business partners, customers, and vendors
https://blogs.sap.com/2017/02/22/business-partner-customer-vendor-integration-s4-hana/ 1/16
Customer/Vendor Object Model Limitations
Only one single address

No relation between a vendor and a customer for the same real world entity (no role concept)
No time-dependency
Business Partner – SAP Strategic Object Model
General data are shared across di erent roles

One business partner could perform multiple roles, e.g., customer and vendor (supplier)
One business partner could have multiple addresses
Time-dependency object attributes and relationships
Provide harmonized architecture
Customer/Vendor Integration (CVI) component ensure the synchronization between the Business
Partner object and the customer/vendor objects
Dependencies/Pre-requisites
Business partner has been mandatory with S4 Hana Enterprise Management version i.e 1511 and 1610 & old
transactions related to Vendor and customers have become obsolete.
It´s recommended but not mandatory that BuPa ID and Customer-ID / Vendor ID are the same.
The Business Partner Approach is not mandatory for the SAP Simple Finance 1503
Check and activate Business Functions
CA_SUPPLIER_SOA
CA_BP_SOA Switch ‘VENDOR_SFWS_SC1’ and switch ‘VENDOR_SFWS_SC2’ have to be active for the
vendor contact person’s data to be synchronized with BP contact person’s data
The appropriate speci c transaction like XD01,XD02, XD03 or VD01, VD02, VD03 / XK01, XK02, XK03 or
MK01, MK02, MK03 etc. are not available in SAP S/4HANA Enterprise management Version i.e. 1511 and
1610
Currently mass maintenance for customers and vendors via transaction MASS is not available.
Before you begin the BP conversion from an SAP ERP system to an SAP S/4 HANA system, you have to
answer the questions Whether the Business Partner ID and Customer-ID /Vendor ID should be the same in
the S/4 HANA System?
Business Partner Master Data Setup Proces
1. Setup BP General Data
Select General Business Partner Role and Grouping, here this grouping is linked with customer/ vendor
Number range and this Grouping is key in linking the Vendor/Customer & BP groups as well as
number ranges which is explained below in detail.
Table BUT000 will be updated once General BP role is completed.
2. Setup FI Vendor
BP Role FLVN00 FI Vendor extension enables Invoice to be posted directly in FI.
Here vendor master table LFA1 and LFB1 will be updated.
FI document can be posted but cannot create PO as purchasing data is not yet extended so for extending
purchasing data use ROLE FLVN01
Table LFM1 will be updated once the BP Role is extended to Supplier BP Role
Once BP is extended to Purchase Organization using BP Role FLVN01 the vendor can be used PO can be
created.
Setting up Customer
Table KNA1 will be updated once BP Role is extended to FI Customer and Finance can start posting directly
in FI for example FB70 etc.
Extend Customer to Sales Area

BP Role FLCU01 is extended to sales area.
Table KNVV updated with Sales view details and henceforth Customer can be used in sales area.
Extend Customer to Credit Segment

Table UKMBP_CMS_SGM updated
Note- S4 Hana credit Management setting should be enabled to check the credit limits for customers
Maintaining Tax details
You can add customer Tax details in Identi cation tab of BP which will enable you to enter tax details with
tax category and tax number and once you save this detail in BP the same you can see in KNA1 table , you
can check whether these tax categories exists in table V_TFKTAXNUMTYPE & V_TFKTAXNUMTYPEC &
also check eld BP status that these tax number elds are optional/mandatory not hidden..
Customizing
Business Partner Customizing

Activate the PPO Request for the synchronization object Business Partner
Cross-Application Components–> Master Data Synchronization –> Synchronization Control–>

Synchronization
Active Synchronization between Customer/Vendor and BP is active
De ne BP Roles
Assign BP Role to BP Role Category
Cross-Application Components–> SAP Business Partner–>Business Partner–> Basic Settings –> Business
Partner Roles–> De ne BP Roles
This setting is already available in standard delivered system for standard roles.
Account Group /Number Range Mapping
I am explaining below with an example of requirement for setting up One Time Vendor and One Time
Customer Account and as a summary we need to setup Vendor/Customer Account group & assign number
ranges to respective Vendor/Customer account group as it was required in classic ERP environment.
Additionally BP grouping is mapped with Vendor/Customer account group
De ne Account Groups Vendor

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master
Data–> Preparations for Creating Vendor Master Data
Assign Number Ranges to Vendor Account Groups
Similarly for Customers we need to de ne Account Group and assign number range to Customer account
groups.
De ne Number Assignment for Direction BP to Vendor/Customer

Cross-Application Components–> Master Data Synchronization–>Customer/Vendor Integration –>
Business Partner Settings –> Settings for Vendor Integration –> Field Assignment for Vendor Integration–>
Assign Keys
De ne Number Assignment for Direction BP to Vendor
De ne BP Number Range and assigning to BP Grouping
Cross-Application Components–> SAP Business Partner–> Business Partner–> Basic Settings –>Number
Ranges and Groupings
De ne Number Ranges-BP
De ne Groupings and Assign Number Ranges
Create Number Ranges for Vendor/Customer

Financial Accounting (New)–> Accounts Receivable and Accounts Payable–> Vendor Accounts–> Master
Data –> Preparations for Creating Vendor Master Data
Create Number Ranges for Vendor Accounts
Similarly create Number Ranges for Customer Accounts.
How to maintain Field Status ?
Refer SAP KBA Note 2565164 to know how to maintain eld Status for BP
This will enable to start work with new Business Partner in S4 Hana Enterprise Management Environment.
Do you want to know how to convert existing Vendor/Customers while

doing system conversion from ECC to S/4HANA ?
Very detailed information for deep dive you can refer this CVI cookbook link from Christoph Dutz, Michael
Foo and Alexander Roebel which focuses on BP conversion from ECC to S4HANA
Alert Moderator
https://support.sap.com/content/dam/SAAP/SAP_Activate/S4H.0781%20SAP%20S4HANA%20Cookboo
k%20Customer%20Vendor%20Integration.pdf
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Ajeet Agarwal
ProductBlog
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84 Comments
You must be Logged on to comment or reply to a post.
Jay Malla
May 7, 2018 at 10:20 pm

Hi Ajeet,
So the older approach of customer change pointers generating DEBMAS IDocs no longer works with S/4?
We are con guring the customer replication – the change pointer con guration, ALE distribution model,
and the partner pro le is all set – but the IDocs are not getting created from running RBDMIDOC program.
Regards,
Jay
Like (0)
Ajeet Kumar Agarwal | Post author
May 16, 2018 at 7:54 am

Hi Jay
Please refer OSS note 2559670 , DEBMAS is still available but you need to change the way it was
replicating in ECC.
Like (1)
Jay Malla
May 29, 2018 at 4:12 pm

Thanks for the information. I will check out the note. We did get Debmas IDocs to get generated.
Like (0)
Ahmed khan
June 12, 2018 at 9:06 pm

Hi Ajeet,
So According to best practices which is the best way to ingerate s4 hana for BP creation,
Idoc, LTMC etc??
if possible kindly share you email id.
BR,
Ahmed
ahmedkhan29789@gmail.com
Like (0)
June 28, 2018 at 10:28 am

Hi Ahmed
For the initial load for new implementation projects LTMC is the standard tool available in S/4HANA to
create BP.
Thanks
Like (0)
Derek Colley
June 15, 2018 at 2:38 pm
Ahmed, thank you for sharing this.
Would you have any info on how to trigger CREMAS IDoc outbound when the BP is changed?
I activated change pointers for CREMAS, but I see in table CDHDR a BUPA_BUP change pointer, and this is
not triggering the CREMAS outbound.
Rgds,
Derek
Like (0)
Raghav Naidu
July 20, 2018 at 9:07 am

Hi Derek,
Have you assigned the required Table/ eld to the message type (CREMAS) in Tcode: BDCP2? If yes, is it
triggering the change log in the table BDCP2?
Like (1)
Ramakrishna Kotha
July 20, 2018 at 7:27 pm

Hello Ajeet,
Thank you for your excellent post.
Brief about my requirement: We have separate instances for SAP ERP HCM and S/4 HANA on Premise.
Using ALE I have integrated HR Mini Master with Basic Infotypes (0000, 0001, 0002, 0006, 0105, 1000,
1001).
Now Using the HR Mini master I have to setup Business Partner for Employee role. Do you recommend
internal number range or external number range. It would be great help if you can share con guration
steps for setup Business partner for Employee Role.
Thank you,
Ramakrishna.
Like (0)
Evguenia Cunniam
August 17, 2018 at 1:12 pm

In the CVI cookbook from Christoph Dutz, Michael Foo and Alexander Roebel, on page 44 there is a
mention of master data check report that can be executed to check for any master data (not
con guration) inconsistencies. There is also a link to a sample report that the cook book advises to use to
create a customized report.
Unfortunately, the embedded le cannot be open.
Is there another place I can get hold of it?
I have searched SAP Support portal for it, but cannot nd it there.
Thank you
Like (0)
September 21, 2018 at 10:30 am

If you want to understand how to setup eld status for BP, please refer SAP KBA 2565164
Thanks
Like (1)
Sajjad Malik
December 5, 2018 at 2:14 am

Hi Ajeet,
Great work and nicely explained. I have few questions and if you can help clarify few concepts.
Let’s say we have both customers and vendor which need to be migrated from non-SAP to S/4HANA. We
are going to load customer rst and then vendors. My questions are
1. What is recommended in case if we do business with a customer who is our supplier also? Create two
di erent BP’s with separate role or Create on BP with two roles? I know the answer can be “Whatever
suits business need is better” but in that case please take a look at question # 2.
2. What if a customer is also vendor and now, we are going to have one BP and assign both roles to it?
How do we manage this? By managing in mean, if we execute the ﬁrst load using the migration object
“Customer” and created BP with role of customer and now we want to update this BP/customer and
add role Supplier? Do I need to run a load again? And if YES, the BP already created earlier, how do
we enhance it?
3. We want to use an external number range for all the customer and vendors getting uploaded to S/4.
As you mentioned about that we can use the “Same Number” check which can help us get the same
number for BP & Customer or Vendor. My question is, how during the migration run, system should
use internal or external number range and use numbers from our pre-deﬁned number ranges?
Will really appreciate if you can help me with above questions.
Thank you
Sajjad
Like (0)
Vyomakesh Bharadwaj Racherla
December 22, 2018 at 6:43 pm

Very well explained Ajeet . Thank you
Like (0)
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2/21/2019 Business Partner – Customer-Vendor Integration S/4 HANA | SAP Blogs

Ajeet Kumar Agarwal

Business Partner – Customer-Vendor Integration S/4 HANA

30 Likes 144,619 Views 84 Comments

Setting up Business Partner S/4 HANA

Customer/Vendor Object Model Limitations

Only one single address

Business Partner – SAP Strategic Object Model

General data are shared across di erent roles

Check and activate Business Functions

Business Partner Master Data Setup Proces

1. Setup BP General Data

Table BUT000 will be updated once General BP role is completed.

BP Role FLVN00 FI Vendor extension enables Invoice to be posted directly in FI.

Here vendor master table LFA1 and LFB1 will be updated.

Extend Customer to Sales Area

Extend Customer to Credit Segment

Table UKMBP_CMS_SGM updated

Business Partner Customizing

Cross-Application Components–> Master Data Synchronization –> Synchronization Control–>

Active Synchronization between Customer/Vendor and BP is active

Assign BP Role to BP Role Category

Account Group /Number Range Mapping

Additionally BP grouping is mapped with Vendor/Customer account group

De ne Account Groups Vendor

Assign Number Ranges to Vendor Account Groups

De ne Number Assignment for Direction BP to Vendor/Customer

De ne Number Assignment for Direction BP to Vendor

De ne BP Number Range and assigning to BP Grouping

De ne Groupings and Assign Number Ranges

Create Number Ranges for Vendor/Customer

Create Number Ranges for Vendor Accounts

Similarly create Number Ranges for Customer Accounts.

How to maintain Field Status ?

Do you want to know how to convert existing Vendor/Customers while

Business Partner in S4 HANA – Customer Vendor Integration

The Secrets of Business Partners in S/4 HANA Blog Series 3 /8

By Former Member , Oct 29, 2017

By J. Graeme Foxworthy , Jul 25, 2017

You must be Logged on to comment or reply to a post.

May 7, 2018 at 10:20 pm

Ajeet Kumar Agarwal | Post author

May 16, 2018 at 7:54 am

May 29, 2018 at 4:12 pm

June 12, 2018 at 9:06 pm

Idoc, LTMC etc??

if possible kindly share you email id.

Ajeet Kumar Agarwal | Post author

June 28, 2018 at 10:28 am

July 20, 2018 at 9:07 am

July 20, 2018 at 7:27 pm

Thank you for your excellent post.

August 17, 2018 at 1:12 pm

Unfortunately, the embedded le cannot be open.

Is there another place I can get hold of it?

Ajeet Kumar Agarwal | Post author

September 21, 2018 at 10:30 am

December 5, 2018 at 2:14 am

Will really appreciate if you can help me with above questions.

Vyomakesh Bharadwaj Racherla

December 22, 2018 at 6:43 pm

Share & Follow

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