Terms of Reference

Consultancy services to Design, Develop, Implement and Maintain “Road

Accident Data Management System” for Madhya Pradesh
Terms of Reference (ToR)

1. Background:

rd
Government of Madhya Pradesh has notified Road Safety Policy on 3 March 2016. In
Compliance with Pillar III of the State Road Safety Policy “Road Safety Information Database”,
it was envisaged that a Road Accident Data Management System (RADMS) will be developed
for comprehensive and accurate collection, analysis, and dissemination of accident or crash data
under the Home Department.

This Terms of Reference (ToR) is intended to serve as the basis for a contract between a qualified
and experienced firm and Madhya Pradesh Rural Road Authority (MPRRDA) for the
consultancy services and necessary Supply of hardware and software licenses to “Design,
Develop, Implement, and Maintain a Road Accident Data Management System (RADMS) for
Madhya Pradesh.”

Accurate road crash statistics are the basis for assessing road safety scenarios and for
implementing required interventions to reduce such incidents. Implementation of a reliable crash
data system is the first step towards achieving scientific road safety management. Effective black
spot improvement works cannot be implemented without a reliable and powerful crash database.
An ideal database needs to be comprehensive so as to satisfy not only the statistical requirements
but also assist in planning accident reduction measures. This Consultancy assignment shall aim
for implementing a computerized Road Accident Data Management System (RADMS) to meet
the total accident data management as per requirement of the State.

2. Objective of the Project:

A. To Design, Develop, Implement and maintain a web based GIS enabled computerized
software system for accident recording, storage, analysis and dissemination.
B. To develop mobile Apps for use by traffic police and community member for accident
reporting and integration with the proposed system.
C. To integrate proposed system with existing third party system/software.
D. To assist in the establishment of a centralized Accident Data Management Cell (ADMC).
E. Analyze the collected data, generate reports and build a Decision Support system (DSS).
F. To provide three years Operational and Maintenance support after operational acceptance
and full rollout of the system in the State
G. To conduct training for the Home, Health/Medical education, Transport Departments and
Road Engineers and other stake holders and establish an on-going stakeholder-driven
training program for sustainability of RADMS.
3. Scope of Services:

Critical tasks and activities to carry out the assignment and achieve the objectives include but
need not be limited to the following:

Task 3.1: Design, Develop and Implement of a Road Accident Data Management System
(RADMS)

Activity 3.1.1: Review of existing Accident Reporting System and software’s available
with the Home Department, PWD, MoRTH and its Subordinate
Organizations, Transport Department, Local bodies, NGOs (Red Cross
etc.) and Health & Family welfare Department of Government of Madhya
Pradesh and leading Insurance Firms- Government Sponsored Scheme.

A. Review the current road crash data available in the State to have a better
understanding of the present crash scenario.
B. Review the Accident Report Forms currently being used in different parts of the
State to record information both at the accident scene and subsequently.
C. Examine the reporting procedures and Organizational Structures for the entry
of data into the current recording system.
D. The consultant have to Design and Develop RADMS software which can meet
the optimum requirements of the Home Department as well as all other
requirements outlined in this ToR.
E. Review the current methods of analysis and information dissemination for the
purposes of statistical reporting, traffic & vehicle law enforcement and
engineering purposes.
F. Review the present status of accident database management in Health & Family
Welfare Department covering Primary Health Centers (PHC), Community
Health Center (CHC), District Hospitals, Private Hospitals, Medical Colleges
and Trauma Centers. Refer – Annexure -1 of this ToR.
G. Review birth and death register maintained in Rural Development (RD) and
Urban Development (UD) Departments to keep track of the accident victims for
a specified period after discharge from hospital.
H. Based on the Reviews, Conduct the gap analysis and submit the Gap Analysis
Report.

Activity 3.1.2: Develop new Accident Reporting Process:

A. The consultant should identify and review modern accident reporting systems
used by Agencies around the world that can be considered as best practices.
Specifically include systems that would be suited to Indian conditions.

B. Review current best practices in GIS and map technologies with regard to the
needs of a State Road Accident Data Management System taking into account
institutional capacity to handle this technology.

C. Develop or recommend new processes, if required, which considers, in total,

 the reporting process and report form, methodologies for the efficient and
accurate entry of data and the development of information generated for clearly
identified purposes. Design of any new process should be done in such a way
that it should be able to integrate with the existing system and shall be in
conformity with National Crime Records Bureau (NCRB) and Ministry of Road
Transport and Highways (MoRTH) guidelines in respect of consistency in the
procedure for crash data collection and analysis.

D. The Consultant should also review ‘Crime and Criminal Tracking Network
System (CCTNS)’ used by the Police and establish linkage with it to avoid
duplication or conflict in the data generated by both the systems.

E. The system delivered should be customized in a way to meet the recent Hon.
Supreme Court Of India guidelines on Road accident data management and
identification of black spots.

The review of existing accident data collection and reporting systems and
proposed data collection and reporting processes as prescribed in 3.1.1 & 3.1.2
of this ToR shall be completed and incorporated in the inception report and shall
be got approved.

Activity 3.1.3: Ground referencing system for accident recording

A. Consultant shall study the ground reference systems presently being followed
by the Home Department in reference to the road network of the State. Based
on best international practices and compatible to the road network covering
at least NH, SH, MDR, ODR, VR and major City/ all town roads, ,if required,
the consultant shall use existing GIS road maps, if provided by the State or
use Open Source Maps for recording accidents in the State and incorporate
in RADMS so that crash locations are captured with proper ground reference
to facilitate rescue and relief operations, crash spot related analyses and future
implementation of crash reduction measures.

B. The consultant shall procure and supply approximately 2000 nos of

customized handheld devices for easy, accurate and on the spot data
capturing. The operation system (OS) and all applications/programs used in
the hand-held device should be easy to operate and navigable. The device
should be self-contained, upgradable and capable of having following
features:

a. Comprehensive Crash Report Form (CRF) with additional features to

draw or select shapes and diagrams from a built-in library of shapes
and diagrams.
b. GPS coordinates
c. GIS Road Map that is frequently updated by the provider
 d. Duel camera with auto focus, flash, digital zoom, HD video recording,
fixed focus that can capture pictures and videos with built-in time-
stamp and geo-tags
e. Wi-Fi and 4G mobile connectivity for uploading data from crash
location and the operating system should be the latest version.
f. It should contain GPS location of Police Station, All medical
institutions, and location of rescue and relief vehicle.

C. Consultant Shall also provide the 3G/4G data services to be used by the hand
held devices for crash data collection.

D. The device shall allow data entry only after the coordinates of the accident
spot is captured and logged in by the GPS which in turn will immediately
geo-reference the spot on the map. Device should also reflect the GPS
location of nearest Police Station /Chowki, Nearest Hospital/Medical
Institution and rescue and relief vehicles.

E. Photographs and video footages of the accident scene shall be made

mandatory for uploading.

Activity 3.1.4: Design, Develop and Implement GIS based Software for crash data collection,
analysis and reporting with necessary GIS software.
A. The crash data recording and transfer in RADMS implementation may be in
the order specified below but this need to be finalized in consultation with
Home Department / Police and other related Departments.

B. The local police will record the details of the accident on newly designed
accident report form and location of the accident will be identified with
physical/ground references or with digital map or with GPS locations or in
combination according to the availability.
C. The data collected shall be fed to the computer in the respective Police
Stations using the input module and map utility of the proposed software.
D. This will then be transferred to the main server in State Head Quarters
directly through internet or with storage medium based on the facility and
rights available.
a) The accident analysis can be carried out by the respective authorities
and other approved stakeholders by connecting to the server.
b) MIS/Report/Analysis customized formats and need based formats
shall be made available.

E. The database is to be built as a Geographic Information System (GIS) to

enable users to plot the accidents on digital maps. The Consultant should use
GIS maps if provided by the state or open source maps like Open Street Map.
At the initial stage of implementation, the available maps may not be highly
accurate in nature and hence the system shall be designed taking into account
 this factor. Maps of different scales need to be brought to a uniform scale and
the base maps need to be projected to a common projection system.
Consultant need to work further on these maps to the extent necessary to
make it usable in the RADMS implementation. RADMS should have facility
for map import for updating of the digital map whenever more accurate maps
are available.

F. Consultant should customize the system in such a way that the data of crashes
which do not fall on the digital maps are properly accounted and captured by
the system so that crash data analysis cover all such incidents occurred in the
State.

G. It is expected that at the initial period of implementation all the Police

Stations recording accidents may not have GPS equipment to record
latitude and longitude, hence the consultant need to design the system
in such a way that RADMS could be operational for both situations
of with physical/ground references & punching the locations on the
digital map or with GPS in future.

H. The Software must meet the following specifications:

a. The Software shall meet the highest standards in quality, ease of use and
flexibility. It should be easy to install and administer. The application
should have help files and quality user manuals for benefit of non-IT
persons.
b. Be capable of running a relational database with linked data sets which
include but not limited to
i. A set with data of co-ordinates on the digital map
ii. A set with data about the circumstances of each accident
iii. A set with data about the casualties involved in each accident
iv. A set with data about the vehicles involved in each accidents
v. A set with scanned image of collision sketch and digital photo
about the scene of accident or accident itself.
c. Have full relational database functionality including data updating,
validation, editing, queries, cross tabulation, data replication and data
publishing based on latest international standards
d. Have GIS mapping capability for accident analysis including plotting
options, polygon searches, query of data through accident plot map,
defining sub sets of data from the accident plot map.
e. Have specialized road accident analysis capabilities including generation
and sorting of stick and pin diagrams, search routines for black spots and
monitoring of accident sites.
f. Have presentation capability like line, bar, pie and customized charts.
g. Have an interactive accident data entry including uni-coding suiting to
Police jurisdictions, pull down menus, voice assistant/voice tag built in
validity checks, provide warnings for missing data and file backup
facility.
h. Be designed around accepted international standards (common user
interface, data import/export standards, truth in data standards etc)
i. The software shall facilitate production of reports ranging from hourly
to annual reports
j. Perform Query/Sorting: The Software should be able to perform sorting
on any fields in record. Perform repeated queries, including querying
previous queries. Perform unlimited number of queries, using multiple
combinations of operators and Functions. This ability is useful for
accident analysis, including scenario analysis, cluster analysis or corridor
analysis.
k. Reports, graphs and maps can be exported to standard word processors
and spread sheets. It should be able to save maps plotted to BMP, JPEG,
GIF, PNG and SVG formats.
l. The Software should be able to save queries as files/modules and reuse
them.
m. Produce Plots or Pin Maps: The Software should be able to produce plots
or pin maps for the area clicked or for the sorting/query expression.
n. Display Data On Map:
i. Ability to plot symbols on map to represent the locations of the
data (On screen and in printouts). The symbols can be stacked to
provide a 3-dimensional view - higher stack means more
accidents.
ii. The Software should be able to plot different shapes, size and
color of symbols to be plotted. Number of occurrence per symbol
should be assignable.
iii. Data filters on user-defined parameters, for the purpose of
analysis and display. For example, a filter such that only locations
with 10 or more accidents are to be plotted on map.
iv. Ability to add texts, labels, symbols, and/or drawings to the plot.
v. Ability to save the plot in various formats to be used by other
software.
vi. Ability to print digital maps on standard printers with crash
location and labels.
o. Perform Crash Analyses: The Software should have facility for crash
 analyses, such as high accident location identification, strip analysis,
cluster analysis and corridor analysis.
i. High Crash Location Identification
The Software should be high crash locations for the whole city, for
specific area, or for specific scenario. High crash locations can be
identified according to number of crashes, crash rates, or some
weighted average index.
ii. Cluster Analysis
The Software should be able to perform cluster analysis by creating
a sorting/query expression to retrieve all crash records within a
user-defined distance. Once the specified crash records are
retrieved, it should plot all crashes for the selected area on map,
produce reports, perform further queries, etc.
iii. Strip/Corridor Analysis
For strip or corridor analysis, the Software should first zoom the
map to a suitable scale. Then, use mouse to drag and click repeated
and over-lapping circles and/or rectangles to cover a desired strip
or corridor on the map. Once the desired strip or corridor has been
selected on the map, the Software will retrieve all crash records
within the selected area. Plots can thus be made for all crashes for
the selected area on map, produce reports, perform further queries,
etc.
iv. The software should interact and extract data on crash victims from
state health system database being developed. Analysis of collision
and injury types in various crashes involving different vehicles and
the treatment and its outcome depending on hospitals with different
levels of life saving drugs/equipments will provide valuable data
for improving trauma care in the state. The software should
facilitate keeping track of repeated offenders by integrating with
‘Vahan’ and “Sarathi”, software developed by Transport
Department for tracking the vehicle registration and Driving
license system.,
p. The RADMS application should work on either Windows or Linux
platforms.
It should be possible to install this as an application in a Local Area
Network and web based environment. This application should be
developed after ensuring the compatibility of the existing systems used
by the Police Training and Research Institute (PTRI) and State Crime
Records Bureau (SCRB).
q. The RADMS application /associated mobile application should have
multilingual capabilities and should be usable in English and Hindi.
 r. The RADMS application should support Multiple GIS formats/files such
as shp, kml etc.
s. The RADMS application should have comprehensive online help system

t. The RADMS application should interface with data base system used by
the Police and their record bureau such as State Crime Records Bureau
(SCRB) and Crime and Criminal Tracking Network System (CCTNS)
and District Crime Records Bureau (DCRB) and shall be in line with
National Crime Records Bureau (NCRB) formats and requirements for
crime recording. Data captured by CCTNS is Hindi Unicode. Open data
interfaces or APIs for integration to CCTNS will be provided by MP
Police.
u. The RADMS application should interface with the data base system used
by transport department such as VAHAN and SARATHI for tracking the
vehicle registration and driving license system.
v. The application should also support open data interfaces or APIs for
third- party software/application integration.
w. Shall have inbuilt mechanism to make the system work in case of minor
network failures like power failure of device / connectivity drop. The
application should have auto save facility while using the device. It
should have offline maps incase internet connectivity drops.
x. The application should have robust security features including roles, user
groups and departments each with their own level of accesses.
y. There should be facility in the system for capturing the insurance details
of the vehicle met with accidents. The bidder should study the present
insurance system, if available and develop mode of interface with
RADMS.
z. Any future version change or upgrades, the developer introduces in the
market shall be given free of cost to GoMP during the period of services.
The RADMS should have features to record data related to trauma.
Activity 3.1.5 Community reporting module:
A. There should be ‘Community mobile App’ for the communities to report about
crashes. This will be in addition to the mobile app used by the traffic police. The
‘community mobile app’ could be used by citizens or designated community
members to report when a crash happens. This should be a simple mobile app
with easy to use features. Other background information like location, time etc.
should be automatically transferred to RADMS application for further action.

B. The alert produced from this module should also be made available to police
(Through appropriate channels identified during the course of the project) and
also to nearby Medical Institutions. The exact requirements can be detailed
 during the course of the project considering existing technologies, processes and
capacities within different stakeholders
The mobile application for accident data collection should meet the
following non-functional specifications: –
i. It should work on multiple platforms
ii. Should work on all tablets, smartphones
iii. Should work with or without internet connection
iv. Should have Online and offline maps
v. Should have Audio, Video and documents capture
vi. Should have Voice memo capability
vii. Self-service device enrollment & management
viii. Compliance monitoring, reporting, alerting, and device
deprovisioning Enterprise –level security and encryption

C. The RADMS software should have a built-in module for road safety utilities with
following function-
a. Road Safety Engineering Management, Monitoring & Evaluation
b. Tablet application which works with or without internet connection for
accident data collection, synchronization, and offline data management
capability
c. Comprehensive black spot management and counter measures functionality
- From identification, studies, treatment, countermeasures, implementation
and monitoring and evaluation
d. Research based engineering countermeasure library for road safety problems
e. Safety / cost Benefit Analysis
f. Import iRAP output and view risk ratings along with accident data on GIS
map
g. Mobile Road Safety Audit and Road Safety Inspection capabilities
h. Road Safety Economic Evaluation module
j. Big data analytics tool
k. Reporting and MIS

Activity 3.1.6 Standard Operating Procedures (SOP)

The Consultant is responsible for preparing an SOP in consultation with concerned

major stakeholders. The SOP should describe detailed actions to be taken by designated
departments using the system. It will also outline set of guidelines and plans for wider
implementation and steps to be taken by individual agencies to make the system widely
available to all concerned stakeholders who have the authority to access the system
across the state. The document will also define the reporting structure and frequency of
summary reports which is to be generated by concerned stake holder departments.
3.1.6.1 Acceptance testing and corrections
Following the installation of the application, the Home Department team and MPRRDA with
or without the assistance of outsourced technical personnel will carry out acceptance testing.
While testing the application, the testing team will ensure that all the requirements of ToR are
implemented correctly in the application. This should be fully supported by the consultant’s
team.

3.1.6.2 Cut-over to production

Migration scripts should be prepared and tested and these should be used to populate the initial
data from interfacing systems, if available and from manual creation of parameters. Following
this, final tests should be carried out prior to cutover for product in use.

3.1.6.2 Operational Support

The RADMS implementation shall be given Three year operational support (including
maintenance support for software) by the consultant. After the pilot implementation of the
system, during its rollout stage and during operational support, consultant shall provide Two
system personnel experienced in provided platforms from 9.00AM to 5.30P.M except Sundays
at the Police Headquarters or such other place as may be designated by the client where main
server is located for necessary assistance in the system administration and troubleshooting over
phone from the field units. Any bugs reported on the provided software need to be attended
free of cost by the consultant in this period. Consultant needs to submit quarterly reports
covering the support and issues attended in the respective quarter for approval. During the
operational support period any complaint from the users spread across the State requiring visit
to the site shall be attended within 48 hours of reporting.

Activity 3.1.7: Piloting and Rollout of the new system

The system should be initially Piloted within two selected Police Districts namely
INDORE and DHAR. 200 handheld devices will be deployed and 300 personnel will
be trained during Pilot period.
After establishment of the system, the consultant would provide a method of monitoring
the performance of the trial and evaluation methodology developed for application,
which will be useful for further rollout of application in other parts of the State. For
pilot testing of the RADMS, data of the concerned Police District for the past six months
shall be entered in the data base by the consultant. Consultant shall also develop a user
and training manual for the system
On completion of pilot implementation before full roll out, consultant shall organize
workshops of one day duration for about 25 participants each one in Bhopal, Indore,
Gwalior, Rewa, Jabalpur and other at a designated City in the State as a measure to
populate the system. Logistic arrangements, hall, food and other miscellaneous
expenditure required for the workshop need to be borne by the consultant.
Task 3.2: Improvement of road safety management using the RADMS

Activity3.2.1: Development of Road Safety Management procedures and guidelines–

Consultant shall develop guidelines and procedures for black spot
identification, analysis, rectification practices and deployment of enforcement
personnel in accordance based on the outputs of the RADMS to facilitate full
use of the system implementation.
Task 3.3: Road Safety Capacity Strengthening

Activity 3.3.1: Identify training needs for short courses, field experience, workshops, formal
trainings, technical visits for all the stakeholders such as Home, Health and
Works departments etc

Activity 3.3.2: Develop strategy to strengthen the capacity of road safety using the RADMS
and make recommendations for effective institutionalization.

Activity 3.3.3: Training

Consultant should prepare a training course incorporating the following
elements:
i. Adoption of RADMS system
ii. Accident Investigation and Analysis
iii. Site investigation techniques
iv. Crash Analysis methodology
v. Counter measure development
vi. Monitoring and Evaluation techniques

A. Deliver the above training course to ten groups of 50 police officers in

each group and 10 highway engineers each and ten groups of 50
enforcement personnel each with road safety and traffic management
responsibilities. This training will be conducted for two days by the
consultant, in minimum five different venues one each in Bhopal, Indore,
Gwalior, Jabalpur and Rewa. The training needs to be exhaustive like that
of “training of trainers"including instructors of PTRI; So that the trained
people can assist others in learning the system and shall be rendered by
the training specialist of the project along with core IT and key personnel.
Necessary hall for this training will be arranged by consultant and he shall
provide training material, working lunch and refreshments etc.

B. District level hands -on training for covering all the police stations
connected to accident recording for adoption of the system and data entry
procedures for about 10 people at each Police district Head Quarter need
to be given.. Necessary hall for this training will be provided by Police and
consultant shall provide training material, working lunch and refreshments
etc.
Activity 3.3.4: Consultant should also train fifty-one (51) personnel of Home Department on
exclusive system related activities, its administration and troubleshooting etc. These
personnel will be identified by the Home department and will interact with the
consultant’s team during the development and implementation stage itself.

4. Schedule for Consultant Services and Completion of Deliverables:

The total duration of the services is 60 months of which 18 months would be for actual system
development/customization and piloting as per ToR, the next 6 months for roll out and last 36
months for training and operational support to the clients (Home Department, PWD and other
related Departments) . Please note that the O&M period of 36 months could be extended as
required.
 No of
S.No. Deliverables Duration report Remarks
Copies
1 Submission of Draft Inception Report. 1.5 months Draft 10 3.1
Approval from Home Dept./MPRRDA and submission of 2.5 months Final 10
final Inception Report
2 Submit Report on Gap Analysis 4 months 5 3.1
3 Submit report on Project launch workshop 4 months 5 3.1.3
4 Submit Progress Reports Every 10
month
5 Submit System Architecture and System Requirements 6 months Draft10 3.1.4
Specification Report and Report on ground referencing
system.
Approval by Client and submission of final report 7 months Final10
6 Road Accident Data Analysis Software Supply and 12 months 10 3
Customization including supply of software license
documentation.
7 Standard Operating procedures 14 months 25 3.1.6
8 Procurement & Delivery of following Equipment for the
services.

1. Tablet (with Connectivity) – 200 13 months N.A. 3.1.4

2. Server Hardware 16 months
3. Tablet (with Connectivity) – 1800 20 months

9 Software Compliance Testing Completion and 18 months 10 3

implementation in two Police Districts as per requirements.
10 Number of District level Training workshops 18-24 ------ 3.3.1 –
months 3.3.3
11 Report on initial trainings and workshops on data collection 24 months 10 3.1.6
and entry
12 Software – rollout to entire state and all task completion 24 months 10 3
except Operational support
13 User Manual and Training Manual. 24 months Draft 10 3.1.6, 3.3
Final 50
14 System Manual Within 24 Draft 10 3.1.4
months Final 10
15 Operational support and software maintenance. Qtly reports 25-60 10 each 3.1.4
on Operational support months one
in each
quarter
16 Software maintenance support including installing 25-60 10 each 3.1.4
upgrades, de- bugging and rectifications. Qtly reports during months one
this period. in each
quarter
5. Data, Services and Facilities to be provided by the Client/Consultant:
5.1 - Data, Services and Facilities to be provided by the Client:

The Consultant shall be provided with unfurnished office space (34 feet x 25 feet) in the
premises of PTRI. Consultant need to do furnishing as per requirement.

Details of the existing software like CCTNS shall be obtained from the police and NIC. The
main server for the RADMS will be housed in State Data Center specifically, the primary
server will be housed at PTRI/SCRB while the backup server will be hosted at the state Data
Centre. The consultant shall define and procure the Bandwidth Capacity and a type of
connectivity required between PTRI/SCRB Data Centre and the state data center. The client
shall reimburse the cost associated with this connectivity.

Permission for handling accident data for use only for the Project will be given by the SCRB.

5.2- Facilities to be provided by the Consultant:

i. The consultant shall provide three project assistants IT Professional and Two
computer literate project assistants having degree in Civil engineering and having
exposure of supporting the RADMS, for trouble shooting at the disposal of
MPRRDA/Home dept. for necessary coordination and assistance during the initial
24 months project implementation and three years of operational support. These
personnel may be required to travel to various districts on an average of 2 trips per
month for coordination with District teams. Necessary salary and other costs of these
personnel shall be borne by the consultant.

6. Final Outputs

6.1- It is expected that the following outputs will be obtained from the project:

i. Efficient accident data recording and reporting system (RADMS) tested and
implemented and handed over to the Home Department and other stake holding
Department.
ii. Any Applicable licenses should allow for continuous and non-exclusive use of the
new RADMS software to be used by Police/MPRRDA anywhere in Madhya Pradesh
State and also by MPRRDA designated government departments within Madhya
Pradesh to meet the requirements specified in this ToR and System Architecture
Design until the duration of the contract. The cost should include any upgrades of the
software during the consultancy duration period.

ii. It is expected that about 51 police District headquarters, 1 State Police head quarter
offices, 10 Road Engineering Department offices and 5 Transport Department
(Health Department & Urban Department) will use the system for editing and
analysis purposes and system shall facilitate necessary password and interface
facility for this. About 950 Police Stations will handle the basic data collection and
entry. Any future enhancements.
iii. Implementation and Phased roll-out of RADMS for all the parts in entire State
 covering all the Police stations.
iii. Improved Crash Data analysis and management facilities for all parties responsible
for planning, development, and management of safe and efficient road network.
iv. Improved coverage of crash data recording.
v. Accurate crash location reporting for better black spot rectification program.
vi. Increased road safety awareness amongst highway engineers, enforcement personnel
and other stakeholders.

7. Composition of Review Committee:

The review committee will comprise higher officials from Police, Transport, MPRDC,
MPPWD MPRRDA, Health &Family Welfare, Urban Departments and from other stake-
holding departments which will be finalized at the time of agreement. The PMC will provide
requisite support to the review committee and to the consultancy. This committee will meet as
and when required and give necessary technical guidance for the project and give necessary
approvals for the consultant’s outputs where ever required. Consultant output will be
considered by the Review Committee for approval within 3 weeks of submission. Team Leader
shall attend all the review committee meetings

8. Qualification of the Consultant:

Due to the specialist nature of the project, it should be led by specialized firms focusing on
Road Safety with good experience in implementing such system worldwide. The GoMP should
own the intellectual property (IP) of the developed software. This will enable easy
customization of the software and future support without depending on external parties. They
should have experience in road safety projects. It is anticipated that the team should at least
comprise the following with part/full time inputs:
 Team Leader
 System Specialist
 Road Safety Specialist

Team Leader shall be available full time during the implementation period of 24 months.
During the operational support period he should attend the quarterly review committee meeting
and be present whenever important problems or trouble-shooting advice is needed for
MPRRDA/Home and shall attend the related issues. The consultant should place necessary IT
and Technical personals for the required software and hardware support during the 3 years of
operational and maintenance support period.

CV1: Team Leader

i. He should be post graduate in Computer Science / IT / MCA or equivalent. He should

be program management certified.
ii. Previous experience in road accident data management system projects in India.
iii. Should be an expert in undertaking training needs assessments.
CV2: System Specialist:

i. Bachelor Degree in Electronics/Computer Science/ IT engineering or Bachelor’s

degree in any civil/mechanical engineering with Masters in Computer Science/IT
Engineering.
ii. He must have minimum overall experience of 10 years. He must have 4 years of
experience in developing mobile applications.
iii. He must have minimum experience of 5 years in implementing GIS based IT projects
and Managing Information system for development sector.
iv. He must have experience in GIS based Road Safety/Transport sector Projects.
v. He must have experience in developing/implementing Computerized Accident Data
analysis system.
vi. Experience in Indian Condition and projects would be an added advantage.

CV3: Road Safety Specialist:

i. A Civil Engineer with Master’s Degree in the field of Road Safety or equivalent in a
field closely allied to it such as Traffic engineering/ Planning etc.
ii. He must have minimum overall experience of 15 years.
iii. He must have international experience of developed and developing countries,
exposure to best practice in Road Safety with particular reference to Accident Data
collection, Analysis, Research and analysis of remedial measures is desirable.
iv. He must have experience in relevant Road Safety projects in similar position.
Experience in Indian Condition and projects would be an added advantage.

CV4: Implementation Lead

i. Bachelor Degree in Electronics/Computer Science/ IT engineering or Bachelor’s
degree in any civil/mechanical engineering with Masters in Computer Science/IT
Engineering.
ii. Must have minimum overall experience of 7 years.
iii. Must have minimum of 5 years hands-on experience in implementing all IT aspects
of large scale, web-based accident data systems in rapidly motorizing countries or
low and middle income countries.
iv. Must have 5 years of software testing experience
v. Experience in Indian Condition and similar projects would be an added advantage.

CV5: Software Engineer

i. Bachelor Degree in Electronics/Computer Science/IT engineering or Bachelor's
degree in any civil/mechanical engineering with Masters in Computer Science/IT
engineering
ii. Must have minimum experience of 3 years in software development of large scale,
web-based accident data systems in rapidly motorizing countries or low and middle
income countries.
iii. Must have experience in minimum 1 project in developing/implementing
Computerized Accident Data analysis system
The above key professional staff should be supported by adequate sub key professionals and support
staff to enable delivery of services as outlined in the above ToR within the specified time period and
of good quality. The software testing team along with the road safety specialist will continue during
Operation and Maintenance Period.