English My Way Project Administrator

Role Profile

Job Description
Job Title English My Way Project Administrator

Directorate or Region UK Department/Country English & Exams

Location of post UK-London Pay Band 6

Project Director/ Fixed term contract

Reports to Duration of job (to start as soon as possible
Co-ordinator and to end on 30 June 2015)

Purpose of job:

To provide logistical and administrative support to the English My Way project and its staff. The
postholder will oversee temporary assistance at peak periods of the project.

Context and environment:

The British Council is committed to supporting migrant learners of English and their teachers. As
part of our portfolio of work in the UK, we run a project that supports ESOL learners and their
teachers http://esol.britishcouncil.org
In addition, we have secured a grant from the Department of Communities and Local
Government to deliver an innovative blend of English course to beginner level migrants who do
not have access to other provision. The lead partner of this project is "Tinder Foundation" who
have access to the learners through their online centres. The British Council will be
developing the content for the courses, both tutor-led and online, working alongside the
BBC, who will be providing video content and learning packs. The value of our grant is
£340K. This project is called “English My Way”.

This post is based in London, reporting to the Project Manager, and will provide vital
administrative support for the project team.

Accountabilities, responsibilities and main duties:

A key aspect of the post is the timely management of project financial records, and resource
management including raising and goods-receipting purchase orders, arranging payments to
vendors, supporting financial reporting including overseeing time-logging system, and budget
control and audit processes.

The post will also;

• Contribute to project management including monitoring and reporting activities, collating

and reporting on data
• Provide logistical support including arranging meetings and catering, arranging venues,
and technical aspects related to phone and video-conferencing
• Manage visits and meetings with external stakeholders, preparing audience-specific
information packs and inputting into programmes
• Assist with events management both on-site and off-site, including networking with
attendees, liaising with presenters, managing guest-lists and costings
• Manage databases including carrying out desk research and maintaining records
1 of 3 Recruitment Team - December 2013
 • Take minutes, draft and circulate
• Assist with external communications, including using mail merges
• Maintain excellent relations with a variety of providers
• Procure goods and services as required, eg. stationery and equipment

Key relationships:

Internal
Head UK English
British Council stakeholders (e.g. design, press, social media)
Project Manager
Project co-ordinator
Project consultants
Other project administrators
Team of ESOL resource specialists
Temporary assistants
Travel and hotels teams
Global Service Desk
Finance
Procurement

External
Tinder Foundation
BBC
DCLG
Other organisations who have secured grants (numbering 5)
Community organisations
Partner organisations and other ESOL stakeholders

Other important features or requirements of the job

The post may involve occasional travel, and a willingness to work in the evenings at occasional
events, and at weekends, for occasional conferences.

The post must be London-based, as other key project staff will use London as a base.

Note to applicants

The shortlisting will be based on the answers given to the criteria 1. to 8. in the Person
Specification below. Please make sure that you answer each criterion separately.

The other criteria (British Council Behaviours) will be used in addition during the interviews of the
short-listed candidates.

Please specify any As this post is based in the UK, candidates must have the right
passport/visa and/or nationality to live and work in UK.
requirement.
Please indicate if any security
or legal checks are required N/A
for this role.

2 of 3 Recruitment Team - December 2013

Person Specification
Desirable
Essential Assessment stage

Behaviours • Working Together Interview

(Essential)

• Being Accountable Interview

(More demanding)

• Making it happen Interview

(Essential)

• Connecting with others For performance

(Essential) management
purposes only
• Creating Shared Purpose
(Essential) For performance
management
purposes only
Skills and 1. Web-based communications: 4. Finance – SAP Short listing,
Knowledge twitter, Flickr, Facebook user (PO raiser) Interview

2. Excellent interpersonal skills

3. Applications:- MS Word, and

good knowledge of managing
spreadsheets in MS Excel
including manipulating formulae

Experience 5. Previous experience in an Short listing,

administrative role Interview
6. Experience in a similar role as
Project Support Officer
7. Excellent Communication Handwritten task
skills including, handling phone and computer task
and e-mail enquiries
independently with accurate
spoken and written English.

Qualifications 8. Degree or equivalent Short listing,

professional qualification Interview

Submitted by Date 11 December 2013

Melissa Cudmore

3 of 3 Recruitment Team - December 2013