Section III.

Bid Data Sheet

 Section III. Bid Data Sheet

1.1 The Procuring Entity is National Electrification Administration (NEA).

1.2 The reference is:

Provision for the Supply and Installation of Packaged, Wall-Mounted and Window Type Air
Conditioning Units

2.1 The Funding Source is 2014 Corporate Operating Budget of the Agency in the amount of
Seven Hundred Fifty Thousand Pesos (P750,000.00) inclusive of VAT being the Approved
Budget of the Contract (ABC)

The name of the Project is Provision for the Supply and Installation of One (1) Unit 5-Tonner
Packaged Type, One (1) Unit (1) 1.5 HP Wall-Mounted Type, Two (2) Units 2.5 HP Wall-
Mounted Type, Ten (10) Units 2.0 HP Window Type and Seven (7) Units 2.5 HP Window
Type Air Conditioner.

5.1 No further instructions.

5.2 No further instructions.

5.4 The Bidder must have completed, within two (2) years from the date of submission and receipt
of bids, prior to the deadline for the submission and receipt of bids, a single contract that is
similar to this Project, equivalent to at least fifty percent (50%) of the ABC.
5.5 No further instructions

6.3 No further instructions.

7 No further instructions.

8.1 Subcontracting is not allowed

9.1 The Date and Venue of the Pre-Bid Conference is:

February 11, 2014 at 10:00A.M.

CAR, 2nd Floor, NEA Bldg., #57 NIA Road, Government Center, Diliman, Quezon City

10.1 The PROCURING ENTITY’s address is:

National Electrification Administration (NEA)

NEA Bldg., #57 NIA Road, Government Center, Diliman, Quezon City

Ms. Mercedita F. Carandang, BAC Secretariat Chairman

Telephone (02) 929-19-09 local 110/111 Telefax (02) 926-1339

12.1 No further instructions.

12.1(a) (i) No other acceptable proof of registration is recognized

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12.1 (a) The statement of all ongoing and completed government and private contracts shall include all
(iii) such contracts within two (2) years from the date of submission and receipt of bids, a contract
similar to the Project prior to the deadline for the submission and receipt of bids.
13.1 No additional requirements.

13.2 The ABC is Seven Hundred Fifty Thousand Pesos (P 750,000.00), inclusive of VAT. Any
bid with a financial component exceeding this amount shall not be accepted.
15.4(a)(iii) Incidental services are required as per Scope of Works.
Bid Prices shall be fixed. Adjustable price proposals shall be treated as non-responsive and
15.5 shall be rejected.
15.6 Extraordinary circumstances refer to events that may be determined by the National Economic
and Development Authority in accordance with the Civil Code of the Philippines, and upon
the recommendation of the procuring Entity.
16.1 (b) Not applicable.
16.3 No further instructions
17.1 Bids will be valid within ninety (90) days from the date of bid opening
18.1 The bid security shall be in the following amount/form:

1. 2% of the ABC or P 15, 000.00 if bid security is in cash, cashier’s/manager’s check,

bank draft/guarantee or irrevocable letter of credit,
2. 5% of the ABC or P 37,500.00 if bid security is in Surety Bond; or
3. Any combination of the foregoing proportionate to the share of form with respect to
the total amount of security.
4. Bid Security Declaration as approved under GPPB resolution No. 03-2012

18.2 The bid security shall be valid with one hundred twenty (120) days from the date of bid
opening
18.5(a)(iv) 1. Submission of eligibility requirements containing false information or falsified
documents.

2. Submission of bids that contain false information or falsified documents, or the

concealment of such information in the bids in order to influence the outcome of
eligibility screening or any other stage of the public bidding.

3. Allowing the use of one’s name, or using the name of another for purposes of public
bidding.

4. Withdrawal of a bid, or refusal to accept an award, or enter into contract with the
Government without justifiable cause, after the Bidder had been adjudged as having
submitted the Lowest Calculated and Responsive Bid.

5. Refusal or failure to post the required performance security within the prescribed time.

6. Refusal to clarify or validate in writing its bid during post-qualification within a period
of seven (7) calendar days from receipt of the request for clarification.

7. Any documented unsolicited attempt by a bidder to unduly influence the outcome of

the bidding in his favor.

8. Failure of the potential joint venture partners to enter into the joint venture after the bid
is declared as successful.

All other acts that tend to defeat the purpose of the competitive bidding, such as
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 habitually withdrawing from bidding, submitting late Bids or patently insufficient bid,
for at least three (3) times within a year, except for valid reasons.

18.5(b)(iii) No further instructions.

20.1 No further instructions.

20.3 Each Bidder shall submit one (1) original and two (2) copies of the first and second
components of its bid.
21 The address for submission of bids is Bids & Awards Committee, National Electrification
Administration, CAR, 2nd Floor, #57 NEA Bldg., NIA Road, Government Center, Diliman,
Quezon City.

The deadline for submission of bids is at 10:00 a.m., on February 26, 2014

24.1 The place of bid opening is CAR, 2nd Floor, Penthouse, #57 NEA Bldg., NIA Road,
Government Center, Diliman, Quezon City.

The date and time of bid opening is at 10:00 a.m., on February 26, 2014.

25.1 No further instructions.

27.1 No further instructions.

28.3 The goods are grouped in a single lot and the lot shall not be divided into sub-lots for the
purpose of bidding, evaluation, and contract award.

28.3 (b) Bid modification is not allowed.

28.5 No further instructions.

29.2 (b) Bidders have the option to submit manually filed tax returns or tax returns filed through the
Electronic Filing and Payments System (EFPS).

NOTE: The latest income and business tax returns are those within the last six months
preceding the date of bid submission.

29.2 (d) No additional requirements.

32.4 (g) No additional requirements.

34.2 The effective date of the Contract is upon receipt of notice to proceed.

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IV. General Condition of Contract
Section V. Special Conditions of Contract

49
 Section V. Special Conditions of Contract
GCC Clause

1.1 (g) The Procuring Entity is NATIONAL ELECTRIFICATION ADMINISTRATION

(NEA).

1.1 (i) The Supplier is ______________________________________.

1.1 (j) The Funding Source is CY 2014 Corporate Operating Budget of the agency in the
amount of Seven Hundred Fifty Thousand Only (Php 750,000.00)

1.1 (k) The Project Site is :

National Electrification Administration

NEA Bldg., #57 NEA Bldg. NIA Road. Govt. Center, Diliman, Q.C.
5.1 NEA’s address for Notices is:

Bids and Awards Committee

c/o
MS MERCEDITA F. CARANDANG
BAC Secretariat Chairman
4th Floor, General Services Division
National Electrification Administration
NEA Bldg., #57 NIA Road Government Center Diliman, Q.C.
Telephone No. 9291909 loc. 110/111
Telefax No. 9261339
5.2 The Supplier’s address for notices.

6.2 Delivery and Documents

The delivery terms applicable to this Contract are delivered at NEA. Risk and title
will pass from the Supplier to the Procuring Entity upon receipt and final
acceptance of the Goods at their final destination

Delivery of the Goods shall be made by the Supplier in accordance with terms
specified in Section VI Schedule of Requirements. Documents to be furnished by
the Supplier as follows:

(i) Original and four copies of the Supplier’s Sales Invoice and Delivery Receipt
showing description, quantity, unit prices and total amount.
9 No further instructions.

10.1 No further instructions.

10.2 No further instructions.

10.4 No further instructions.

13.1 Within ten (10) calendar days upon receipt of Notice of Award and before
signing of contract, a performance security in the forms of cash, manager’s check,
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 cashier’s check, bank guarantee or irrevocable letter of credit in the amount of
five percent (5%) or surety bond in the amount of 30% of the contract price.
13.4 & 13.4 (c) No further instructions.

16.1 Inspection/Evaluation-

The inspections and tests that will be conducted are specified in Section VII.
Technical Specifications.

17.3 A warranty shall be required from the Supplier as described in the Scope of
Works. In addition thereto, the supplier shall have an obligation to issue a
guarantee in any of the forms provided in Section 18.1 of ITB which will be
effective to a period of one (1) year from the date of Delivery and Acceptance.

17.4 & 17.5 The period for correction of defects to be corrected must not exceed three (3)
working days upon receipt of written notice of defect.

19 The applicable rate is one tenth (1/10) of one (1) percent of the cost of the
unperformed portion for every day of delay.

The maximum deduction shall be ten percent (10%) of the amount of contract.
Once the cumulative amount of liquidated damages reaches ten percent (10%) of
the amount of the contract, NEA shall rescind the contract, without prejudice to
other courses of action and remedies open to it.

20.4 In the case of a dispute between the PROCURING ENTITY and the Supplier, the
dispute shall be resolved in accordance with Republic Act (R.A. # 9285),
otherwise known as the “Alternative Dispute Resolution Act of 2004”, and in the
event the ADR fails to resolve the dispute, the venue of case/s to be filed shall be
the appropriate courts of Quezon City, Metro Manila, Philippines.

21.1 No additional provisions.

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Section VI. Schedule of Requirements

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 Section VI. Schedule of Requirements
.

Item Description Delivery Period

Number

1 Provision for the Supply and Installation of: Within thirty (30)
days from date of
1. One (1) Unit 5-Toner Packaged acceptance of Notice
Type Air Conditioner to Proceed
2. One (1) Unit 1.5HP Wall-Mounted,
Split Type Air Conditioner
3. Two (2) Units 2.5HP Wall-Mounted,
Split Type Air Conditioner
4. Ten (10) Units 2.0HP Window Type
Air Conditioner
5. Seven (7) Units 2.5HP Window
Type Air Conditioner

Inclusive of the following:

a. Installation of Steel Bracket for

ACCU and Window Type A/C
b. Installation of AHU Water Drainer

Note:

See Section VII Technical Specifications for other

details

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