REVIEW AND APPROVAL

PROCEDURE
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BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 2 / 12

REVISION CONTROL SHEET

REV. DATE DESCRIPTION

- Reissued for Approval, previous doc no : BAP-00-80-PE-1202-
R
- Incorporated OWNER’s comments : revise sentence in section
0 Aug 20 , 2015
4.1, additional statement in the last paragraph of section 4.2,
revise sentence in section 4.3, revise section 7, add point 9
(Change of Scope)
- Revision on page 6 “.., such document will be reissued by
CONTRACTOR with “FOR CONSTRUCTION” or “FOR
RECORD” and/or as the case may be.” changed into “such
document will be stamped by CONTRACTOR with “FOR

1 Nov 11, 2015 CONSTRUCTION” or “FOR RECORD” and/or as the case may
be.”
- Revision on Appendix 1: “Issued For Construction” changed
into “Stamped For Construction”
- Revision on Appendix 2: Revise the table, especially on Non
P&ID and additional statements on explanation.
2 Jan 30, 2018 As Final
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TABLE OF CONTENT

1. GENERAL SCOPE .................................................................................................................. 4

2. REFERENCE ........................................................................................................................... 4
3. DEFINITION............................................................................................................................. 4
4. REVIEW, APPROVAL, AND INFORMATION ITEMS .............................................................. 5
4.1 Approval Item (A) ............................................................................................................................... 5
4.2 Review Item ........................................................................................................................................ 6
4.3 Information Item (I) ............................................................................................................................. 6
5. PROCEDURE .......................................................................................................................... 6
5.1 Issued For Approval ........................................................................................................................... 7
5.2 Issued For Review.............................................................................................................................. 7
5.3 For Information ................................................................................................................................... 7
5.4 Special Condition ............................................................................................................................... 7
6. INDICATION ............................................................................................................................ 8
7. DOCUMENT REVISION NUMBERING.................................................................................... 9
8. NUMBER OF COPIES FOR SUBMISSION TO OWNER ....................................................... 10
9. CHANGE OF SCOPE ............................................................................................................ 10

APPENDIX 1- Document Flow ......................................................................................................11

APPENDIX 2 - Summary ...............................................................................................................12
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1. GENERAL SCOPE
This document describes the procedure for the review and approval of the documents by PT
PANCA AMARA UTAMA (hereinafter referred to as OWNER) submitted by PT. Rekayasa
Industri (hereinafter referred to as CONTRACTOR) during all Engineering, Procurement,
Construction and Commissioning activities of BANGGAI AMONIA PLANT PROJECT
(hereinafter referred to as PROJECT).
This procedure is not meant to circumvent or override any provisions of contracts. In case of
any conflict between this procedure document and contract, provisions of contract shall prevail
over this document.

2. REFERENCE
The following procedure shall be referred to many documents below :
Reference Title
BAP-00-80-PE-1201-R Document Preparation Procedure
BAP-00-80-PE-1203-R Document Numbering Procedure
BAP-00-80-PE-1204-R Correspondence and Communication Procedure

3. DEFINITION
The following terms used in this procedure shall have the meaning as denoted below:
1. Approval
It means OWNER’s formal acceptance or authorization of project documents to ensure
that CONTRACTOR has in conformance to Project Contract requirements or to require
modification to the Project Contract requirements under change order provision in
accordance with the Contract to allow CONTRACTOR to proceed with the relevant work.
2. Review
It means OWNER’s review of certain documents, which do not require OWNER’s approval
before CONTRACTOR proceeds with the work, where OWNER’s comment is made based
on its experience and intimate knowledge of site conditions would be of value to
CONTRACTOR, or where it is desirable by OWNER to modify certain requirements of the
Project Contract, provided that those comments are given within the appropriate period,
CONTRACTOR will then incorporate such comments in accordance the Contract.
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3. Information
It means OWNER’s information of certain documents other than documents subject for
Approval or Review which do not require OWNER’s approval or review before construction
proceeds with the work.
4. Approved
It means CONTRACTOR received formal notification from OWNER that the submitted
documents/drawings (either revised reflecting OWNER’s comments/other inputs agreed
by both parties or without any revision), have been duly reviewed and approved by
OWNER without any further comment.
5. Reviewed
It means CONTRACTOR received formal notification from OWNER that the submitted
documents/drawings (either revised reflecting OWNER’s comments/other inputs agreed
by both parties or without any revision), have been duly reviewed by OWNER without any
further comment.
6. Construction
It means OWNER approved the original documents/drawings and thereafter,
CONTRACTOR may issue it either for fabrication or construction.
7. Record/As Final
It means OWNER approved the original documents/drawings and thereafter,
CONTRACTOR may issue it for record.
Notwithstanding to the above, any approval or comments by OWNER will not relieve
CONTRACTOR of any of its responsibilities under the Project Contract.

4. REVIEW, APPROVAL, AND INFORMATION ITEMS

Project documents prepared by CONTRACTOR, including vendor’s and subcontractors
subcontract’s technical documents, shall be submitted to OWNER either for review, approval,
or information. Approval of technical documents by OWNER shall in no way jeopardize its
right under the project contract. The documents have been classified based on the following
principle.
4.1 Approval Item (A)
Among the documents prepared by CONTRACTOR based on information and data in the
PROJECT SPECIFICATIONS, only those essential items which are fundamental for further
proceeding with the work, or to which OWNER's preference or judgment shall be secured, are
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classified as "Approval Items". Documents classified herein as “Approval Items” conform to

OWNER’s requirements (stated in Appendix 5.1 List of Minimum Items to be submitted to
OWNER for Approval, Appendix N and or elsewhere in CONTRACT). Any significant
deviations from, or alterations to, approved documents i.e. specification changes or material
substitutions are not considered minor and are subject to OWNER's approval. Any additional
comments or instructions of owner on the documents which have already been approved and
such changes can be demonstrated to cause a material increase or decrease in the project
cost and materially alter the character of the work or the Project may be subjected to
provisions stipulated in Article VIII of the EPC Contract.
Generally, for documents submitted for approval, CONTRACTOR shall not proceed the work
until approval is given, except at its own risk.
4.2 Review Item
This designation applies to the documents, which are basically in compliance with the
requirements of CONTRACT, and approval by OWNER thereon is not required for
CONTRACTOR to proceed with the relevant work. These documents require OWNER's
examination to check that the work performed is in accordance with the requirements of the
CONTRACT and other approved documents.
However, OWNER may comment at any time on the documents submitted for review if
OWNER believes the requirements of the project contract are not being met or there are errors
and CONTRACTOR shall promptly more correction to ensure compliance with CONTRACT.
4.3 Information Item (I)
Apart from the documents specified in 4.1 and 4.2 above, CONTRACTOR will also issue
documents classified as "Issued for Information" to OWNER. OWNER has the right to
comment on such documents in accordance with the provisions of CONTRACT, and
CONTRACTOR shall promptly incorporate such comments, if they are meeting with the
provisions and requirements of the CONTRACT
5. PROCEDURE
First Issuance of document/drawing to OWNER shall be marked with “FOR APPROVAL”,
“FOR REVIEW”, or “FOR INFORMATION”.
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5.1 Issued For Approval

Transmit the document to OWNER specifying “Issued for Approval” dated by
CONTRACTOR’s authorized persons on the column “Prepared, Checked and Approved”.
Submittal shall be by transmittal with numbered, dated by CONTRACTOR’s Project Manager.
Submittal will be basically by e-mail. CONTRACTOR shall not proceed with further steps until
the document is commented by OWNER and approved/signed by both of parties.
5.2 Issued For Review
Work Steps is the same as 5.1 above, but the intent is specifying “Issued For Review” and
CONTRACTOR may proceed with further steps with its own risk.
5.3 For Information
Work Steps is the same as 5.1 above, but the intent is specifying “Issued for Information”
and CONTRACTOR may proceed with further steps with its own risk.
5.4 Special Condition
With regard to documents related to long lead equipment/materials or any other justifiably
critical document for Procurement, which requires immediate or prompt approval by OWNER,
CONTRACTOR may highlight OWNER by incorporating statement that the document requires
approval or disapproval within certain working days, and shall be noted as “URGENT” on
transmittal sent to OWNER, and/or sit down together in good faith evaluating documents
issued for direct approval, so that Purchase Order to related vendor could be rapidly placed,
but without prejudice to OWNER’s rights for giving approval or disapproval within the specified
period pursuant to the contract.
OWNER shall review documents and return to CONTRACTOR with OWNER’s expressed
approval or disapproval or the like within a specified working days as per contract after receipt
and duly acknowledged by OWNER. OWNER may, if appropriate, request an increase or
extension in approval time and CONTRACTOR shall consider the consequences of such
request and advise OWNER accordingly. With regard to be approval of OWNER,
CONTRACTOR to follow EPC contract clause No. 9.3
For document issued for review, CONTRACTOR may proceed with the relevant work without
delay and not wait for OWNER’s comments. Upon receipt of OWNER’s comments,
CONTRACTOR shall incorporate those comments which are agreed and discuss the
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remaining comments with OWNER to resolve any issue incurred. After incorporating above
comment, document will be issued in next revision number with information in control sheet
as “Revised as per OWNER comment/other occurrence including the date/place”.
If document already approved by OWNER and/or there were no further comment from
OWNER, such document will be stamped by CONTRACTOR with “FOR CONSTRUCTION”
or “FOR RECORD” and/or as the case may be.
Any approvals or comments by owner shall not relieve CONTRACTOR of any its
responsibilities under the contract. Drawing larger than folder size sent to OWNER shall be
folded to folder size for easy filling. Drawing sizes shall follow CONTRACTOR’s standard.
Documents which are bulky or complex shall be released for approval in stages as completed,
rather than all at once after completion of the last one. This also allow OWNER reasonable
chance to review and comment without being swamped by so many items released
simultaneously as to make timely approval impossible.
Any errors discovered/comments agreed in drawings or other document shall be corrected
expeditiously irrespective of whether document has previously approved by OWNER.
All documents requiring OWNER review and approval shall not be submitted until
CONTRACTOR thorough review is made.
Flowchart for document reviewing procedure is shown on Block Diagram – A & B as shown
in Appendix -1 of this procedure.
CONTRACTOR will circulate list of documents “deemed approved” every fortnight on a
mandatory basis.

6. INDICATION
All documents submitted to OWNER shall be delivered with a transmittal which indicates “For
Approval”, “For Review”, “For Information”, “For Record” or “For Construction”. This
information also may be indicated on the first page of each document.
The style of stamps is as follows:
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FOR REVIEW FOR APPROVAL

FOR INFORMATION FOR CONSTRUCTION

FOR RECORD
OWNER’s comments on the Project documents submitted by CONTRACTOR will be classified
into the following 4 (four) status:
Status “A”: Approved, CONTRACTOR or vendor to proceed to next step without revision on
the next document issue.
Status “B”: Approved with minor comments (Approved with notes), CONTRACTOR or vendor
may proceed to next step if all comments are incorporated in the next document issue.
Status “C”: Not Approved, CONTRACTOR or vendor shall revise incorporating the agreed
comments and resubmit the revised document for approval with explanation.
The style of stamps is as follows:

7. DOCUMENT REVISION NUMBERING

Numbering of revision on document or drawing shall be implemented as follow :
a. Revision – 0 = first issued for OWNER information, review or approval
b. Revision – 1 = re-issued after being revised in accordance with OWNER’s comments
and/or agreement concluded between OWNER and CONTRACTOR pursuant to the
commented issues.
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c. Revision – 2 and so on = Re-Issued for the purposes of any change, revision, and/or
modification made on the preceding issued documents.

8. NUMBER OF COPIES FOR SUBMISSION TO OWNER

The provisions about number of copies for submission to owner shall refer to EPC Contract
and/or project specification or as agreed/advised by OWNER.

9. CHANGE OF SCOPE
Any approval by OWNER of any document with lead to change in PROJECT scope or design
as specified in CONTRACT shall need approval of at least OWNER's Project Director or any
other Director of OWNER. Without such approval from OWNER's PD or Director, Contractor
can implement such change only at its own cost and risk, and cannot claim additional cost
and extension of time.
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APPENDIX 1- Document Flow

Issued for Review/Information

DOCUMENT ISSUED

BY CONTRACTOR
DOCUMENT REVISED &

REISSUED

BY CONTRACTOR REVIEWED

BY OWNER

Need to be revised
OWNER COMMENT/REPLY

No comment / no need to be revised

IMPLEMENTED INTO PROJECT TEAM

Issued For Approval DOCUMENT ISSUED

BY CONTRACTOR
DOCUMENT REVISED &

REISSUED FOR APPROVAL

BY CONTRACTOR
REVIEWED

BY OWNER

Approved with
MEETING AND DISCUSSION DOCUMENT REVISED
OWNER Comments minor comment
CONTRACTOR & OWNER COMMENT/ REPLY
BY CONTRACTOR
OWNER

Approved

APPROVED DOCUMENT /
Yes No
STAMPED “FOR
Revision Required
CONSTRUCTION”

BY CONTRACTOR

IMPLEMENTED INTO PROJECT TEAM

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APPENDIX 2 - Summary

Internal Rekind Status & Revision Return Comment

Information IFI
0,1,2,…
Review IFR
0,1,2,…
Approval
P&ID AFP AFD AFC As Built
0,1,2,… cont'd cont'd cont'd A = Approved
Approved by OWNER

Non P&ID (Doc) IFA As Final B = Approved with Notes

0,1,2,… cont'd C = Not Approved
Stamp FOR
IFA As Built
Non P&ID (Dwg) CONSTRUCTION
0,1,2,… as per last revision cont'd

Explanation:

For approval document (IFA for non P&ID, AFP for P&ID), after OWNER give approval with code A
to the document, CONTRACTOR will submit it again with revision status as shown on the table above.
For non P&ID, if document is needed for construction, CONTRACTOR will stamp on the document
with “FOR CONSTRUCTION” stamp. But if it is not, revision status directly change into Record or As
Final. Documents with “FOR CONSTRUCTION” stamp, will be distributed to site and uploaded to
EDOCS.