Queen Computer Training Centre

Studying Microsoft Excel 2010

Microsoft Excel ႕
 Start -> All Program -> Microsoft Office -> Microsoft Office Excel 2010 Click

Cell Name Box Formula Bar

Cell

Columns Heading

Roll Heading

Work Sheet
Sheet

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Excel Knowledge
1. In excel One file is called one workbook or book.
2. One book can contain many sheets or worksheets (Limited by available memory)
default is 3.
3. One Sheet can contain many pages.
4. The smallest unit is called a "cell".
5. A Worksheet has columns and rows.
6. Cells are indentified by columns and rows.(eg. B3 is the address of a cell in Column B ,
Row 3)
7. Columns are indentified with letters (A,B,C, ……XFD) (16384 columns)
8. Rows are indentified with numbers (1,2,3,………1048576)
9. The active cell address is appeared in cell name box.
10. A cell can hold up to 32767 characters.

Enter Data
 Cell Click
 Cell F2 (or) Click ၂
 Tab Key (or) Arrow Keys cell ႕
 Excel Atrl + Enter

Entering the data for multiple cells

 Data Cell

 Cell Ctrl key Select

 Cell Data
 Ctrl + Enter

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Alignment Group
 Top Align ( cell )
 Middle ( Cell )
 Bottom ( Cell )
 Left ( Cell )
 Right ( Cell )
 Orientation ( )
 Wrap Text ( Cell ) (or) Alt + Enter
 Merge & Centre (Cell )

Number Group
 Accounting umber Format ( )
 Percent Style (% )
 Comma Style ( "," )
 Increase Decimal (ဒ )
 Decrease Decimal (ဒ )

To Edit Formula
 Data Select
 Home -> Editing ->Auto Sum
 Sum (Data )
 Average ( )
 Count Number ( )
 Max ( )
 Min ( )

 Formula
 Cell Equal(=) sign
 + , -, * , / Formula Function
()

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Exercise

Date Sellers Item Qty Price Total

No.
01/01/2012 Mg Mg Ball Pan 5 100
1
02/01/2012 Ma Naing Book 10 250
2
03/01/2012 ABC_Company Ball Pan 50 100
3
04/01/2012 Ma Win Eraser 1 120
4
05/01/2012 Aung Aung Ruler 3 100
5
12/05/2012 Min Min Book 5 500
6

Grand Total

Net Net Net Total Average

Profit 1 Profit 2 Profit 3 Profit Profit
Graphic Design 370,000 450,000 600,000
Internet & Email 120,000 135,000 245,000
Web Design 623,000 481,200 285,000
Auto CAD 154,000 220,000 315,000
Programming 550,000 490,000 830,000
Advanced Excel 456,000 85,000 154,000
Max
Min
Count

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Date Stock No Stock Name Sale Price Purchase Price Profit

1-1-2014 00001 Mouse 3500 2700
2-1-2014 00002 Keyboard 5500 4000
3-1-2014 00003 Wireless Mouse 6000 5600
4-1-2014 00004 Sound Box 7500 6500
5-1-2014 00005 Mouse Pad 1000 700

Conditional Formatting
 Highlight Cell Rules
 Data Bar (Select Cell Bar
)
 Color Scale ( )
 Icon Set ( )
 Rule Clear Rule From Select Cell Click

Format As Table ( Table Style )

 Table Select
 Format As Table Style

Cell Style ( Cell Style )

 Table Select
 Cell Style Style
 Cell Style ormal

Drag and Insert Cells

 ႕ Column (or) Rows Selection
 Selection Mouse ၄
 Shift Key Mouse Drag
 icon Mouse Shift

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Copying Data

 Copy select
 Cell ဒ Mouse + Sign Cell
Drag Copy (or)
 Copy select Select Mouse
၄ Ctrl key + Click

Exercise

Vr.No Qty Price Total

Vr.00001 500 5 2500
Vr.00002 780 6 4680
Vr.00003 900 3 2700
Vr.00004 230 6 1380
Vr.00005 140 7 980
Vr.00006 800 2 1600
Vr.00007 620 1 620
Vr.00008 300 6 1800
Vr.00009 254 8 2032
Vr.00010 330 5 1650
Vr.00011 500 5 2500
Vr.00012 780 6 4680
Vr.00013 900 3 2700
Vr.00014 520 6 3120
Vr.00015 260 4 1040
Vr.00016 900 2 1800
Vr.00017 660 1 660
Vr.00018 300 6 1800
Vr.00019 254 8 2032
Vr.00020 330 5 1650
Vr.00021 780 5 3900
Vr.00022 520 6 3120
Vr.00023 360 3 1080
Vr.00024 750 6 4500

 Check the quantity between 2 and 5.

 Check the Vr.00019.
 Check the total amount greater than 2500.

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Cell Group

Insert ( Cell / Row / Column / Sheet )

 Insert Cell ( Cell )
 Insert Sheet Row (Row )
 Insert Sheet Column (Column )
 Insert Sheet (Sheet )

Delete (Cell / Row / Column / Sheet )

 Delete Cells (Cell )
 Delete Sheet Rows (Row )
 Delete Sheet Columns (Column )
 Delete Sheet (Sheet )

Format
 Row Height ( Row ႕ )
 Auto Fit Row Height ( Row )
 Column Width ( Column ႕ )
 Auto Fit Column Width ( Column ႕
)

Format -> Hide / Unhide (Row / Column / Sheet )

Format -> Rename Sheet (Sheet )

 Sheet Click
 Format-> Rename Sheet Click
 Selection Enter

Format -> Tab Color (Sheet )

 Sheet Click
 Format -> Tab Color Click

 No Color

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Format -> Protect Sheet (Sheet ႕ )

 Protect Sheet Click

 Format -> Protect Sheet -> Password to Unprotect Sheet assword

 assword Reenter Password to proceed Password

Create A Custom Fill Series

 Excel ၊ ၊ Drag Auto Copy

 Auto Fill Series Create
 File -> Option -> Advanced -> Edit Custom List Click
 Entry List Box Insertion Point ( rofit of Jan, rofit of Feb, etc …)
Add Click


Series (Data )

 Cell Select
 Fill -> Series Click
 Step Value
 Stop Value
 OK Click

Sorting the Data

 Sorting Column (or) Row Select
 Home -> Editing -> Sort & Filter
 Smallest to Largest
 Largest to Smallest
 OK Click

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Using the Filter

 Data Home -> Editing -> Sort & Filter -> Filter
 Table Heading Down Arrow
 Down Arrow Data Select

Exercise
Draw the table sort the score Ascending to Descending by using Sorting.
Find Student Name = Khine Lay by using Filter.

Exam Subject Student Score

First Test English Ko Phyo 87
First Test Burmese Thin Thin 100
Second Test Maths Khine Lay 78
Second Test Physics Yupar 90
Final Chemistry Thin Thin 88
Final Biology Hnin Hnin 76
First Test English Hnin Hnin 78
Second Test Burmese Ko Phyo 67
Final Maths Khine Lay 100
Final Physics Khine Lay 92
Final Chemistry Hnin Hnin 86

Chat

Sales
Total
Sale Person Sales 48500
Sales Person

May 36500
Hla Maung 78000 101000
Nu Nu Yee 59000 Mar 91000
59000 Total
Min Than Htet 91000 Jan 78000 Sales
Soe Naing 101000 0 50000 100000 150000
Win Myint Thu 36500 Total Sales
Myo Myo Khaing 48500

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Total
Month Sales Total
Jan 78000 Sales
Feb 59000
120000
Mar 91000
Apr 101000 100000
May 36500 80000
Jun 48500 60000 Total
Jul 78000 40000 Sales
Aug 59000 20000
Sep 91000
0
Oct 101000

Mar

May

Nov
Apr

Aug
Feb

Jun

Sep
Jan

Jul

Oct

Dec
Nov 36500
Dec 48500

Header/Footer

 Insert Tab Header & Footer Click

 Click to add Header Header
 Footer Go to Footer Click Footer
 View Tab Normal View

Adding the background within the Excel

 Page Layout -> Page Setup -> Background

 Page Layout -> Page Setup -> Delete Background

Print ( ၊ ၊ ၊ )
 Page Layout ->Margin -> Custom Margin
 Top, Bottom , Left , Right
 Ok Click

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Print ဒ /
 Page Layout -> Orientation Portrait ( ဒ ) (or) Landscape ( )

Size
 Page Layout -> Size A4 , A3 ,…. i e

Data Validation ( ႕ )
 Cell Select
 Data Validation -> Data Validation -> Allow : Whole number
 Cell Validation Data Validation -> Setting -> Clear All
Click

Exercise

NO. Roll No. Name Myan Eng Math Chem Phys Bio
1 0001 Mg Kyaw Soe Hlaing 30 40 50 40 50 60
2 0002 Ma New New 50 40 60 20 30 40
3 0003 Mg Hein Zaw 40 50 30 50 45 40
4 0004 Mg Johny Aung Mai 50 60 40 57 65 45
5 0005 Ma Kyaw Zay Latt 75 72 80 69 58 70
6 0006 Ma Su Su 75 75 80 86 78 87
7 0007 Ma Nway Ei Phyu 30 40 50 40 50 60
8 0008 Ma Theingi Yadanar 50 40 60 20 30 40

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Consolidate (Data / )
 Data -> Consolidate Click

Exercise

Item ID Sales Item ID Sales

7up 12000 Asia Lychee 12000

Asia C100 10000 Asia Mix Fruit Tin 10000
Asia Fire Dragon 50000 Asia Orange 50000
Asia Grape_Alove 80000 Asia Orange Tin 80000
Asia Kabalar 15000 Asia Passion 15000
Asia Lion 20000 Asia Lion 20000
Asia Lychee 70000 Asia Lychee 70000
Asia Mix Fruit Tin 35000 Asia Mix Fruit Tin 35000
Asia Orange 80000 Asia Orange 80000
Asia Orange Tin 87500 Asia C100 12000
Asia Passion 102000 Asia Fire Dragon 10000
Asia Lion 11600 7up 50000
Asia Lychee 131000 Asia C100 80000
Asia Mix Fruit Tin 145000 Asia Fire Dragon 12000
Asia Orange 160000 Asia Grape_Alove 10000
Asia C100 174500 Asia Kabalar 50000
Asia Fire Dragon 189000 Asia Lion 80000
7up 205000 Asia Lychee 80000

Subtotal
 Table Sorting
 Data -> Subtotal Click
 At each Changes in Sorting Column name
 Use Function Function
 Add Subtotal Column
 OK Click
 Subtotal Remove All Click

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Exercise

Vr.No Stock ID Price Qty Total

Vr.0002 Calcium 2000 45 90000
Vr. 0003 Calcium 2000 20 40000
Vr. 0005 Calcium 2000 10 20000
Vr. 0006 Calcium 2000 45 90000
Vr. 0001 Dawn 700 80 56000
Vr. 0004 Dawn 700 100 70000
Vr. 0005 Dawn 700 42 29400
Vr. 0006 Dawn 700 60 42000
Vr. 0001 Gano 3800 60 228000
Vr. 0003 Gano 3800 30 114000
Vr. 0005 Gano 3800 75 285000
Vr. 0006 Gano 3800 85 323000
Vr. 0002 Monkey 2800 35 98000
Vr. 0004 Monkey 2800 50 140000
Vr. 0005 Monkey 2800 63 176400
Vr. 0002 NesCafe 3200 90 288000
Vr. 0004 NesCafe 3200 60 192000
Vr. 0005 NesCafe 3200 20 64000
Vr. 0001 One Tea 2300 52 119600
Vr. 0003 One Tea 2300 45 103500
Vr. 0005 One Tea 2300 12 27600
Vr. 0006 One Tea 2300 72 165600
Vr. 0001 Premier 2500 50 125000
Vr. 0002 Premier 2500 75 187500

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