Documente Academic
Documente Profesional
Documente Cultură
Contents
1. OVERVIEW OF FIXED ASSETS................................................................................................................. 3
2. Chart of Depreciation ............................................................................................................................ 3
2.1 Copy reference chart of depreciation/ depreciation area ............................................................ 3
2.2 Specify description of chart of depreciation ................................................................................. 4
2.3 Copy/delete chart of depreciation ................................................................................................ 5
2.4 Assign Chart of Depreciation to Company Code ........................................................................... 6
3. Assign input tax indicator for non taxable acquisition ......................................................................... 6
4. Organizational Structures: Asset Class ................................................................................................. 6
4.1 Specify Account Determination .................................................................................................... 6
4.2 Create Screen Layout Rules .......................................................................................................... 7
4.3 Define Number Ranges Interval .................................................................................................... 8
4.4 Define Asset Classes ...................................................................................................................... 9
5. Integration with General Ledger Accounts ......................................................................................... 10
5.1 Specify Document Type for Posting Depreciation ...................................................................... 10
5.2 Specify Posting Keys for asset postings....................................................................................... 11
5.3 Specify Intervals and Posting Rules ............................................................................................. 11
5.4 Define How Depreciation Areas post to General Ledger ............................................................ 12
5.5 Assign GL Accounts ..................................................................................................................... 12
6. Depreciation ........................................................................................................................................ 16
6.1 Maintain Period Control Methods .............................................................................................. 16
6.2 Maintain Depreciation Key ......................................................................................................... 16
6.3 Determine Depreciation Area for Ordinary Depreciation .......................................................... 18
6.4 Determine Depreciation Area for Unplanned Depreciation ....................................................... 19
6.5 Determine Transaction Type for Unplanned Depreciation......................................................... 20
7. Valuation ............................................................................................................................................. 20
7.1 Set Chart of Depreciation ............................................................................................................ 20
7.2 Determine Depreciation area in the Asset Class ........................................................................ 20
7.3 Specify Max. Amount for Low-Value Assets + Asset Classes ...................................................... 22
8. Master Data ........................................................................................................................................ 22
8.1 Define Screen Layout for Asset master Data [Optional Steps] ................................................... 22
The accounting of fixed assets takes place in the sub-module Assets accounting available in the path:
In this module everything relating to fixed assets - accounting for depreciation on fixed assets,
purchase, retirement, settlement, development of in-house assets, assets under construction etc is
done. The reason for having a separate asset accounting module for transactions of fixed assets is
because of their inherent traits like longer life span, need for depreciation, peculiarities like
intangible assets which can’t be subject to normal G/L transactions etc.
2. Chart of Depreciation
Objective: The configurations noted below are for creation of Chart of Depreciation. A chart of
depreciation is a list of depreciation drawn up according to business requirements. The depreciation
rules (such as the depreciation keys) can be defined in the system per chart of depreciation. Therefore,
company codes within the same company usually use the same chart of depreciation. Chart of
Depreciation SFE1 is copied from Chart of Depreciation 1CA in standard SAP setting. 1CA is a general
chart of depreciation of Canada.
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas
Maintain Chart of Depreciation – EC08. SFE1 was created in reference to 1CA (Canadian sample)
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas> Specify Description of Chart of Depreciation
In this step we will specify the specific description for Chart of Depreciation SFE1 which is to be used for
company code SFE1.
Fine tune this chart – add/delete/modify the existing entries of depreciation areas in SFE1 – OADB. We
will retain the standard:
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Copy Reference Chart
of Depreciation/Depreciation Areas
IMG >Financial Accounting >Asset Accounting >Integration with the General Ledger > Assign Input Tax
Indicator for Non-Taxable Acquisitions
In this step, we specify an input tax indicator per company code. The system
Then uses this indicator when we post acquisitions that are not subject to tax,
but which are posted to accounts that are tax-relevant.
Objective: The configurations noted below for Creation of Asset class. The asset class is the most
important criteria for structuring fixed assets from an accounting point of view. Every asset has to be
assigned to exactly one asset class. Based on asset classes, we also assign the account assignment for
the transactions of that that asset class the asset class is used to assign the assets (and their business
transactions) to the correct general ledger accounts. Account Determination, Screen Layout Rules, and
Number Ranges of each Asset Class are assigned to each Asset Class.
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Specify
Account Determination
Click
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Create
Screen Layout Rules
We can use the standard screen layout or you can copy the standard screen layout to create new one by
using option
IMG > Financial Accounting (New)> Asset Accounting > Organizational Structure > Asset Class > Define
Number Ranges Interval
Number range interval is required for the main asset number for the company code. Normally we should
specify internal number ranges for assets. The number range key is then assigned to each of the asset
class.
Then click to add Number Range Interval for Asset Accounting under company code SFE1
The asset class is used to assign the assets (and their business transactions) to the correct general ledger
accounts. Several asset classes can use the same account assignment. You can see that it is possible to
Make finer distinctions at the level of the asset class than at the level of the general ledger accounts.
Click to create Asset Class.
Following Asset Class has been created in the same way with the following settings:
Scr.
Asset Account Layout Number No Line Item
Class Short Text Determination rule Range AUC Settlement
Objective: The system settings and entries you make in this section are required for the integration of
Asset Accounting with the General Ledger. This section should specify the depreciation areas that post
the acquisition transactions and depreciation to the general ledger.
IMG > Financial Accounting (New)> Asset Accounting > Integration with the General Ledger > Post
Depreciation to the General Ledger > Specify Document Type for Posting of Depreciation
IMG > Financial Accounting (New)> Asset Accounting > Integration with the General Ledger > Specify
Posting Key for Asset Posting
In this activity we define posting keys which are used for automatic postings when posting to fixed asset
accounts.
IMG > Financial Accounting >Asset Accounting > Integration with the General Ledger >Post Depreciation
to the General Ledger > Specify Intervals and Posting Rules
IMG > Financial Accounting >Asset Accounting > Integration with the General Ledger > Assign GL
Accounts
In this step, we specify the balance sheet accounts, special reserve accounts, and the depreciation
accounts for Asset Accounting.
Following the same way below Asset Class has been assigned to G/L Accounts.
Clearing
Gain Loss For Asset
Loss Made Clearing From From Sales
Asset Acquisition on For Asset Asset Asset Affiliate
Class Short Text Acc. Retirement Sales Sales Sales Company
SFA20000 Furniture & Fixt. 120000 700000 700001 700002 700002 700001
SFA30000 Machine & Eqpmt 161040 700000 700001 700002 700002 700001
Depreciation
Expense
Acc. Dep. Expense Acc. For Write Up
Acc for Acc. For Ord.Dep on
Asset Ordinary Ordinary Below Ordinary
Class Short Text Depreciation Dep Zero Dep
6. Depreciation
Depreciation calculation in the FI-AA system is a flexible method of using keys to define the calculation.
Therefore, it is possible to represent many different depreciation terms using correspondingly defined
calculation keys and calculation methods. Here in the following section, we define own calculation keys
and calculation methods for the automatic calculation of depreciation.
IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Valuation Method > Depreciation
Key > Maintain Depreciation Key
IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Ordinary Depreciation >
Determine Depreciation Areas
IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Unplanned Depreciation>
Determine Depreciation Areas
IMG > Financial Accounting (New)> Asset Accounting > Depreciation > Unplanned Depreciation>
Define Transaction Types for Unplanned Depreciation
7. Valuation
These sections allow configurations that have to do with the valuation of fixed assets. This section also
where the setting of the low value amount and the residual value is set in the system.
We use this step only when if we have created more than one Chart of Depreciation.
Furniture’s &
SFA20000 Fixtures 1000 S010 6 8
Machinery &
SFA30000 Equipment 1000 S010 5 0
IMG > Financial Accounting (New)> Asset Accounting > Valuation > Amount Specifications (Company
Code/Depreciation Area) > Specify Max. Amount for Low-Value Assets + Asset Classes
8. Master Data
In the step Master data is where the necessary system settings related to master data maintenance in
the FI-AA System are set. In addition the tab control for the Asset master Data creation also set in this
section
8.1 Define Screen Layout for Asset master Data [Optional Steps]
IMG > Financial Accounting (New)> Asset Accounting > Master Data > Screen Layout > Define Screen
layout for Asset master Data
IMG > Financial Accounting (New)> Asset Accounting > Transaction > Acquisitions > Define Transaction
Types for Acquisitions
IMG > Financial Accounting (New)> Asset Accounting > Transaction > Capitalization of Assets under
Construction> Define/Assign Settlement Profiles
8.4 Maintain Number Range for Documents for Line Item Settlement
IMG > Financial Accounting (New)> Asset Accounting > Transaction > Capitalization of Assets under
Construction> Maintain Number Ranges for Documents for Line Item Settlement
9. Fixed Asset
II III IV
The Asset Explorer shows planned as well as already posted asset balance sheet values and depreciation
of a fixed asset in various formats and levels of summarization. The Asset Explorer is used for displaying
and analyzing fixed asset values.
Assets under construction are a special form of tangible assets. They are usually displayed as a separate
balance sheet item and therefore need a separate account determination in their asset classes. Assets
under construction involve the accumulation of costs during the building or construction of fixed assets
and the capitalization of costs at the completion of construction.
Every asset transaction in the Asset Accounting (FI-AA) component immediately causes a change of the
forecasted depreciation. However, an asset transaction does not immediately cause an update of the
depreciation and value adjustment accounts for the financial statements. The planned depreciation is
posted directly to Financial Accounting (FI) when we run the periodic depreciation posting run. This
posting run posts the planned depreciation for each posting level for each asset as a lump sum amount.
Depreciation Posting Run: Execute a test run on the monthly depreciation run
We first run in TEST MODE in order to check for any error. System provides overview of Depreciation
Calculation of each asset but no document is posted.
Menu Path: Accounting → Financial Accounting →Fixed Assets →Posting →Transfer →Intercompany
Transfer or Transaction Code: ABT1N
This Transaction Code is used to transfer assets from one company code to another.
While recording the Transaction, the company code pop-up screen appears in the first screen. The pop-
up screen does not appear again until you manually choose to change the company code. Therefore,
you are required to put an "If first transaction" condition on the initial company code screen.
Pre-Requisites: To transfer assets between multiple company codes, ensure that your recording
includes the Change company code button. After you the first company code pop-up, you are directed
to the main ABT1N screen. Here, click Change company code and enter the company code. This will
change the company code and also clear the entry that is present in the asset field. (In this transaction,
the asset that has been transferred from one company code to other remains in the asset field even
after saving the transaction.)
• In this Scenario we will transfer Asset: 40000 Sub No: 2 – LAN Controller Log. Following is the
Asset Explorer view of the Asset:
• Go to Tab : and select the option ‘ From Current Year Acquisition’ then
• Choose Simulate button to view the screen containing Asset Transfer Document Overview:
• Click post to complete the Asset Transfer from Company Code SFE1 to SFE2.
Click <Enter>
Text Sales of Fixed Enter the relevant text in the Text field
Asset
Click <Enter>
Text Sales of Fixed Asset Enter the relevant text in the Text field
Click <Enter>
Click <Continue>
Click Simulate:
This process is for the transfer the amount that has been posted form WIP to the valid asset.
Menu Path: Accounting → Financial Accounting → Fixed Assets → Posting → Capitalize Asset u. Const.
→ Distribute or Transaction Code: AIAB
Choose <line item> The line item might appear more than
1 depends on the number of
acquisition done for the asset.
Settlement Receiver 20000-4 / 40000-2 Enter real asset number. Asset that the
WIP amount will be transferred /
Distributed to.
Press <Enter>
Click in Test run to check the document posting relating to AUC Capitalization cost distribution
Come back and Un-check Test Run to process AUC capitalization and Distribution in real time.
We use this procedure when we have received the Asset but yet to receive the invoice information from
the Vendor. Once received the invoice can then be debited later to the clearing account.
This Asset clearing account (161041) which is a suspense account should be regularly cleared to a nil
balance.
This is for the scenario that asset Acquisition & depreciation has been posted to the asset that has been
created under wrong asset class. Using this Transaction code or following the menu step we can
reclassify the asset, in other way to say to transfer the asset from one Asset class to another.
Menu Path: Accounting → Financial Accounting → Fixed Assets → Posting → Transfer → Transfer
within Company Code
Asset value date 05.03.2016 Asset value date must be the same as
Document Date 19.1 P
artial
Text Transfer of Asset - Enter relevant Text for the transaction. Transf
Wrong Asset Class er
Tab.
Existing Asset Tick When existing asset is selected. System will ask
user to enter the new asset number that has
been created for the transfer. User need to
create new asset with the right asset class for
this field.
Asset Number 40301600010 New Asset Number that has been created
Related to: Choose Choose the tab From curr-yr acquistn. Is the
retirement is done in the same year as the
From curr.-yr aquis. acquisition year.
Among them key reports are available under following Transaction codes: