PROCEEDINGS OF THE COUNTY BOARD OF JACKSON COUNTY, MINNESOTA

December 18, 2018

The County Board of Jackson County, Minnesota met in regular session, in the Jackson County
Courthouse Board Room, 405 Fourth Street, City of Jackson, Minnesota, on December 18, 2018. The
following members of the Jackson County Board of Commissioners were present: Don Wachal, James
Eigenberg, Kim Hummel, Catherine Hohenstein and Scott McClure. County Coordinator, Steven
Duncan, and Deputy County Coordinator, Trish Schulz, were also in attendance.

CALL TO ORDER

Chair Wachal called the meeting to order at approximately 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Hummel and seconded by Commissioner McClure to accept
the agenda. The motion carried unanimously.

OLD BUSINESS

Motion was made by Commissioner Wachal and seconded by Commissioner Hummel to adopt
Board Action 18-318, approving appointment of Dawn Ascheman to the Planning and Zoning Board for
a five year term to expire October 5, 2023. Motion carried unanimously.

CONSENT AGENDA

Motion was made by Commissioner Eigenberg and seconded by Commissioner Hohenstein to

approve the consent agenda. The motion carried unanimously.

Board Action 18-319: Approve the December 6, 2018 Board of Commissioners regular meeting minutes.

Board Action 18-320: Approve the December 6, 2018 Board of Commissioners Special Meeting minutes
(tax levy hearing).

Board Action 18-321: Approve all Commissioner disbursements in accordance with Minnesota Statutes
130.01, subd. 4(b), recorded on warrants numbered 86977 through 87101 in the amount of $590,844.44.
For the following funds: Revenue, $48,647.15; Road & Bridge, $392,646.83; Septic, $10,588.40; Ditch
Fund, $128,894.82; Agency, $4,146.00; Library, $45.99; and Tax/penalty, $5,876.25. A detailed list of
claims paid is available at the Auditor/Treasurer’s office upon request.

Board Action 18-322: Approve Medical Services Agreement with MEnD Correctional Care, PLLC for a
three year term from January 1, 2019 to December 31, 2022.

Board Action 18-323: Authorize issuance of a County credit card for Sheriff’s Office, Brandon
Hendrickson – Jail/Dispatch Supervisor, with a $500 limit.

Board Action 18-324: Approve performance step increase for eligible union and non-union employees
to be implemented January 1, 2019.
Page 1 of 12
Board Action 18-325: Approve the 2019 Summary Budget for Jackson County. (Note: The summary
budget listed below is incorrect and was submitted for revision at the January 8, 2019 County Board
meeting. Please refer to those minutes for the correct summary budget.)

PUBLIC NOTICE

The following is a summary budget for the 2019 fiscal year for Jackson County, Minnesota.
This summary is published in accordance with Minnesota Statute 375.169. The detail of the
County budget is on file in the County Auditor's Office at the Courthouse in the City of Jackson,
Minnesota, and may be viewed during normal business hours.

JACKSON COUNTY SUMMARY BUDGET

Budgeted Governmental Funds 2018 2019

Revenues

County Portion of Tax Levy 10,606,336 10,605,545

State Paid Portion of Tax Levy 517,632 164,632

Total Tax Levy 11,123,968 10,770,177

Licenses and Permits 15,900 17,170

Intergovernmental-
Federal 14,000 18,000

State 5,523,797 5,867,689

Other --- ---

Charges for Services 1,305,127 1,331,056

Fines and Forfeits 3,000 23,200

Interest on Investments 106,760 121,043

Miscellaneous 2,286,195 2,451,920

Other Sources

Proceeds from Bond Sales - -

Budgeted Use of Available Fund Balances (1,521,717) 988,234

Total Revenues and Other Sources 18,857,030 21,588,489

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 Expenditures

General Government 3,512,491 3,723,559

Public Safety 3,238,610 3,332,456
Highways and Streets 5,626,300 8,201,497
Health & Human Services 2,940,217 2,751,815
Culture and Recreation 995,171 1,052,711
Conservation of Natural Resources 742,165 741,017
General Obligation Debt Service 1,098,723 1,103,385
Other/Unallocated 703,353 682,049

Total Expenditures 18,857,030 21,588,489

Board Resolution 18-052: Approve setting the 2019 Final Tax Levy at the amount of $10,702,692.
(This is a $96,356 or .91% increase over the 2018 final tax levy.)

RESOLUTION 18-052
Resolution of Final Tax Levy for Taxes Collectible in 2019

BE IT HEREBY RESOLVED by the County Board of Commissioners of Jackson County, Minnesota,

duly convened in regular session this 18th day of December, 2018, that the following amounts be, and
the same hereby are, offered as the final levy of taxes for the County of Jackson for the fiscal year 2019,
to-wit:

Final
Levy

General Fund $6,953,084

Road & Bridge Fund $2,174,071
Library Fund $ 523,058
Bond Fund $1,052,479
$10,702,692

Duly Passed and Adopted this 18th day of December, 2018.

______________________________
Jackson County Board of Commissioners
Don Wachal, Chair
ATTEST:

______________________________
Steven Duncan, County Coordinator
(SEAL)

Page 3 of 12
Board Resolution 18-053: Approve 2018 Commitment and Assignment of Fund Balances.

Resolution 18-053

Approving Commitment and Assignment of Fund Balance

WHEREAS, the Governmental Accounting Standards Board (GASB) has issued Statement No. 54,
which changes the terminology used for fund balance reporting on balance sheets of Governmental
Funds, and;

WHEREAS, the new terminology has been reviewed as follows; Committed funds use is restricted to a
specific purpose by the County Board (action required); Assigned funds use is intended to be used for a
specific purpose, intent expressed by either the County Board or another designated party (action
required), and;

WHEREAS, the Auditor recommends that the Revenue from charges for services and miscellaneous
sources from the Public Works (Road and Bridge) Special Revenue Fund be committed for wages,
equipment, services and supplies for the public purpose of Road and Bridge activities and;

WHEREAS, the Auditor recommends that the Revenue from charges for services and miscellaneous
sources from the Library Special Revenue Fund and Donations Fund be committed for wages, furniture
and equipment, services and supplies for the public purpose of Library activities and;

WHEREAS, the Auditor recommends that in order to provide support for the proper determination of
the reporting status of each fund, the county board makes the following findings with respect to the
resources available in the listed general funds.

Assigned
Dept Acct Title Resource Determination Ref #
01.2848 Lakes Improvement Cumulative Funds Assigned 2848
Purpose: County Lake Improvement Projects

01.041 Auditor/Treasurer Office Supplies Assigned 2873

Cumulative Amt Budgeted vs Expenses
Purpose: Purchase/Replace Office Equipment

01.041 Auditor/Treasurer Non-Expendable Supplies Under $300 Assigned 2873

Cumulative Amt Budgeted vs Expenses
Purpose: Purchase/Replace Office Equipment

01.061 Information Systems Conference,Training,Registration Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: Technology Training for IS Dept & other Dept Staff

01.061 Information Systems Data Processing Services Assigned 2844

Cumulative Amt Budgeted vs Expense

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 Purpose: Contingency Services (Prof. Assistance Unforeseen
Projects)

01.061 Information Systems Computer Software Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: Avenu Tax System Re-Write/Upgrade Project

01.061 Information Systems Non-Expendable Supplies < $300 Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

Dept Acct Title Resource Determination Ref #

01.061 Information Systems Capital Outlay $300 to $4999 Assigned 2844
Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

01.061 Information Systems Fixed Assets in Excess of $5000 Assigned 2844

Cumulative Amt Budgeted vs Expense
Purpose: AS400 Replacement and Server Replacement

01.063 Elections and Redistricting Fixed Assets in Excess of $5,000 Assigned 2875
Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Election Equipment

01.103 Assessor Conference, Training, Registration Assigned 2870

Amt Budgeted vs Expense
Purpose: Educational Related Expense

01.103 Assessor Travel Expense - Room and Board Assigned 2870

Amt Budgeted vs Expense
Purpose: Educational Related Expense

01.103 Assessor Professional & Technical Services Assigned 2870

Amt Budgeted vs Expense
Purpose: Educational Related Expense

01.103 Assessor Travel Expense – Mileage Assigned 2870

Amt Budgeted vs Expense
Purpose: Educational Related Expense

01.105 Planning & Zoning Professional & Technical Service Assigned 2872
Cumulative Amt Budgeted vs Expense
Purpose: Outside Comprehensive Review of Ordinances

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01.111 County Buildings/Imprvmt Cumulative Amt Budgeted vs Expense Assigned 2846
Purpose: Continued Building Maintenance and Small
Projects

01.119 Drivers License Capital Outlay $300 - $4999 Assigned 2858

Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Office Furniture/Equipment

01.120 Vet’s Van Donations for Vehicles/Vehicle Expense Assigned 2862

Cumulative Amt Budgeted vs Expense
Purpose: Future Van & Graphics Replacement

01.121 Veteran’s Services Capital Outlay Assigned 2868

Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Office Furniture/Equipment

01.149 General Government Wind Energy Tax Assigned 2841

Cumulative Amt Budgeted vs Expense
Purpose: Capital Improvement Project

Dept Acct Title Resource Determination Ref #

01.149 General Government Health Insurance Expense Assigned 2857

Cumulative Amt Budgeted vs Expense
Purpose: Employee Health & VEBA Insurance

01.149 General Government Unemployment Assigned 2852

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Future Unemployment

01.149 General Government Severance Pay Assigned 2852

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Future Severance Payments

01.149 General Government Compensation Plan Pool Assigned 2861

Cumulative Amt Budgeted vs Expense
Purpose: Fund Unexpected Employee Compensation

01.149 General Government Refunds & Reimbursements Expense Assigned 2851

Cumulative Amt Budgeted vs Expense
Abatement Funds Only
Purpose: Fund Economic Development Tax Abatements

01.208 Rural Addressing/Signs Cumulative Amt Budgeted vs Expense Assigned 2863

Purpose: Maintain Fund for Rural Signage

01.213 K-9 Cumulative Amt Budgeted vs Expense Assigned 2850

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01.281 Emergency Management
Operations Center and
Command Trailer
01.281 Emergency Management
Registration
01.281 Emergency Management
01.281 Emergency Management
01.281 Emergency Management
Dept Acct Title
01.281 Emergency Management
01.480
01.701 Economic Development
13.521 Parks
72 Insurance Trust Fund
72.2738
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Purpose: Continued Program Funding & Growth
Federal Grants Assigned 2867
Cumulative Amt Budgeted vs Expense
Less Grants Funds Utilized in EM Office Operations and Needs
+/- Fixed Assets in Excess of $5000
Purpose: Emergency Operations Center Update/Remodel
Command Trailer Equipment Needs
Conference, Training, Registration Assigned 2867
Cumulative Amt Budgeted vs Expense
Purpose: Mandatory Emergency Mgmt Conferences &
Equipment Repairs & Maintenance Assigned 2867
Cumulative Amt Budgeted vs Expense
Purpose: Purchase EM Director an Encrypted Radio
Travel Expense –Room & Board Assigned 2867
Cumulative Amt Budgeted vs Expense
Purpose: Allow Deputy EM to attend Certification Training
Travel Expense - Mileage Assigned 2867
Cumulative Amt Budgeted vs Expense
Purpose: Allow Deputy EM to attend Certification Training
Resource Determination Ref #
Capital Outlay $300 - $4999 Assigned 2867
Cumulative Amt Budgeted vs Expense
Purpose: Purchase/Replace Office Furniture/Equipment
DVHHS Appropriation Assigned 2856
Cumulative Amount Budgeted vs. Expenses
Purpose: Fund Future DVHHS Appropriations
Appropriation United Community Action Ptnsp Assigned 2860
Cumulative Amt Budgeted vs Expense
Purpose: Future County Share of Bus Match
Gifts and Donations Assigned 2853
Cumulative
Purpose: Donor Specified
Cumulative Assigned
Purpose: Workman’s Compensation and
 Property & Casualty Insurance

75 Landfill Assurance Fund Cumulative Assigned

75.2857
Purpose: Maintenance of Closed Landfill

77 Septic Loan Fund Cumulative Assigned

77.2855
Purpose: County Septic Loan Program Request Funding

Committed
Dept Acct Title Resource Determination Ref

01.113 Capital Projects Cumulative Committed 2841

Jackson Speedway Funds from Sale (Brd 15-086)
Net Bus Storage Facility Revenue (Brd 16-138) (Brd16-305)
Committed: Per Board Minutes

01.149 General Government Wind Energy Tax Committed 2841

Cumulative Amt Budgeted vs Actual
Purpose: Capital Improvement Project
Committed per Board Minutes Brd 10-202

01.230 Jackson Sheriff Net Amount of fund 230 that is over Committed 2874
5% under budget
Committed: Per Contract

74 Revolving Loan Fund Cumulative Committed 74.2874

Purpose: Economic Development Loans
Committed: Per Board Minutes

NOW, THEREFORE, BE IT RESOLVED that the Jackson County Board of Commissioners does
hereby approve the above recommendation for funds classification of the Auditor.

Adopted this 18th day of December, 2018

_____________________________
Don Wachal, Chairman

ATTEST: ___________________________________
Steve Duncan, County Coordinator

Page 8 of 12
Board Action 18-326: Approve application for Retailer’s License for Sale of Tobacco for Staples
Enterprises, Inc. (DBA Expressway – Jackson), effective January 1, 2019 to December 31, 2019.

Board Action 18-327: Approve Subsurface Sewage Treatment System Loan in the amount of $10,588.40
for Dennis and Michelle Bratrud.

EMPLOYEE RECOGNITION

The Board recognized the following Jackson County Employees for their years of service:

30 Years of Service
Dave Luhmann Public Works Department

25 Years of Service
Betty Hunt Driver License/Veteran’s Service
Dave Macek Public Works

20 Years of Service
Neal Johnson Public Works Department

15 Years of Service
Lincoln Ferguson Information Systems
Bob Flohre Building Maintenance
Sherry Haley County Attorney’s Office

10 Years of Service
Mynet Anderson County Attorney’s Office
Ryan Earhart Public Works Department
Curtis Kazemba Sheriff’s Department
Jason McCaslin Assessor’s Office
Bob Stewart Assessor’s Office

5 Years of Service
Paul Brecke Public Works Department
Tawn Hall Emergency Management
Taylor Martin Sheriff’s Office
Mackenzie Schley Library
Priscilla Wheeler-Vetsouvahn Sheriff’s Department

Sheriff’s Reserve
25 Years of Service Dave Doppenberg

CITIZEN/STAKEHOLDER, MIKE HANDZUS

Mike Handzus, citizen/stakeholder, was in attendance and presented information to the Board regarding
increased speed limit on State Highway 86. He requested the Board of Commissioners contact State
Legislators to lobby them to give consideration to lowering the speed limit on State Highway 86.
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Commissioners informed that they would have a letter prepared to be sent to local legislators making
such a request.

LAND MANAGEMENT

Motion was made by Commissioner Hohenstein and seconded by Commissioner McClure to adopt
Board Action 18-328: Approve the 2018 Aquatic Invasive Species plan. The motion carried
unanimously.

PUBLIC WORKS

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure to

withdraw item 6.1 (Entering into MnDOT Detour Agreement No. 1032733) from the agenda. The
motion carried unanimously.

Motion was made by Commissioner Eigenberg and seconded by Commissioner Wachal to adopt
Board Resolution 18-054: Approve Final Payment to Central Specialties, Inc. (Related to work
completed on SAP 032-636-13 and SAP 032-636-1, overlay projects on CSAH 36 that were combined
with Cottonwood County). The motion carried unanimously.

RESOLUTION 18-054
Jackson County Highway Department
Certificate of Final Acceptance
County Board Acknowledgement

Contract Number: 201803

Contractor: Central Specialities
Date Certified: 12-3-2018
Payment Number: 3

WHEREAS: Contract No. 201803 has in all things been complted, and the County Board being fully
advised in the premises;

NOW THEN BE IT RESOLVED: that we do hereby accept said completed project for and in behalf of
the Jackson County Highway Department and authorize final payment as specified herein.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota this 18th day
of December 2018.

_________________________________
Don Wachal, Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:
_______________________________ (SEAL)
Steven J. Duncan
County Coordinator of Jackson County, Minnesota
Page 10 of 12
Motion was made by Commissioner Eigenberg and seconded by Commissioner Hummel to adopt
Board Action 18-329: Approve accepting fuel bid, for 2019 calendar year, with Crystal Valley
cooperative and as recommended by the County Engineer and Shop Supervisor. Motion carried
unanimously.

COUNTY ATTORNEY

Motion was made by Commissioner Eigenberg and seconded by Commissioner Hohenstein to

adopt Board Action 18-330: Approve consent to cancel the 1993 agreement between the County of
Jackson and City of Wilder for misdemeanor prosecution services. Motion carried unanimously.

COUNTY COORDINATOR

Motion was made by Commissioner Hohenstein and seconded by Commissioner Hummel to adopt
Board Action 18-331: Approve setting the mileage reimbursement rate at the IRS mileage rate for 2019
(0.58 cents per mile) and as applicable per County policy and setting the County’s motor vehicle pool
mileage rate for 2019 at 45.5 cents per mile and as applicable per County policy. Motion carried
unanimously.

Motion was made by Commissioner McClure and seconded by Commissioner Hohenstein to adopt
Board Action 18-332: Approve 2019 Building Lease with Des Moines Valley Health and Human
Services. Motion carried unanimously.

Motion was made by Commissioner Wachal and seconded by Commissioner Eigenberg to adopt
Board Action 18-333: Approve agreement between Jackson County and Des Moines Valley Health &
Human Services Joint Powers Board for Information Technology Services effective January 1, 2019
through December 31, 2019. Motion carried unanimously.

Motion was made by Commissioner Hummel and seconded by Commissioner Hohenstein to adopt
Board Action 18-334: Approve service contract extension with Leach Decorating Center, LLC (re:
Courthouse dry barrier subfloor installation & carpet replacement) and authorize the County Coordinator
& Board Chair to sign the extension. Motion carried unanimously.

Motion was made by Commissioner Wachal and seconded by Commissioner Hummel to adopt
Board Action 18-335: Approve appointment of Cindy Albrecht and re-appointment of Robyn Gunther –
Bickner to the Jackson County Library Board for 3 year terms to expire December 31, 2021. Motion
carried unanimously.

BOARD REPORTS

Commissioner McClure reported on meetings/events involving Missouri River One Watershed One
Plan, Special Board Meeting (tax levy hearing), Des Moines Valley Health and Human Services
(DVHHS) Governing Board, Southwest Mental Health Center Governing Board and County Personnel
Committee.

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Commissioner Wachal reported on meetings/events involving Special Board Meeting (tax levy hearing)
and DVHHS Governing Board.

Commissioner Hohenstein reported on meetings/events involving Special Board Meeting (tax levy
hearing), DVHHS Governing Board and Southern Prairie Community Care Board.

Commissioner Hummel reported on meetings/events involving Special Board Meeting (tax levy
hearing), County Personnel Committee and Southwest Mental Health Center Governing Board.

Commissioner Eigenberg reported on meetings/events involving Special Board Meeting (tax levy
hearing), DVHHS Governing Board and a Highway 60 ribbon cutting.

ADJOURN

Motion was made by Commissioner Hummel and seconded by Commissioner Hohenstein to

adjourn the meeting at 10:36 a.m. The motion carried unanimously.

JACKSON COUNTY BOARD OF COMMISSIONERS

_____________________________________________
Don Wachal, Chair

ATTEST: ______________________________
Steven Duncan, County Coordinator

Page 12 of 12