Technical Proposal to Develop Diversification for Financial

Sustainability Manual /Framework

Submitted by: Development Studies Associate

Submitted to: Project HOPE The poeple to people health foundation Inc.

February 2019
Addis Ababa
Project Background
Project HOPE-The People to People Health Foundation Inc, Ethiopia is implementing a five
years USAID funded Community HIV Care and Treatment (CHCT) Activity since July 2017.
The strategic objective of the activity is to accelerate and sustain HIV and AIDS epidemic
control in Ethiopia through delivery of high impact community based HIV services. The
implementation of CHCT Activity covers PEPFAR priority towns and woredas in selected
regions of the country. The objectives and interventions are designed to impact UNAIDS 90-90-
90 goals.
Primarily, the activity aims to achieve the following three major results: Result 1: Strengthened
community health and support systems for service delivery; Result 2: Strengthened
organizational and technical capacity of community structures and Result 3: Strengthened data
collection and use for learning and program improvement.
The CHCT activity is designed to expand access to comprehensive HIV prevention, care and
treatment services by reinforcing the role of health extension workers (HEWs) and communities
in the delivery of comprehensive clinical and non-clinical community HIV prevention, care and
treatment services. The priority population targeted are peoples living with HIV (PLHIV) and
their families.
Project HOPE has identified Network of Networks of HIV Positives (NEP+), National Network
of Positive Women Ethiopians (NNPWE) and eleven (11) local implementing partners (LIPs) as
indispensable local partners to effectively implement this activity and to get services delivery
results and maximize capacity building efforts. These local implementing partners (LIPs) receive
funding from Project HOPE Ethiopia (PHE) to collaborate in carrying out the service delivery at
community level.
PHE also facilitates organizational and technical capacity building support to the local
implementing partners (LIPs) to enable them to implement high quality HIV services at the
community level in a coordinated manner, targeting priority populations, people living with HIV
(PLHIV), and their family members in selected implementation sites. The primary objective is to
increase the technical and organizational competency in efficiently and effectively managing
project outcomes; and delivering high standard quality of services to target beneficiaries. To this
end, PHE/CHCT Activity has conducted an Organizational and Technical Capacity Assessment
(OTCA) for all LIPs through a self-assessment approach. Assessment findings have been
analyzed.

One of the key findings mainly highlighted by most of the LIPs was lack of a strong resource
mobilization (RM) and diversification plan and strategy; lack of sound financial sustainability
strategy.
About the Terms of Reference
This proposal is to deliver a consultancy service for the PROJECT HOPE through:
 To improve the capacity of LIPs on how to design/develop a strategy for effective resource
mobilization (RM) and financial sustainability in order to sustain meaningful
operationalization;
 To improve the capacity of LIPs on how to prepare concept notes and proposals;

Methodology and approaches

The consultant will employ phasing approaches for undertaking the assignment.
Develop DRMD Framework and Financial Sustainability Strategy Guide
To design Domestic Resource Mobilization & Diversification (DRMD) Framework:
The consultant sets-off with explaining concepts of resource mobilization, bottleneck analysis of
existing policies and regulations, and opportunities for the future prospect, verification of the
organizational resource gap through intensive examination of the findings justified in
Organizational and Technical Capacity Assessment (OTCA) supported by other documents and
primary information from concerned management and staffs of the organization, and techniques
to assess the organizational readiness. The consultant then continues to stipulate resource
mobilization cycle, broad swath of resource mobilization approaches fundraising events,
programme-based and project\donor driven, and entrepreneurial opportunities, and mobilization
of resources from public organizations\institutions.
Based upon the identified and confirmed resource mobilization approaches, the consultant will
develop an implementation action plan and incorporate ways for sustaining the resources.
Furthermore, the consultant will also integrate accountability and learning.
The consultant articulates framework for partnering, identify areas of partnering, ways to manage
and maintain partnerships, possible partnerships such as cross-sector partnerships, civil society
partnerships, and global partnerships, networks and coalitions. Forwarding Alternative and
competitive partnership and strategic alliance\collaboration business models. To do this the
consultant adopts the following bespoke tools in unison or in separation as found appropriate:
Partner Identification Mapping, Stakeholder Mapping Tool, Local Partner Tracking Matrix Tool,
and Resource Mapping Tool, in addition to the desk review recommended by the terms of
reference.
Develop training manual
After finalizing the production of the DRMD framework, the consultant develops training
manual with modules, workbooks and handouts\presentations on the topics focused to: resources
mobilization [basics and advanced level], partnerships, networks and collaboration with bespoke
business models and entrepreneurial opportunities, partnership tools, innovative approaches to
financial sustainability, institutional and social sustainability. The contents of the manual will be
determined in consultation with Project HOPE.
Provide training
Using the training materials produced the consultant will deliver an eight-day training to LIPs
and selected regional HAPCOs/HBs. Prior to the formal sessions, the consultant develops a pre-
training self-assessment on which the participants evaluate their status quo which helps to
estimate the changes after the training.
The consultant will use participatory and empowerment approaches a mix of plenary\lecture,
group exercise, role players and simulations.
The consultant also gives training on a high level grant seeking project\program proposal writing,
terms of reference at different levels of the project cycle, and different agreement writing like
contractual agreement, memorandum of understanding, project derogation, addenda, etc.
As a matter of caveat, we provide master\sample project proposals and terms of references for
their later review. We are familiar with different donor templates like USAID, EU, DFID, FAO,
WFP, German based organizations, etc.
The consultant will also review and refine the DRMD Framework and Financial Sustainability
Strategy Guide in phase one above using the recommendations and constructive suggestions
during this training delivery. The consultant also develops a post training evaluation for the
participants to assess the changes brought by the training.
The consultant will share the participants and the client organization rich relevant and
contemporaneous documents that can help upgrade them as a self-study guide.
Expected Deliverables
The consultant is expected to provide as expected key deliverable outputs.
 A brief report after completing detail analysis of the desk review process and rapid
verification of the organizational and technical capacity assessments
 DRM Framework and Financial Sustainability Strategy Guide
 Training modules on DRM Framework and Financial Sustainability
 8 days training to LIPs and selected RHAPCOs/ HBs staff
 Brief training report
Work plan Schedule
The consultant has proposed 50 days for the accomplishment of the assignment as detailed
underneath table.

S\N Activity heads Required Outputs

no. of days
Inception meeting with PROJECT HOPE and 2
detailed action plan
1 Extensive desk review on (strategies, policies, 5 Gap analysis, bottleneck
procedures, manuals, protocols, tools, etc), and analysis, and organizational
Technical Capacity Assessment [OTCA] report readiness for resource
mobilization
2 Rapid verification exercise with selected LIPs (at 6 Rapid Primary data gathering
least 6 of the 11 LIPs for cross validation of OTCA
3 Produce brief report of the desk review process 3 Confirmatory and exploratory
and outcome of the verification exercises report review plus OTCA vs.
primary information from
LIPs.
4 Developing DRMD Framework and Financial 20 DRMD Framework and
Sustainability Strategy Guide, training materials Financial Sustainability
(modules/handouts, presentation slides, group Strategy Guide
exercises etc.)
5 Incorporate PHE feedback and finalize the 2 Ready training materials
 training materials and ready for the training
6 Delivery of hands on training to LIP staff and 8 Full eight days training
selected regional HAPCOs/HBs sessions
7 Prepare and submit a brief accomplishment 4 Training report
report
Total number of days 50

Team Composition
The consulting firm will assign high-level and practitioner research consultants with deep
exposure to resource mobilization development, proposal design, and know-how of tools
supporting this. Different team groups will be assigned for the design of the resource
mobilization and financial sustainability strategy guide, and delivery of training sessions. The
trainers are well-equipped with adult learning and learner-centered delivery approaches with
high participation and emancipation of the participants. They use different energizers and tension
diffusers with pictorial and puzzling amusements.
Our teams are multi-disciplinary professionals of economics, management, public health and
agricultural backgrounds.