OFFICE OF ADMINISTRATOR-CUM-RETURNING OFFICER

ARCHERY ASSOCIATION OF INDIA

Room No.114A
Sports Authority of India Headquarter
Jawaharlal Nehru Stadium East Gate
Lodhi Road, New Delhi-110003
3rd
Email id : admn.ro.aai@gmail.com
Ref.No.Admn.RO/AAI/Election/2018/6 Dated : 3rd December, 2018

ELECTION OF THE AAI OFFICE BEARERS

Further to the Notice No.Admn.RO/AAI/Election/2018/6 dated 04.10.2018 for election of the office bearers of
the AAI.
In pursuance to the above notice, names of authorized representatives are being received in the office of the
Returning Officer. In some cases, the names of authorized representatives are not in consonance with the
amended constitution. Some queries about constitution of “Electoral College” are also being made by a few
stakeholders. Therefore to bring clarity in the matter, the following clarifications are being issued for ease of
reference and action:-
i) Clause (a) & (b) of Article 15 of the amended Constitution prescribes that the State Members/Associate
Members of the AAI to be represented in the General Council of the AAI shall be Office Bearers/Members
of the Executive Committee of that State Association/Associate Members.
ii) Clause (d) of Article 15 of the Constitution prescribes that no individual Member or any
representative of the State or Associate Member shall be over 70 years of age and/or have any
criminal charges framed against him/convicted by any court of law as indicated in Article 17(d).
iii) Sub-clause (iv) of Clause (e) of Article 12 enjoins that State and Associate Members shall ensure than
no Office Bearer shall be a public servant. This will not however apply to Associate Members like
Railways Sports Promotion Board, Services Sports Control Board, Ordinance Factory Sports Control Board,
Steel Plants Sports Board, All India Police Sports Control Board, Petroleum Sports Promotion Board., etc.,
all of whose office-bearers would necessarily be public servants;

iv) Further clause (f) of Article 17 of the Constitution prohibits a public servant from holding the position of an
office-bearer of the AAI. This will however, not apply to any Archers who may be public servants; To
clarify, except for an Archer, in no event can a public servant contest election to the Executive Committee
of AAI.
v) As per proviso to Clause (b) of Article 17 of the Constitution, for the purpose of first elections to be
conducted, the existing State and Associate Members shall send their representatives who are otherwise
eligible under the Constitution to form the General Council for the purpose of the election of Office-
bearers.
vi) Further no member State Archery Association can authorize any office bearers who is either a public
servant or above the age of 70. However, the President of the existing State Archery Associations/
Associate Members can send authorization as provided in clause (d) of Rule 4 of Election Bye-Laws of
Archery Association of India.
vii) For sake of clarity, "public servant" would mean any MP, MLA or Government servant. This would
include any individual who receives salary or emoluments drawn on the consolidated fund and
forming part of the State or National audit. Employees of corporations, nationalized banks,
municipalities and panchayats are also public servants. For further guidance, reference may be made to
the definition of "public servant" in Section 21 of the Indian Penal Code, 1860.

…..2/-
 OFFICE OF ADMINISTRATOR-CUM-RETURNING OFFICER
ARCHERY ASSOCIATION OF INDIA
Room No.114A
Sports Authority of India Headquarter
Jawaharlal Nehru Stadium East Gate
Lodhi Road, New Delhi-110003
Email id : admn.ro.aai@gmail.com

::2::

viii) Further the provision of Article 18 specifying tenure and age limits of Office Bearers of AAI is also
reproduced below :-
(a) The President of AAI shall hold office, with or without a break, for a maximum period of 12 years,
comprising 3 terms of 4 years each, subject to at least one term of cooling off between
consecutive terms.
(b) All other Office Bearers of the AAI may serve a maximum of two successive terms of 4 years each,
after which a person who has held any of these posts shall be able to seek election to the same or
any other post only after a cooling off period of one term. In any event, no individual shall be an
Office Bearer for more than 12 years. It is clarified that any fraction of a term served shall be
deemed to be the full term of 4 years.
(c) All Office Bearers, shall, without exception, cease to hold these posts on attaining the age of
seventy (70) years, or in the event of being charged of an offence by a court of law.

The above clarifications are issued for the benefit of all stakeholders. They are advised to keep the above points
into consideration while submitting the names of Authorized Representatives within the deadline i.e. by 3.00 PM
of 07.12.2018 already notified on 04.10.2018. In case any Member State Archery Association/Associate Member
wants to revise their earlier intimation in view of above clarification, they may do so within the given deadline.
All stakeholders may refer to the other provisions of the Constitution for complete understanding of the clauses
of the amended Constitution.

This is being issued with the approval of the competent authority.

(ASHISH CHAKRABORTY)
Assistant Returning Officer

To : 1. All Member State Archery Associations

2. All Associate Members
3. All 23 Individual Nominated Archers
4. Administrator-cum-RO, AAI