Excel Shortcut Keys

Menu equivalent
Action Version
comments
Ctrl+A Select all None All
Format, Cells, Font,
Ctrl+B Bold All
Font style, Bold
Ctrl+C Copy Edit, Copy All
Ctrl+D Fill Down Edit, Fill, Down All
Ctrl+F Find Edit, Find All
Ctrl+G Go to Edit, Go to All
Ctrl+H Replace Edit, Replace All
Format, Cells, Font,
Ctrl+I Italic All
Font style, Italic
Excel
Ctrl+K Insert Hyperlink Insert, Hyperlink
97/2000
Ctrl+N New Workbook File, New All
Ctrl+O Open File, Open All
Ctrl+P Print File, Print All
Ctrl+R Fill Right Edit, Fill Right All
Ctrl+S Save Fill, Save All
Format, Cells, Font,
Ctrl+U Underline All
Underline single
Ctrl+V Paste Edit, Paste All
Excel
Ctrl+W Close File, Close
97/2000
Ctrl+X Cut Edit, Cut All
Ctrl+Y Repeat Edit, Repeat All
Ctrl+Z Undo Edit, Undo All
Help, Contents &
F1 Help All
index
F2 Edit None All
F3 Paste Name Insert, Name, Paste All
Edit, Repeat, Work
F4 Repeat last Action while not in edit All
mode
While typing a
F4 None All
formula, switch

Anil Kumar
 between
absolute/relative ref’s

F5 Go to Edit, Go to All
F6 Next pane None All
F7 Spell check Tools, spelling All
F8 Extend mode None All
Recalculate all work Tools, options,
F9 All
Books calculation, calc now
F10 Activate Number N/A All
F11 New Chart Insert, Chart All
F12 Save As File, Save As All
Ctrl+: Insert Current Time None All
Ctrl+; Insert Current Date None All
Copy value from cell Edit, Paste special
Ctrl+” All
Above value
Copy Formula from
Ctrl+’ Edit, Copy All
cell Above
Hold down shift for
Excel
Shift additional function in None
97/2000
Excel’s Menu
Shift+F1 What’s This? Help, What’s This? All
Insert, Edit
Shift+F2 Edit cell Comment All
comments
Paste Function into
Shift+F3 Insert, Function All
Formula
Shift+F4 Find Next Edit, Find, Fine Next All
Shift+F5 Find Edit, Fine, Find Next All
Shift+F6 Previous Pane None All
Shift+F8 Add to selection None All
Calculate Active
Shift+F9 Calc sheet All
worksheet
Display shortcut
Shift+F10 None All
Menu
Shift+F11 New Worksheet Insert, Worksheet All
Shift+F12 Save File, Save All
Ctrl+F3 Define Name Insert, Names, Define All
Ctrl+F4 Close File, Close All
XL, Restore window
Ctrl+F5 Restore All
size
Next workbook
Ctrl+F6 Window All
Window

Anil Kumar
Shift+Ctrl+F Previous Workbook
Window All
6 Window
Ctrl+F7 Move window XL, Move All
Ctrl+F8 Resize Window XL, Size All
Ctrl+F9 Minimize Workbook XL, Minimize All
Maximum or restore
Ctrl+F10 XL, Maximum All
window
None in Excel 97. In
Insert 4.0 Macro versions prior to 97-
Ctrl+F11 All
Sheet Insert, Macro, 4.0
Macro
Ctrl+F12 File Open File, Open All
Alt+F1 Insert Chart Insert, Chart … All
Alt+F2 Save As File, Save as All
Alt+F4 Exit File, Exit All
Tools, Macro, Macro
in Excel 87 Tools, Excel
Alt+F8 Macro Display box
Macro-in earlier 97/2000
versions
Tools, Macro, Visual Excel
Alt+F11 Visual Basic Editor
Basic Editor 97/2000
Create Name b using
Ctrl+Shift+F
names of row & Insert, Name, Create All
3
Columns labels
Ctrl+Shift+F
Previous Window Window All
6
Ctrl+Shift+F
Print File, Print All
12
Alt+Shift+F1 New Worksheet Insert, Worksheet All
Alt+Shift+F2 Save File, Save All
Alt+= Auto sum No direct Equivalent All
Toggle value/ Tools, Options, New
Ctrl+’ All
Formula Display Formulas
Insert Argument
Ctrl+Shift+A named into formula No Direct Equivalent All

Alt+Down Display Auto

None Excel 95
Arrow Complete list
Format Style Dialog
Alt+’ Format, Style Excel 95
Box
Format, Cells,
Ctrl+Shift+~ General Format Excel 95
Numbers, Category,

Anil Kumar
 General
Format, Cells,
Ctrl+Shift+! Comma Format Numbers, Category Excel 95
Number
Format, Cells,
Ctrl+Shift+
Time Format Numbers, Category, All
@
Time
Format, Cells,
Ctrl+Shift+# Date Format Numbers, Category, All
Date
Format, Cells,
Ctrl+Shift+$ Currency Format Numbers, Category, All
Currency
Format, Cells,
Ctrl+Shift+
Percentage Format Numbers, Category, All
%
Percentage
Format, Cells,
Ctrl+Shift+^ Exponential Format All
Numbers, Category
Place Outline Border
Ctrl+Shift+& Format, Cells, Border All
around selected Cells
Remove outline
Ctrl+Shift+- Format, Cells, Border All
Border
Edit, Go to, Special,
Ctrl+Shift+* Select Current Region All
Current region
Insert, (rows,
Ctrl++ Insert columns, or cells, All
depends on selection)
Delete, (rows,
Ctrl+- Delete columns or cells) All
Depends on selection
Format cell dialog
Ctrl+1 Format, Cells All
box
Format, Cells, Font,
Ctrl+2 Bold All
Font Style, Bold
Format, Cells, Font,
Ctrl+3 Italic All
Font Style, Italic
Format, Cells, Font,
Ctrl+4 Underline All
Font Style, underline
Format, Cells, Font,
Ctrl+5 Strikethrough All
Effects, Strikethrough
Tools, Options, View,
Ctrl+6 Show/Hide Objects All
Objects, Show

Anil Kumar
 all/hide
Show/ Hide Standard View, Toolbar,
Ctrl+7 All
Toolbar Standard
Toggle outline
Ctrl+8 None All
Symbols
Ctrl+9 Hide Rows Format, Row hide All
Format, Columns
Ctrl+0 Hide Columns All
hide
Ctrl+Shift+( Unhide rows Format, row, unhide All
Format, Columns,
Ctrl+Shift+) Unhide Columns All
unhide
Alt or F10 Activate the Menu None All
In toolbar: next Excel
Ctrl+Tab None
toolbar 97/2000
Shift+Ctrl+T In toolbar previous Excel
None
ab toolbar 97/2000
In a Workbook:
Ctrl+Tab None
activate next

Anil Kumar