MERAFONG CITY LOCAL MUNIPALITY

WATER AND SANITATION DEPARTMENT

CONSTRUCTION OF SLUDGE DRYING BEDS – KOKOSI WWTW PROJECT IN

MERAFONG CITY LOCAL MUNICIPALITY

CONTRACT NO:

Minutes of Inception Meeting

DATE: 02 OCTOBER 2017

TIME: 9H00

Prepared By: Morad Consulting Engineers

 ATTENDANCE REGISTER:

MERAFONG CITY LOCAL MUNICIPALITY

SURNAME & ABBREVIATION NAME OF COMPANY DESIGNATION TEL/CEL PRESENT E-MAIL

INTIALS Y/N
0187889500/
D Venter DV Merafong CLM (PMU) Manager
0784513070
Y dventer@merafong.gov.za
MDN 0187889500/
MD Ngoasheng Merafong CLM (PMU) Project Manager Y MNgoasheng@merafong.gov.za
0793720790
0119543835/
Martin Mandlana MM Morad Consulting Technician
0727489150
Y martinm@morad.co.za

Lebogang
Tlhatlhogi
LT MISA Intern 0786814961 Y Lebogang tlahatlhogi@misa.gov.za

0119543835/
Cynthia Dlali CD Morad Consulting Civil Technician
0789554963
Y cynthiad@morad.co.za
0119543835/
Michael Benhura MB Morad Consulting Project Manager
0815711367
Y michaelb@morad.co.za
0187889020/
Laetitia Joubert LJ Merafong CLM (PMU) Finance Officer
0826135511
Y ljoubert@merafong.gov.za
Sekgatlane Merafong CLM (Solid
Mantjane
SM
Waste Dept)
Manager 0187889848 Y smantjane@merafong.gov.za
Manager CLM (Waste
Andre Loots AL
Water)
Manager 0827863686 Y andreloots@aerosat.co.za

Prepared By: Morad Consulting Engineers

 MINUTES
ITEM DESCRIPTION TO BE TARGET
ACTION DATE
ED BY

PROJECT TEAM

Merafong City Local Municipality: - Daan Venter Manager (PMU)

Douglas Ngoasheng – Project Manager (PMU)
Andre Loots – Manager (Waste Water)

Morad Consulting: Collin Radebe – Project Engineer

Michael Benhura - Project Manager
Thokozani Mathebula - Engineer’s Representative
Prof. Wanjalar Salim - Structural Engineer
Martin Mandlana - Technician
PROJECT INFORMATION
Contract Information:
• Client: Merafong City Local Municipality
• Consultant: Morad Consulting (Pty) Ltd
• Contractor: (TBA) ALL Note
• Overall Allocated Budget: R12,066,622.00 (Incl. VAT)
• 2017/18 Allocated Budget: R2,933,947.00 (Incl. VAT)
1 OPENING AND INTRODUCTION

1.1 Mr. D Venter welcomed all. ALL

2 ATTENDANCE AND APOLOGIES

2.1 As per register attached Note

2.2 Apologies: Andre Loots (Running Late)

3 DISCUSSIONS

3.1 Morad Consulting were appointed on two new projects namely: Note
- Construction of Sludge Drying Beds – Kokosi WWTW project and,
- Rehabilitation (Phase 2) – Carletonville Landfill Site

3.2 Construction of Sludge Drying Beds – Kokosi WWTW project.

3.2.1 The Kokosi WWTW has an existing sludge drying bed of approximately 1 219 MB Oct 2017
square metres. The capacity of the drying bed area needs to be increased to a
total area of ±4 876 square metres by the construction of an additional three (3)
new drying beds with the same layout and method of operation as for the existing
drying beds.
Prepared By: Morad Consulting Engineers
 All authorisations need to be in place.
3.2.2 MB Oct 2017
The existing sludge drying bed and WWTW was designed by Pro-Plan. Morad
3.2.3 can get hold of them to get information on the existing designs. MB Oct 2017

Tender document to be structured in such manner as to provide for 30%

3.2.4 subcontracting as a condition of tender as contemplated under Clause 9 of the MB Nov 2017
2017 Preferential Procurement Regulations.

The tender document to include for extensive labour intensive work to maximise
3.2.5 the creation of EPWP work opportunities. MB Nov 2017

All payments will be subject to 1% social contribution.

3.2.6 Note
The overall budget allocated to the project is R12 066 622.00 all inclusive.
3.2.7 Note
The available budget for the 2017/18 financial years is R2 933 947.00 all
3.2.8 inclusive. Note

Morad to expedite the project to catch up with the expectations on expenditure.

3.2.9 MB On going
Morad to submit a project charter within the next two weeks.
3.2.10 MB 13-10-17
Mr Loots to give Morad as built drawings for Kokosi WWTW and any other related
3.2.11 information. AL 02-10-17

The ROD for the Kokosi WWTW is in place.

3.2.12 Note
Morad to conduct a site visit with the Waste Water manager.
3.2.13 AL/MB 02-10-17

11 CLOSURE

Minutes Approval: Morad Consulting Engineers

Signed on............. day.............................................................Month 20........

At......................................................................................................................

............................................................................. ......................................................................................
FOR MERAFONG CITY LOCAL MUNICIPALITY MORAD CONSULTING

Merafong City Local Municipality

Page 4