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In November 2016, Gaurav Kapoor, Ashwin Ravichandran and Thomas Kurien from Mumbai had
decided to partner up to start a new business. Welding electrodes sales and distribution was the first
on their radar. While looking for probable companies, they decided to approach ESAC Alloys Limited,
which was headquartered in Mumbai itself. The Zonal Manager of that region had agreed for a new
stockistship to be given to them and laid out the company’s terms and conditions.
Having agreed to the terms and conditions, they decided to start the business from April 2017 after
getting all the capital and loan details ready, by naming the entity GAT Associates, with the name
coming from the first letter of each of their names. They also had started searching for a proper office
cum warehouse from where they would operate. There was a need for at least four people – two
office accountants for billing and accounting purpose, one delivery boy and one marketing person to
take care of the marketing work. After searching, they found out the personnel and a salary of Rs.8000
per month for the accountants, Rs. 10000 per month for the marketing person and Rs.9000 per month
for the delivery boy was agreed upon.
For the initial working capital, they all agreed to pool in Rs. 15 lakh each and a loan of Rs.12 lakh @
10% rate of interest annually was taken from the nearby bank.
For the office and godown, they agreed terms to buy an old office space in an apartment that was
worth Rs.25 lakh. There were a few unused items and furniture that were sold for a meagre Rs.10000
and the renovation work had cost them Rs.1 lakh. The building would be depreciated uniformly over
20 years with no salvage value.
For operations, a computer with printer for Rs.50000, three bikes, totalling to Rs.1.5 lakhs with an
insurance of Rs.9000 for three years, three mobiles worth Rs.7000 each with an advance rental paid
for Rs.7200 and a packing machine worth Rs.20000 were bought. Further, Mr.Nikhil suggested to buy
some stationery worth Rs.20000, which was bought in January 2017.
The bikes attracted yearly road taxes of Rs.2000 per bike and the building an annual property tax of
RS.10000.
The depreciation details for the assets bought for the operations are as follows.
The operations started on April 1, 2017 as planned earlier. During the entire course of the first year,
there were a lot of ups and downs in the business. As it was only the first year, the partners were
positive about the growth of business. A few important incidents are as follows.
One of the bikes got into an accident in the month of June and the cash expenses for that
repair had cost Rs.16000.
The parking in the apartment was not functional, so they had to rent a parking space from the
neighbouring apartment for Rs.800 per vehicle per month.
At the end of the year, a salary balance of Rs.40000 was left unpaid, while everything else
was settled in cash.
The bonus discussed earlier was planned to be given out as Diwali bonus, but had not been
given till the end of that financial year.
The stationery bought at the beginning was completely exhausted.
On Sundays, when the office was closed, Ashwin was smart enough to rent the bikes to the
kids from the nearby apartments and this added Rs.20000 for the year.
The petrol expenses had cost a whopping Rs.25000 on the whole, owing to the high pricing by
the inefficient government.
The internal purchases and sales were reviewed once in two months. They operated in both
cash and credit basis, with most of the Those details are as follows:
Two month period Sales(Lakh Rupees) Purchases(Lakh Rupees)
1 1.2 0.9
2 1.5 1.1
3 2.8 2.0
4 6.3 5.5
5 4.7 4.1
6 7.2 6.6
Out of these, the total credit sales amounted to Rs.5.6 lakh and total credit purchase to Rs.9.1 lakh.
Rest everything was done in cash. At the end of the year, all the credit transactions weren’t done with
the payments. The income tax calculated on the profit was yet to be paid.
At the end of their first year of business, GAT Associates submitted the following documents to ESAC
Alloys Limited for auditing purposes.
EBIT 571714
Income tax @ 35% 200099.9
Profit after tax 371614.1
Depreciation expense
incurred
Type Amount
Building 129750
Bike 12000
Computer 9600
Packing machine 3636
Mobile phone 10000
Furniture 13300
Cash Flow Statement for the year ending March
31, 2018
Opening cash balance 787800 Salary paid 380000
Revenue 2964000 Petrol expenses 25000
Revenue from bike rental 20000 Bike maintenance 16000
Parking rental 24000
Interest paid 240000
Property tax 10000
Road tax 6000
Purchase 1110000
Closing balance 1811000
3771800 3771800