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The ServiceNow Cost Management application tracks configuration item costs. The costs can be
allocated to business units and used in reports.
The previous name of this application was Financial Management. In this release, other financial
management applications are available: see Financial Management and Finance Service Automation.
Cost management enables these features:
Using rate cards.
Defining configuration item (CI) costs.
Tracking one-time costs for CIs.
Processing recurring CI costs to generate expense lines.
Distributing bulk costs to multiple expense line sources.
Tracking costs related to tasks and projects.
Aggregating configuration item costs and charging the total cost to a business service or
application.
Allocating expense lines to business units with flexible allocation rules.
Tracking planned and actual budget costs by cost center.
CI RATE CARD
A configuration item (CI) rate card is a group of recurring configuration item costs associated with
multiple configuration items.
Setup of each of these rate cards involves:
Creating a CI rate cards against CIs. You can pick the CIs with a filter or manually. Establishing a rate
card cost for those Cis For example, you'll likely setup CI rate cards for certain types of servers or
network equipment.
You can tell how much an individual CI truly costs in terms of leases, purchases, and maintenance.
ServiceNow uses Expense Lines, to add up all those costs. Also, expense lines can be aggregated to
apply all configuration item expenses to a parent business service or application with relationship
paths.
ALLOCATING EXPENSES
Expenses can also be allocated to a business entity that is responsible for the expense.
This is not considered charge-back or billing but could be used as a source for billing. The primary
purpose of expense allocation is to represent the consumer of the process that has incurred some
expense. This can be accomplished by defining expense allocation rules.
By using Expense Allocation Rules, you can distribute the costs to multiple departments, cost centers,
or groups.
Contract Management
A contract is a binding agreement between two parties.
In the ServiceNow platform, contracts contain detailed information such as contract number, start
and end dates, active status, terms and conditions statements, documents, renewal information,
Contracts follow a lifecycle based on state and substate. This determines when they can be edited
and when they are in compliance (expiration).
CONTRACT STATES
Draft: User adds information about the contract and specifies an approver.
Active: Contract was approved and has reached the specified start date.
Expired: Contract reached the specified end date. Expired contracts with an active renewal workflow
that are waiting for approval have a substate of Awaiting Review. Expired contracts with an active
renewal workflow where the renewal was approved, but the renewal date has not yet passed, have
a substate of Renewal Approved. Expired contracts with no active renewal or extension pending
workflow have an empty substate.
Canceled: Contract was discontinued and is no longer active.
CONTRACT SUBSTATES
Awaiting Review: Contract is being prepared for review.
Under Review: Contract is sent to the approver and the approver is reviewing the contract.
Approved: Contract is reviewed and accepted by the approver.
Rejected: Contract is reviewed and declined by the approver.
Renewal Approved: Contract renewal is approved by the approver.
Renewal Rejected: Contract renewal is rejected by the approver.
Extension Approved: Contract extension is approved by the approver.
Extension Rejected: Contract extension is rejected by the approver.
None: No substate is specified.
Contract Management application is used to create various types of contracts, such as leases,
warranties, maintenance, and service.
You can add additional information to contracts, such as the following.
Assets covered by the contract
Users covered by the contract
Terms and conditions associated with the contract
Other documents related to the contract
Track the various stages of a contract from draft to closure by viewing contract history and running
reports. Adjust, extend, and renew active contracts.