Arizona Traffic Records Coordinating Committee (TRCC)

Accident Location Information and Surveillance System (ALISS)

Crash Data Improvement & Exchange Plan

This document outlines the TRCC’s and ADOT Information Technology Group’s (ITG) high
level plan to restructure the ALISS database and offer new capabilities, in conjunction with
revising the Arizona Crash Report and supplemental forms. It is intended to help agencies
that are interested or will be impacted to plan accordingly. As with any plan, adjustments
may be made when and where necessary. We are currently developing a section of the
Governor’s Traffic Advisory Council Web site, at www.gtsac.org, to post information such as
this as it becomes available.

I. ALISS Database

The ALISS database is being restructured to accommodate the new MMUCC1-compliant AZ

crash report (01-2704), crash diagram and narrative supplement (01-2711), fatal
supplement (01-2705) and truck/bus supplement (01-2710):

1. The new database will be in effect Thursday, January 1, 2009, to coincide with the
effective date of the new Arizona crash forms.
2. All historical crash data will be converted to the new ALISS database structure.
3. Residual (current) crash forms received or entered by ADOT Traffic Records on and
after January 1, 2009 will also be in the new ALISS database structure.
4. The current ALISS database structure will be obsolete starting January 1, 2009.

II. Crash Data Collection System

A standard crash data collection system (AzTraCS) will be made available for use by law
enforcement officers:

1. AzTraCS is custom-built for the new AZ crash forms, using the Traffic and Criminal
Software (TraCS) framework licensed from Iowa DOT.
2. The TRCC licensed TraCS and will continue to pay the annual fees.
3. Agencies wishing to use AzTraCS will be able to do so royalty free.
4. AzTraCS includes client software for standalone laptops and data transfer
capabilities.
5. Agencies will be responsible for purchasing hardware and its own central-site
database license, as well as ongoing IT support of hardware and connectivity. ADOT
ITG will provide AzTraCS software support in accordance with Inter-Governmental
Agreements (IGA’s) that will be developed and signed prior to implementation.
6. A limited-scope pilot of AzTraCS with DPS and Phoenix PD is being planned for
Q2CY09. Then AzTraCS will undergo a major upgrade to accommodate the new
TraCS platform. General rollout to DPS, Phoenix PD and other interested agencies
will begin Q4CY09.

III. Electronic Crash Data Submission (ECDS)

Starting January 1, 2009, agencies interested may submit crash data electronically to ADOT
Traffic Records, in lieu of hard copy crash reports:

1. While AzTraCS will have all the necessary software components to implement ECDS,
the use of AzTraCS is not a requirement for ECDS. In other words, agencies with
unique crash data collection software and databases can still perform ECDS.

1
Model Minimum Uniform Crash Criteria

June 4, 2008 Page |1

 Arizona Traffic Records Coordinating Committee (TRCC)
Accident Location Information and Surveillance System (ALISS)
Crash Data Improvement & Exchange Plan

2. Agencies submitting crash data electronically will have processes to submit, query,
correct and resubmit the data. In order to ensure the integrity of crash data, files
submitted by agencies not using AzTraCS will be subject to the same validation and
edit rules that AzTraCS will enforce at data entry. Data not meeting these business
rules will need to be corrected by the submitting agency prior to entry into the new
ALISS database.
3. A standard XML data transfer format will be developed, documented and made
available to agencies interested in ECDS.

IV. Crash Data Retrieval

The following three (3) methods for crash data reporting / retrieval will be available to
agencies, COG’s and MPO’s whether or not they participate in ECDS. All 3 will be via a
secure ADOT Internet site for authorized agency personnel. These methods will be
operational starting January 1, 2009 for agencies with prior signed agreements with the
TRCC and ADOT ITG. All crash data retrieval represents extracts from the new ALISS
database structure, which includes all data elements from the new AZ crash forms (except
Personal Identifiable Information). Data extracts will not be delivered in either the current
or new ALISS database structures.

1. XML File Download: in the same XML format as used for ECDS.

2. Flat File Download: in Excel or CSV file format.

3. Online Queries: pre-built, parameter-driven queries whose results can be extracted

to Excel for further formatting, charts and graphs.

V. Contact TRCC

1. Agencies interested in using AzTraCS, ECDS or one of the three crash data retrieval
methods should send an email to the TRCC coordinator Larry Talley
(LTalley@azdot.gov).

2. Documentation and a sample file of the XML format (for use in both ECDS and file
downloads) will be available Monday August 4, 2008. Please indicate in the email
contact above if you’re interested in obtaining copies.

3. Also on Monday August 4, 2008, ADOT ITG will provide Microsoft SQL Server
schemas of both current and new ALISS database structures, as well as code to load
the standard XML file format into the new ALISS database structure. This is a one-
time-only availability, as ADOT ITG will not assume ongoing support and
enhancement for these deliverables. Please indicate in the email contact above if
you’re interested.

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