Quality Assurance Plan ASP & RDC

CEYLON PETROLEUM CORPORATION
“Consutancy Services for Feasibility Studies and FEED

of a Jet A1 Fuel Pipeline from Muthurajawela terminal
to BIA Katunayake and Associated Developments’’
QUALITY ASSURANCE PLAN
QAP-117258-000
PHS SPH
0 14.10.15
Rev.: Date Prepared by Approved by
QAP-117258-000_Rev (0)_Quality_Plan_ASP_&_RDC.doc
printed on 16/10/15
QUALITY ASSURANCE PLAN Rev : 0
Document No. QAP-117258-000 Date: 14.10.15
Job Number: AF-11-7258 / 00 Page 2 of 32
Quality Assurance Review on 15.10.2015

by …SPH…….
Client’s approval ............................................ on .....................

by ....................
INDEX
1.0 PROJECT OVERVIEW
2.0 PROJECT ORGANIZATION
3.0 PROJECT PLANNING
4.0 PROJECT DOCUMENTATION
5.0 QUALITY AND HSE MANAGEMENT
ATTACHMENT 1 - Organization Chart(s)
ATTACHMENT 2 - Project Schedule
ATTACHMENT 3 - Document Distribution Matrices
ATTACHMENT 4 - Criticality Ratings
ATTACHMENT 5 - Surveillance Plans

1 PROJECT OVERVIEW
1.1 Concise Project Description
The project refers to the provision of consultancy services by the Consortium of

ASPROFOS and RDC (hereinafter mentioned as ASP/RDC) to Ceylon Petroleum
Corporation (CPC) for the:
(a) FEED of a Storage facility of 3x10.000 Mt jet A1 fuel tanks at Muthuirajawela

terminal
(b) FEED and Feasibility study of a 23 km (approximately) jet A1 fuel Pipeline from
Muthurajawela Terminal to Bandaranayke International Airport (BIA)
(c) Feasibility Studies examining: possible improvements at the offshore discharge
facilities of the SPM terminal; possible connection of Dolphin Pier with
Muthurajawela CPSTL (Ceylon Petroleum Storage Terminal Ltd) terminal via a
pipeline; review of imported Jet-A1 streamlining scenarios for the connection of
Muthurajawela CPSTL, Dolphin Pier, CPC Refinery and Kollonawa CPSTL via a
linking pipeline (according to the ITB document B/52/2014).
1.2 Scope of Work
The detailed analysis of the project scope of work comprises the following studies:
1.2.1 Pre-Feasibility Study Report for the Jet A1 Fuel Pipeline
The Pre-Feasibility study refers to a desktop analysis combined with a field

reconnaissance survey for the selection a land corridor suitable for the design
of a technically feasible jet A1 fuel pipeline route. ASP/RDC will examine and
evaluate all the possible route alternatives and finally will propose the best
option (‘’the base case’’) to cater all the necessary technical studies and
assessments of the project.
1.2.2 Topographical Survey Reports
Based on the results of the Pre-Feasibility study, ASP/RDC will perform the
topographical route survey on the basis of a field topographical data
collection work. This study will offer the accurate topographical background
and the route alignment to be used in the engineering and design studies
which will be performed in later project phases.
1.2.3 Geotechnical Survey Reports
ASP/RDC will perform a geotechnical investigation, based on in-situ collected

data (samples from bore holes) for evaluation of the soil suitability and
geological stratigraphy at the area of Muthurajawela tank farm and the BIA.
Field samples will be also taken at selected locations along the jet A1 fuel
pipeline route.
1.2.4 Recommended Construction Methodologies
Based on the field verification and desktop analysis data collected for the
best route option, ASP/RDC will describe the pipeline construction
engineering practices methodologies that will be followed by the EPC
contractors for the linear construction work along the route of the jet A1 fuel
pipeline and inside the Muthurajawela tank farm as well.
1.2.5 Environmental Impacts Assessment (EIA)
ASP/RDC will evaluate the environmental and social baseline records along
the selected best option route and alternatives as well, related to: soils,
surface geology, watercourses, ecosystems, land use, residential settlements,
air quality, acoustic environment, landscape, cultural and archaeological
heritage, socioeconomic factors, biodiversity, flora, fauna, industry and
infrastructures. Based on this data evaluation, the environmental and social
impacts will be outlined along with proposals for mitigation measures and an
overall environmental and social management plan.
1.2.6 Feasibility Study Reports
ASP/RDC will provide three (3) feasibility studies dealing with the following:
(a) Examination of the possibility for installation of a product pig separation

facility at the location where the Offshore SPM, PLEM (Pipeline End
Manifold) and Discharging Facilities are installed
(b) Examination of the possibility for connection of Dolphin facilities with
Muthurajawela terminal via a pipeline system
(c) Review of ant remaining scenario(s) for the linking of CPSTL
Muthurajawela terminal, Dolphin Pier, CPC Refinery and CPSTL
Kolonnawa via pipeline.
1.2.7 Front End Engineering Design (FEED)
ASP/RDC will prepare and issue all the basic design documentation: process
and mechanical design; interconnection piping and pigging facilities; pipeline
crossings design basis; data sheets and material requisitions for the long lead
items: pipes, pumps, tanks, motor operated valves, process equipment and
instrumentation items; typical drawings and design specifications applicable
in the detailed design and construction of the civil, mechanical, piping,
instrumentation, electrical and cathodic protection works.
1.2.8 Bidding documentation for the EPC / Turnkey Contract
ASP/RDC will prepare a complete bid package for the EPC/Turnkey

contractors including all the produced FEED documentation along with
description of the scope of work and the related technical, HSE and quality
requirements. Also, ASP/RDC will provide support services to CPC
representatives in the course of the EPC qualification and evaluation
procedures.
1.2.9 Local Authorities Approvals
ASP/RDC will establish a close collaboration with Sri Lanka’s authorities, in

order to communicate the concept of the project and its alternatives and to
obtain all necessary approvals.
1.2.10 Training activities in Sri Lanka and Greece
ASP/RDC will provide training services to CPC’s personnel, in Greece and Sri
Lanka as well, on technical and administrative issues of the project, in order
to constitute them knowledgeable on the pipeline and tank technologies, and
also, on issues of the EPC contract management.
1.2.11 Procurement
Not applicable.
1.2.12 Construction
Not applicable.
1.2.13 Other
Not applicable.
1.3 ASPROFOS and RDC Scope Identification
The project scope of work has been identified between ASPROFOS and RDC as follows:
ASPROFOS S.A.
 Pre-Feasibility Study for the Jet A1 Fuel Pipeline

 Recommended Construction Methodologies
 Feasibility Study Report for a Jet-A1 Fuel Pipeline and a new Tank
Farm (3x10.000 Mt) at Muthurajawela terminal
 FEED activities and production of associated documentation
 Bidding Documentation Package preparation
 Training Activities in Sri Lanka and Greece
RDC Ltd
 Topographical Survey Report

 Geotechnical Survey Report(s)
 Environmental Impacts Assessment (EIA)
 Local Authorities Approvals
1.4 Special Requirements
1.4.1 Secrecy constraints and confidentiality
The secrecy constraints and confidentiality conditions between ASP/RDC and

CDC are covered following the provisions of the contract agreement between
CPC and ASP/RDC.
1.4.2 Insurance requirements
The insurance requirements of ASP/RDC are in accordance with the

provisions of the contract agreement between CPC and ASP/RDC.
1.4.3 Health / Safety / Environment (HSE)
All the legislative and regulatory requirements of Sri Lanka’s state regarding
the HSE issues, and in addition, the ones of Greek and EU legislation, shall be
strictly kept by ASP/RDC during the project execution. The compliance of
ASP/RDC with the HSE requirements aims to assure that the risk to working
people (engineers, designers and supervisors, etc.) or damage to the Sri
Lanka’s environment and people’s property, shall be avoided, or at least
eliminated, to the minimum possible level.
1.4.4 Special Equipment
Not applicable.
1.4.5 ASP/RDC Certification
 Quality (ISO 9001:2008)

 Environment (ISO 14001:2004)
 Occupational Health and Safety (OHSAS 18001:2007)
 Managerial Competence (ELOT 1429:2008)
1.4.6 Split of responsibilities
The responsibilities of the parties with the performance of the project are
split as follows:
a. CLIENT: Ceylon Petroleum Corporation (CPC) is the CLIENT of the

Project and is responsible of the project governance. It is CLIENT’s
responsibility to provide technical input data and instructions for the
project to ASP/RDC and to review/approve the documents which will
be produced and to control the work progress
b. CONSULTANT: the Consortium of ASP/RDC is the CONSULTANT of the

Project and responsible for elaboration of the prescribed scope of
work. Also, CONSULTANT’s responsibility is to review the CLINET’s
inputs by its own resources and to inform promptly the CLIENTfor any
emerging issue of the project.
c. Contractors: not applicable.

d. SUBCONTRACTOR: as SUBCONTRACTOR is meant any party providing

technical assistance to ASP/RDC in performing parts of the project
scope requiring expertize and laboratory equipment e.g. geotechnical
investigation, machinery for bore holes execution, chemical analyses,
etc.
2 PROJECT ORGANIZATION
2.1 Organization charts
2.1.1 Home office
The Project Organization Chart (POC) of ASP/RDC Consortium is depicted in

the ATTACHMENT – 1.
2.1.2 Site office
Not applicable.
2.2 QA Correspondents assignment
According to the Home Office Organization Chart the assigned Quality Assurance
Correspondence for the project is Dr. Philip-Mark Spanidis from ASPROFOS and his
assistant Mr. Dimitrios Bekos.
2.3 Project schedules
2.3.1 Engineering
The Master Project Schedule (MPS) is depicted in ATTACHMENT – 2. According to PMS

the time of the technical work is 6 months.
2.3.2 Procurement
Not applicable.
2.3.3 Construction activities
Not applicable.
2.3.4 Project milestones
As per project time schedule

2.4 Release of AF (requirements and criteria)
2.4.1 Expiration of Liabilities
In accordance with the articles of the Contract agreement that is

countersigned between CPC and ASP/RDC.
2.4.2 Acceptance of ASPROFOS Services

2.4.3 Client Criteria

2.5 Authorizations of ASP/RDC peronnel
2.5.1 Home office
Dr. Philip-Mark Spanidis from ASPROFOS S.A. is the authorized Project

Manager of the Consortium ASP/RDC for the project.
Mr. Wasantha Abeysekera from RDC Ltd is the authorized Deputy Project
Manager of the Consortium ASP/RDC for the project.
Mr. S. Jegasothy from RDC is the Environmental, Geotechnical and

Authorities Coordinator for the project.
Mr. Dimitrios Bekos from ASPROFOS S.A. is the Project Engineering

Coordinator and Quality/HSE correspondent for the project.
2.5.2 Site office
Not applicable
2.6 Subcontractors (if required)
The assigned subcontractors will be managed by the ASP/RDC Project Management

team.
3 PROJECT PLANNING
3.1 Project Success Factors / critical steps
Success Factors Tools and Objective -

Facilitators or Responsible
and/or Measurement Due Dates
Critical Steps (HOW) (WHEN) (WHO)
(WHAT)
Achieve ASP/RDC budget,  Contract CPC letter of intent,  Project Manager
time and performance  Time Schedule Protocol No. :  Deputy Manager
 Risk Analysis 40001296,  Project Engineering
 EDR date: 02.09.15 Coordinator
 Progress Reports  EIA, Geotechnical &
 Quality Plan Authorities Coordinator
Pre-Feasibility Study for the  Contract 23/10/15  Project Manager
Jet A1 Fuel Pipeline Routing  Time schedule  Deputy Manager
 EDR  Project Engineering
Coordinator
Completion of the  Contract 11/12/2015  Project Manager
Feasibility Studies  Time schedule  Deputy Manager
Coordinator
Completion of the FEED &  Contract 16/03/15  Project Manager
ITT Package  Time schedule  Deputy Manager
Coordinator
Completion of the EIA  Contract 08/01/16  Project Manager
 Time schedule  Deputy Manager
 EDR  EIA, Geotechnical &
Authorities Coordinator
Completion of the  Contract 08/02/16  Project Manager
Geotechnical Research  Time schedule  Deputy Manager
Topographical Survey  Contract 30/11/15  Project Manager
Report  Time schedule  Deputy Manager
Obtaining of the Authorities  Contract 31/03/16  Project Manager
Approvals  Time schedule  Deputy Manager
 Authorities &  EIA, Geotechnical &
Stakeholders Authorities Coordinator
Register
Table-1: Project Success Factors

3.2 Design reviews / verification
3.2.1 Design reviews
The design review will be performed by the CLIENT on ASP/RDC

provided documentation.
3.2.2 Design verification
As per paragraph 3.2.1
3.3 Project / Contract / Design - Risk reviews
Not applicable.
3.4 Design Validation
Not applicable.
3.5 Procurement strategy
Not applicable.
3.6 Inspection / Expedition plan
3.6.1 Shop
Not applicable.
3.6.2 Field
Not applicable.
3.7 Progress measurement
Not applicable.
3.8 Project Risk Management
ASP/RDC understands that the risk is a future event that may insert to all project
activities and may create effects on the project objectives: scope, schedule, cost and
quality.
The Project Risk Management of the ASP/RDC Consortium deals with the
establishment of a set of risk management process regarding the planning of the risk
management system, the identification of risks, the qualitative risk analysis, the
quantitative risk analysis, the risk plan responses and the controlling/monitoring of all
the identified project risks.
ASP/RDC Project Risk Management relates to regular reviews for evaluation of the
project risks and decisions to be taken for elimination and/or mitigation of any
identified risks.
ASP/RDC Risk Management is based on a Risk Analysis that it carried out by

considering: (a) the probability of an advert event occurrence during the execution of
the project activities and (b) the magnitude of the impact to project progress, performance
and quality.
In the following Table-2 and Table-3 it is reflected, the qualitative and quantitative views of
the Risk Impact Identification matrices, respectively, on which the outcome of the performed
Risk Analysis is based on.
Impact Identification Matrix (qualitative view)

Probability of Occurrence
Impact Classification
Negligible Low Medium Significant Destructive

Almost Low Moderate High Extreme Extreme
Sure Risk Risk Risk Risk Risk
Possible Minimal Low Moderate High Extreme
Risk Risk Risk Risk Risk
Medium Minimal Low Moderate High High
Probability Risk Risk Risk Risk Risk
Low Minimal Low Low Moderate High
Probability Risk Risk Risk Risk Risk
Rare Minimal Minimal Low Moderate High
Risk Risk Risk Risk Risk
Table-2: Impact Identification Matrix (Exposure to risk: qualitative view)

Impact Identification Matrix (quantitative view)

Probability of Occurrence
Impact Classification
Negligible Low Medium Significant Destructive

Probabilities (1) (2) (4) (8) (16)
Almost 5 (> 0.8)
5 10 20 40 80
Sure
Possible 4 (0.6-0.8]
4 8 16 32 64
Medium 3 (0.4-0.6]
3 6 12 24 48
Probability
Low 2 (0.2-0.4]
2 4 8 16 32
Probability
Rare 1 (< 0.2)
1 2 4 8 16
Table-3: Impact Identification Matrix (Exposure to risk: quantitative view)
Exposure to Risk Classification:
Minimal Risk
Low Risk
Moderate Risk
High Risk
Extreme Risk
The baseline Risk Assessment of ASP/RDC revealed some critical risks. These are
presented on the hereunder Table-4 along with the proposed Response Planning
activities.
Risk Description Probability Impacts Effects Response Planning
1. Delays of 40% High  Additional  Intensive effort for the

Authorities ASP/RDC project communication
Approvals [0.4] Risk resources  Follow up of the official
engagement obtaining of approvals
[24]  TS extension
 VORs issuance
to CPC
2. Large scale 25% Moderate  Multiple  Early identification of
Changes of the revisions of routing problems,
Jet A1 Pipeline [0.25] Risk produced or crossings and
Route under construction difficulties
[16] preparation  Selection of low impact
documents route solutions
 TS extension  Upfront Authorities
 VORs issuance consent
to CPC
3. Insertion of 30% Low  Multiple  Provision of substantial
new Client’s documentation feedback to the Client
requirements [0.3] Risk revisions on critical design
deviating the  TS extension aspects
[8]  VORs issuance  Upfront Client’s update
RfP basis and
ASP/RDC to CPC for the time overruns
proposal and cost impacts of any
assumptions change decision or
contractual deviation
4. Misalignments 30% Moderate  Work  Compliance with the

among project Repetition(s) project coordination
Stakeholders [0.3] Risk  TS extension procedure
(CPC, ASP,  Budget loss  Official correspondence
[16] due to for addressing all the
RDC,
Sri Lanka’s inconsistencies project issues
Authorities,  Avoidance of
others) communication gaps
 Avoidance of parallel or
non-formal
commitments
Table-4: Project Risk Assessment and Response Planning

4 PROJECT DOCUMENTATION
4.1 Basic information / battery limits
The basic information for the technical aspects and the project battery limits has been
acknowledged to ASP/RDC during the offer preparation.
4.2 Applicable documentation
4.2.1 Contractual documentation
As contractual documentation is considered the content of the RfP

B/52/2015 of CPC
4.2.2 Rules / Regulation / Safety
All the Rules / Regulations / Safety provisions of Sri Lanka’s State, as

well as, on supplementary basis the ones of the European Union and
Greek democracy are applicable for the elaboration of the project.
4.2.3 Codes / Standards
As a basis for the project design and elaboration of the studies

required in the scope, the following codes / standards will be used:
(a) For the Jet A1 Fuel Pipeline: ANSI B31.4, ‘’Pipeline Transportation
Systems for Liquid Hydrocarbons and Other Liquids’’ (latest edition)
(b) For the Jet A1 Fuel Tanks: API-650, ''Welded tanks for oil storage''.
4.2.4 Specifications
Not applicable.
4.2.5 Hierarchy of documentation
The hierarchy of Project documentation is as follows:

a. Contract Agreement
b. Sri Lanka’s legislation
c. Greek and European legislation
d. International Codes and Standards
e. CLIENT’s documentation
In case of contradiction among various documents of the project,

CLIENT and ASP/RDC shall examine the case and decide on common
basis.
4.3 Project documents
4.3.1 Documents checking / approval rules
Not applicable.
4.3.2 Local authorities approvals / registration
A Permitting Report will be provided to the CLIENT after the obtaining

of approvals from the Authorities and Stakeholders.
4.4 Document distribution
The project documentation will be officially delivered in electronic form (digital files)
following the dates shown in the time schedule where each technical package is
entirely completed, i.e. Pre-Feasibility study, FEED, ITB package, etc.
4.5 Project deliverables
4.5.1 Project Management
 Quality Plan (QPL)

 HSE Management System
 Time Schedule & Milestones definition
 Engineering Document Register (EDR)
 Risk Management Plan (embodied in the present QPL)
 Progress & Payment Certification Plan
 Engineering Progress Reports (monthly issues)
 Pre-Feasibility Study for the Jet A1 Pipeline Route
 Project Coordination Procedure

 Feasibility Studies for the Jet A1 Fuel streamline transport
scenarios examination
 Formal Time Schedules for the Pipeline and Tanks EPC frameworks
 Mechanized documents (P&IDs, line list, equipment list, etc.)
 Project Overall Cost Estimation Report
 Recommended Construction Methodologies
 FEED Package
 ITT Package
 Engineering Progress Reports
4.5.2 Process and HSE Engineering Design
 Process design documents (pump data sheets, design basis

philosophy, hydraulic study, process data sheets for pumps, tanks,
dewatering, instrumentation, etc.)
 Process Flow Diagrams
 Engineering Flow Diagrams
 Emergency shutdown Cause/Effect diagrams
 Process Data for Fire Fighting Equipment
 Hazardous Area Classification Study
4.5.3 Piping and Mechanical
 Pipeline wall thickness Calculation Report

 Material Selection diagrams
 Piping Classes
 Preliminary MTO for piping and mechanical items

 Typical drawings for Piping and Mechanical items
 List of Piping and Mechanical engineering specialty works
 Material Requisitions for Long Lead Piping/Mechanical items
 Piping and Mechanical Job Specifications
4.5.4 Civil Engineering
 Preliminary BoQs for the Civil works

 Main Equipment foundation drawings
 List of Civil engineering specialty works
 Typical drawings for Civil engineering works
 Job Specifications for the Civil engineering works
4.5.5 Instrumentation and Control
 Instrumentation and Control Data Sheets

 Hook-up drawings
 Automation and Safety System design
 Instrumentation Cable List
 Preliminary Cable Routing drawings
 Job Specifications for Instrumentation and Control works
 Material Requisitions for MOVs
4.5.6 Electrical and Cathodic Protection
 Cathodic Protection design Report

 Electrical Users List
 Power Supply System conceptual design
 On Line Electrical diagrams
 Preliminary Electrical cable diagrams
 Typical diagrams for Electrical/Cathodic protection items
 Job Specifications for Electrical/Cathodic Protection works
4.5.7 Geotechnical Investigation
 Ceotechnical Investigation Report
4.5.8 Environmental Impacts Assessment
 Environmental Impacts Assessment Report
4.5.9 Topographical Survey
 Topographical Survey Report(s)
4.5.10 Procurement
Not applicable.
4.5.11 Construction
Not applicable.
4.5.12 Final documentation package
Not applicable.
4.5.13 Certificates
Not applicable.
4.5.14 Permits
Not applicable.
4.5.15 Operating manual
Not applicable.
4.5.16 Mechanical catalog
Not applicable.
4.5.17 Reports
Not applicable.
4.6 Applicable Procedures
4.6.1 Exception from procedures
Not applicable.
4.6.2 Applicable forms (if different than the applicable ones)
Not applicable.
5 QUALITY AND HSE MANAGEMENT
5.1 Document retention
Not applicable.
5.2 Vendor / Subcontractor qualification / selection (if required)
Not applicable.
5.3 Quality reviews / controls
Not applicable.
5.4 Audit plan
Not applicable.
5.5 HSE Management
ASP/RDC will issue specific to the project HSE document presenting the HSE
management system, which will be developed and maintained by ASP/RDC
Consortium in the terms of the project.
ATTACHMENT 1 - Project Organization Chart (POC)
ATTACHMENT 2 - Master Project Schedule (MPS)
ATTACHMENT 3 - Document Distribution Matrices (Not applicable)
ATTACHMENT 4 - Criticality Ratings (Not applicable)
ATTACHMENT 5 - Surveillance Plans (Not applicable)

ATTACHMENT 1 - Project Organization Chart (POC)

PROJECT ORGANIZATION CHART
CEYLON PETROLEUM CORPORATION C.P.C.

Project Management
ASP/RDC ASP/RDC
Project Control
Project Manager Deputy Project Manager
O. Lathiri
Dr. Philip-Mark Spanidis W. Abeysekera
Jet-A1 Aviation Specialist Environmental, Authorties &

Project Eng. Coordinator Geotechnical Coordinator
A. Spyratos
& QHSE Correspondent S. Jegasothy
D. Bekos
HSE Manager Process Manager Route Design Expert Civil & Geotechnical Expert EIA Expert
S. Lattas A. Varvakis K. Stamatis U. Goonasekera R. Ellapola
HSE Expert Process Engineer Engineering Geology Expert Surveying, GIS, RS Experts Legal Expert
M. Konstantopoulou C. Chapsias E. Stasinoulias Ms. Eridimane
Mr. Pitawala
Mr. Ovitipana
Mechnaical Expert Business Analyst

G. Deligiannis P. Caldera
Terrsetrial Ecology Expert
Dr. B. Digana
Piping / MTO Expert Instrumentation Expert Quantity Surveyor

D. Daliakopoulos C. Fougiaxis K. K. P. Serenath
Social & Resettlement Expert
Mr. Marthugoda
Civil Engineering Expert Electrical & C/P Expert

E. Michelakis S. Maggioros
ATTACHMENT 2 - Master Project Schedule (MPS)

SRI LANKA JET A1 FUEL PIPELINE FROM MUTHURAJAWELA TO BIA
KATUNAYAKE & 3 TANKS
Activity ID Activity Name Start Finish 2015 2016

Oct Nov Dec Jan Feb Mar Apr
JET A1 FUEL PIPELINE 01-Oct-15 31-Mar-16
MILESTONES 01-Oct-15 31-Mar-16
A1000 CONTRACT SIGNING 01-Oct-15
A1005 KICK-OFF MEETING & SCOPE VALIDAT ION ( SRI L ANKA) 01-Oct-15
A1008 DATA / DOCUMENTS PROVISION BY CPC 15-Oct-15
A1010 PRE-FEASIBILITY STUDY (ROUTING OPTIONS 23-Oct-15

EVALUATION)
A1020 TOPOGRAPHICAL SURVEY REPORT 30-Nov-15
A1030 GEOTECHNICAL SURVEY REPORT 08-Feb-16
A1040 RECOMMENDED CONSTRUCTION METHODOLOGIES 10-Nov-15
A1050 ENVIRONMENTAL IMPACTS ASSESSMENT 08-Jan-16
A1060 FEASIBILITY STUDIES 11-Dec-15
A1070 FEED ACTIVITIES 16-Mar-16
A1080 PROJECT PERMITT ING R EPORT 31-Mar-16
A1090 TRAINING ACTIVITIES IN SRI LANKA & GREECE 31-Mar-16
A1100 LOCAL AUTHORITIES APPROVALS 31-Mar-16
A111 0 ENGINEERING WORK CLOSE OUT 31-Mar-16
PROJECT MANAGEMENT 01-Oct-15 31-Mar-16
A111 5 DATA / DOCUMENTS PROVISION BY CPC 01-Oct-15 15-Oct-15
A1120 QUALITY & HSE PLANS 01-Oct-15 12-Oct-15
A1130 ENGINEERING DOCUMENT R EGISTER (EDR) 01-Oct-15 12-Oct-15
A1140 MASTER PROJECT SCHEDULE (MPS) 01-Oct-15 12-Oct-15
Remaining Work TIME SCHEDULE Rev.0 (Sept'15)
Milestone AF-117258/00
Page 1 of 6

A1160 PROJECT COORDINATION PROCEDURE (PCP) 01-Oct-15 12-Oct-15
A1170 TYPICAL TIME SCHEDULE FOR THE EPC PROJECT 06-Jan-16 20-Jan-16
FRAMEWORK
A1180 PRE-FEASIBILITY STUDY (ROUTING OPTIONS 01-Oct-15 23-Oct-15
EVALUATION)
A1190 FEASIBILITY STUDY FOR JET A1 FUEL PIPELINE FROM 12-Oct-15 11-Dec-15
MUTHURAJAWELA TO BIA KATUNAYAKE & 3 TANKS
A1200 FEASIBILITY STUDY FOR LOGISTIC LINKING VIA PIPELINE 12-Oct-15 11-Dec-15
A1210 FEASIBILITY STUDY FOR MODIFICAT IONS TO 12-Oct-15 11-Dec-15

DISCHARGING FACILITIES
A1220 PROCESS & INSTRUMENTAT ION D IAGRAMS (P&ID's, 1, 2, 20-Oct-15 04-Dec-15
3, 4 & 5)
A1230 LINE CLASSIFICATION LIST 20-Nov-15 10-Dec-15
A1240 EQUIPMENT LIST 20-Nov-15 10-Dec-15
A1250 TIE-INS LIST 20-Nov-15 10-Dec-15
A1260 RECOMMENDED CONSTRUCTION METHODOLOGIES 12-Oct-15 10-Nov-15
A1270 ITTs FOR EPC / T URNKEY CONTRACTOR 19-Feb-16 31-Mar-16
A1275 COST ESTIMATION REPORT FOR EPC 19-Feb-16 21-Mar-16
A1280 CONTRACT ADMINISTRATION (AF/RDC) 01-Oct-15 31-Mar-16
A1290 REPORTIN G & ENGINEERING PROGRESS MONITORING 01-Oct-15 31-Mar-16
A1300 ASSISTANCE TO CEYL ON PETROL EUM CORPORATION 01-Oct-15 31-Mar-16
A1310 PROJECT TAKE OVER & CLOSE OUT 01-Mar-16 31-Mar-16
A1700 PROJECT PERMITT ING R EPORT 01-Mar-16 31-Mar-16
LOCAL AUTHORITIES APPROVALS 01-Oct-15 31-Mar-16
A1900 LOCAL AUTHORITIES APPROVALS 01-Oct-15 31-Mar-16
ENVIRONMENTAL IMPACTS ASSESSMENT 01-Oct-15 08-Jan-16
Page 2 of 6

A1320 ENVIRONMENTAL IMPACTS ASSESSMENT (REPORT & 01-Oct-15 08-Jan-16
MAPS)
GEOTECHNICAL SURVEY 20-Oct-15 08-Feb-16
A1330 FIELDWORKS FOR GEOTECHNICAL DATA COL LECTION 20-Oct-15 31-Dec-15
A1340 GEOTECHNICAL SURVEY REPORT 31-Dec-15 08-Feb-16
TOPOGRAPHICAL & ROUTE VERIFICATION WORKS 01-Oct-15 30-Nov-15
A1350 PIPELINE ROUTE DESKTOP STUDY 01-Oct-15 12-Oct-15
A1360 FIELD INVESTIGATION 01-Oct-15 12-Oct-15
A1370 ROUTING MAPS (1:50.000 & 1:5.000) 01-Oct-15 12-Oct-15
A1380 LIST OF R OUTE INTERSECT ION POINTS (KI) 06-Oct-15 15-Oct-15
A1390 LIST OF C ROSSINGS 12-Oct-15 20-Oct-15
A1400 TOPOGRAPHICAL ALIGN MENT SHEETS (1:1.000) 12-Oct-15 16-Nov-15
A1410 TOPOGRAPHICAL SURVEY REPORT 05-Nov-15 30-Nov-15
FEED ACTIVITIES 01-Oct-15 29-Feb-16
PROCESS 01-Oct-15 20-Jan-16
A1440 PROCESS DESIGN BASIS / PHILOSOPHY 01-Oct-15 05-Nov-15
A1450 PROCESS DESCRIPTION 05-Oct-15 05-Nov-15
A1460 PROCESS FLOW DIAGRAMS (PFD's) 15-Oct-15 30-Nov-15
A1470 PROCESS SPECIALTY ITEMS LIST 20-Oct-15 30-Nov-15
A1480 SYSTEM HYDRAULIC DESIGN REPORT 21-Dec-15 20-Jan-16
A1485 PROCESS DATA SHEETS FOR JET A1 TANKS 10-Nov-15 31-Dec-15
A1490 PROCESS DATA SHEETS FOR JET A1 PUMPS 12-Nov-15 31-Dec-15
Page 3 of 6

A1495 PROCESS DATA SHEETS FOR WATER FILTER 13-Nov-15 31-Dec-15
SEPARATORS
A1500 PROCESS DATA SHEETS FOR JET-A1 MICRO FILT ER 16-Nov-15 31-Dec-15
A1505 PROCESS DATA SHEETS FOR JET-A1 DEWATERING 18-Nov-15 04-Jan-16

PACKAGE
A1510 PROCESS DATA SHEETS FOR INSTRUMENTATION 20-Nov-15 31-Dec-15
A1515 PROCESS DATA SHEETS FOR SAFETY VALVES 01-Dec-15 15-Jan-16
A1517 EMERGENCY SHUTDOWN / CAUSE & EFFECT DIAGRAM 07-Dec-15 15-Jan-16
A1519 PROCESS DATA FOR SCRAPER TRAPS 10-Dec-15 20-Jan-16
A1520 FIRE FIGHTING NETWORK LAYOUT 10-Nov-15 21-Dec-15
A1525 FIRE FIGHTING NETWORK P&IDs 20-Nov-15 31-Dec-15
A1535 PROCESS DATA FOR FIRE FIGHTING EQUIPMENT / 23-Dec-15 08-Jan-16

INSTRUMENTATION
A1545 HAZARDOUS AREA CL ASSIFICATION REPORTS 23-Dec-15 08-Jan-16
A1555 HAZARDOUS AREA CL ASSIFICATION DRAWINGS 23-Dec-15 08-Jan-16
PIPING & M ECHANICAL 20-Oct-15 29-Feb-16
A1530 PIPE MATERIAL WALL THICKNESS CALCULATIONS 20-Oct-15 20-Nov-15
A1540 MATERIAL SELECTION DIAGRAMS 16-Nov-15 30-Nov-15
A1550 LINE VALVE & SCRAPER STATION LAYOUT 04-Dec-15 08-Jan-16

(MUTHURAJAWELA TER MINAL)
A1560 LINE VALVE & SCRAPER STATION LAYOUT (BIA 08-Dec-15 08-Jan-16
KATUNAYAKE)
A1570 TANK FARM AREA PLOT PLAN 11-Dec-15 08-Jan-16
A1580 PIPING CLASSES 15-Dec-15 08-Jan-16
A1590 PRELIMINARY MTO FOR PIPES AND VALVES 08-Jan-16 05-Feb-16
A1595 TYPICAL D RAWINGS FOR PIPING & MECHANICAL ITEMS 01-Jan-16 29-Jan-16
Page 4 of 6

A1710 JOB SPECIFICATIONS FOR PIPING & MECHANICAL 01-Feb-16 29-Feb-16
ITEMS/WORKS
MATERIAL REQUISITIONS & DATA SHEETS FOR LONG LEAD ITEMS 01-Jan-16 25-Jan-16
A1600 MR FOR JET A1 PUMPS 01-Jan-16 20-Jan-16
A1610 MR FOR JET A1 TANKS 01-Jan-16 20-Jan-16
A1615 MR FOR JET A1 FILTER SEPARATORS 01-Jan-16 18-Jan-16
A1620 MR FOR JET A1 MICRO-FILTER 01-Jan-16 18-Jan-16
A1630 MR FOR DEWATERING PACKAGE 04-Jan-16 15-Jan-16
A1635 MR FOR JET A1 FUEL STEEL PIPES 01-Jan-16 20-Jan-16
A1640 MR FOR STEEL CASING PIPES 04-Jan-16 22-Jan-16
A1645 MR FOR SCRAPER TRAPS (LAUNC HER - RECEIVER) 07-Jan-16 25-Jan-16
CIVIL ENGINEERING 01-Jan-16 29-Feb-16
A1650 PRELIMINARY BILL OF QUANTITIES FOR THE CIVIL 11-Jan-16 29-Jan-16

ENGINEERING WORKS
A1660 MAIN EQUIPMENT FOUNDATION DRAW INGS 01-Jan-16 29-Jan-16
A1670 CIVIL ENGINEERING SPECIALTY IT EMS LIST 11-Jan-16 05-Feb-16
A1680 TYPICAL D RAWINGS FOR CIVIL ENGINEERING WORKS 01-Jan-16 29-Jan-16
A1690 JOB SPECIFICATIONS FOR CIVIL ENGINEERING 01-Feb-16 29-Feb-16

ITEMS/WORKS
INSTRUMENTATION & CONTROL 18-Dec-15 29-Feb-16
A1721 INSTRUMENT DATA SHEET S 18-Dec-15 14-Jan-16
A1722 HOOK-UP DRAWINGS (TYPICAL) 04-Jan-16 22-Jan-16
A1725 AUTOMATION & SAFETY SYSTEM CONCEPT UAL 28-Jan-16 18-Feb-16

DRAW ING
A1730 INSTRUMENTATION LIST 18-Dec-15 20-Jan-16
Page 5 of 6

A1735 PRELIMINARY MAIN INSTRUMENTATION CABLE ROUTING 20-Jan-16 29-Jan-16
A1740 PRELIMINARY INSTRUMENTS CABLE LIST 21-Jan-16 05-Feb-16
A1745 TYPICAL D RAWINGS FOR INSTRUMENTATION & 01-Jan-16 29-Jan-16

CONTROL ITEMS
A1750 JOB SPECIFICATIONS FOR INSTRUMENTATION & 01-Feb-16 29-Feb-16
CONTROL ITEMS/WORKS
MATERIAL REQUISITIONS & DATA SHEETS FOR LONG LEAD ITEMS 04-Jan-16 26-Feb-16
A1770 MR FOR MOVS 04-Jan-16 26-Feb-16
ELECTRICAL & CATHODIC PROTECTION 23-Nov-15 29-Feb-16
A1800 CATHODIC PROTECTION DESIGN BASIS REPORT 23-Nov-15 23-Dec-15
A1810 ELECTRICAL USERS LIST 04-Dec-15 31-Dec-15
A1815 PRELIMINARY ELECTRICAL CABLES LIST 08-Dec-15 31-Dec-15
A1820 ELECTRICAL POWER SUPPLY SYSTEM CONCEPTUAL 27-Nov-15 31-Dec-15

DESIGN
A1825 ONE LINE ELECTRICAL D IAGRAM 01-Dec-15 21-Dec-15
A1830 PRELIMINARY UNDERGROUND ELECTRICAL CABLE 01-Jan-16 29-Jan-16

ROUTING
A1840 TYPICAL D RAWINGS FOR ELECTRICAL ENGINEERING 01-Jan-16 29-Jan-16
ITEMS
A1850 TYPICAL D RAWINGS FOR CATHODIC PROT ECTION 01-Jan-16 29-Jan-16
ITEMS
A1860 JOB SPECIFICATION PAC KAGE FOR ELECTRICAL 01-Feb-16 29-Feb-16
ENGINEERING ITEMS/WORKS
A1870 JOB SPECIFICATION PAC KAGE FOR CATHODIC 01-Feb-16 29-Feb-16
PROTECTION ITEMS/WORKS
Page 6 of 6

Quality Assurance Plan ASP &amp; RDC

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Quality Assurance Plan ASP &amp; RDC

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CEYLON PETROLEUM CORPORATION

“Consutancy Services for Feasibility Studies and FEED

QUALITY ASSURANCE PLAN

Rev.: Date Prepared by Approved by

Quality Assurance Review on 15.10.2015

Client’s approval ............................................ on .....................

1.0 PROJECT OVERVIEW

2.0 PROJECT ORGANIZATION

3.0 PROJECT PLANNING

4.0 PROJECT DOCUMENTATION

5.0 QUALITY AND HSE MANAGEMENT

ATTACHMENT 1 - Organization Chart(s)

ATTACHMENT 2 - Project Schedule

ATTACHMENT 3 - Document Distribution Matrices

ATTACHMENT 4 - Criticality Ratings

ATTACHMENT 5 - Surveillance Plans

1.1 Concise Project Description

The project refers to the provision of consultancy services by the Consortium of

(a) FEED of a Storage facility of 3x10.000 Mt jet A1 fuel tanks at Muthuirajawela

1.2 Scope of Work

1.2.1 Pre-Feasibility Study Report for the Jet A1 Fuel Pipeline

The Pre-Feasibility study refers to a desktop analysis combined with a field

1.2.2 Topographical Survey Reports

1.2.3 Geotechnical Survey Reports

ASP/RDC will perform a geotechnical investigation, based on in-situ collected

1.2.4 Recommended Construction Methodologies

1.2.5 Environmental Impacts Assessment (EIA)

1.2.6 Feasibility Study Reports

(a) Examination of the possibility for installation of a product pig separation

1.2.7 Front End Engineering Design (FEED)

1.2.8 Bidding documentation for the EPC / Turnkey Contract

ASP/RDC will prepare a complete bid package for the EPC/Turnkey

1.2.9 Local Authorities Approvals

ASP/RDC will establish a close collaboration with Sri Lanka’s authorities, in

1.2.10 Training activities in Sri Lanka and Greece

1.3 ASPROFOS and RDC Scope Identification

 Pre-Feasibility Study for the Jet A1 Fuel Pipeline

 Topographical Survey Report

1.4 Special Requirements

1.4.1 Secrecy constraints and confidentiality

The secrecy constraints and confidentiality conditions between ASP/RDC and

1.4.2 Insurance requirements

The insurance requirements of ASP/RDC are in accordance with the

1.4.3 Health / Safety / Environment (HSE)

1.4.4 Special Equipment

1.4.5 ASP/RDC Certification

 Quality (ISO 9001:2008)

1.4.6 Split of responsibilities

a. CLIENT: Ceylon Petroleum Corporation (CPC) is the CLIENT of the

b. CONSULTANT: the Consortium of ASP/RDC is the CONSULTANT of the

c. Contractors: not applicable.

d. SUBCONTRACTOR: as SUBCONTRACTOR is meant any party providing

2.1 Organization charts

2.1.1 Home office

The Project Organization Chart (POC) of ASP/RDC Consortium is depicted in

2.1.2 Site office

2.2 QA Correspondents assignment

2.3 Project schedules

The Master Project Schedule (MPS) is depicted in ATTACHMENT – 2. According to PMS

2.3.3 Construction activities

2.3.4 Project milestones

As per project time schedule

2.4 Release of AF (requirements and criteria)

2.4.1 Expiration of Liabilities

Quality Assurance Plan ASP & RDC

Quality Assurance Plan ASP & RDC