Documente Academic
Documente Profesional
Documente Cultură
EOI 2019-01
2887059
EXPRESSION OF INTEREST (EOI)
General Information
1. The Region will not review submissions which are custom builds or require
heavy customization to use. All submissions should be “off the shelf” ready.
2. Only submissions which are Saas/cloud based will be reviewed; anything that is
required to sit on Region servers or require the purchase of servers will not be
reviewed.
4. When responding, proponents should keep in mind that the staff reviewing these
are submissions are not necessarily IT staff; all information should refrain from
using acronyms, industry jargon or overly technical descriptions.
5. Do not include marketing information of any sort. This will be discarded without
review.
Introduction
The Public Health Resource Library is located in Waterloo, Ontario, Canada and is a
service provided by the Region of Waterloo Public Health and Emergency Services
department. It provides a lending library and related services to the general public and
Public Health and Emergency Services staff.
The Resource Library’s collection consists of teaching kits, displays, books, DVDs,
posters, and journals. Some electronic resources such as books, PDFs, websites, and
online videos are also catalogued. The library automation system currently in use is
called Liberty (Softlink). The records are non-MARC, but may be converted and
exported into MARC21 or MARCXML.
The Resource Library uses the Dewey Decimal Classification (DDC) system for books
and DVDs. Teaching kits, displays, and posters are classified using an
alphanumeric code.
2
All items in the collection are barcoded.
There are 3.5 FTE staff in the Resource Library who require staff access to the
automated system.
The following is a list of some of our unique and important features required in a new
system. This list is considered high level and not exhaustive. A significant amount of
additional functionality and requirements will be issued as part of an RFP, which may be
released at a later date in 2019.
Cataloguing
Circulation
3
The following unique feature is required for our system, and through this
EOI we are hoping to identify systems which can address this.
Unique requirements:
Future Bookings
OPAC
Software's interface, such as colour and design, can be customized for library
staff to improve accessibility (e.g. font contrast for readability)
Record Conversion
Please provide information about the record conversion services that you offer.
4
Reports
Please provide information about the type of reports available.
Training
Please provide information about training options for staff.
Technical Support
Please provide information about the support options available.
Cost Estimate
For the purpose of this Expression of Interest, Proponents are being asked to provide
costing to Regional staff for budgetary purposes only. No award will come from this EOI
and as such, pricing will not be firm. Proponents are asked to include:
Estimated Timeline
Proponents are advised that while the Region is anticipating the release of a formal and
public RFP in June of 2019, that determination will not be made until after the review of
EOI submissions at its sole and absolute discretion.
5
Proponents are also advised that no further contact from the Region will come upon the
close of the EOI. It is the responsibility of the Proponent to ensure they check the
Region’s bids & tenders site for any RFP that may be issued.
Current Installs
During the review of submissions, the Region may require clarification or rectification
from a proponent regarding clarity of information or information that may have been
omitted. Proponents will have two (2) business days from the time of request for
clarification/rectification to provide the information to the Region. If the information is not
received within the allotted time, the review will continue without said information.
Proponents will not have another opportunity to provide the information as part of this
EOI process.
1. No payment will be made for work related to, and materials supplied in, the
preparation and presentation of the Supplier’s response to this Request for
Information.
3. The Region of Waterloo shall not be bound by this EOI and no contract may be
awarded based upon the results of this EOI.
6
Closing Date and Time
The time of 2:00:59 p.m. will be determined based on the wall clock located at
The Region of Waterloo, Procurement & Supply Services Office, Reception
Desk, 4th Floor, 150 Frederick Street, Kitchener, Ontario N2G 4J3. Bids /
proposals received at 2:01:00 p.m. or later will be deemed to be late and
non-compliant.
One (1) original and three (3) copies of the Request for Prequalification shall be
enclosed in a sealed envelope with the envelope template provided affixed
securely to the front of the envelope. One (1) electronic copy is to be submitted
on USB and included in the envelope. Bidders must use the attached
envelope template.
Designated Official
The deadline for questions is January 31, 2019 at 4:00 p.m. Any questions
received after this time will not be addressed.
7
SUBMITTED BY
Company Name:
Address:
REGION OF WATERLOO
PROCUREMENT
150 FREDERICK STREET, 4TH FLOOR
KITCHENER, ONTARIO
N2G 4J3
IMPORTANT:
Bids are to be dropped off at the
Procurement Counter,
150 Frederick Street, 4th Floor, Kitchener, ON.
Submissions received in Procurement after the
closing time will NOT be accepted. The onus is
on the bidder to ensure that the bid is received
in the proper location and before the closing
time.
8