Office Risk Assessment

Organisation name: Unicredit Services Date of assessment: 25/01/2018

What are the Who might be harmed and how? What are you already doing? Do you need to do anything else to Action by who? Action by Done
hazards? manage this risk? when?

Slips and trips Staff and visitors may be injured if they trip ▪ General good housekeeping is carried out. Daily schedule and and Twice a day Person in charge 30/01/2019 30/12/2019
over objects or slip on spillages. ▪ All areas are well lit, including stairs. inspection . with the
▪ Trailing leads or cables are moved or Cleaning .
protected.
▪ Staff keep work areas clear, eg no boxes left Marking the area of where the worker is Cleaning 30/01/2019 30/12/2019
in walkways, deliveries stored immediately. cleaning. Personel
▪ Staff mop up or report spillages.

Manual handling Staff risk injuries or back pain from
handling heavy/bulky objects, eg deliveries
of paper.
▪ Trolley used to move heavy items where Staff must inform Logistics for heavy items Manager 30/01/2019 30/12/2019
appropriate. to be carried by contracted personel.
▪ Heavy items are stored/accessible at the
appropriate height.
▪ Staff are aware/trained on how to split heavy
loads and make them easier to handle.
▪ Paper carry .

Working at height Falls from any height can cause bruising ▪ Stable platforms available for staff to store
and fractures. items on high shelves.
▪ Appropriate step ladder available for use if
necessary.

Health of workers All staff could be affected by factors such ▪ Staff have management help to understand Stress management programs. Manager ,Hse 30/01/2019 30/12/2019
in the office as lack of job control, bullying, not knowing what their duties and responsibilities are. Management
environment. their role etc. ▪ Staff can speak confidentially to a supervisor
or manager if they're feeling unwell or ill at
ease about things at work.
▪ Change is managed and communicated
effectively.

Computers, laptops Staff risk posture problems and pain,
and similar discomfort or injuries, eg to their hands/
equipment arms, from overuse or improper use or
from poorly designed workstations or work
environments. Headaches or sore eyes
can also occur, eg if the lighting is poor.
▪ Assess workstations, reduce risks and Inform time to time about risk and postures HSE manager 30/01/2019 30/12/2019
provide information and training. that can damage your health and eye
▪ Review assessment upon change to user or sight.
equipment.
▪ Work planned to include change of activity
or regular breaks.
▪ Employer pays for eye tests for display
screen equipment users.

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 Office Risk Assessment

What are the Who might be harmed and how? What are you already doing? Do you need to do anything else to Action by who? Action by Done
hazards? manage this risk? when?

Fire If trapped, staff could suffer fatal injuries
from smoke inhalation/burns.
▪ Fire risk assessment has been completed
and adequate fire safety measures are in HSE twice a
place.
▪ Evacuation plan has been implemented and year/
tested.
▪ Fire alarm tested regularly. random
▪ Fire drills carried out at least once a year.
▪ Regular checks made to ensure escape
routes and fire exit doors are not obstructed.

Work equipment Staff could get electrical shocks or burns
from using faulty electrical equipment.
Staff may also suffer injury from moving
parts of equipment or unbalanced
equipment.
▪ All new equipment checked before first use
to ensure there are no obvious accessible
dangerous moving parts, or siting of the Manager/ Daily
equipment does not cause additional
hazards.
IT dept.
▪ Staff trained in use of equipment where
necessary.
▪ Staff encouraged to spot and report any
defective plugs, discoloured sockets or
damaged cable/equipment.
▪ Defective equipment taken out of use safely
and promptly replaced.

Cleaning Staff risk skin irritation or eye damage ▪ Cleaning products marked 'irritant' have
from direct contact with cleaning been replaced by milder alternatives where Logistics when
chemicals. Vapour from cleaning available.
chemicals may cause breathing problems. ▪ Mops, brushes and protective gloves are with the needed
provided and used.
cleaning &
▪ Staff shown how to use cleaning products
safely. team periodical
▪ Cleaning materials are properly stored.
▪ Weekly Checks to ensure compliance.

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 Office Risk Assessment

What are the Who might be harmed and how? What are you already doing? Do you need to do anything else to Action by who? Action by Done
hazards? manage this risk? when?

Young persons, Vulnerable workers may be at greater risk ▪ Manager to check if vulnerable workers can
disabled or of harm from low-risk hazards. use the main means of escape.
pregnant workers ▪ Check if staff have any pre-existing medical
conditions, eg asthma or other breathing
difficulties; back or other joint/muscle
conditions that may be made worse by
things in the office.
▪ Processes/working conditions altered when
necessary to reduce risks to new or
expectant mothers.
▪ All staff to be aware that young colleagues
may be inexperienced or lack awareness of
risks.
▪ Manager agrees action plan to address any
specific needs.

Gas appliances Staff could suffer from injury or ill health
due to a poorly maintained gas appliance.
▪ For offices where you are responsible for
maintenance: arrangements in place for
periodic examinations, eg annual check, of
appliances and remedial action as
necessary.
▪ For rented offices: arrangements in place to
check with the landlord what measures they
have in place to maintain any gas
appliances.
▪ Staff encouraged to spot and report the
signs of a faulty appliance.
▪ have paperwork that informes us about the
checks to ensure the execution of them .

It is important you discuss your assessment and proposed actions with staff or their representatives.
You should review your risk assessment if you think it might no longer be valid, eg following an accident in the workplace, or if there are any significant changes to the hazards in your office,
such as new work equipment or work activities.

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