Raddi Motorparts Inventory Management System

A Research and Software Development Project Submitted to the

Faculty of the Computer Science and Information
Technology College of Arts and Sciences
Negros Oriental State University

In Partial Fulfillment of the Requirements

For ITS 130 – Research and
Software Development

Patrick John Bulawin

Rodney G. Rendoque

Bachelor of Science in Information Technology

 Introduction

Inventory system deals primarily with determining the size and

placement of the materials within a facility or within multiple locations

of a supply chain network. It is also concerned with the importance of

forecasting the required inventory, availability of physical space, and

cost in carrying those inventories to maintain the planned course of

production against the random fluctuations, or shortage of materials.

One way of managing inventory is to have a web-based system in

place that can instantly track and update the information about the

tools or equipment.

Importance of implementing a web based inventory system is

becoming vital as most of the time the information are accessible

instantly, thereby making the details of the usage of the equipment

available, and improving the movement and anticipation of their

demand as well as the productivity of the system as a whole. The

implementation of this web-based inventory system can help

institutions develop the skills to cope with their operational

environments. Because lack of system tool to be used to monitor the

availability and quantity of materials in this university.

Bachelor of Science in Information Technology

Problem Statement

Specifically, the study sought to answer the following questions:

1. What are the problems encountered by the staff in managing and by

the owner in managing Raddi Supply and General Merchandise
Dumaguete City?

2. What are the basic concepts in the development of the Raddi

Inventory Management System?

3. What are the necessary functional and non-functional requirements

needed in the design, development and implementation of the Raddi
Inventory Management System?

4. How will the Raddi Inventory Management System App be

implemented in beta android and web environment?

5. How is Inventory Management System in Raddi Supply and General

Merchandise Dumaguete City performing as rated by both IT Expert
and user in terms of readability, efficiency, and maintainability?

6. How will the Raddi Inventory Management System function and help
the staff/user in managing stocks?

Bachelor of Science in Information Technology

 CHAPTER I

A. Objectives

General Objectives
To develop an efficient and fast computer-based and mobile
application inventory system in Raddi Supply and General Merchandise

Specific Objectives
 Shorten data-processing time
In processing the inventory, it will not consume enough time to
process.
 Reduce errors
Through this system, fewer errors will be avoided because the system
will be easy to use.
 Improve the accuracy of input
It will help the user to avoid mistakes regarding the data that they will
give to the clients. There will be accurate information.
 Give information easily and efficiently
It will make easier for the user to give information to the faculty.
 Data integrity
It gives users the assurance that the information they see is
trustworthy.
 Data security
It ensures that data is kept safe from corruption and that access to it
is suitably controlled. Thus, data security helps to ensure privacy. It
also helps in protecting personal data.

Bachelor of Science in Information Technology

B. Aims and Objectives

The proponents now endorse our proposal which can help to

implement good and accurate system to the company. The proponents
gave their best to satisfy the current needs of the business by making
a computerized sales and inventory system that will help them in their
business. Develop and implement computerized sales and inventory
system for Raddi Motorparts and Merchandise that will enhance the
company’s operation.

C. Significance of the Study

The significance of this study to Raddi Motorparts and

Merchandise that it will provide easy-to-use and easy-accessed system
thus; transactions will be more reliable and faster that they do not
have to hire another employer to do the job. It gives more accurate
and secure records of sales and list of products.

 Admin – manages the adding of stocks, updating the inventory,

and determining the users of the system.
 Staff - manages the orders.

D. Scope and Limitation

The proponents proposed system for Raddi Motorparts and

Merchandise can do file maintenance, product maintenance,
transaction, product transaction, create an account and reports.

Bachelor of Science in Information Technology

Presentation of Data

USED CASE
Figure 1.1

Bachelor of Science in Information Technology

WEB ARCHITECTURE

Figure 1.2

Bachelor of Science in Information Technology

SYSTEM ARCHITECTURE

Figure 1.3

Bachelor of Science in Information Technology

LOG IN FLOW DIAGRAM

Figure 1.4

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STOCKS DIAGRAM
Figure 1.5

SDLC
Figure 1.6

Bachelor of Science in Information Technology

GUI (WEB)

Bachelor of Science in Information Technology

Bachelor of Science in Information Technology
GUI (MOBILE)

Bachelor of Science in Information Technology

 Chapter 2

Review of Related Literature

Computer-based system is a complex system where in

information technology plays a major role. It makes the work easier,
faster and more accurate. Due to that fact, the automated scheme has
become essential to small and big companies for they are expected to
give the best services possible. Nevertheless, some businesses still
prefer sticking with the system that is not integrated with technology.
Probable causes are computer illiterate staff and lack of funds.
Companies, especially the big ones are recommended to switch from
manual to automated systems because this will improve the efficiency
and productivity of the business which will uplift the industry’s
reputation.

One of the most sought after automated systems of different

companies is a sales and inventory system which comes hand in hand.
A sales and inventory system is very important in every organization
because a good sales and inventory management can create excellent
productivity. Primarily, inventory work consists of input, output and
restock. Input is a process of buying new products into the inventory
and replacing the old products with the new ones. Meanwhile, output is
a procedure of taking out the products from the inventory for sales or
usage and refill is a process of increasing the number of existing
products in the inventory in order to fulfil the insufficient products or
escalating demands. Most of the retailing market is using traditional
way in the inventory management system where a person is assigned
to check and record the stock by hand using pen and paper. It is
where operations with regards to all the stock will be archived. It is

Bachelor of Science in Information Technology

without a doubt that one of the major roles played by today in almost
every area in the society particularly in business and marketing is the
computerized system. This system enables us to make very detailed
work and follows accurate directives without error. The basic
advantages of the system are to make the process fast and well-
organized which means that they can process much more quickly than
humans. Data retrieval has to be searched in lots of registers slowly
and it wastes a lot of time. It makes the data not reliable enough as it
is hand written and there is a high probability of errors to occur. Data
recording consumes a lot of space since it is stored in cabinets and
folders. It is also prone to data loss where it could be missing because
of improper file management.

Inventory is a company’s merchandise, goods and materials that

are contained in the store factory at any given time. The employees
need to know how many units of their products are available for
reservation and sales and the items that are sold. All of these rely on
the inventory system to present solutions. The sales inventory system
would provide service to the user, input information to the database,
summarize the inquiry of bills, and manage the product releases and
storage. This would generate a faster improvisation of work given less
time and effort. Inventory control systems maintain information about
activities within firms that ensure the delivery of products to
customers. The subsystems that perform these functions include sales,
ordering, and receiving. In different firms the activities associated with
each of these areas may not be strictly contained within separate
subsystems, but these functions must be performed in sequence in
order to have a well-run inventory control system.

Bachelor of Science in Information Technology

According to Kj Henderson, they have a three major advantages by
using of inventory system these are (Time savings, Accuracy, and
Consistency) which helps a lot for a business man to increase the sales
of their business.

 Time Savings

As the old saying goes, “time is money”. The amount of time

that can be saved by a business is, perhaps, the biggest benefit of
using a computerized inventory system. The only thing a manager
would have to do each day is print out the report highlighting the
inventory to be restocked.

 Accuracy

An additional benefit of using a computerized inventory system is the

accuracy it ensures. Eighteenth century English poet Alexander Pope is
often quoted as having said, “To error is human.” When an inventory
list is maintained by hand, the margin of error widens with each
update. If one mathematical calculation is wrong or one typo is made,
disaster may occur. For instance, if a clerk accidentally adds a zero to
the end of a purchase order, a business could potentially end up
paying for 10,000 units of merchandise as opposed to the 1,000 that is
actually needed.

 Consistency

A small business operates most efficiently when its processes are

executed in a consistent manner. By using a computerized inventory
system, a business owner can ensure that all orders, reports and other
documents relating to inventory are uniform in their presentation,
regardless of who has created them.

Bachelor of Science in Information Technology

 Task Dependency

Tasks Detailed Activity Days Assigned

Required
Task 1 1.1 Conduct interviews 3 Rodney
Data Gathering
1.2 Survey/questioners 4 Patrick

1.3 Read supply office reports and 3 Patrick

information
1.4 Introduce web based system 5 Rodney

1.5 Observed reaction to the propose 4 Both

system

Task 2 2.2 Analyze data flow 24 Both

Data Flows and Decision
Analysis
2.3 Designing database 18 Patrick

2.4 Data dictionary 6 Rodney

2.5 Entity relationship 10 Rodney

2.6 Analyze system requirements 12 Patrick

Task 3 3.1 Perform cost and benefits analysis 11 Both

Proposal Preparation
3.2 Prepare recommendation 4 Both

3.3 Prepare proposal 4 Both

Bachelor of Science in Information Technology

Definition of Terms

Inventory management - is the management of inventory and stock.

Stock - the goods or merchandise kept on the premises of a business or

warehouse and available for sale or distribution.

Inventory - a complete list of items such as property, goods in stock, or the

contents of a building

Computerize Systems - is one in which the work is done by computer.

Data retrieval - obtaining data from a database management system such as

ODBMS. In this case, it is considered that data is represented in a structured

way, and there is no ambiguity in data. In order to retrieve the desired data the

user present a set of criteria by a query.

Bachelor of Science in Information Technology

 Gantt Chart

Conduct Interviews

Survey

Read reports & Infos

Introduce System

Observe Reaction

Analyze Data Flow

No. of days
Designing Database
Stop Date
Data Dictionary

Entity Relationship

Analyze System Requirements

Perform cost and Benefits

Prepare recomendation

Prepare Proposal

Bachelor of Science in Information Technology