Empower Manual NU PDF

Time & Attendance
Management System
Copyright: SEED Management Services Pvt. Ltd

Version
Premium 2.0
eMpower Premium - User Manual 2
CONTENTS:
CHAPTER 1 INTRODUCING EMPOWER TIME & ATTENDANCE MANAGEMENT ... ERROR! BOOKMARK NOT DEFINED.
CHAPTER 2 OVERVIEW OF HOME PAGE ............................................................. ERROR! BOOKMARK NOT DEFINED.

2.1 A CCESSING THE HOME PAGE ............................................................................................................................................ 5
CHAPTER 3 HANDLING APPLICATIONS ............................................................... ERROR! BOOKMARK NOT DEFINED.

ACCESSING THE APPLICATION MENU ........................................................................................................................................ 6
3.1 A PPLICATION STATUS:...................................................................................................................................................... 7
3.2 LEAVE APPLICATION ......................................................................................................................................................... 8
3.3 LEAVE ENCASHMENT...................................................................................................................................................... 12
3.4 OUT DUTY APPLICATION ................................................................................................................................................ 14
3.5 OUT DUTY APPLICATION IN HOURS ................................................................................................................................. 17
3.6 COMPENSATORY OFF APPLICATION ................................................................................................................................. 19
3.7 A TTENDANCE REGULARIZATION ....................................................................................................................................... 21
3.8 CHANGE PASSWORD: ..................................................................................................................................................... 23
CHAPTER 4 REPORTING...................................................................................... ERROR! BOOKMARK NOT DEFINED.

ACCESSING REPORTS MENU .................................................................................................................................................. 24
4.1 HOLIDAY REPORT .......................................................................................................................................................... 25
4.2 S HIFT ALLOCATION DETAILS ............................................................................................................................................ 26
4.3 S HIFT ATTENDED REPORT ................................................................................................. ERROR! BOOKMARK NOT DEFINED.
4.4 A TTENDANCE DETAILS .................................................................................................................................................... 27
4.5 A TTENDANCE REGULARIZATION ....................................................................................................................................... 28
4.6 WORK DURATION REPORT ............................................................................................................................................. 29
4.7 WEEKLY OFF DETAILS ..................................................................................................................................................... 30
4.8 OVERTIME REPORT ........................................................................................................................................................ 31
4.8.1 Man Hours/Over Time Details ......................................................................................................................... 31
4.8.2 Over Time Register ........................................................................................................................................... 32
4.8.3 Over Time Summary......................................................................................................................................... 32
4.9 LEAVE DETAILS .............................................................................................................................................................. 33
4.10 LEAVE ENCASHMENT DETAILS ....................................................................................................................................... 34
4.11 OUT DUTY DETAILS ...................................................................................................................................................... 35
4.12 COMP-OFFDETAILS ...................................................................................................................................................... 36
4.13 ALL SWIPE DETAILS ...................................................................................................................................................... 37
CHAPTER 5 TRANSACTIONS FOR RECOMMENDING / SANCTIONING AUTHORITY ............. ERROR! BOOKMARK NOT
DEFINED.
5.1 A DMINISTRATION: ......................................................................................................................................................... 39

5.1.1 Shift Allocation [Individual] ............................................................................................................................. 40
5.1.2 Shift Allocation by Excel Upload ...................................................................................................................... 41
5.1.3 Weekly off Allocation ....................................................................................................................................... 41
5.1.4 Overtime Comp-off Approval .......................................................................................................................... 43
5.2 A PPROVAL DETAILS ........................................................................................................................................................ 44
5.2.1 Leave History: ................................................................................................................................................... 45
5.2.2 Recommending /Sanctioning of Application/s:.............................................................................................. 45
eMpower Time and Attendance Management System Page 2

5.2.3 Not Recommending/Rejecting the application: ............................................... Error! Bookmark not defined.
CHAPTER 6 AUTO MAIL NOTIFICATION ................................................................................................................ 47
WHAT IS A UTO MAIL NOTIFICATION FUNCTIONALITY? ............................................................................................................. 47

CONTACT DETAILS................................................................................................................................................ 52

Chapter 1:
Introducing eMpower Time & Attendance Management
eMpower is a support software for any Access Control Device. The primary goal of eMpower is to capture
employee attendance data from access control device and update various records regularly like
attendance, Leaves, Out Duty, short leaves as quickly as possible with minimum efforts and minimum
disruption to the business, thus ensuring that the data is captured at actual and maintained for future
reference. The Seed eMpower time and attendance management application helps you to manage all
aspects of an employee concerned with leave and attendance, from rule creation to approval tracking and
closure.
Employee attendance data is imported from any access control device (card reader or any biometric
device) into eMpower and individual records per employee, per department, per company location can
be maintained and extracted through various available reports as required.
browser
Type the following URL in to your browser’s address bar:
http://servername/eMpower/default.aspx
Enter your user name and password, and then click Log in.
Note: default is super/****
Table: Starting the eMpower time and attendance Management console

Chapter 2:
Overview of Home Page
2.1 Accessing the Home Page
Initially Home page of Normal User is displayed as below. Employee attendance status is displayed as
absent on Employee Calendar form. When Import utility runs employee attendance data from access
control system will get imported into empower which will allow attendance data to be automatically
updated as well as all the requests and records will get updated.
Employee Calendar form with Attendance Details :
Updated employee calendar form displays day wise attendance status, Swipe details, Shift, man hours of user
against selected month and year.

Chapter 3:
Configuring the Master details
Accessing the Application menu
The application menu is designed for any user (normal / super) to apply for various kinds of leave or
comp-off or similar requests. These requests can be then approved by sanctioning authority and reflect in
the attendance sheet as well as attendance reports. The options are as follows:-
1. Application status
2. Leave Application
3. Leave Encashment Application,
4. Out Duty Application,
5. Out Duty Application in hours,
6. Comp-offapplication,
7. Attendance Regularization
Normal User can apply for various requests like Leave Application, Leave Encashment Application, Out
Duty Application, Out Duty Application in hours, Comp-offapplication, Attendance Regularization.

3.1 Application Status:

Application >Application Status
All pending requests e.g. leave; Out Duty, Attendance Regularization, and Compensatory off requests are
displayed in this form. Employee can view the application status. Normal user can only delete pending
applications. When employee clicks on ‘Delete “button message is displayed “Are you sure you want to
delete this (transaction will be deleted permanently) Once user clicks on “OK” button pending application
will get cancelled.

3.2 Leave Application

Application >Leave Application
Normal user can apply for different types of leaves. These applications will go to his Recommending /
Sanctioning Manager for Approval. System generated emails are also sent to Recommending /
Sanctioning Manager for the information purpose about the applications. If Recommending / Sanctioning
Manager sanctions the leave application it gets reflected into the system by changing the attendance
status & leave balance.
If Recommending / Sanctioning Manager rejects the leave application employee will be marked as
Absent/Present on that particular day as per his attendance swipe details. Rejected applications are
displayed in Reports.
To apply for leave for previous dates : For the Out Duty application, Attendance regularization & Leave
application requests, User can double click on any previous date(from the current date) from calendar
form.
To apply for leave for future dates or Out duty application, user has to go to Application >> Leave/Out
Duty. User can not apply for Attendance Regularization for future date.

Leave Application Form:
Leave Type : Normal User can select leave type from the dropdown list [Leave
types have been allocated to Normal user by HR/Super].
Leave Balance Status : Allocated Leave Types, Opening Balance & Current Balance
details are displayed to user.
From Date : User can select the date from the calendar [From which
employee will be on Leave]
To Date : User can select the date from the calendar [Up to which
employee will be on Leave]
Number of days : By clicking on "No of Days" button, applied number of leave days
get displayed
Leave Address : User can enter the address where employee will be residing
during the leave period
Leave Reason : User should select reason from Reason dropdown box
Recommending &

Sanctioning Authority : Recommending & Sanctioning authority’s name is displayed. If

user has only Sanctioning /Recommending authority then
details are displayed accordingly
Submit application : Click on "submit application" button to submit the leave

application
Cancel : Click on "cancel" button to exit the leave application form
Leave status will remain as "Leave Pending for Recommend" till it gets recommended by Recommending
Authority.
Figure: Leave pending for Recommend

Recommended Leave application status gets updated and is displayed on employee calendar form as
"Leave Pending for Approval" for that particular date till it gets sanctioned by Sanctioning Authority.
Figure: Leave pending for Approval
Once the Leave Application gets sanctioned by Sanctioning Authority, Leave balance gets deducted
accordingly, Leave status is marked and Leave Type is also displayed on employee calendar form.

3.3 Leave Encashment

Normal user can en-cash leaves per year. [Such leaves will be defined from Leave Settings Master by HR
/ Super user]. So employee should have Minimum Leave Balance for encashment. Employee can apply
for Maximum Leave days for encashment [which will be defined by HR/ Super]
Application >Leave Encashment Application
Leave Encashment Application form:
Figure: Application for leave encashment
Location : Select location from dropdown list [Mandatory].
Employee : Select employee from dropdown list.
Leave Type : User can select leave type from dropdown list.
Current Balance : Current Balance of selected leave type gets displayed
Encash Days : User can enter number of leave days that employee wants to
encash
Add New Application : Leave encashment application gets submitted

Edit application : Employee can edit the encashment days before it gets
sanctioned / rejected
Delete application : Employee can delete the Encashment application before it gets
Sanctioned / Rejected

3.4 Out Duty Application

Application > Out Duty Application
Normal user can apply for Out Duty application if he is Out of station & on duty. These applications will
first be sent to Recommending Authority for Recommendation. Before the applications get recommended
/ Not recommended by Recommending authority application status is displayed as "OD Pending for
Recommend". System generated emails are also sent to Recommending Authority for the information
purpose. If Recommending Authority recommends the application it is further sent to Sanctioning
Authority.
If Sanctioning Authority sanctions the request, Out Duty Status is marked & if the request gets rejected
employee will be marked as Absent/Present on that particular day as per attendance swipe details.
Employee can view rejected Out Duty applications in Reports.
If Out Duty request gets sanctioned for Holiday / Weekly Off then Over Time / Comp-off balance gets
generated for the employee [if applicable].
From Date : User can select the date from the calendar [From when
employee will be on out duty].
To Date : User can select the date from the calendar [Up to which
employee will be on out duty].
Number of days : Click on "Calculator" tab to display number of days of Out duty

Reasons : User should select reason from Reason dropdown box
Out duty address : User can enter address in "Out Duty Address" text area if
traveling out of station
Recommending &
Sanctioning Authority : Recommending & Sanctioning authority’s names are displayed.
If user has only Sanctioning / Recommending authority then
Submit application : Click on "Submit Application" button to submit out duty

application
Cancel : Click on "Cancel button" to exit from Out Duty Application form

Out Duty application will first be sent to Recommending Authority of User & status will be displayed as
"OD Pending for Recommend" until the application gets Recommended / Not Recommended.
Figure: OD Pending for Recommend
Once the Recommending Authority recommends the application, it is further sent to Sanctioning Authority
& "Out Duty Pending for Approval" status is displayed on employee calendar form till application gets
sanctioned by Sanctioning Authority.
Once sanctioning authority sanctions the request, Out Duty status gets updated on employee calendar in
reports.

3.5 Out Duty Application in Hours

Application > Out Duty Application in Hours
Similarly User can apply for "Out Duty in Hours" only if user is out of office for few hours in a day for
official work. This application will first be sent to Recommending Authority for Recommendation. Once the
application gets recommended it is further sent to Sanctioning authority. If "Out Duty In hours" application
gets sanctioned then "Out Duty" status is marked. System generated emails are also sent to
Recommending & Sanctioning Authority for the information purpose. If Sanctioning Authority rejects the
"Out Duty in Hours" application employee will be marked as Absent/Present on that particular day as per
attendance swipe details. All "Out Duty" applications are displayed in Reports
Note:
If employee is on "Out Duty" only for few hours in a day, then only he can apply for "Out Duty in Hours”
Employee should NOT apply for Full day "Out Duty in Hours" application if he is on "Out Duty" for few
hours in a single day.
Figure: Out Duty Application form
Date : User can select date from calendar as to when employee will be
on out duty for Hours
From Time & To: Time : User can enter "From Time & To Time" in hours
when employee will be on Out Duty

No of Hours : Click on "No. Of Hours” to calculate hours for Out Duty
Reason : User should select reason from Reason dropdown box
Out duty address : User can enter address in "Out Duty Address" text area if
travelling out of station
Recommending &
user has only Sanctioning / Recommending authority then
Submit application : Click on "Submit Application" button to submit "Out Duty In

Hours" application
Cancel : Click on "Cancel button" to exit from Out Duty Application form
"Out Duty application in hours" will be sent to Recommending Authority for Recommendation. Before the
application gets recommended it is displayed as "OD Pending for Recommend" on employee calendar
form. "Recommended OD application in hours" is further sent to Sanctioning Person. Before the
application gets sanctioned it is displayed as "OD Pending for Approval" on employee calendar form.
Out Duty status gets updated on employee calendar form when Out Duty in Hours application gets
sanctioned. For "Holiday Present"/ "Weekly off Present" status Overtime / Comp-off gets generated [as
applicable].

3.6 Compensatory Off Application

Application > Compensatory Off Application
User can avail Compensatory Off if he works on Weekly Offs / Holidays or even extra working hours on
week days.
If employee works on weekly off / Holiday he will be marked as Weekly off Present / Holiday Present [If
system finds IN & Out swipe records on Weekly off /Holidays with or more than “Minimum working hours
to get Comp Off”[As per Comp-off Configuration settings] employee will be marked as WOP / HP]. User
can apply for “Comp Off” against “Comp-off Balance” generated for Weekly off Present / Holiday Present/
Extra working hours on week days .Comp Of Application will be sent to Recommending & Sanctioning
Authority respectively.
Comp-off Balance details are displayed on Comp off application form:

Employee’s Comp-off Balance details like “Comp-off against date”, Week Day, Working Hours, Earned
Comp-off Unit, Used Comp-off details, Available Comp-off Unit, Expiry Date of that Comp-off balance are
displayed on Comp-off Application form. User can apply for Comp-off before expiry date otherwise
particular Comp-off gets lapsed.
Comp-off Against Date : User can click & select any of the Comp-off Balance from
the list Calendar
Comp-off Date : User should select particular date on which he wants to

avail Comp-offfrom calendar.
Reason : User should select reason from Reason dropdown box.
Recommending &

user has only Sanctioning / Recommending authority then details
are displayed accordingly.
Submit application : Click on "Submit Application" button to submit Comp-Off

application. This application will be sent to User's
Recommending / Sanctioning Manager for approval.
Cancel : Click on "Cancel" button to exit from Comp-Off application.

3.7 Attendance Regularization

Application > Attendance Regularization
Attendance regularization is used to regularize an attendance record if attendance is not marked correctly
due to any valid reason e.g. Card lost, Machine Not working etc. While applying for Attendance
Regularization user has to select “valid Reason”. Application will be sent to Recommending Authority for
approval. Once the application gets recommended, employee attendance status will be marked
accordingly. Before the application gets approved "Attendance Regularization Pending for Approval"
status will be displayed on employee calendar. System generated mails are also sent to Recommending /
Sanctioning Manager for the information purpose.
User can apply for attendance regularization only if he has Single swipe for a particular day. He can not
apply if two punches are available and even if he is absent on any date.
Information displayed on the screen is as below:
Reason for Regularization : User should select "Reason For Regularization" from dropdown
list.
Shift : User should select "Shift" from dropdown list for which he had
worked.
In Date : User can select date when he had entered in the company.

Out Date : User can select date when he completed work and took exit from
workplace.
In Time : User can select "In time".
Out Time : User can select "Out Time".
Submit application : Click on "Submit Application" button to submit attendance

regularization application. This application will be sent to User's
Recommending / Sanctioning Manager for approval.
Cancel : Click on "Cancel" button to exit from "Attendance Regularization

application" form.
Pending request status "Att. Authorization Pending for Recommend" gets updated till it gets
recommendation.
Employee attendance status [e.g. Present/Early Go/Late] is marked on employee calendar form only
when the application gets recommended & sanctioned by Recommending & Sanctioning authority
respectively.

3.8 Change Password:

Application > Change Password
If required, a user can Change Password for self. Once the password is changed user can login with
changed password.
If an employee is AD user, then he cannot change his password using this form.
Figure: Change Password
Information displayed on screen above:
Old Password : Enter valid password in "Old password" text box.
Enter New Password : Enter valid password in "New password" text box.
Re-type New Password : Enter valid password in "Re-type password" text box.
Cancel : Click on "Cancel" button to exit from "Change password" page.

Chapter 4:
REPORTING
Accessing Reports menu
Report menu comprises of all reports, which are derived from the available records / transactions.
Normal user can view only his own records but Reporting/Recommending user can view the records of
his own as well as of his subordinates.
Normal User can view following reports
1. Holiday Report
2. Shift Allocation details
3. Shift attended report
4. Attendance details
5. Attendance Regularization
6. Work Duration Report
7. Weekly off Details
8. Overtime reports
9. Leave Details
10. Leave encashment Details
11. Out Duty Details
12. Comp-offDetails
13. All Swipe Details

4.1 Holiday Report

Reports >> Holiday List
Report displays list of the selected year. The report can be viewed in a separate window also by clicking
on "New Window" button.

4.2 Shift Allocation details

Reports >> Shift Allocation details:
This module will facilitate for Normal user to view his shift allocation details report for selected date range.
Every time the shifts are allocated to employee, the recently allocated shift details are displayed in this
report. The report can be viewed in a separate window also by clicking on "New Window" button.

4.3 Shift Pattern Details

Reports >>Shift >> Shift Pattern details:
This report facilitates the super/HR user to view the shift rotation pattern details for selected location and
selected shift. The report can be viewed in a separate window also by clicking on "New Window" button
4.4 Attendance Details

Reports >> Attendance Details
This module will facilitate for Normal user to view his attendance details report for selected date range.
This report shows day wise attendance details of the employee with In-Out timing, Status and Man hours.
The report can be viewed in a separate window also by clicking on "New Window" button.

4.5 Attendance Regularization

Reports >> Attendance Regularization
This module will facilitate normal user to view his Attendance regularization records. This report shows
the leave details such as Pending, Sanctioned, Rejected, Recommended or Not recommended
applications as per the selected radio button and for the selected date range The report can be viewed in
a separate window also by clicking on "New Window" button.

4.6 Work Duration Report

Reports >> Work Duration Report
This module will facilitate Normal user to view work duration of him/her for the selected date range. Work
duration records are displayed for individual day with In-Out swipe timings. The report can be viewed in a
separate window also by clicking on "New Window" button.

4.7 Weekly off Details

Reports >> Weekly off Details
This report displays weekly offs of the Employee. Normal User can see only his Weekly off Report for
selected date range.

4.8 Overtime Report
4.8.1 Man Hours/Over Time Details

Reports >> Man Hours/Over Time Details:
Normal user can view Overtime reports generated either by Auto sanction or by Manual Sanction. There
are other reports for Overtime i.e. Overtime Register, Overtime Summary report. The Normal user can
view over time details for selected date range. The report can be viewed in a separate window also by
clicking on "New Window" button.

4.8.2 Over Time Register

Report >> Over Time >> Over Time Register
This module will facilitate the Normal user to view the overtime details for selected date range. It shows
the overtime for every day between selected ranges individually.
4.8.3 Over Time Summary

Report >> Over Time >> Over Time Summary
This module will facilitate the Normal user to view the overtime hours of individual employees. This report
displays the total overtime hours in a selected date range and not the record of individual day.

4.9 Leave details

Reports >> Leave Details
This module will facilitate normal user to view his leave records. This report shows the leave details such
as Pending, Sanctioned, Rejected, Recommended or Not recommended applications as per the selected
radio button and for the selected date range The report can be viewed in a separate window also by
clicking on "New Window" button.

4.10 Leave Encashment Details

Reports >> Leave Encashment Details
The normal user can view leave encashment details for selected date range. This report shows the leave
encashment details such as Pending, Sanctioned, Rejected applications which includes Employee Name,
Leave type, days encashed etc. The report can be viewed in a separate window also by clicking on "New
Window" button.

4.11 Out Duty details

Reports >> Out Duty Reports
This module will facilitate normal user to view his Out duty and Out duty in hours records. This report
shows the Out Duty details such as Pending, Sanctioned, Rejected, Recommended or Not recommended
applications as per the selected radio button and for the selected date range The report can be viewed in
a separate window also by clicking on "New Window" button.

4.12 Comp-offDetails
Reports >> Comp-off Details
This module will facilitate normal user to view his Comp-off details. This report shows the Comp-off details
such as Pending, Sanctioned, Rejected, Recommended or Not recommended applications as per the
selected radio button and for the selected date range. The report can be viewed in a separate window
also by clicking on "New Window" button.

4.13 All swipe Details

Reports >> All swipe Details
This module will facilitate Normal user to view the swipe details (Time in / Time Out). This report shows
the door wise punches of the employee with date and time of punch. The report can be viewed in a
separate window also by clicking on "New Window" button.

Chapter 5:
Handling Applications
Super user allocates Recommending & Sanctioning Authorities to employee from employee master form.
 If Super user has allocated only Sanctioning authority to employee all the applications will be
directly sent to Sanctioning authority and if “Recommendation Required” check box is checked &
recommending authority has been allocated then all the requests will first go Recommending
authority.
 Once the Recommending Authority recommends the application/s it is further sent to Sanctioning
Authority. Sanctioning authority can finally sanction /reject the application.
 Such users can recommend & Sanction different types of requests of their Subordinates.

5.1 Administration:
Reporting Managers [Recommending/ Sanctioning Authority] can perform some special tasks like Shift
Allocation, Weekly off Allocation, overtime Approval of their subordinates from Administration menu.

5.1.1 Shift Allocation [Individual]

Administration>>Shift Allocation>>Individual
Recommending Authority/ sanctioning authority can allocate shift to their subordinates for the selected
date range. So employee attendance status will be considered as per the allocated shift timings.
Recommending authority/Sanctioning authority can update/Allocate shifts only for current and future date
and not for backdates.

5.1.2 Shift Allocation by Excel Upload

Administration>>Shift Allocation>>By Excel Upload
Recommending Authority / Sanctioning Authority can allocate Shifts to their Sub-Ordinates for particular
day/ month. They can also edit previously allocated shift by uploading excel file. Recommending /
Sanctioning Authority can select date range & Collect Excel sheet data & finally Generates excel sheet.
Excel sheet will have data like Employee No, Employee Name, Employee Type, Department, designation
& the selected Date Range for Shift allocation. [For Details Please refer help manual for Super user]
Recommending authority/Sanctioning authority can update/Allocate shifts only for current and future date
and not for backdates.
5.2 Weekly off Allocation

Administration>>Weekly off allocation
Recommending Authority / Sanctioning Authority can allocate Weekly Offs to their Sub-Ordinates for
particular day/ month. User can select singly /many employees from subordinate list for Weekly off
allocation. Month wise calendar is displayed where user can select any day as a Weekly off for selected
employees


5.3 Overtime Comp-off Approval

Administration>>Overtime Comp-off Approval
When employee works extra on holidays / weekly offs / or even extra working on week days Overtime
gets generated [If Overtime is applicable to that employee]
According to Overtime Configuration master Overtime can be auto sanctioned or by manual sanction. If
Super user has defined Overtime generation by Auto sanction Overtime is directly displayed in Overtime
reports. And if super user has defined overtime calculation by Manual Sanction it has to be first
recommended by Recommending Authority & then sanctioning Authority. If only sanctioning authority is
allocated to the employee then OT can be sanctioned directly by Sanctioning authority.
Recommending/Sanctioning authority both can edit actual Overtime hours with necessary remark. Once
the record is saved Sanctioned overtime is displayed in Overtime reports.

5.2 Approval Details

Login by Recommending Authority >Application > Approval details
Recommending Authority can Recommend / NOT Recommend several applications viz. Leave
Application, Out Duty, Out Duty in Hours, Comp Off, Attendance Regularization Short Leave from
Approval Details form
Approval Details form For Recommending / Sanctioning Authority: Approval Details form is quite
similar for both recommending & sanctioning Authority

All the applications sent by the Sub-Ordinates are displayed to Recommending Authority/ Sanctioning
Authority on Approval Details form.
Recommending Authority / Sanctioning Authority can view Employee name, Employee department, and
Application type, Application from Date, To Date, and number of days, Leave balance, Leave History, Out
Duty in Hours, and other details [filled by User for the application].
5.2.1 Leave History

Recommending Authority/ Sanctioning Authority can view previous leave records of that employee in
Leave History. Recommending / Sanctioning can select particular employee & click on “Leave History”
button. All the details like Employee Name, Leave Type, From Date& To Date, No of leave days,
Authorized by, Reason of previously availed leaves will be displayed.
5.2.2 Recommending / Sanctioning of Application/s

Recommending Authority/ Sanctioning Authority can select single request or many requests by using
check box and then clicking on Approve button selected application/s gets recommended/ sanctioned
To approve attendance regularization request Sanctioning Authority has to select the attendance status.

5.2.3 Not Recommending / Rejecting the Application/s

Recommending Authority can reject any type of request for a valid reason by clicking on ‘Not
Recommend’ button. User has to enter “Reason for Not Recommend “for application rejection.

Chapter 6
Auto Mail notification
What is Auto Mail Notification Functionality?
System generated mails are sent to Recommending / Sanctioning Authorities to notify the pending status
of applications of the subordinates to be approved. So when users apply for different applications /
recommending, sanctioning person recommends, sanctions, rejects requests. System generated mails
are sent to users / recommending / sanctioning authority / HR admin/ Super user [as per the hierarchy set
by the Super user]
Mail Notifications are sent in two flows:
1. Normal User -> Recommending Authority -> Sanctioning Authority

2. Normal User -> Sanctioning Authority
Note : Email address of Normal Employee, recommending authority, Sanctioning Authority should be
properly entered on employee master form so that Mail Notification works properly.

When normal User applies for Leave, OD, OD in Hrs, Attendance Regularization, Comp-off then Mail
Notification is sent to Recommending or Sanctioning Person (as per flow). If user has Recommending
Authority all the applications will be first sent to Recommending authority
Recommending Authority can Recommend or Not Recommend Application Using “Approve" or "Reject"
button.
 If Recommending Authority rejects the application [Using Reject button] Mail Notification is
sent to Normal User [with a message "Application have not been recommended"]
 When normal user applies for Leave Encashment Application, Mail notification is sent to
Super and HR/Admin user
 Similarly when normal user applies for short leave, Mail notification is sent to Sanctioning
Person only
 If Recommending Authority recommends the application [Using Approve button] Mail
Notification is sent to Sanctioning Person for further Sanction or Rejection with a message
"Application has been recommended"
 Sanctioning Person can Sanction / Reject the application [Using Approve / Reject button]
 If Sanctioning Authority Sanctions the application [Using Sanction button] Mail Notification is
sent to Normal User [with a message “Application have been Sanctioned”]
 If Sanctioning Authority Rejects the application [Using Reject button] Mail Notification is sent
to Normal User [with a message "Application have Not been Sanctioned"]
 Super User can select particular Sanctioning Person in "Approval Details" form in eMpower.
So all pending applications by subordinates of sanctioning authority will be displayed. Super
user can directly sanction or reject pending applications of the subordinates of that
Sanctioning Authority. So Mail Notification is sent to Normal User when Super user Sanctions
/ Rejects application
 Without Using Approve or Reject Link from mail account Recommending or Sanctioning
Authority can login to eMpower and Recommend / Sanction pending applications of their
subordinates. Then also mail notification is sent to normal user as per their flow.
Sample Mail Notification showing pending request of Comp Off, Approve & Reject Link

Sample System generated mail showing “Not recommended Out Duty “application.


Leave Application Email Notification:
 When an Employee or User drops a Leave Application then following Notification format will be
sent along with the mail to its Reporting Person.
1) List of Leaves approved for that particular Period by that reporting Person along with the details
like Name of employee, Leave From & Leave To time, Number of days, Type of leave and
Remark.
2) Summary of available work force for same period in following format is sent to Reporting Person
between FROM and TO period. (No. of available persons on a day) / (Total No. of employees
reporting)

Contact Details
Registered Office
SEED Management Services Pvt. Ltd.

Panchasheel,
42/16, Erandawana,
Income Tax Lane,
Off Karve Road, Pune – 411 004 (MS)
Development Center
SEED Management Services Pvt. Ltd.
“Padmashree”, Plot No. 12,
Shree Niketan Society,
Mayur Colony, Kothrud,
Pune – 411 038,
Tel: +91-8380054985/020 – 25430193
Email: custcare@Seedautomation.com
Please visit our company website for more information or contact us.
http://seedmanagement.co.in
Thank you

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Time & Attendance

Copyright: SEED Management Services Pvt. Ltd

CHAPTER 2 OVERVIEW OF HOME PAGE ............................................................. ERROR! BOOKMARK NOT DEFINED.

CHAPTER 3 HANDLING APPLICATIONS ............................................................... ERROR! BOOKMARK NOT DEFINED.

CHAPTER 4 REPORTING...................................................................................... ERROR! BOOKMARK NOT DEFINED.

5.1 A DMINISTRATION: ......................................................................................................................................................... 39

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WHAT IS A UTO MAIL NOTIFICATION FUNCTIONALITY? ............................................................................................................. 47

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Table: Starting the eMpower time and attendance Management console

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Employee Calendar form with Attendance Details :

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3.1 Application Status:

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3.2 Leave Application

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Leave Application Form:

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Sanctioning Authority : Recommending & Sanctioning authority’s name is displayed. If

Submit application : Click on "submit application" button to submit the leave

Cancel : Click on "cancel" button to exit the leave application form

Figure: Leave pending for Recommend

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Figure: Leave pending for Approval

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3.3 Leave Encashment

Leave Encashment Application form:

Figure: Application for leave encashment

Location : Select location from dropdown list [Mandatory].

Employee : Select employee from dropdown list.

Current Balance : Current Balance of selected leave type gets displayed

Add New Application : Leave encashment application gets submitted

eMpower Time and Attendance Management System Page 12

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3.4 Out Duty Application

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Reasons : User should select reason from Reason dropdown box

Submit application : Click on "Submit Application" button to submit out duty

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Figure: OD Pending for Recommend

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3.5 Out Duty Application in Hours

Figure: Out Duty Application form

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No of Hours : Click on "No. Of Hours” to calculate hours for Out Duty

Reason : User should select reason from Reason dropdown box

Submit application : Click on "Submit Application" button to submit "Out Duty In

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3.6 Compensatory Off Application

Comp-off Balance details are displayed on Comp off application form:

Comp-off Date : User should select particular date on which he wants to

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avail Comp-offfrom calendar.

Reason : User should select reason from Reason dropdown box.

Sanctioning Authority : Recommending & Sanctioning authority’s name is displayed. If

Submit application : Click on "Submit Application" button to submit Comp-Off

Cancel : Click on "Cancel" button to exit from Comp-Off application.

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3.7 Attendance Regularization

Information displayed on the screen is as below:

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