CARIBBEAN EXAMINATION COUNCIL

ELECTRONIC DOCUMENT PREPARATION MANAGEMENT

SCHOOL BASED ASSESSMENT

ASSIGNMENT #2-ELECTRONIC COMMUNICATION, EMAIL

Name of Candidate: Anjali Budraj

Candidate Number: 0901650048

Name of School: Fraser’s Educational Institute

Centre Number: 090165

Teacher: Jahleel Fraser

Territory: Guyana

Year: 2019
Electronic Communication

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 Contents page

Description of all components

Definition/Explanation of Electronic Communication

Features of Electronic Mail

Advantages and Disadvantages of Electronic Mail

Screenshot of Webpage

Screenshot of Email

Bibliography

Brochure

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 Description of All Components

This research seeks to explore in details of Electronic Communication. It will tell the meaning of
“Electronic Communication” then continue with the various types of Electronic Communication:
as well as Video, Social networking, Email, Web pages, Text and Instant messaging and Forums.

This research further pursues to clarify, the merits and demerits of electronic mail, in other terms
includes the bad and confident effects of electronic mail and lastly the features of electronic mail.

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 Electronic Communication
Electronic communication is a general term that embraces all kinds of computer-mediated
communication in which individuals exchange messages with others, either individually or in
groups.

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 Five Types of Electronic Communication
1. Video Chat
2. Social Networking
3. Email
4. Web Pages
5. Text and Instant messaging
6. Forums

(i) Video Chat - Most video chatting is done over the internet protocols that stream images
from one device to another. At times, nothing beats a face-to-face conversation, but video
chatting provides an immediacy to a conversation because a person's tome is often easier to
read when you can see their face. Businesses often use video conferencing to aid in virtual
meetings.

(ii) Social Networking - This facilitates communication among people with common
interest. Sites such as Facebook and Linkedln provides places for people to interact,
sometimes in real time. Micro-blogging services like Twitter, allow short textual messages of
no more than 140 characters to be broadcasted to a large audience.

(iii) Email - This allows messages to be delivered from one specific address to one or more
specific addresses, it was originally intended to imitate physical mail. Uses are alerted to the
presences of new messages in their inbox by email clients that display that content and often
an opportunity to reply. Messages are primarily text but may include file attachments pf
various types including images and short movies.

(iv) Web Pages - Worldwide users post content on websites for others to view. The content
may be simple text, but it may also contain multimedia files including images, sounds, videos
or streaming content.

(v) Text and Instant messaging - This uses Cellular airwaves and protocol to deliver textual
messages from one cellular phone to another or from one phone to a group of other phones.
Text messaging is usually intended as near-instant communication and can be quicker than a
phone call because the sender does n t have to wait for the recipient to answer before
delivering a message as text messaging is informal and easy and is sometimes referred to as
chatting.

(vi) Forums - Conversations that go on indefinitely, involve large numbers of people or need
to be archived are not well suited to email. Forums often hosted on the Web, provide an
alternative way that combines many of the aspects of email and web pages.

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 Email
Advantages of using Email

(i) It is free - once you are online, there is no further expense.

(ii) Easy to reference - sent and received messages and attachments can be stored safely,
logically and reliably. It is a lot easier to organize emails than papers.

(iii) Gets the job done in less time - email is faster than written communication as it uses the
internet to transfer the mail rather than physical movement.

Disadvantages of using Email

(i) Viruses- easily spread through email attachments.

(ii) Data usage– electronic storing space can become a problem, particularly where emails
with large attachments are widely distributed.

(iii) Spam - having the deal with spam and spoofs is one of the worst avoidable time wasters
online.

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 Features of Electronic mail or Email

(i) Attachment - ability at attach file(s) along with the message is one of the most useful
features of email. The attachment may be a word document, power point presentation, audio,
video files or images.

(ii) Address Book - features of a mail program allows the users to store information about
people whom they communicate regularly with by sending emails.

(iii) Mime (Multipurpose Internet Mail Extensions) - is a compliant mailer allows the user to
send files other than simple text i.e. it allows other media files to be sent as an attachment to
an email.

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screenshot of webpage

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Screenshot of Email

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Screenshot composed with the Document

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Sent mail to all recipients

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