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Mid-term review guide

Table of Contents

1. Mid-term review: Your project state of play3

2. Meeting checklist9

3. Follow-up11

Foreword

The mid-term review is an important moment in the life cycle of a project. As explained in section 6.2.3 of the
programme manual, the mid-term review allows the programme to have a qualitative discussion with you on the
project performance before starting phase 2. In particular, the core aim of the review is to prepare the ground for
phase 2 by tackling the following elements:

- What is the state of play of the project in relation to action plan preparation and policy improvement in
each participating region?

- What is the state of play of the project in relation to budget spending?

The review is carried out in the following three steps:

1. Preparation
To prepare the meeting, we kindly invite you to complete part 1 of the present document and the excel
table included in annex 1 of the present document. This information will be the basis for discussion during
the mid-term review meeting by providing an overview of the state of play of the project implementation and by
gathering any possible questions on the steps to come. The more details are provided, the more effective the
mid-term meeting will be. Please make sure details are provided not only for you as lead partner but also for each
of the participating regions in your project.

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The mid-term review is also an opportunity for you to review our performance. You are therefore invited to give
feedback on the different services provided by the programme on the following questionnaire:

Any suggestions are welcome and could help to further simplify, improve and adapt the programme to your
needs.

Part 1 of this document and the excel table included in annex 1 need to be completed and sent back via email to
your project, finance and communication officers at the latest two weeks before the meeting.

2. Meeting
The meeting itself is at the heart of the mid-term review. The checklist provided in section 2 of the present
document is for you to have an overview of the points we plan to cover during the meeting. It does NOT have to
be filled and sent to the JS. Additional points of discussion may of course be included depending on the need.

3. Follow-up
In order to ensure a proper follow-up, the conclusions of the meeting will be laid down in a short report including
the steps to be taken by the LP and/or JS. It will be sent to you shortly after the meeting.

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 1. Mid-term review preparation: your project’s state of play
Please complete all parts of this section and return it to the JS by the above mentioned deadline.

1.1 Progress towards the project objectives

1.1.1 Action plans elaboration

Please summarise where each region stands with its action plan. For each region, does the action plan
exclusively focus on the initial policy instrument addressed or are other policy instruments targeted? When will
the action plans be available at the earliest?

Municipality of Prato & Technology Tecnotessile

The Action Plan is under development as a pilot action is being defined and will be included in the Plan. The
main structure of the action plan has been discussed and agreed with the local stakeholders in several
meetings held at the beginning of the 6th semester. The Action Plan will be available by mid March 2019. It will
be focused on the policy instrument chosen at the beginning of the project, the ERDF Regional Operational
Programme 2014 - 2020 of Tuscany Region.

Lodzkie Region
The Action Plan for the Lodzkie Region is under development and will be ready at the end of the 6 th semester,
March 2019. It is focused on the policy instrument chosen at the beginning of the project, the ERDF Regional
Operational Programme for the Lodzkie Region 2014-2020.

CLUTEX – cluster technical textiles

The Action Plan is under development and will be finalized by the end of March 2019. It is focused on the
policy instrument chosen at the beginning of the project, the OP Enterprises and Innovations for
Competitiveness 2014-2020.

Textile Research Institute - AITEX

The Action Plan has been designed and is now ready for submission. It is exclusively focused on the policy
instrument addressed at the beginning of the project, the ERDF Regional Operational Programme 2014-2020
of the Valencian Region.

Textile Center of Excellence

The Action Plan has been designed and is now ready for submission. It is focused on the policy instrument
addressed at the beginning of the project, the ERDF England Operational Programme 2104 – 2020.

Saxony Institute Textile Research

Currently, the Action Plan for Saxony is under elaboration. A draft structure is available. Six Action Lines have
been identified for the Action Plan, and will be described in detail (content, timeline, players involved, etc).
Some of the activities included in the plan have already been started and will be continued in phase 2. The
Saxon Action Plan is exclusively focused on the initial policy instrument, the ERDF Regional Operational
Programme of the Saxony Region from 2014-2020. The Action plan will be available by mid of March 2019.

Technological Centre for Textile and Clothing of Portugal (CITEVE)

The Action Plan is under elaboration and will be completed before the end of March 2019. It is focused on the
policy instrument chosen at the beginning of the project, the COMPETE 2020 - Operational Programme for
Competitiveness and Internationalization

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 National Research & Development Institute for Textiles and Leather
The Action Plan is under development and discussion with our local stakeholder group. It will be available
by end of March 2019. The Action Plan will be focused on the initial policy instrument, the Regional Operational
Programme 2014-2020 of Romania.

Centre of European Textile Innovation

The action plan has been defined and can be summed up as the implementation of an R&D platform dedicated
to the recycling of textile wastes or post-consumer garments. The platform will be partially financed by ERDF
funds from the Region Nord – Pas de Calais and Metropole Européenne de Lille (MEL). The action plan focuses
on the initial policy instrument, the ERDF - ESF Operational Programme Nord-Pas de Calais 2014-2020. The
Action plan is ready for submission.

1.1.2 Content of the action plans

For each region, please briefly explain the main actions envisaged. What are the chances to see the actions
supported in the different regions? Is there any pilot action included in these actions? If yes, please briefly explain
the nature of this pilot action

Municipality of Prato & Next Technology Tecnotessile

The Action Plan for the Tuscany Region, developed jointly by the Municipality of Prato and Next Technology
Tecnotessile, will address the challenge of the textile waste that is produced by more than 7.000 textile and
clothing companies of the Prato district. The discarded scraps of synthetic textile ending up in landfills are a
key problem for the city and the textile district. It is estimated that only in the Prato district annually are produced
more than 50,000 tons of textile waste. The action plan is inspired by the Good Practice “Textile Recycling
Valley”, presented by the PP10 CETI (Centre of European Textile Innovation) during the 1st thematic seminar
about “Recycling in textile and waste disposal”. Following the governance model of this GP, both partners will
develop and implement a pilot action in order to facilitate and stimulate reuse and recycling of textile flows at
urban level with the final goal to reduce the quantity of textile waste ending up in the landfield while creating
innovative products and thus profitable businesses and sustainable jobs in the textiles recycling sector. The
pilot action will implement the following activities:
 Gathering, selection and characterization of textile scraps
 Design of technical specifications of nonwoven textile composed by selected scarps
 Production of nonwoven textile made of selected scraps. Testing activity.
 Study and design of final structure of the materials for the furniture prototypes including eventual
additive components for their reinforcement.
 Production of the final material. Testing activity.
 Construction of various furniture using the innovative developed materials based on textile scraps.
Preliminary testing activity.
 Furniture prototypes installation and on the field tests.
 Dissemination activities.

Lodzkie Region
The Action Plan for the Lodzkie Region considers in particular 2 Good Practices that were recognised in the
general discussion with the stakeholders as the most interesting ones. They are: 'Bicomponent spunbond
nonwovens' presented by CETI and "Manucoat: Photocatalyctic self-cleaning textile' presented by INCDTP.
The Plan will point out the financial sources and 2 new project proposals aiming at promoting innovative textile
in the framework of the Regional Operational Programme for Lodzkie Region 2014-2020, in collaboration with
3 stakeholder: Lodz University of Technology; Institute of Security Technologies MORATEX and Institute of
Biopolymers and Chemical Fibres. These 2 projects are very valuable for the Managing Authority because it
is very difficult to spend our allocation (50,9 mln EUR) for the Priority Axis I, Measure 1.1 (Investment Priority

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1a), as it is dedicated only to public R&D institutions (not enterprises), and the interests in this Measure is not
that big as we expected.
The idea of the Action Plan for Lodzkie Region was discussed during the Partners' meeting in Lille (France) in
September 2018 and it was accepted by the Lead Partner.

CLUTEX – cluster technical textiles

The Action Plan will focus on the preparation and submission to the Operational Programme Enterprise and
Innovation (OPPIK) of new R&D projects based on the lessons learnt from the RESET GPs. More in detail, the
activities will be as follows:
 Preparation of seminars for CLUTEX members and other enterprises. The main areas presented during
these seminars will be the RESET GPs and upcoming calls in OPPIK. The important part of the seminars
will be discussion about the utilisation of RESET GPs in new projects of CLUTEX or its members.
 Individual interviews with CLUTEX R&D members to in-depth discuss the potential of RESET GPs for
transformation of the Czech R&D projects.
 Preparation of application documentation of the new R&D projects based on the RESET GPs.
This procedure has been already applied in the last month and as a result two new projects based on RESET
GPs were submitted to the last call from Operational Programme Enterprise and Innovation focused on clusters
support (one of them was based on GPs presented under the theme “„Eco-creativity, natural fibres and short
value chains“ and the second one focused on the area presented in theme “Water consumption and energy
saving, sustainable company organisation”.
Future project proposals by CLUTEX will be (probably) based on GPs from the themes “New sustainable
chemistry, including reduction of chemical substances”, “Eco-creativity, natural fibres and short value chains”
and/or “New materials and new applications”.

Textile Research Institute - AITEX

The main actions envisaged are:
1. monitoring and contribution to the launch of the Strategic Plan for the Valencian Industry (PEIV) 2018-
2023.
- Organisation (and participation) of regular meetings with IVACE during the RESET project execution.
- Participation in the definition of some calls, launching and monitoring of the PEIV 2018-2023 as
representative of the Textile and Clothing Sector of the Valencian Region.
- Participation in Sectorial meetings and focus groups.
2. Contributing to pilot next call (2018 – 2019) in PEIV. Definition and monitoring of the new Call 2018-2019
“Industrialization for industrial business associations of the footwear, textile, toy sectors, etc of the Valencian
Community” based on the actions proposed for the Textile and Clothing sector of PEIV.
3. Contribution to define the 2019 call with IVACE (ERDF funds). Definition and monitoring of the new Call
2019 for industrial SMEs with ERDF funds managed by IVACE taking into account RESET themes and GPs.
4. Contribution to define 2020 call with IVACE (ERDF funds). Definition and monitoring of the new Call 2020
for industrial SMEs with ERDF funds managed by IVACE taking into account RESET themes and GPs.
5. AITEX researches on technologies of RESET Gps. Research on GPs considered along RESET project and
their technologies, in order to evaluate them as suitable and transferable for Valencian textile companies.

Textile Center of Excellence

The activities of the project led to the creation of an Action Plan which includes promoting access the current
Leeds City Region (LCR) ERDF-supported Innovation activities including the ‘Access Innovation’ programme
that provides grants to SMEs in the sector up to £100,000. The Centre became an ‘Innovation partner’ in order
to assist textile companies to prepare proposals for submission to the Programme alongside the two
universities. Future support from ERDF is unlikely as the UK continues to discuss its exit from the European
Union following the Referendum vote in June 2016. However, a new programme to support relevant
developments for companies across the LCR had been developed by the partners, led by the University of
Leeds and supported through the UK’s Arts & Humanities Council’s ‘Creative Clusters’ programme through an
initial grant of £4.8 million. It is also based on the good practices identified by the RESET project on reuse
and recycling.
The ‘Future Fashion Factory’ will create a new digitally-enabled design and manufacturing platform
delivering:
1. Globally-leading agility design processes supported by new business models.

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 2. New approaches to environmentally-friendly designer product manufacture.
3. Sustainable circular economies that creatively harness innovative manufacturing technologies.
4. Innovative simulation tools for visualisation of aesthetics.
5. New industrially-led apprenticeships supporting the development of 21st Century product designers.
The project connects design with digital and ICT manufacturing driving creativity and innovation through inter-
connected projects delivered by industry-led Networks with University research collaboration.

Saxony Institute Textile Research

The main actions of the Plan are focused on the implementation of Good Practices learnt from the thematic
workshops in project phase 1 with the aim to create new research projects. The second objective is the
dissemination of the results gained through the project to the Saxon textile and clothing industry. Support to
the Plan is given by the Saxon stakeholders, such as associations, authorities, branch-related SMEs and
educational institutions.
The main actions of the Plan are:
1. Feasibility studies. Feasibility studies are done to assess the potential of the selected GP to be transferred
and implemented by the Saxon region.
2. Dissemination of the Good Practice examples to the Saxon T&C industry. Selected GPs with the best chances
to be implemented will be introduced to interested SMEs at industry focused events of the Saxon textile and
clothing industry.
3. Implementation of RESET Good Practices (GP) examples in the Saxon region. Selected GPs are transferred
via joint projects to interested companies. At first, technical trials are/will be carried out.
4. Initiation of new R&D projects funded by the Saxon ERDF. Based on the six topics of the thematic workshops
and the GP examples presented there, new research projects were/will be initiated.
5. Involvement of Saxon stakeholders in the implementation of the Action Plan. Saxon stakeholders are
involved in the different activities of the Action Plan by organizing events where the project results (including
the Action Plan) are presented and distributed.
6. Dissemination of project results. Sharing the Action Plan and project results through fairs, symposia,
workshops and suitable events to find interested partners for research projects

Technological Centre for Textile and Clothing of Portugal (CITEVE)

The Action Plan of the partner CITEVE has been structured in the following actions:
6. Dissemination and promotion of the RESET Good Practices
7. Increase of the rate of Textile & Clothing companies involved in R&D projects
8. Contributing to include the Textile & Clothing industry as one of the main sector for the next Portuguese
framework PORTUGAL 2030
9. To promote policy opportunities roadshows
Activities performed under Action 1 and Action 4 above have resulted in the preparation and submission of
several R&D projects with companies and others scientific entities under different areas of the RESET project.

National Research & Development Institute for Textiles and Leather

The aim of the Action Plan is to improve the Policy Instrument through new projects aiming to foster link
between R&D and innovation activities in the Romanian T&C sector with concerns on environmental
sustainability.
The activities of the RESET project have led to the creation of an Action Plan that includes: promoting access
to ERDF funds supporting innovation activities through investment and collaborative RD&I projects developed
by T&C companies in partnership with R&D institutes and universities.
For the creation and improvement of the necessary RDI infrastructure to develop green and sustainable textile
and clothing products and processes in Romania, the Action Plan contains two main actions:
1) Sustainable T&C production /Innovative textiles: The objective of the action is to develop and implement
new projects promoting new methods to increase the added value of the products made by companies, and
the efficient use of the resources, both material and energetic.
The GP "Sustainable Textile Finishing Using Ozone and Nanobubble" presented by AITEX is one example of
GP selected to be transferred to Romania. A project proposal influenced and based on this GP was developed
by INCDTP in close collaboration with one knitting SME. The project proposal aims at developing new
processes and products for the company (introduction of a new ecological finishing technology and production

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 of functional knitted textile). The project proposal was submitted for funding through the ERDF and is now
under evaluation.
The Plan will also explore new opportunities provided by new ways of production, new materials & new
applications of textiles inspired by related GPs identified by RESET for the development of new projects funded
from ERDF/national/international funds.
2) Sustainable T&C value chains. The objective of the action is to develop and implement new projects for
promoting sustainable textile and clothing value chains. This action will explore the opportunities provided by
eco-creativity, processing and capitalizing the natural fibres in value-added textiles through sustainable
technologies, inspired by related GPs identified by RESET for the development of new projects funded from
ERDF/national/international funds.
By identifying a number of challenges and needs from the T&C companies’ perspective, the actions will
generate new projects inspired by GPs of the RESET project that can enhance innovation in SMEs, thereby
contibuting to increase share of innovative SMEs collaborating with each other.

Centre of European Textile Innovation

The main actions envisaged are the implementation of an R&D platform dedicated to the recycling of textile
wastes and post-consumer garments and its use for collaborative projects. As it concern the R&D platform,
main activities are the construction of the pilot plant for mechanical up-cycling of fibers and a trials campaign
with different textiles: wastes of production, post consumers textiles, etc.
As it regards the use of the platform for collaborative projects, the main activity will be the manufacturing of
several demonstrators/prototypes.
Presently, we have 2 collaborative projects already accepted for funding: the REACT H2020 project on the up-
cycling of acrylic fabrics and the REWIND ADEME project on the up-cycling of cotton. The background of these
actions is the GP presented in the first reset seminar by the Prato ASM named “Textile waste management in
the Prato district”.
CETI is also very interested in the GP “The World’s only Natural Fire Resistant (FR) System” presented by
TCOE during the 5th RESET seminar: “Eco-creativity, natural fibres and short value chains” held in Lodz. This
GP could become the background for a collaborative project about the use of nettle bast fibres in the textile
chain.

1.1.3 Phase 2 activities

Based on the results of phase 1, how do you envisage to carry out phase 2 activities? Is the planning of the action
plan implementation and monitoring clear for all partners? How do you plan to ensure this? If any changes are
proposed to the pre-defined activities of phase 2, please justify them.

The process of drafting the action plans by the partners has been supported by the LP through dedicated
meetings (Steering Group meetings + dedicated meeting in Lille in Sept. 2018), exchanges and review sessions
of the APs' contents and structure. All partners have presented their APs to the others and to the LP, and that
has ensured that all of them have correctly understood the nature of this document and the activities needed
to deliver it during Phase 2.
Monitoring will be based on regularly (three-monthly on the average) checking the advancement of the
partners’ APs through remote exchanges (emails, phone call, skype calls) with the LP and the provision of
support to achieve milestones and objectives. Updates and news about the APs progress will be regularly
published on the project website. More formal monitoring will be achieved through the meetings and reports
planned in Phase 2.

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1.1.4 Indicators

The mid-term review meeting is also an opportunity to reflect on the indicators of the project performance. Please
answer the following questions. If relevant, please indicate any remarks here below:

Indicator Questions Answer

“N. of people with increased capacity” Is the methodology clear for

you? How is the collection of
data developing?
Do you have questions on this
indicator?
Yes, the methodology is clear. The
questionnaire has been sent to all
partners through a google form and
their feedbacks are expected to be
received in the next days. No further
clarifications are needed on the
indicator.

N. of good practices identified Are the good practices identified Yes.

during phase 1 submitted on the
programme good practice
database?
“Self-defined performance indicators” Is there any need to amend The only indicator to be amended is
them? the one related to Policy Instrument
Do you have questions on this N. 7: “Turnover generated by new
indicator? products or processes based on
R&D+I activities (average per T&C
company and per year) (in EUR)” as
it is difficult to determine the
effective return value of
products/services achieved through
R&D results in a short term. The
alternative indicator proposed is
“Number of research projects
between R&D centres and
entreprises”.

1.2 Overall budget spending

The mid-term review meeting is also an opportunity to update the programme on the current state of play of the
budget spending. The excel table “annex 1 – budget spending” should give an overview of the spending
situation of the project, broken down by partner. It shows the expenditure

- reported so far (pre-filled by the JS)

- expected to be reported in the following semesters (to be filled by the lead partner),
- forecasted in the spending plan in the application form (pre-filled by the JS) for comparison.

Please fill in the excel table included in annex 1 and return it to your project and finance officers via email together
with part 1 of the present document at the latest two weeks before the meeting.

If any project partner is facing some underspending or overspending at this stage, please explain below the
reasons for this. For partners facing underspending, please indicate what measures will be put in place to
catch up with it (before the end of phase 1) and/or which amounts could be returned to the programme (to be
reallocated to other projects/calls).

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For partners facing overspending, please clarify how, despite this overspend, the project will be able to respect
the overall planned budget within the limits of the flexibility rule of the programme.

Three out of ten partners, namely PP3 Lodz Region, PP4 CLUTEX and PP10 CETI, are facing consistent
underspending in phase 1. The amount of this underspending is around 190.000. The efforts made by the LP
in monitoring and planning the expenditures declared by the partners have avoid a bigger under-spending. In
fact, other partners, such as PP5 Textile Research Institute - AITEX, PP8 Technological Centre for Textile and
Clothing of Portugal (CITEVE) and PP9 National Research & Development Institute for Textiles and Leather
will have very slight under-spending ranging from 3.000 Euro to 8.000 Euro.
Despite the underspending, the project will be able to meet the approved financial plan by using the flexibility
rule (distribution of the budget between partners up to 20%) and by using unused resources to implement a
pilot action in Phase 2 of the project. In particular, partners such as LP Municipality of Prato, PP2 Next
Technology Tecnotessile and PP6 Textile Center of Excellence will report higher expenditures with respect to
their planned budget for an indicative amount of 92.000 Euro at the end of Phase 1. In addition, a pilot action
will be introduced in the action plan that is being jointly prepared by the LP Municipality of Prato and PP2 Next
Technology Tecnotessile. The planned budget for this pilot action will indicatively be around 80.000 Euro. As
a result, the overall underspending in phase 1 will come down to around 10.000 Euro.

2. Mid-term review meeting

Date/time: ________________________
Participants: _____________________________________________________________________________

- Introduction (participants, meeting objectives, agenda outline)

- LP overview of progress achieved so far
- Specific issues related to the questions included in the checklist below

N.B. THIS CHECKLIST FOR YOUR INFORMATION AND PREPARATION PURPOSES ONLY. IT DOES NOT
HAVE TO BE SENT TO JS. It gives you an overview which points will be covered during the meeting.

Yes No Comments

Questions to be tackled on project

performance

1 Progress towards project’s objectives

1.1 Is the elaboration of the different action plans
progressing well? Will they all be finalised on time
before the end of phase 1? When will the JS be
able to check the action plans? Will they be in
English? Will the policy-responsible body formally

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adopt/sign the action plans? Are new policy
instruments targeted?
1.2 Is the content of the different action plans
clear and clearly related to the cooperation? Is it
likely that the actions will be implemented in the
different regions? In case of pilot action
envisaged, does it seem appropriate (i.e. policy
relevance, interregionality, additionality)?
2 Indicators
2.1 Is staff with increased capacity properly
monitored? Are the good practices identified
submitted on the programme database? Are the
self-defined indicators still meaningful? Are new
indicators envisaged?

3 Overall budget spending

3.1 Is the budget spending by partner according
to what was planned in the application form?
3.2 Is the overall budget spending according to
what was planned in the application form?
3.3 If there is any project partner facing
underspending, is the amount expected to be
reported in the last semester(s) of phase 1
realistic in light of the previous spending and
upcoming activities?
3.4 If there is any project partner facing
underspending, is the amount expected to be
reported in phase 2 realistic, in line with the
spending plan and the pre-defined activities? If
not, is this justified by relevant additional
measures or pilot actions?

Optional questions on project performance

4 Management
4.1 Is the project management and coordination
smooth? If not (e.g. delays in implementation,
poor quality of reporting, poor project
management, non-compliance with reporting
deadlines), are proper measures undertaken?
5 Additional measures to improve action
plans implementation
5.1 If measures are proposed, is it justified and
are they in line with the programme’s
requirements?

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 3. Mid-term review follow-up
N.B. THIS SECTION DOES NOT HAVE TO BE FILLED IN.

It will have to be filled by JS after the meeting based on the discussion taken place. It is shared with project
afterwards.

Brief report on the conclusions of the meeting:

Further steps to be taken on both sides (JS and LP) where applicable:

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