Lvl*

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprises) '
O/o Chief General Manager Telecom, Punjab Circle

Sanchar Sadan, Plot No.2, Sector 34-A, Chandigarh-160022

To

1 All SSA'slUnit Heads

2 Principal, RTTC, Rajpura

No : -Staff/APAR/Pendi ngl 1 52 Dated at CHD the [p.04 2019

Sub:- lnstructions regarding filling of e-APAR for the year 2018-{9.

With reference to above cited subject, e-filling of APAR through ESS portalfor
the financial year 201,8-19 for the executives has been commenced w.e.f. 01.04.2019. So
during the e-filling process of APAR, the guidelines issued by BSNL CO, New Delhi vide letter
no:- 500-25 /2018/e-APAR/Pers I dated 05.04.2018 and further endorsement by this office
LETTER OF even no dated O6lO4/20L8(Copy Enclosed) with some additional clarifications by
BSNL CO should be taken into consideration for strict adherence and timely completion of the
process. The status of e-filling of APAR should be regularly monitored by the APAR custodian
-of SSA/Unit for timely completion of e-APAR process as per BSNL CO, New Delhi Vide letter
no:-500-25{}ALS/APAR/Pers-l dated 17.05.2018 which are further endorsed by this office
even letter dated 18.05.2018(Copy enclosed).

Furthermore, all the executives should fill the e-APAR in ESS portal carefully as most
of the dockets raised in this regard during the last financial year i.e. 2O!7-18 were due to
mistakes done in initiating, reporting and reviewing the APAR. Thus the dockets will only be
raised if there will be system generated errors.

Accordingly, the extract of general guidelines mentioned below should be taken into
consideration before filling the e-APAR:-

1,. All the initiator/reporting/reviewing officers should initiate, report and review the
APAR with in prescribed time frame respectively.
2. Select the 'appropriate APAR i.e. Reporting/Only Reporting/Dual Reporting and
appropriate form i.e. White/Yellow/Green etc. while initiating the APAR.
3. The executive should upload the IPMS score card duly signed by himself as well as by
reporting officer which was finalized at the beginning of the financial year or at the
start of the new tenure(in case of transfer of executive in the mid of the financial year).
4. As look after arrangement for higher post is given on purely temporary basis,
therefore incumbent working on look after arrangement should fill the APAR form
corresponding to the substantive cadre he/she actually belongs to.
5. lf any executive has failed to initiate the APAR within prescribed'time frame, then
reporting officer should initiate the APAR of those executives.
 All the executive should agree/disagree with the disclosure:of the APAR within 15 days
from the date when APAR was reviewed by reviewing authority otherwise the right of
appeal will be seized.
7. lf any executive disagree with the Grading/Comments of the reporting/reviewing
officer, the appeal should be routed through the reviewing officer. The reviewing
officer shall route the appeal of aggrieved person to APAR custodian by his/her pernr
as per appellate authority is SSA/Circle/Corporate office level . The decision making
process should be offline i.e. process of calling reporting/reviewing authority
comments and decision of appellate authority shall be done outside the ESS portal.
The decision of appellate authority should be filled by concerned APAR custodian
made at each level viz. SSA/Circle/Corporate Office as the case may be.
8. As soon as the executive himself transferred/retired or his /her reporting officer
transferred/retired, the APAR shall be initiated without waiting the ending of financial
year. Such initiated APAR should not be kept pending for end of financial year.

This is issued with the approval of competent authority.

$oq\r\
O/o CGMT, Punjab Circle
Chandigarh
 ry+b:tt'
BHARAT SANCIIAR NIGATI UTIITED
CORPORATE OF'r'ICE
' 4tFloor,Bharatr"""n$ifi;'#lll,?*,NewDelhi-l10001
No.500-25n018/ APAR / pers-l dated i%a.2otr
To,

All Heads of Telecom Circles/IVIetro Districts & Other Administrative Unis

' AllcflG/PGMs of BSNL CO NewDelhi
Bharat Sanchar Nigam Limited.

Subjecfi - Clarification regarding writing of e-ApAR.

Reference: - This office letter No 500:2512018/ ApAFi / pers-l Dated

05.04.201g

This offrce has receive{ few queries/issues related to filling of e-ApAR

from circles for
clarification. The issues riised with their clarifications are as under

Sr. issue
No Clarification.
The executive o
The executive who is perfo*i
Telecom/ civ il/ ArchlFinance etc. cadres,
PPS/PPS/PA/PA, shall submit their self-appraisal
but perfbrmirg their duty as pA/pS/ppS
1
under single reporting structure irrespective of'the
will fill which APAR form.
stream th"y belong to and as per job description
attached to the post he/she is working.
In case sec 'l'he executrves
shall inifiate their APAR only, ir trel
officer/Reviewing officer rettred/ she himself transfe r/retire or his/her
2 transferred, is there any immediate need Reporting/Reporting officer- I transfe rl retire.
,"t"tr:r:"1:T* c=lariEg
@edx
dated 05.04.2018)
Whether Scored P
Marks) or un scored IPMS should be The executives has to upload the un scored IPMS
up[oaded with APAR card duly signed by _executive himselfand also by the
reporting officerlReporting offrcer-l, ' which was
3
finalized at the beginning of the financ ial yearl or at
the start of new tenure ( in case transfer of executive
in mid of the financ ial year). (Atreadv gtarifis v.ide this

An officer working on look after

arrangement on higher post will fiil which A look after arrangement for higher post is given on
APAR form i.e. the APAR form purely temporary basis, therefore an incumbent
4 corresponding to his substantive grade working on look after armngement should fill the
he/she actually belongs to, or the APAR APAR form correspondurg to the substantive grade
forms corresponding to the post he/she is he/she actually belongs to. (Alrea4v,glarifie4 vid*,,thig
working on look after arrangement. pffice letter Nq, pers-r daqg_ 22.04J016i
=5_fi1-15t2016/4FAR
 /,,
'-/
,"'
-r'

..{-a'-
-, File No.500-25201E/ APAR / Pers-l

Although the iriitiator has to initiate/submit his

How to initirte AP,AR if reporring officer
has been retired or transferred to other
department and their Pern Number is not
in service even after one month extension?
self-appraisal just after the retiremgnt or transfer
(ouaide BSNL) of his/her reporting
officer/reporting officer-I, but if same is still not
initiated, then in such case the executive shall
initiate the APAR by putting Pern Number of
his/her reviewing officer. The reviewing offrcer
shall act as a reporting officer in such cases.
These APARs shall be reviewed by the next
superior in the hierarchy. . (Reference :- DOP&T
oM2llQgptember 19sS)

Further in order to faoilitate dre executives to initiate/submit e-APAR, the competent

authority has decided to extend the last date of submissioh thc self-Aooraisal for year 2Ol7-
l8 (tttroughESS portal) till 15.052018. No further exterision will be givenbEond the above
mentioned dates.

This issue with the approval of competent authority.

t+ -J h . f,-a 1.3
(Atul Kumar Mathur)
Dy. Creneral Manager (Personnel)
BSNL CO, NewDelhi
' Enclosure - As above
Endst No. :- Staff/APARs lTfr12015-1611'15 Dated:- 18104/20L8
copy To:- Forwarded for information and further necessary action please.
' 1. All Heads of SSAs/Units in.PB Telecom Circle
2, PGM CMTS-NWO, CHD
3. GMM (NTR)CHD/GM(NTP)JAL 4. DE (A/r)JAL
5. GM (ITPC), Panchkula, GM RCNGN Sec-17, CHD
'5. ALL PGMs/Sr.GMs/GMs Circle Office CHD
7. Chief Engineer(Civil/Electrical/Architect) Chandigarh
8. ps tb ccur, PB Telecom Circle Chandigarh

ts$ru$- Si{:r fi#fffiT

Pb. Circ[e, Chandigarh

?lY
 -/
,r'{
ffist\il
(*o.r<cfii",t'*

BHARAT SANCI.IAR NIGAM LIIVIITED

CORPORATE OFFICtr
(Pers. t Branch)
4tlt ploor, Bharat Sancha. Bhawarl. Jarlpath. Nerv
Delhi- I 1000r

No.500 -2512018/ APAR / pers-l dated iT, "05.2018

To'

All l-leads of Telecom Circles/Metro Districts & Other Adm inistrative Ljnits
All CMsiPCMs of BSNL CO New- Delhi
Bharat Sanchar Nigam Limited.

Subject: - Time schedule for Preparation/completion of e-ApAR: - Regarding

Reference: - 'l-his oflice leuer No 500-25/201 g/ ApAR / pers- I Dated 05.04.201 g

In supersession of time Schedule lbr Preparatiein/Cornpletion of APAR circulared vide this

office letter under reference, the competent authority i.e. Director (HR) BSNL Board has
accorded her approval fol implementation of revised Time Schedule fbr
Preparation/Completion of e-ApAR in BSNL.

Requests have been received from individuals as well as from tlre circles to revise
the time
lines. as last date fbr submission of APAR by the executives (l5th April)
etc. was too shorr.

Further. no time Iines rvere defined for reporting of APARs for Onty Reporting (for personal
Staft) and Dual reporting APAR structures in time schedule p."..iib"d uy obirr.viae
ovt
dated 23.07.2009.

Consequently, a revised time lines fol Preparation/Conrpletion of e-ApAR

has been worked
out keeping in view the APAR structures, the ESS system performance
and also the justified
period required fbr completion of APAR in mind. 't'he sar" is enclosed as annexure-l tbr
implementation in BSNL fr.om 201 7- lg onwar.d.

This issuc with the approval of comperenr authoritl,.

Vi-1.,)
(Marr1fh Ku'niar)
Jr. General Manager (Personnel)
BSNL CO" Nerv Delhi
Enclosure * Annexu re-I

Endst No. :- Staff/APARs/Pend ing/ L37 Dated:- L8/05/2018

Copy To:- Forwarded for information and further necessary action please.
1.AII Heads of ssAs/units in pB Telecom circle
2. PGM CMTS-NWO, CHD
3. GMM (NTR) CHDIGM(NTP) JAL 4. DE (A/r) JAL
5. GM (ITPC), Panchkula, GM RCNGN Sec-17, CHD
6. ALL PGMs/Sr.GMs/GMs Circle Office CHD
7. Chief Engineer(civil/Electrical/Architect) Chandigarh
8. PS to CGMT, PB Telecom Circle Chandigarh

k\"*o
Asstt. *if*cror {hpAR}
BSNL #i,? *ffi,q$T
Pb, C*rci*, tfu*r:digarh
 Sr+,Fls.xure={
?iume scxreclule,{o r Fx"eparatiore/conep,fi*tion of;**AFAH

15tlt IH*y
Last clate for
ancl ftlrther subrnissicln [o
next stage
*" Ont"v APAR Strr:*tur* (FAIPSIPpS/Sr.ppSi
tsy Rerrorting and revie*'ing off
r*er $ [st July
h, hlo,r'ntal APAR Structure
By Reporting officer JStlt June
C" Dual AFAR Structltre
By ,Rsporring oflicer -I I0rh June
By lteporting ofticer -2 30th June
Lurl d?,*
Pt 3trsr July
Diselosure of AFAIT ta Initiaror
15th August

Receipt of representation
, if any fi'orn tlre date of'd,isclosure
15 days fi-offi
APAR t
of discloslrrs of'ApAR or lptest
by 31*r August, lvhi*fr*rr*,]i,
Iitlrwardi*g oi earlier
ryep#.iiurai -
APAR Admin isiratorfCuut*Aiau'
A uthority
-" rwa r i*r-
r\/r ;iff;;"i;
ri
Ld
Hi[iffi; 21ut Ssptemher
ursposal
:j
r'\: - i

:f. repr$sentation b5,,.tnJ competent author.ity

e dare oiilr_il; of'representatiotr .
I rnrnth
Cornmunication of the decis.ion
representation and its'updation
Adrr:inistrator/Custodian. p-il1 by rl;;;#i
into ttre ERp
€ l5th Novernber
[,ast date f"
s U ratorfCustrclian.
,ru*** ?I" Noyember
30rh Noyemlier
F{nte:

T. Mid-terin.e-APARs'.h::YbecompIeted(@withinonemonth
time, i*espective of
Apan rtru"turl.;il.
7
;ibl * rhe ApAR initiated by ,*otur*;i;r;;*; time rines sha, be as above.
Reporting offieer-r, rt fr_iriu" ffiiffi"#r'lx.Xent Reporringl of
strueture, as the ESs login (onrv !rry3i'.o;#;
.*i',hi, i*espective or ApAR
epin r*ui.gfn-*ri;i;;i;;ntrg officer-r sharr"*;;nt'rl*.,
active only for one month i**"trrr remain
*ute oli*tir*ment/rransfer.
 . '
ESSIL
lL*,r*",{i-4 -rtjl

H..qft A,,-f .$Ah$CHAR NIfiAh,f LIlLl I'fH If

.ffi
{:*Rr{}RATh {}rrrf:l
fii* Prin*ip&t Cie*era. XS{sneS*r {Frxs}
** Flnor. Flhar*t .\an*h*r Bhar&Bn, Janpar;[?, **o,
t]elhr-l t]**t E

hi *. S*€t-85,?& E *l**.{F*{ *,.Fe =-r*.- I- flst*{ $*i*Gd*-=fiI*

'f $n
4Il {lGltt*
ESiTL Ci$cles/Llnits.

$ufujecl! * C*mpreft*nriye Ga*#*tir**s sn *-**-P4II-*-*E*

Refcrencs: -'fhi* ol[e* Istrer l{o. 5ffi-}sl28rf/e-.{,pARlpcr*.-t }atcd 2}.o2-20r?

Yide th:s offrce letter ur:der referenm, the Iircility for fillirrg Annuel ,]erformancc Aprraisal
Report IAPA*.) thrmrgh ES$ pcrtal lbr esrecutiv. es having l\*ormal APAR srrucfur* { i"e. one
St"otllg ofli**r autl Reviewrrqg
'"A *offic*rs had lrecn in:roduced
officer APAR structu:e) except unabsorbed flt gro,.rp
in BSNI"" frorn C[.O4.20- 7 for APAR year 2Ot d-17 onwalri"

Norv" the E.RP Centre has developod the snline ,IPAR $ystern for the remarning executives
i-e. the +xecriliv*s having onlv f;rnorttns APA*. structunE {}AJPS/PPS.'Sr ?pSi aud dual
Resortinq AtAR Strudur:e 1as petnsXf- CO Re*trucnringbranch onder issuert&om!il
to time) Thus saabtring *lt the servir:g exesurives ercept rnahsorbed -TS gror.rp "A'" officers
in BSNL to fill *reir Af,{,R$ thrc.ughl3S$ porral"

As fi* filling cl APAR througt ESS pcrtal-for a{l serving ex*trtives in BS}{L
fasilft"y f*r e-
has been developed, thc marugenrerx has decidsl and nr*.e ir c<*mpu3sory forall ecsec.utir,qs
exesEAdll3bstbid-Il$.Wsp-l&I officele tc fiItr their Annual Perlbrnurrce Appraisal Report
{APAR} online r*'-e-t Ot.G4.?Oi t fcr finaaciat year 3Sl ?-1g onr.rardr"
Thee-filling ofthe A?AR not *nly enable us to conduct trme baund/ hst flFC in BSNL bur
ilta bringing tretrsFaregslr, effic*cy by saving time, rnoney and reluable burnen rssources.
Ihe guidetires issueC vi,le lctter undcr reference above with sonrs adjitional provixirus are
retreated. and srcloscd ac ,A.nnerrrnt-f for strict adherence for suce€ssful irnplem*nt*tion rf
e-APAR/,c-DPIC i n BS r-tl.

?his ix**;r rtrit:I rhe spprei1ryl *f th* fiGrrlp*t*nt xuth*rig'

r**-m#
'3+
Jt G*n*ral hiasras*; {F*x;*nft*l}
Bfi H t" {:{J. *i*r+' ilel}r i
In rl*,rrrrs$ r * *t x*x:;xu r,** I : -*- AFAR guirtr el -nes
Ammrxu*'r-ftr:*-ftt}F&T tlfrl dated Z:}th Ju"y ?**S
&nrcrx*rrx- [r [;-il]*P&T t]*d dates I &"*?,"uil*s"

Endst No. :- Staff/APARs/Pending/134 Dated:- O6/Oq/ZOtt

Copy To:- Forwarded for information and further necessary action please.
1.
All Heads of SSAs/Units in PB Telecom Circle
2.
PGM CMTS-NWO, CHD
3. GMM {NTR) CHD/GM{NTPI JAL 4, DE tA/T) JAL
5. GM {ITPC}, Panchkula, GM HCNGN 5ec-17, CHD
6.

$.r*
ALL PGMs/Sr.GMs/GMs Circle Office CHD
7, Chief Engineer{CiviUElectrical/Architect} Chandigarh
8. PS to CGMT, PB Telecom Circle Chandigarh

Asstt. Si-rect*r (APAR)

BSruL ffiJ# ffi{#rffiT
Fb. Sircle, Shandigarh