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First Edition
SIS MA UAL
Wasima Shehzad
Rawalpindi
ISBN 969-8535-04-7
Rawalpindi
Title designed by: Manhatan Pakistan Ltd.
ill
lowe my sincere gratitude to Rector NUST Lt. Gen. Syed Shujaat Hussain for
consistent inspiration, encouragement and support for the publication of this book .
Writing of this book would not have been possible without the continued
persuation, unrelenting support and critical comments of Dr. Tariq Mahmood.
Shanzay and Shazil's time which I gave to this book has also to be acknowledged.
My deepest gratitude to their unconditional love and to the special care my
parents took of them, in my absence.
1\'
Preface
For carrymg out successful research, an entrepreneurial spirit is
required to spawn new and innovative ideas. This spirit for the
pursuit of truth and the extension of boundaries of knowledge means
nothing if not documented properly. Since thesis/dissertation
constitute a permanent and tangible proof of the research work
carried out by graduate students, it should be written in a scholarly
and presentable manner-which can be acceptable internationally.
Dedication III
Acknowledgements 1\'
Preface \'
1. Introduction ............................. . 6
2. Synopsis ................................ . 8
2.1.1 Topic
2.1.2 Title
2.1.3 Title Page
2, 1.4 Text
2. 1,5 References
3. Thesis .................................. . 12
3.2.1 Introduction
3.2.2 Review of Literature
3.2.3 Materials & Methods
· 3.2.4 Results
3.2.5 Discussion
3.2.6 Conclusion
3.2.7 Recommendations
3.2.8 References
3.2.9 Footnotes
3.2.10 Appendices
2
4. Presentation .............................. . 22
4. 1 Typeface ......................... . 22
4.2 Pa per............................ . 22
4.3 Spacing and Indentation ........... . 23
4.4 Abbreviations .................... . 23
4.5 Symbols .. '........................ . 23
4.6 Fractions ........................ . 23
4.7 Punctuation ..................... . 23
4. 8 Numerals ........................ . 24
5. Graphics ............................... . 28
5.1 Tables
5.2 Figures
6. Footnotes ............................... . 32
3
""T!'JI"";"JSAS !J. r, ;-"BG'~ L"/,!Sh'" ....J. e
7. Quotations ................................ . 35
8. References ................................ . 43
4
8.204 Books
8.2.5 Symposium Papers
8.2.6 Conference Proceedings
8.2.7 Report
8.2.8 Thesis
8.2.9 Unpublished Report
8.2.10 Unpublished Manuscript
8.2.11 Reference from Newspaper
8.2.12 Reference from Internet
8.2.13 Corporate Author
8.2.14 Encyclopaedias and other Alphabetized Works
11. Appendices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
5
INTRODUCTI()~ T 1
Secondly readers should be able to have a fair idea about the predominant purpose
of the research project. Any project will probably have snippets of various
purposes, but you should set out one thing in particular. This is called the research
question or problem 'identified'. This clearly obvious, manageable purpose is the
predominant research purpose.
6
:s /""o;ae_'s :Sf: 7''1:9S:~ 'S """ .... 8
7
SYNOPSIS 1_ 2
Synopsis is presented and approved before the actual research is initiated. The
main aim of the synopsis is to outline the suitability of the topic for further
research and to show the potentials of the worker to conduct the studies under the
available conditions. A synopsis normally deals with the following:
• Title page
• Text
• References
2.1.2 Title. The title should be a specific title not a general one.
Typically it is of 10-12 words. One word titles are too ambiguous and too
generic. On the other hand, lengthy titles only confuse the readers.
SY."'.Ojpsts & ~.'7;> 9 S ' S I/.!Ell ,.... '""' Ell
2.1.3 Title Page. Title page is the first page of the synopsis, which should
contain the exact title of the research. Thesis Title should be precise,
explicit, descriptive and as short as possible. It should be free of syntax
enors and centered at the top and typed in upper casco A typical title
length is 12-15 words.
This page also includes the full name alongwith registration number of the
student and the approval of the Thesis Committee, called Guidance and
Examination Committee (GEC), for Ph.D ; and Chai1111an and/or Dean (as
per general regulations). See Appendix I.
2.1.4 Text. The text of the synopsis should be organized into following
sections, which appear continuously one after another without a page
break:
9
• What is your work going to help?
Rationale Objectives
10
.sy,.,....ops·-= '"' '"reS.:::'a \.I'f!ff} 'C' .."C
2.1.5 References. Full citations (as given in reference section) of all the
references appearing in the different parts of the text should appear in
alphabetical order. The style of reference citation given in reference
section should be followed. Usually some 8-12 references are cited in a
synopsis, ~ut it is not a very strict limit.
II
THF:SIS r~ 3
A thesis is the documentation of the research work carried out over a certain
period of time with the following components:
l. Introduction
2. Review of Literature
3. Methodology
4. Results
5. Discussion
6. Conclusion
7. Recommendations
8. References
9. Appendices
Format of Thesis
The final form of the thesis should contain the preliminary pages and the text
pages, appearing in the following sequence:
12
SynopsIs & ThesIs MJElJ.J7)a../IElJ
Preliminary pages are an important part of thesis. They are included before
the main text.
• Title Page
• Approval Page
• Dedication
• Acknowledgements
• Table of Contents
• List of Abbreviations
•
•
List of Tables
List of Figures 1 Where applicable
3.1.1 Title Page. Each copy of the thesis must include a title page. The page
must bear the full title of the thesis, full name of the candidate, registration
number, degree for which the thesis is submitted and the name of the
Department/Institute/Faculty and year (facsimile of the page appears as
Appendix II). This will be the only page, which will not bear a page
number, but will be considered as the first preliminary page.
13
3.1.3 Dedication. The candidate, if desires, may dedicate his work to
some particular person(s) or to anything he wishes to.
3.1.7 List of Tables. These should be given on separate pages and should
come after the 'Table of Contents'.
If all of the above three lists have to be given, List of Abbreviations will
come first (immediately after 'The table of Contents'), 'List of Tables'
second, followed by the' List of Figures'.
14
S~"'7.cC 'DS/S' ~ 7~7;9S'S • v"
3.1.9 Abstract. An abstract, of not more than 250 words for M.Sc and
M.Pbil thesis, should follow the 'Table of Contents' . The abstract should
be brief and written in complete sentences. It should state succinctly the
objectives/problem, the experimental design, the principle observations
and conclusions. Headings and references should not appear in abstract.
Abstract should include the answcrs to the following questions:
summary instead of Abstract and which should not be more than 600
words. It follows the same above rules of the abstract, covering the
summary of all the chapters.
The preliminary pages should be followed by the main text. The main text
may contain the following sections, appearing in the same sequence:
• Introduction
• Review of Literature
• Materials & Methods
• Results
15
• Discussion
• Conclusion
• Recommendations
• References
3.2.1 Introduction. Introduces the problem and spells out the main
objectives/hypothesis of the research. This includes the introduction of the
research topic, background and/or significance of the study. It very clearly
phrases the statement of the problem focussing on what exactly is the
research question that the study seeks to explore.
background
significance
Introduction~~---- rationale (baekvvard in time)
~
If the study is testing any hypothesis, then it should state how the hypothesis has
been formulated; How it has been previously looked at '! What have been
previous findings? What assLlmptions have been used as a basis for the
hypothesis.
Introduction
Interesting
3.2.2 Review of Literature. This is the first chapter of the thesis which
prepares and briefly updates the reader about the current status of the
research findings in tl1e field, duly supported by suitable references (very
general and/or universal facts may not be supported by a reference). This
should be in the form of an integrated running text, presenting a general
synthesis of the known facts on the problem under study, rather than
presenting a summary of the papers appearing in chronological order. It
may be prepared under different headings or titles, which are part of the
study. The relevant literature is discussed in a scholarly manner. The
writer may use direct and indirect quotations , duly referred and criticised
mentioning deficiencies of the previous work and leading to the study
under consideration.
• Experimental design
• Diagram of a system(s)
• Scientific terminology/names
• Chemical names, formulas and manufacturers
• Equipment names, models, specification and manufacturers
17
• If you made a change to a reference method, mention that change
3.2.5 Discussion. This is the most important part of the thesis, where the
results are interpreted under a scientific logic duly supported by the
previous studies/references. The discussion should be based upon the
results of the study. Usually the generalizations of the results are carried
for discussion. Results and discussion should be presented objectively
without giving the personal opinion.
Discussion can also include a list of the problems encountered and a brief
description of how these were solved.
18
.~
3.2.8 References. All the references cited in the text and notes should
appear in this sectioll. These should be arranged in alphabetical order to
the last name of the author. The style of citjng references has been given
in section Eight of this Manual.
3.2.10 Appendices. This section may contain supporting data for the text in
the form of one or more appendices . It may include table(s), facsimile of
the questionnaire/data collection sheet(s) illustrations, maps and other
similar data, which can not be placed in the other parts of the main text.
This data should be in the organized form. Appendices should be
numbered alphabetically or numerically. Each must also have an
appropriate title.
19
be recorded promptly and accurately by an appropriate method so that it
can be checked later, if required. All the entries in the record
sheet/diary/journal should be signed and dated by the researcher where
possible. The purpose is the retrieval or reproduction of the primary data
and/or results if necessary. The existence of verifiable data allows the
research work to be checked and tested by the investigation (disciplinary)
committee if an allegation of scientific misconduct is made. (see chapter
10).
These data records are not the part of thesis but must be maintained.
3.4 Chapters
For M.Sc & M.Phil each of the above sections should be considered as
separate chapters, numbered in consecutive order (references and
appendices should not be numbered as a chapter). However, for Ph.D.
thesis which normally deals with widely different fields and demands a
separate handling of different parts of the total research, each part
(considered as a chapter) may contain separate introduction, materials and
methods, results and discussion, appearing as continuous text. However, in
such cases a general overall introduction, review of literature and
discussion/conclusions shall be developed, appearing as the first in text
chapters and the last chapter, respectively. The references should always
appear before appendices.
20
• General Methodology
• Study One
• Introduction
• Methodology
• Results & discLlssion
• Study Two
• Introduction
• Methodology
• Results & discLlssion
• General Discussion & Conclusion
21
4.1 Typeface
4.1.1 Typing of the text should be double spaced (Font. 12 T imes New
Roman (TNR) with the exception of captions, footnotes, long
quotations, reference entries of more than one line, tables and
appendices, etc. No inter-lineations, crossing out of letters or
words are pennissible. Correction fluid may be used, but sparingly
and with great care and no such corrections should involve more
than three words.
4.1.2 Nothing in the text should be italicized, except the scientific names
and the words from languages other than English.
4.1.3 Prefer not to underline anything in the body of the text rather it
should appear italic.
4.2 Paper
22
k>~_~,':c""" 'J'l\..t'fIS, ~ """"'" ~7,
4.3.1 The text should be fully justified. Use a single space after all
punctuation marks , including full stop.
4.3.2 The first line of the paragraph should be indented, and single line
space be given between paragraphs.
4.4 Abbreviations
For abbreviations, in general , the full term should be spelled out when it
appears first time in the text (with abbreviation in parenthesis). Later, only
the abbreviations can be used in rest of the text. Abbreviations should be
in capital letter (s) without full stop (s) , or otherwise necessary.
4.5 Symbols
Always write ' per cent' in the text and not the % symbol. Similarly
chemical symbols or formula should not bc used (e.g., write, 'Wate r is
required' rather than writing, 'H20 is required ').
4.6 Fractions
No fractions should be used in the text. They should be spelled out e.g.,
half rather than Yz and five-eight for %.
4.7 Punctuation
4 .7.1 Points of the compass and seasons of the year should not be written
with capital letters unl ess these are a part of the name, e.g.,
')0
_ .1
'The wind is in the north west'
'South East Regional Development Board'.
4.7.2 The definite article, "the" should not be written with capital "T"
before the name unless it is a part of that name, e.g. ,
'the King's Fund'
or 'The Royal College'.
4.8 Numerals
4.9 Pagination
All pages, except the title page, are to bear a page number. The title page
is understood as preliminary page i. Other preliminary pages will be
numbered in lower-case. Roman Numerals (ii, iii, etc.) at the bottom in the
center of each page. The subsequent text, plates, notes , references,
appendices are to be numbered in a single sequence of Arabic Numerals
(1, 2, etc) beginning with page 1 expressed on the first page of the text.
The Arabic Numerals will appear at the top in the centre of each page.
Page numbers must fall on or within the specified margins which are as
follows:
24
sIs eli!. 717hJss/s lAAIelfl7J IUlEil
4.10 Headings
All the headings, except those beyond fifth level, should appear in bold
letters. Font size should be as follo ws:
All other headings in the text should be set over to the left-hand
margin and the text should begin on the next line with indentation.
25
c. Third level heading
Third level headings may appear in the text with the first
letter as capital and the rest in lower case. All headings
should be assigned digital number.
No full stop should be used after the heading. Colons (:) can be used after the fifth
degree of headings, when these are directly followed by the text.
26
SynopsIs &. ThesIs /JWJ£l]/l7JIl.//£l]
First
level Chapter Chapter
heading heading ~mber
\ /
\ } I
Chapter 2
Second
Third level
level heading
heading
27
GRAPHICS 5
5.1 Tables
a. Every table must bear a title which should be written on the top of
the table.
c. The title must be typed after the table number on the same line,
e.g.,
28
SynopsIs .& ThesIs tlv!JE/lQ7JILIJElJ
f. If a table is too long for one page, type' continued ' at the bottom of
the fi rst page and 'Table' 'Page 2' at the top of a new page, then
repeat the column headings on the new page before typing the rest
of the table.
68 .1 ± 1.5
234.0 ± 21.0
0.29 ± 0.03
K. Each table should be self explanatory, with appropriate/heading, so
that it could be read independent of the text.
5.2 Figures
29
b. Size and shape of the fi gures should be well within the limits of the
page size on which the text will be typed (A 4 page) .
d. All figures or graphs should be of the same size on the paper. Each
figure or graph should bear a self-sufficient legend, appearing in
the bottom of the figure/graph. The legend should be typed doubl e
space after the figure number, as
30
Sy:'7Jopsls 8. 1f7hJssIs IJVfJBJil7lILU!J]
31
FOOTNOTES[ D
32
Synopsi!s & 7T1hJ<9si!s IAAlsnruJsll
33
Occasionally all the foot-notes for a chapter of a long work are
gathered together at the end of the chapter.
1
2
34
~~~~~~~~- ~~~~---
QUOTATIONS 7
'----I
35
Synopsfs & ?Thesfs IlVflBlD7JUBlIl
7.1.1 Incorporation in the Text. Quotation marks arc used around the
author's actual words which are then incorporated in the text.
This is often llsed for short quotations.
For Seers,-----------------------------------------
36
7.2 Types of Quotations
a. Indirect Quotations
b. Direct Quotations
Here we see that the student who wrote this paragraph has
summarized the point he is referring to; but that he has made it
clear from whom and where he has got the idea he is discussing.
37
SY!!7JOpS!S & 717hJes!s IAAlElJ!!7JILIlElJI/
quotations of less than four lines are included in the text and
enclosed in quotation marks (see 7.1.1). Longer quotations should
be set off from the text in a separate paragraph, indented, and
without quotation marks (see 7.1.2).
You can see that the writer's words are within single quotation marks. The
quotation is preceded by a comma, or sometimes by a colon (:) . If,
however, the quotation is a word or a short phrase it may just be written as
part of the sentence it appears in, but always with single quotation marks.
38
a) Where the writer you are quoting himself uses quotation marks .
Then you must change his single quotation marks to double
quotation marks . Of course, if the original text has double
quotation marks, you will keep them.The main aim IS to
distinguish between the author's quotation marks and your own.
b) When there is some material which is not relevant and which you
want to omit. You indicate that you have omitted something by
putting a series of three dots. ( In the above example, the complete
sentence is not quoted to the end, and this is shown by a series of
dots). This is called elipsis. Elipsis can be used at the beginning,
middle or end of a sentence.
c) Where there is a reference etc which is not clear, you can put in
some information of your own in square brackets. This usually
happens with pronouns like he, this etc.
For example:
Here are some useful phrases which can be used for writing quotations.
You may also use other phrases according to the demand of the text:
39
Syvoo.Dslfs & 7!7hJ<B>slfs /JWSVOUBJ
As X points out. ..
X tells/shows us that. ..
X draws it to our attention ...
To quote from X . . .
In a book/entitled .. .
X makes the point that. ..
It was X who first said ...
X suggests/states ...
Referring to ... , X says that. ..
cf . compare
above appearing earlier in the same page, article, chapter etc.
(Often see above.)
et al. and others ( et is a word; al. is an abbreviation).
et. a1. is used when there are more than two authors; only the first
author is named: e.g,
Quirk et. a1. (1991). A Grammar of Contemporary English.
et seq. (and following), et is a word; seq. is an abbreviation of sequentia,
meaning below, appearing later in the same page, article, chapter
etc. (Often see below.)
ibid. the same author, book/article and page; or the same author and
book with the new page mentioned: ibid., p.44. Used when the
writer again is referring to a book/article that he has just referred
infra below. (a word; not an abbreviation.). Further on (in a book or
writing).
lac. cit. It is an abbreviation of Latin word 'loco citato' meanmg, In the
passage already cited. In the article, chapter or section that I have
referred to before. The author's name must always be given:
Whorf, lac. cit.
op. cit. This is an abbreviation of a Latin word, 'opere citato' meaning in
the book that I have referred to before. The author's name and
page reference must always be given: Whorf, op. cit., p.56.
passim Here and there throughout. Used when a topic is referred to several
times in a book etc., that you are referring to: Whorf (1956), pp.56-
64, passim. (A word, not an abbreviation.)
(sic) This is used when you are quoting from a writer who has made an
obvious mistake (usually spelling) and you want the reader to
know that it is not your mistake! Also sometimes used by writers
to draw the reader's attention to something that might be
considered very silly, when it almost has the meaning 'Would you
believe it?' The word sic means 'thus' or 'so' in Latin. (A word,
not an abbreviation.)
supra above (A word, not an abbreviation.) or earlier on in a book.
cpo compare; used for drawing the reader's attention to some other
relevant source.
ed., eds. editor, edition; editors, editions.
ff. and following; used to refer to the pages that come after a page
referred to: Whorf (1956), p.56 ff.
ms., mss. manuscript, manuscripts.
n.d. no date given.
n.p. no place given.
41
SylT1Jop8ds & 71717)98"8 iMJsnus
8.1.1 References should be cited in the text by giving the author's name
(last name, as spelled in the paper/book), followed by the year,
e.g., Ahmad (1990) or (Ahmad, 1990). When name is inside
parenthesis it must be followed by a coma before the year. Same
principle will be followed for two authors, e.g., Saleem and Ali
(1988) or (Saleem and Ali, 1988). In the case of three or more
authors, the reference should be cited as Sheikh et al. (1989) or
(Sheikh et al., 1989). General references or the references from
organizations like, UNESCO, FAO, GOP, etc. should appear in the
text as full or abbreviated like Government of Pakistan, or, Govt of
Pakistan. Anonymous references may be avoided, until essentially
required, if written should always appear in parenthesis followed
by coma and year.
8.1.2 Where more than one references start with the same name and
year, these may be written in text as Aslam (1998 a), Aslam (1998
b) etc. or Anwar et al. (1997 a) Anwar et al. (1987 b) etc. The
same rule should be followed in the reference section.
43
Sy""" OIPS1S .& 71717;9S/S 'WflBlfTT' 'LIlElJ
8.2 Bibliography
System One
~ ~ ~ ~ ~ ~
sumame, initial, sumame, initial sumame initial
System Two
• Only the first name starts with surname and is followed by initials
while the following names have initials first followed by surnames
e.g.
~ ~ ~ ~ ~ ~ ~ ~
sumame, initial , initial sumame, initial surname and initial surname
44
Only one system is followed at one time . For the sake of the
standardization and uniformity it is recommended that system one be
followed by the students of NUST. Full citations should appear in the
reference section, as per following format:
8.2.2 Indentation
References should be enlisted by hanging indent.
8.2.3 Journals
The complete reference of a research article will include: Author
name/s (surname, initial), year of publication, in-parenthesis, title
of the article (only first word with capital letter), name of the
journal (first word with capital), volume number, issue number (in-
parenthesis) followed by a colon and page numbers.
Names of the Journals should be abbreviated according to the latest
edition of the World List of Scientific Periodicals and followed by
45
SYu'7JOpsts & 7TihJes/s IAA/ElJfl7JlUElJ
a. One Author
b. Two Authors
c. Many Authors
8.2.4 Books
The complete reference of a book will include:
Author name/s (surname, initial), year of publication 111
46
a. One Author
Huber, PJ. (1981). Robust Statistics. John Wiley, New York. pp.385-388
b. Two Authors
Rousseeuw, J.D and Leroy, A.M. (1987). Robust Regression and Outlier
Detection. John Wiley, New York. pp. 211-260.
d. Particular Edition
.+7
Theory for Rotors in Hover and Forward Flight. Proceedings of the 43'<1
Annual National Forum of the American Helicopter Society, Missouri.
8.2.7 Report
a. One Author
b. Two Authors
8.2.8 Thesis
Collins, D.R. (1984). A study of the Solar Energy with reference to its.
application to rural areas. M.Phil thesis, University of London.
48
--- - ~ --- -- --------~-
49
"'~ .c:fS tf. ~')' 9 - . 11
50
HI. 'DI (; .Al TO SCB~IISSIO. 9
The original and two good quality photocopies are to be submitted to the
University. Soft bindings are preferable for an initial submission and evaluation
by the Guidance and Examination Committee.
Hard bound c-opies should be submitted after incorporating the suggested changes
and corrections. The degree for which the thesis is submitted, brief name (or
surname) of the candidate and year should appear on the spine ofthe thesis, in the
same sequence.
9.1 Title
• Binding title
• Inner title
9.1.1 Binding Title The title of the binding must contain the full title of the
thesis, the full name and the registration number of the candidate, NUST
Monogram, the name of the department, collegelinstitute and university
and the year (facsimile Appendix-II), printed in the golden words.
'il
9.1.2 Inner Title This is the first page after the binding title on which
something is written. The text is the replica of the binding title except that it is on
white paper and written in black ink.
9.2 Colour
In order to maintain uniformity at the University level, one colour for the
cover/binding of the thesis is selected for MS/M.Sc, M.Phil and Ph.D as
follows and must be strictly observed.
9.3 Spine
The spine should have the student's name, title of the thesis and year of
submission of thesis, written in golden colour.
52
Scientific misconduct is the improper unprofessional behaviour. The university's
policy on scientific misconduct will be communicated to the students by the
constituent colleges/institutes and by their respective supervisors/advisors.
Nevertheless, the following terms as defined by the University of London are
essential to know:
10.1 Piracy
10.2 Plagiarism
10.3 Fraud
53
.". 'iT" ~.~ -~ ~-~ ~ ""Leasti!': A\~f:
54
APPE~I)ICES
Appendix 1
Synopsis
For Ms/PhD NUST Degree in
Name of Student
Registration Number
Date of Admission
Date of lni tiation
Probable Duration
SUPERVISORY
GUIDANCE AND EXAMINATION COMMITTEE
i) Supervisor
(Name)
ii) Member
(Name)
iii) Member
(Name)
55
Appendix II
By
Nousheen Haider
(96-NUST-2480)
In
56
Appendix III
Supervisor: ------------------
Assistant Professor (Dr. Zafar Bhatti)
Member: -------------------
Associate Professor (Dr. Rauf Khan)
Member: -----------------
Lecturer (Dr. Ahmad Baig)
57
I
The l"efel"l"ed document on style and fOl"mat fol" thesis writing has bee n pl"eviewed in
detail. It l"epl"esents pl"aise-worthl y effol"ts on the pal"t of the author. This college
l"ecommends its adoption as a guide line manual fol" all students.
YoUl" efforts in pl"oducing guidelines fol" writing up th e Thesis of PhD/MS al"e much
appl"eciated. It has covel"ed almost evel"Y asped that a student might need when at
write up stage.
PN Engineering College
PNS lauhar
Karachi
The subjed manual has been pl"epal"ed with a vel"y meticulous effol"t and covel"S all the
essential details of thesis wl"iting/pl"ese ntation thel"eof
Dr.Istiaq A.Qazi
Ex-Principal lESE
DC PCRET, Islamabad