RAYALASEEMA UNIVERSITY, KURNOOL

BCOM COMPUTER APPLICATIONS

SEMESTER-IV PAPER : OFFICE AUTOMATION TOOLS PRACTICALS LIST
1. Design an MS-Excel Sheet for Ticket Booking and Cancellation based on the following conditions with
following columns containing at least 10 rows.
Booking Booking Date of Amount Paid Service Tax Deduction
Number Cancellation Journey Amount
Date
a. Booking of ticket before journey taking service charge at 2%
b. Cancellation of journey within 24 hours is to be deducted at 10%
Sol:
TICKET BOOKING
Booking Deduction
Booking Service Tax
Cancellation Date of Journey Amount Paid Amount - 10%
Number 2% Tax
Date Tax
11235001 23-01-2017 25-01-2017 1000.00 20.00 0.00
11235002 24-01-2017 25-01-2017 1000.00 20.00 100.00
11235003 26-02-2017 28-02-2017 5000.00 100.00 0.00
11235004 02-03-2017 15-03-2017 2000.00 40.00 0.00
11235005 17-03-2017 2000.00 40.00 0.00
11235006 05-03-2017 10-03-2017 1500.00 30.00 0.00
11235007 06-03-2017 12-03-2017 3500.00 70.00 0.00
11235008 11-03-2017 12-03-2017 1850.00 20.00 185.00
11235009 08-03-2017 10-03-2017 3000.00 60.00 0.00
11235010 10-03-2017 2500.00 50.00 0.00

a) Booking of ticket before journey taking service charge at 2%

=IF((DATEDIF(TODAY(),C3,"MD"))>=2,((D3*2)/100),0)
TICKET BOOKING
Booking Deduction
Booking Service Tax
Cancellation Date of Journey Amount Paid Amount - 10%
Number 2% Tax
Date Tax
11235001 23-01-2017 25-01-2017 1000.00 20.00 0.00
11235003 26-02-2017 28-02-2017 5000.00 100.00 0.00
11235004 02-03-2017 15-03-2017 2000.00 40.00 0.00
11235005 - 17-03-2017 2000.00 40.00 0.00
11235006 05-03-2017 10-03-2017 1500.00 30.00 0.00
11235007 06-03-2017 12-03-2017 3500.00 70.00 0.00
11235009 08-03-2017 10-03-2017 3000.00 60.00 0.00
11235010 - 10-03-2017 2500.00 50.00 0.00
(b) Cancellation of journey within 24 hours is to be deducted at 10%
=IF((DATEDIF(B3,C3,"MD"))=1,((D3*10)/100),0)
TICKET BOOKING
Booking Deduction
Booking Service Tax
Cancellation Date of Journey Amount Paid Amount - 10%
Number 2% Tax
Date Tax
11235002 24-01-2017 25-01-2017 1000.00 20.00 100.00
11235008 11-03-2017 12-03-2017 1850.00 20.00 185.00
11235011 11-03-2017 10-03-2017 3000.00 60.00 300.00
11235012 15-03-2017 15-03-2017 2500.00 50.00 250.00
2. In an MS-Excel Sheet, enter the data into the following columns with atleast 10 rows and create the following
charts :
1
 Movie Name Year of Release Hero Name Heroine Name Collection (in Rs.)
a. Create a 3D Column Chart on Movie Collections based on Year of Release
b. Create a Pie Chart on Movie Collections, and move the Highest Collections Movie Slice manually out
from the pie.
Sol: DATA
Movie Year of Hero Heroine Collections (Rs.)
Name Release Name Name Cr.
KHADI NO 150 2017 CHIRU KAGAL AGRAWAL 112
DHRUVA 2016 RAM CHARAN RAKUL 80
OK LAILA KOSAM 2014 NAGA CHATHANYA DEEPIKA 50
ISHQ 2012 NITIN NITHA MEMNON 10
JANATHA GARAGE 2016 N.T.R SAMATHA 50
NANAKU PREMATHO 2015 N.T.R RAKUL 25
AKHIL 2015 AKHIL DESA SARMA 12
DARLING 2008 PRABAS KAGAL AGRAWAL 120
NA ESTAM 2009 RANA JANE LEYA 1
A, AA 2015 NITHIN SAMATHA 15

a. Create a 3D Column Chart on Movie Collections based on Year of Release

Output :

b. Create a Pie Chart on Movie Collections, and move the Highest Collections Movie Slice manually out from the
pie.
OUTPUT :

3. Design an MS-Excel sheet of students marks data of your college and perform filtering and sorting based on
following conditions.
S# Student Group M1 M2 M3 Total Average Rank
Name
2
 a. Filter Average Greater than 80%
b. Filter Average Between 60% and 75%
c. Sort Batch on Totals
d. Allot ranks based on Totals
e. Filter on groups, and find sub totals and class averages

Sol: Preparation of “STUDENT MARKS SHEET” Statement

STUDENT MARKS SHEET
S# Student Name Group M1 M2 M3 Total Average Rank
1 A. Sujatha Bcom 89 78 89 256 85 PASS
2 K. Veeresh Bcom 56 45 45 146 49 PASS
3 P. Urukundu BSc 56 67 30 153 51 FAIL
4 G. Ramanjineyulu Bcom 45 56 67 168 56 PASS
5 L. Harika BA 56 67 88 211 70 PASS
6 S. Mehaboob Basha BA 45 67 34 146 49 FAIL
7 M. Malathi Bcom 78 90 78 246 82 PASS
8 S. Narayana BA 67 78 89 234 78 PASS
9 C. Sowjanya BSc 56 78 90 224 75 PASS
10 T. Thimma Reddy BSc 78 89 78 245 82 PASS

a. Filter Average Greater than 80%

STEPS: 1. Goto Home Menu
2. Select Options Sort & Filter – Filter

3. Click ok button
OUTPUT:
STUDENT MARKS SHEET
S# Student Name Group M1 M2 M3 Total Average Rank
1 A. Sujatha Bcom 89 78 89 256 85 PASS
7 M. Malathi Bcom 78 90 78 246 82 PASS
10 T. Thimma Reddy BSc 78 89 78 245 82 PASS

b. Filter Average Between 60% and 75%

STEPS: 1. Goto Home Menu
2. Select Options Sort & Filter – Filter

OUTPUT:
STUDENT MARKS SHEET
S# Student Name Group M1 M2 M3 Total Average Rank
4 G. Ramanjineyulu Bcom 60 56 67 183 61 PASS

3
 5 L. Harika BA 56 67 88 211 70 PASS
9 C. Sowjanya BSc 56 78 90 224 75 PASS

c. Sort Batch on Totals

STEPS : 1.
S# Student Name Group M1 M2 M3 Total Average Rank
5 L. Harika BA 56 67 88 211 70 PASS
S. Mehaboob
6 BA 45 67 34 146 49 FAIL
Basha
8 S. Narayana BA 67 78 89 234 78 PASS
1 A. Sujatha Bcom 89 78 89 256 85 PASS
2 K. Veeresh Bcom 56 45 45 146 49 PASS
4 G. Ramanjineyulu Bcom 60 56 67 183 61 PASS
7 M. Malathi Bcom 78 90 78 246 82 PASS
3 P. Urukundu BSc 56 67 30 153 51 FAIL
9 C. Sowjanya BSc 56 78 90 224 75 PASS
10 T. Thimma Reddy BSc 78 89 78 245 82 PASS

d. Allot ranks based on Totals

Function for allotment ranks based on totals
=IF(AND(D4>=35,E4>=35,F4>=35),"PASS","FAIL")
STUDENT MARKS SHEET
S# Student Name Group M1 M2 M3 Total Average Rank
1 A. Sujatha Bcom 89 78 89 256 85 PASS
2 K. Veeresh Bcom 56 45 45 146 49 PASS
3 P. Urukundu BSc 56 67 30 153 51 FAIL
4 G. Ramanjineyulu Bcom 45 56 67 168 56 PASS
5 L. Harika BA 56 67 88 211 70 PASS
6 S. Mehaboob Basha BA 45 67 34 146 49 FAIL
7 M. Malathi Bcom 78 90 78 246 82 PASS
8 S. Narayana BA 67 78 89 234 78 PASS
9 C. Sowjanya BSc 56 78 90 224 75 PASS
10 T. Thimma Reddy BSc 78 89 78 245 82 PASS

e. Filter on groups, and find sub totals and class averages

STEPS:
Goto home menu
Select option Sort & Filter – Custom Filter
Select column “Group”
S# Student Name Group M1 M2 M3 Total Average Rank
5 L. Harika BA 56 67 88 211 70 PASS
S. Mehaboob
6 BA 45 67 34 146 49 FAIL
Basha
8 S. Narayana BA 67 78 89 234 78 PASS
1 A. Sujatha Bcom 89 78 89 256 85 PASS
2 K. Veeresh Bcom 56 45 45 146 49 PASS
4 G. Ramanjineyulu Bcom 60 56 67 183 61 PASS
7 M. Malathi Bcom 78 90 78 246 82 PASS
3 P. Urukundu BSc 56 67 30 153 51 FAIL
9 C. Sowjanya BSc 56 78 90 224 75 PASS

4
 10 T. Thimma Reddy BSc 78 89 78 245 82 PASS

2. Sub totals
STEPS: - Goto Data Menu
- Select entire statement
- Select option “Subtotal”

 Click “OK” button

Output :

4. The Mobile current data plans of different service provider are as follows :
ISP Name Plan Type Key Benefits Price Validity
Using the above table design the Pivot Table by validating field data in MS-Excel
Sol:
ISP Name Plan Type Key Benefits Price Validity
450 m Local + National Minutes, 1GB Internet, 500
IDEA Prepaid 458 30
Local + National SMS
Unlimited free local calls BSNL to BSNL and BSNL to
BSNL Prepaid other networks at 49ps per min(Special STV for 500 30
Forest deptt.Applicable only to FRC-480 plan)
Free Local + STD calls+1GB on 4G handsets (50MB for
Airtel Prepaid 349 28
other handsets) for 28 days.
Get 1750 FLEX @ Rs. 396 Use Calls, Internet, SMS &
Vodafone Prepaid 396 28
Roaming with one recharge.
Tata DOCOMO Prepaid 2GB + Unlimited (Local+STD) Calls 348 28
120000 Secs Local Telenor to Telenor and 38000 Secs
Uninor Prepaid 229 28
Local Telenor to others calls
Aircel Prepaid Rs 555 TT (with no restriction on Validity) + 5 GB 3G 555 28

5
 Data with 28 days validity
STEPS for Pivot Table Generation
- Select only the entire statement
- Goto Insert Menu
- Select option Pivot Table

5. Design an MS-Excel sheet of Students data of various colleges in the below format
College Code College Name Student Roll# Student Name City
and using the above data perform :
a. Hlookup based on College Code and City
b. Vlookup based on College Code and Student Roll Number
Sol:
College Code College Name Student Roll# Student Name City

25 AAS, Adoni 16567856 K. Eranna Adoni

30 AAS, Adoni 16567857 Y. Yadav Kosigi

50 AAS, Adoni 16567858 J. Hanumanthu Alur

35 AAS, Adoni 16983401 G. Rishitha YMG

18 AAS, Adoni 16983402 H. Seetha Adoni

15 AAS, Adoni 16983403 R. Hima Bidu Adoni

STEPS for VLOOKUP

- Select table and give table array name as “TABLE”
- Select College Code column and name it as “CODE”
- Goto Data menu
- Select option “Data Validation”

- Click ok

- select college code – with autofill click and drag

6
- Goto Menu Formulae
- select option lookup & references
- select function VLOOKUP

- CLICK ok button
- click and drag with autofill button

STEPS for HLOOKUP

College Code 25 30 50 35 18 15
College Name AAS, Adoni AAS, Adoni AAS, Adoni AAS, Adoni AAS, Adoni AAS, Adoni
Student Roll# 16567856 16567857 16567858 16983401 16983402 16983403
Student Name K. Eranna Y. Yadav J. Hanumanthu G. Rishitha H. Seetha R. Hima Bidu
City Adoni Kosigi Alur YMG Adoni Adoni

- Select table and give table array name as “TABLEHL”

- Select College Code column and name it as “CODEHL”
- Goto Data menu
- Select option “Data Validation”

- Goto Menu Formulae

- select option lookup & references
- select function HLOOKUP

7
- CLICK ok button
- click and drag with autofill button

6. Design an MS-Excel sheet of Students data of Placement in different companies with following columns
S# Student Name Course Company Name Place Year Name of the post
and using the above table data perform:
a. Using Drill down approach on Company Name field by Data Analysis
b. Using Drill up approach on Company Name field by Data Analysis

Sol: In information technology to drill down means to move from one place to another, information to
detailed data by focusing in on something. In a GUI-environment, "drilling-down" may involve clicking on
some representation in order to reveal more detail.[1]

To drill down through a series of notebooks, for example, on a desktop means to move through the
hierarchy of folders (from the top downwards) to find a specific file or to click through drop-down menus
in a GUI. Clicking on an item moves you to a level of greater detail.

Drilling down through a database involves accessing information by starting with a general category and
moving through the hierarchy. Drilling down provides a method of exploring multidimensional data by
moving from one level of detail to the next. Drill-down levels depend on the data granularity(Sorting).

STEPS:
1. Create a statement shown below :-
S# Student Name Course Company Name Placement Year Name of the Post
1 SHARATH BCOM WIPRO 2013 PROGRAMMER
2 MANJU BA WIPRO 2013 PROGRAMMER
3 MOHAN BSC L&T 2014 ACCOUNTANT
4 RAJU BSC INFOSYS 2014 PROGRAMMER
5 ROHAN BBA L&T 2014 ACCOUNTANT
6 KHADER BSC TCS 2014 BPO
7 RAHUL BCOM L&T 2015 ACCOUNTANT
8 BABU BSC INFOSYS 2015 BPO
9 VIJAY BSC DR. REDDY'S 2015 TECHNICIAN
10 SHIVA BCOM L&T 2015 ACCOUNTANT

2. select entire statement

3. goto “Insert Menu”
4. Select option “Pivot Table”

8
5. double click on grand total field

a. Using Drill down approach on Company Name field by Data Analysis

Output:
Ex: double click on “accountant row”- 8058 field
S# Student Name Course Company Name Placement Year Name of the Post
10 SHIVA BCOM L&T 2015 ACCOUNTANT
7 RAHUL BCOM L&T 2015 ACCOUNTANT
3 MOHAN BSC L&T 2014 ACCOUNTANT
5 ROHAN BBA L&T 2014 ACCOUNTANT
The above approach is “Drill Down”

b. Using Drill up approach on Company Name field by Data Analysis

Output:
Ex: double click on “Company Name”
S# Student Name Course Company Name Placement Year Name of the Post
3 MOHAN BSC L&T 2014 ACCOUNTANT
5 ROHAN BBA L&T 2014 ACCOUNTANT
7 RAHUL BCOM L&T 2015 ACCOUNTANT
10 SHIVA BCOM L&T 2015 ACCOUNTANT
8 BABU BSC INFOSYS 2015 BPO
6 KHADER BSC TCS 2014 BPO
4 RAJU BSC INFOSYS 2014 PROGRAMMER
1 SHARATH BCOM WIPRO 2013 PROGRAMMER
2 MANJU BA WIPRO 2013 PROGRAMMER
9 VIAJY BSC DR. REDDY'S 2015 TECHNICIAN

7. In MS-Access create a database called “EMP”, Create a table called “EMPLOYEE” with following fieldnames
EmpId EmpName Designation DeptId DateOfJoining Salary
Create a table called “DEPT” with the following field names in access
DeptId Deptname Location
Create relationship between the above two tables and answer the following queries
a. List the employees who are managers
b. List the employees who are working in sales department
c. List the employees whose salary is above 15000
d. List all employees details
e. List the employees whose location is in Hyderabad

Sol:
STEPS:

9
 Go to create menu
Select option “table design”

Save table as “EMPLOYEE”

Go to create
Select Option “table design”

Save table as “DEPT”

ENTER RECORDS IN EMPLOYEE TABLE

OPEN DEPT TABLE

CREATING RELATIONSHIP BETWEEN TWO TABLES

10
 a. List the employees who are managers
SOL:

RUN QUERY
GO TO DESIGN MENU
SELECT OPTION “RUN”

OUTPUT :

CLICK SAVE BUTTON

GIVE FILE NAME AS “STU QUERY”

b. List the employees who are working in sales department

SOL:

RUN QUERY
GO TO DESIGN MENU
SELECT OPTION “RUN”

OUTPUT

11
CLICK SAVE BUTTON
GIVE FILE NAME AS “STU QUERY”

C. List the employees whose salary is above 15000

RUN QUERY
GO TO DESIGN MENU
SELECT OPTION “RUN”
OUT PUT

CLICK SAVE BUTTON

GIVE FILE NAME AS STU

d. List all employees’ details

12
RUN QUERY
GO TO DESIGN MENU
SELECT OPTION “RUN”

OUT PUT

CLICK SAVE BUTTON

GIVE FILE NAME AS “STU QUERY”

e. List the employees whose location is in Hyderabad

13
RUN QUERY
GO TO DESIGN MENU
SELECT OPTION “RUN”

Output:

CLICK SAVE BUTTON

GIVE FILE NAME AS STU QUERY

8. Using MS-Access, Create a database called “CUSTOMER DETAILS”, and Create “CUSTOMER” table with
following fieldnames using form wizard
CustomerId CustomerName Address Location Mobile#

And perform the following queries

a. List the Customers details whose name stars with ‘A’ in Ascending order
b. List the Customer Details who are located at ‘Kurnool’ and their Mobile# have consists of no repeated
number.
STEPS

TO CRATE DATABASE

SELECT BLANK

STEP2 : SELECT OPTION TABLE DESIGN

14
STEP3: CLICLK ON SAVE BUTTON

STEP 4: CLICK ON OK BUTTTON

STEP1: select on table “CUSTOMER” double click to open customer table

Create customer table with the following fieldnames using form wizard -

STEPS: GOTO CREATE MENU AND CLICK MORE FORMS THEN CLICK FORM WIZARD

STEP2: CLICK >> THIS ARROW THEN CLICK NEXT BUTTON

15
STEP3: SELECT COLUMNAR OR TABULAR OR DATASHEET OR JUSTIFIED THEN CLICK NEXT BUTTON

STEP4: SELECT ANY STYLE THEN CLICK FINISH BUTTON

A. List the customers details whose name starts with “A” in ascending order
16
Step1: Go to create menu
Step2: select option Query design
Step3: Add table customer

Step5: Add fields like customerID, customer name, address, location, mobile#

STEP6: IN CRITERIA ROW, SELECT CUSTOMER NAME COLUMN ENTER CRITERIS AS LIKE “A*”

STEP7: CLICK RUN OPTION

OUTPUT:

B) List the customer details who are located at ‘KURNOOL’ and their mobile# has consists of no repeated
number

Step1: Go to create menu

Step2: select option Query design
Step3: Add table customer

17
 Step5: Add fields like customerID,customer name,address,location,mobile#

STEP6: IN CRITERIA ROW, SELECT LOCATION COLUMN ENTER CRITERIS AS “KURNOOL”

STEP7: CLICK RUN OPTION
OUTPUT:

9. Using the above data of “CUSTOMER DETAILS” database with “CUSTOMER” table
a. Using MS-Access Report wizard, Create a Customer report
b. Using MS-Access Report wizard, Create a Customer report grouped by location.

A) USING MS-ACCESS REPORT WIZARD, CREATE CUSTOMER REPORT

STEPS1: GOTO CREATE MENU
STEP2: SEELECT OPTION REPORT WIZARD

18
 STEP3: CLICK >> THIS ARROW THEN CLICK FINISH OPTION

OUT PUT:

B) USING MS-ACCESS REPORT WIZARD, CREATE A CUSTOMER REPORT GROUPED BY LOCTION

STEPS1: GOTO CREATE MENU

STEP2: SEELECT OPTION REPORT WIZARD

STEP3: CLICK >> THIS ARROW THEN CLICK NEXT OPTION

19
STEP4: CLICK ON LOCATION THEN CLICK > THIS ARROW THEN CLICK NEXT OPTION

STEP5: CLICK THREE TIMES NEXT OPTION AND SELECT ANY STYLE YOU LIKE

STEP6: CLICK FINISH OPTION

OUT PUT:

20
10.In Ms-Access, design the Form manually with appropriate input controls for example, Radio Buttons for
Gender, Drop down List for Social Category (OC/SC/ST/BC) and Check Boxes for Technical Skills, etc. For the
following Student Personal Table with the following columns
Student Id# Name Date of Birth (dd/mm/yyyy) Gender Social Category Mobile# Technical Skills
Go to create menu
Select option “table design

SAVE AS TABLE “STUDENT PERSONAL TABLE”

ENTER RECORDS IN EMPLOYEE TABLE :

CLICK SAVE BUTTON

ENTER A FILE NAME STUDENT PERSONAL TABLE

11.Create a Report manually for the above Student Personal Table in MS-Access.
STEP1: GO TO CREATE MENU

STEP2: SELECT OPTION REPORT DESIGN

21
 Step3: Design Report Header Section with Label Control Option to Design A Detail Section

Step4: Go To Design Menu Then Select Option Add Existing Field

Step5: Add Field List Panel Will Appear With Table Along With Fields

Step6: Select Fields Click and Drag Field on Detail Section to Design

STEP7: TO INSERT PAGE NO SELECT OPTION

OUTPUT:

12.Export the Student Personal Table data, created above using MS-Access with the same columns into MS-Excel
and open it in MS-Excel and Sort on Student Name in ascending order into a new sheet.
Sol:
Step : 1 - Open table to export
Step: 2 – Select Menu “External Data”
Step: 3 – select option “excel”

22
Press OK button
Click Save export
Output

23