KINGLONG MULTIPURPOSE COOPERATIVE

TABLE OF ORGANIZATION AND DESIGNATION FOR TECHNICAL SERVICES SECTION

(A PROPOSAL)

TECHNICAL SERVICES SECTION

Person Responsible: Technical Facilitator/Supervisor
Required- 1
Actual- 0
Responsibilities:
1. Work Schedule supervision
upon receiving the Job order.
2. Responsible for the
supervision of parts.
3. Initiate the Person Responsible
(PR) draft and monitor all
purchase request.
4. Responsible for the
documentation of Job Orders.
5. Monitors the Backlogs.
6. Submit weekly breakdown
report to head.
7. Responsible for Data gathering
and analysis for budgeting and
forecasting.
8. Weekly PMS and Servicing
schedules.
9. Monthly Progress reports.
 Qualifications:
1. Preferably a Licensed Engineer
(Mechanical/Electrical).
2. Candidate must possess at least
Bachelor’s/ College Degree in
Engineering (Mechanical or
Electrical);
3. At least 1 Year(s) working
experience in related field;
4. 1-4 Yrs. Experienced employee
specialized in Engineering;
5. Knowledgeable on the process and
role of technical functions;
6. Has above average skill levels as
to communication and negotiation;
7. Can write technical related
reports;
8. Flexible and Output-driven.

MECHANICAL PLANNER PMS SECTION HEAD SHOP SERVICES

Short Term Planner Required-1
Long Term Planner
Required-1 Actual-0
Required-1
Actual-0
Actual-0
Responsibilities:
Responsibilities: 1. Lead the maintenance function
Responsibilities:
1. Schedule upon and implementation on all
1. Follow-Up to
receiving the JO from operational equipment and
purchasing; Light Heavy
End-user; facilities.
2. Update the PR Equipment Equipment
2. Responsible for 2. In charge of training the PMS
monitoring to be
Purchase of parts; staff.
submitted to the
3. Responsible for the 3. Deliver daily reports of
Short term
documentation of J.O; maintenance compliance.
planner;
4. Monitors the
3. Inform short term
backlogs;
planner if ordered
 parts are ready for 5. Submit daily Qualifications:
withdrawal; breakdown report to 1. Candidate must possess at least
4. Designs and Planning head. Professional License in
studies/ Engineering (Mechanical).
experiments; 2. At least 2 years of working
5. Data gathering and Qualifications: experience in the related field.
analysis for 1. Candidate must 3. Preferably specialized in
budgeting and possess at least Maintenance/ Repair.
forecasting. Professional
6. Schedules the License (Passed
weekly PMs and Board/Professional
Servicing. Exam);
2. Knowledgeable in
Qualifications: Data analysis and
1. Candidate must Predictive
possess at least approach
Professional engineering;
License (Passed 3. At least 2 years of
Board/Professional working
Exam); experience in the
2. Knowledgeable in related field.
Data analysis and
Predictive
approach
engineering;
3. At least 2 years of
working
experience in the
related field.

Cost clerk Chief Mechanic

Required-1 Required-1
Actual-0 Actual-1

Expeditor/History Clerk Mechanics (Lubemen and Tire men)

Required-1 Required-5
Actual-0 Actual-2
 Electrician
Required-2
Actual-1

Welder
Required-2
Actual-1

Table 1. Technical Services Section Designations of Workforce

Figure 1. Job Order Request Flow chart
 QUARRY PERSON RESPONSIBLE
DAILY LOG SHEET TECHNICAL
(PR)
FACILITATOR/SUPERVISOR
END (The record will be forwarded
NON-QUARRY USER to the department manager)

SHORT TERM PLANNER

Figure 2. Equipment Log Flow Chart

HOUSEKEEPING If no issue arises.

OPERATOR’S OPERATIONS
(The operator is CHECKLIST
responsible for the
keepsake and order of (Refer to the list of If issue arises.
his unit) JOB ORDER REQUEST

Figure 3. Operator’s Daily Preventive Routine

 Once the repair is
finished the
technicians and the
supervisor will fill up
documents attached in
The supervisor the J.O. folder, as
together with his If there are parts follows;
When all jobs are
men and the short needed to repair
identified, the  Repair or
term planner will the equipment, the
supervisor will Maintenance
check the machine 1 2 short-term 3
assign technicians checklist.
for additional planner, and
to do the jobs as  Release paper
repair works and supervisor will do
specified.  J.O. info. form
list down all jobs a part survey.
to be performed.
4

After all the documents are filled up, the

supervisor will put the documents in the J.O.
folder and submit it to the Short term
planner for final release of equipment.
5

Figure 4. Work flow of Process of Technical Service Section

 WORK
PLAN WORK SCHEDULE WORK
IDENTIFICATION

ANALYSIS RECORD HISTORY EXECUTE WORK

(FOR IMPROVEMENT)

Figure 5. Basic Maintenance Management Process