Proposal for Online BOQ for ICICI HFC

Proposal Number- PR No 001/FY 18-19

Proposal Date – 18.10.2018
V0.1

ICICI HOME FINANCE

&

VARA UNITED PRIVATE LIMITED

Table of Contents
1.0 Overview .......................................................................................................... 3
1.1 Objectives ................................................................................................................................................ 3

1.2 Background ............................................................................................................................................. 3

1.3 Business Drivers ..................................................................................................................................... 3

2.0 Requirement Description ............................................................................. 4

2.1 In Scope Functionalities ........................................................................................................................ 4

2.2 Out of Scope Functionalities .............................................................................................................. 11

2.3 Assumptions .......................................................................................................................................... 11

3.0 Proposed Solution ........................................................................................ 12

3.1 The Technical Architect ....................................................................................................................... 13

3.2 The Deployment Diagram ................................................................................................................... 14

4.0 Resource Loading ......................................................................................... 15

5.0 Project Schedule .......................................................................................... 15
6.0 Risk Management ........................................................................................ 16
7.0 Change Request Management .................................................................. 16
8.0 Timeline and Commercials ......................................................................... 16
9.0 Payment Terms & Schedule ....................................................................... 18

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1.0 Overview
ICICI HFC is growing out with multiple branches across PAN India. For maintaining layout
requiremental BOQ material design currently they are maintaining manual data
sheet.ICICI HFC is currently looking forward to automate this process into single
application by automatic upgradation of BOQ line items,tracking and maintaining TQ(Turn
Key Operator) details, HFC Branches details, transactional records across PAN India
branches,fetching of arithmetic calculation based on line items measurements, uploading
of attachments, alert message on overhead of measurement limits of set branch and
automatic mail to approver for final bill generation.

1.1 Objectives
1. Avoiding of manual entry of BOQ line items for user.
2. Selection of only necessary line items.
3. Known knowledge of layout design respective to its BOQ of that particular branch.
4. Exporting of BOQ attachments and auto sending it to user with layout design.
5. Less rework and confusion
6. Time saving job
7. No arithmetical confusion on measurement of any line item.

1.2 Background
1. Currently ICICI HFC are maintaining BOQ data sheet through manually processes.
2. The current process is proposed to avoid confusion of layout requirement, to save
time by avoiding rework via calls/mails, no alteration on fixed rates and ease of
understanding of budgetting of particular branch.

1.3 Business Drivers

1. To Avoid follow up with multiple user
2. To understand budgetting of particular branch
3. To Avoid manual work
4. To avoid rework on measurement and their costing and avoiding of unnecessarily
line items

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2.0 Requirement Description
Based on the high-level requirement given by HFC, we have come up with a solution which
would successfully meet the expectation of the HFC User as well Turn key operator. This
document includes, the scope of work for the solution implementation, resource loading
and timeline and commercials.

2.1 In Scope Functionalities

A) Bank Admin

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 Option for creating Vendor/TQ Master records like TQ Name, GSTN No. Address,
Location, City/district,Pin code.
 Option for creating HFC branch master records like Branch code, Branch location,
Branch Address, Branch City/District, Branch Pin Code, Branch Sq. Ft area, Branch
Type:Tier 1, Metro or Zonal office.
 Option for adding Main Category, Sub Category,Items name, Item description, Units
and its respective Rates.
 Option to create login user for Bank approver and accordingly providing privileges.
 Option to create login user for TQ/Vendor and accordingly providing privileges.
 Search Facility
 CRUD Functionality

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B) TQ/Vendor

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 Creation of New BOQ

 BOQ
-Selection of Location, Branch Code, Branch Type, Category and Sub-category
-Based on above selection auto fetching of line item
-Addition of Qty, measurement details, description, remarks and unit so as it to
generate auto calculated amount.

 NON Interior
-Selection of Location, Branch,Site Address, Type, Category and Sub-category
-Based on above selection auto fetching of line item
-Addition of Qty, measurement details, description, remarks and unit so as it to
generate auto calculated amount.

 Reimbursement items
-Selection of Location, Branch,Site Address, Type, Category and Sub-category
-Based on above selection auto fetching of line item
-Addition of Qty, measurement details, description, remarks and unit so as it to
generate auto calculated amount.

 Non - Standard
-Selection of Location, Branch,Site Address, Type, Category and Sub-category
-Based on above selection auto fetching of line item
-Addition of Qty, measurement details, description, remarks and unit so as it to
generate auto calculated amount.

 Automatic fetching of Grand Total Amount of above categories as a summary of

whole.

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 Option for uploading layout attachment design.
 Option for deleting any particular line items
 Option to Save BOQ records.
 Option of review button for any particular line item to let know bank approver
remarked on any particular line item.
 Option to generate alert pop up message on measurement over-heading beyond set
limit.
 Search Facility
 Option to auto send BOQ record and layout attachment to bank appover until it is
approved accordingly update its status.
 Option to Modify Saved record until it is approved by Bank approver accordingly
update its status.
 No changes option on status after approval by bank approver
 Bill generation after Final bill generation
 Option to Update its own details

 Activity
Auto saving of files for maintenance, to later modify or view records according to branch
and locations.

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C) Bank Approver

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 Option to view Vendor/TQ Master records
 Option to view HFC Branch Master records
 Option View Branch Code, Categories,Sub Categories details of line items
 Option view all approver/rejected records
 Option to send approver/rejection status to TQ
 Search Facility
 Option to modify any record
 Option delete any record
 Option to add remark
 Option to select review option on any change.
 Option to download attachment send by TQ.

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2.2 Out of Scope Functionalities

2.3 Assumptions

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3.0 Proposed Solution
The Functional process flow

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3.1 The Technical Architect

Layer Technology Purpose

Presentation User Interface
Business All Business Logic
Database Data Storage

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3.2 The Deployment Diagram

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4.0 Resource Loading
We propose an effort estimation of 12 person-months. We have given below the details
of the resource count corresponding to their skills.

Skills / Resources Total Effort (Person Months)

Business Analyst
Technical Architect
Sr. Developer
Technical Lead
Tester
Designer
DBA

5.0 Project Schedule

The project will be delivered to HFC in 2.5 months or 10 weeks. Following is the week
wise spread.

SDLC PHASES W1 W2 W3 W4 W5 W6 W7 W8 W9 W10

SRS, Design document, ER diagram
Development & Unit testing
Testing (Integration & System)
UAT
Go Live (Deployment setups)
Project Management
Warranty

Note: To meet immediate need from HFC to make system live, Vara United will deliver
the basic functionalities as part of Phase 1 by 30th of July 2018 (subject to availability of
deployment server). The efforts and cost of this phase 1 are included in this proposal.

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6.0 Risk Management
Vara United proposes to have daily stand up meetings with ICIC HFC key stakeholders.
The risks & dependencies will be maintained in the tracker and will be discussed / knocked
off along with progress made on daily basis. The unmitigated risks and unresolved issues
will be escalated to senior management of both HFC and Vara United after 2 business
days of wait period.

7.0 Change Request Management

Formal Change Control Board will be established comprising of Vara and HFC project team
and senior management. Any change to the project will discussed along with detailed
impact analysis (both efforts and schedule) and will be delivered with approvals from CCB
board.

8.0 Timeline and Commercials

The cost of the application is comprising of two parts:

1. The cost for the development of the application would be Rs. 18,80,000/- (Rupees
Eighteen Lakhs Eighty thousand only) + Taxes.
2. In addition to the development cost, there will be infrastructure cost considering server
setups and licenses for various environments as below:

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 Provider Type Web Server DB Server No. Of Web No. Of
Configuration Configuration Server DB
Server

AWS Cloud Live Server 8 Core VCPU, 16 8 Core VCPU, 32 1 1

GB RAM, 500 GB GB RAM, 50 GB
Hard Disk DB Space
Software: Web Software: Oracle
Logic User based RDS 12C
License 1

AWS Cloud UAT Server 8 Core VCPU, 16 8 Core VCPU, 32 1 1

GB RAM, 500 GB GB RAM, 50 GB
Hard Disk DB Space
Software: Web Software: Oracle
Logic User based RDS 12C
License 1

Vara In- Dev Server 8 Core VCPU, 16 8 Core VCPU, 32 1 1

house GB RAM, 500 GB GB RAM, 50 GB
Hard Disk DB Space
Software: Web Software: Oracle
Logic User based RDS 12C
License 1

Vara In- Dev User Developer Machine with Web Logic, 6

house Machine Oracle Client & PLSQL Agent

This infrastructure cost (including our support and management) would be of 2 types as
below:

1. One-time server set up of Rs. 4,14,000/- + taxes and

2. Monthly running cost of Rs. 7,01,106 /- + taxes per month ( US $10,215 per
month considering Rs. 68.64 as exchange/conversion rate )

Please note that, these are the quotes from our preferred vendor. We recommend HFC to
approach any other vendors for competitive quotes. Alternatively, we suggest to leverage
the existing environment from within the group companies e.g. ICICI bank data center.

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9.0 Payment Terms & Schedule
1. 50% at requirement signed off / Project Kick off
2. 25% at UAT Release
3. 25% at Go Live deployment

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 Acceptance Authorization

ICICI HFC Vara United Pvt. Ltd.

Signature of the Authorized Signatory: Signature of the Authorized Signatory:

Name of the Authorized Signatory: Name of the Authorized Signatory:

Mr. Mr.
Phone + 91 Phone + 91

Title: Title:

Date: Date:

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