Information Kiosk for the Registrar’s Office

of Dalubhasaan ng Lunsod ng San Pablo

Abergas , Miccaella N., Barros, Myrell G., Mendoza, John Jefry Q., Titular, Quinie M., Tendero, Krissel Joyce E.
Bachelor of Science In Information Technology
Dalubhasaan ng Lunsod ng San Pablo
Brgy. San Jose, City of San Pablo

EXECUTIVE SUMMARY
Information Kiosk for the Registrar’s Office of
Dalubhasaan ng Lunsod ng San Pablo is to manage
the evaluation of student’s grade. This system
provides capabilities to take control of student’s
information for every semester. It has three different
modules that handle students file and easily to
manage. Information Kiosk is an offline based server it
has super admin which are accessed by sub-admin
and clients or students through application.
The Information Kiosk is an application that
allows the client to view their evaluated grade from
recent to previous semester. This feature is
responsible for monitoring and controls the students
request to access to the client–server. Super admin
has the ability to connect to the client system.
Keywords:Information Kiosk,Super Admin, Sub-
Admin, Client Side, Dashboard
I. INTRODUCTION
As the new technology arises everyone must cope up
and be able to adapt what are the new trends
nowadays. There are many technologies that can help
the client life easier. Information Kiosk is designed
mainly for college visitors and students to access any
college related information like which provides an
alternative to the hectic line of students in Registrar
Office. The current situation in registrar’s office is that
they are still using the manual system to record, sort
and retrieve student’s data by name, year and course
that cause delays and consumes time which is
disadvantageous to the personnel and the students.
Students’ record enables to recall their performance
throughout the year or semester by preserving all the
information on the registrar office.
The developers found a way on how to help the staffs
which would achieve through having an Information
Kiosks system. This system focused on the grades
and information about the students that would lessen
the burden of time consuming for waiting the
evaluation of their grades. There are two types of
users such as the server or the
Admin/client for the students. The first user would
lessen the burden of time consuming for waiting the
evaluation of their grades. There are two types of
users such as the server or the admin/client for the
students. The first user would be the admin account
for the Registrar who would manage the database of
the system, and the second is the students who used
the Kiosk for viewing the grades.
II. OBJECTIVES OF THE PROJECT
The main objective of the project is to assist the staffs
of the Registrar’s Office in Dalubhasaan ng Lunsod ng
San Pablo in recording, monitoring of the students’
grades every semester. It specifically, it aims to create
an Information System Kiosk that would be capable
of:
Recording of the grades, manage grades, course
evaluation, credit course, manage course, manage
program, manage department, academic year, system
settings of the students in every department;
monitoring of students’ courses taken and evaluation
of grades every semester; providing a quick access of
courses taken of information and students’ grades and
the evaluation of grades of the students; evaluate the
project in order to
determine if it complies with the functionality,
reliability, usability, efficiency, maintainability and
portability under the ISO 9126 standards. Prepare an
implementation plan for the deployment of the project.
III. CONCEPTUAL FRAMEWORK AND DESIGN
SYSTEM OF THE PROJECT
 Figure 1.0. Conceptual Framework
Figure 1.0 shows the conceptual framework of the
project using input process by the registrar personnel
that will manage the students’, grades, credit course
and record process approach to show the system’s
capabilities and the output will be the viewing of
grades, courses taken or credited and the curriculum
year.
Figure 2.0 shows the interaction of each actor to the
use case. The student could only view the grades
from the Registrar’s Office. The Registrar could
interact with the students to update the evaluation of
grades, also it would provide the default password on
student’s account and only the registrar could add
new students.
IV. RELATED WORKS
Anonymous (2016) the “Student Information and
Grading System Kiosk Using Finger Scanner” feature
an easy way of access information by using fingerprint
scanner. The kiosk has the function to assist the
students to keep track of their performance and view
their academic information.
Anonymous (2018) developed project “Student
Management System” replaces the manual version of
student management system and lessens the manual
work providing all kinds of student details on one
platform. The system has four modules: college &
department details, login & subject details, student
details and exam details. The college & department
module is used for browsing college details and the
different departments in the college. The login &
subject module begins the login process and subject
details. The administrator has a separate login field.
The student details module is used for entering
student details like personal information and academic
details as well.
Ronnie (2017) created a system entitled “Student
Management System” is a straight and smooth web
database application that is very responsive and runs
seamlessly on any devices. In this system school
administrator could easily manage student’s
attendance records and courses. It manages all kinds
of student details from their academic reports, college
information, course curriculum, batch details and all
other information. And all the student details could be
tracked not only current information but also the future
references. This program has the database that
handles courses offered by the school or university
available at all levels, the main streams, instructors
and faculty details as well as batch details. This
program could also be used to explore the faculty
assigned for each batch.
Omboy (2018) designed “Spamast Mobile Grade
Inquiry System”. The project aims to develop a system
that the students are allowed to inquire their grades
online using android phones or tablets. This
application acts as a mobile version of the manual
system that is being used by the students. This
system enables the students to view their grades from
smartphones it is required to be connected to the
internet and it would work in android version 4.4 and
higher. During the application testing, the developers
used sample data to test the functionality. The
application achieved the specific objectives based on
the result. It could be applied directly to current
problems of the users. Android Studio IDE with Java
programming language was used to develop this
application. In the development stage, waterfall model
was used since the process flow is properly run and
directly provides the output. This application is
connected to the school database for student's grade.
Simaanya (2014) developed the “Employee
Management System”, which the employer could
easily track all the records and check if there’s a
duplicated position/employee in the database. Most of
all, the employer could assign tasks to employees and
assess their progress in order to keep track of
employee’s performance. It is user-friendly application
that the user would easy follow the step-by-step
operations and giving the easy option. It is the most
application used in the companies.
Agoncillio, Alcantara, Dalit, Encarnacion, Lacsam and
Mondano (2017) developed “ The Enchance e-
Registrar of Dalubhasaan ng Lunsod ng San Pablo
intoduce the new improved system that has a new
function. It emphasizes the managing and organizing
of the information of the student. The developed
system is designed with a good function and a user-
friendly interface that could be used by the different
academic department and also the staff of registrar’s
office. The system could give the privillege and
authorize those registrar’s office staff and the
department staff to administer over the information
that were saved to the system. It is also capable to
connect every academic department to registrar
office.
“A Management information System with SMS
Notification for San Pablo City Vice-Mayor’s
Scholarship Program” developed by Calarasan et al.
(2017) in order to assist the administrator of the Vice-
Mayor Scholarship Program in managing the record of
the scholarship and helping the staff of the Vice Mayor
Scholarship program by informing the scholars about
their requirements and to inform them if they are
willing to remain being a scholar. This would provide
the administrator the general awareness where it
would be more convenient for the scholars and the
educational institutions to have active participation in
the implementation of various scholarship programs
under their supervision.
Muzammil (2014) created a system entitled “Student
Information System”, due to the very difficult of
cheking the information about any student. He
developed a system that can handle the information
so that these difficulties can be decrease. The student
information System can record the entry of data of the
students has beeb entered and saved. It can search
the data through their name or roll number. The
system can modify the data of any students and it can
delete the data
Santos (2015) developed a system to help the
students of College of Computer Studies in Manuel S.
Enverga University in Lucena City. To check their
academic result every end of the semester, make self-
enlistment that would assist the student to manage
their academic status that can be viewed their mobile
phones. This system would also help the dean to
predict how many number of section to be created for
the next semester.
Villegas (2016) designed the student information
system for Mary Land School, Inc. The institution used
a manual method of monitoring the records of the
students is needed to be improved for overall
efficiency. Even though the current system is working
properly, there are still a lot of limitations like data
unreliability,unorganized storage of the records which Figure 3.0. Data Flow Diagram of Information Kiosk
may lead to increased loss of information. (Head Admin)

V. DESIGN OF SOFTWARE The Data Flow Diagram of the head admin shows the
flow of the information kiosk in the registrar. It starts
with the login process where users’ needs to do first
for security purposes. The sub admin could manage
the information of the students in terms of subjects,
grades, course evaluation, credited courses. Head
admin can manage curriculum, manage course,
manage department, manage academic year and
system setting.

Figure 2.0. System Flow of the Project

Figure 4.0. Child Diagram of the Information Kiosk

System Setting of
Head Admin
This figure shows the diagram of information kiosk of
system setting in Head Admin manages the account,
manage school details and assign personnel account
for sub admin side of the program for each personnel
Figure 5.0. Child Diagram of Information Kiosk
Management
Student of Sub Admin
This figure shows the diagram of Information Kiosk of
management students in sub admin. The sub admin
would input the students’ information then save it to
the database of information kiosk but it couldn’t be
edited the student number and only head admin can
access all the information of students.
Figure 6.0. Child Diagram of Information Kiosk
Manage Program of Client
Figure 6.0 shows the flow of client side where users
input their student number and password where they
could view their enrolled grades the history, credited
and curriculum also they could view announcement.
Figure 7.0. Information Kiosk Main Interface
(Registrar Side)
Figure 7.0 shows the operation of the buttons in order
to understand proper arrangement where it belongs
and how it’s functioning. The following features as the
main button such as add personnel account, manage
students, manage grade, course evaluation, credit
course, records, manage curriculum, manage course,
manage program, manage department, academic
year, system setting and logout. Next feature is client
side as the main button such as enrolled courses,
grade history, credit courses, curriculum.
Figure 8.0. Information Kiosk Main Interface
(Students’ Side)
This figure shows the main interface of the client
where the user will input the default password, where
client could only view their grades, course taken or
credited course and grades.
VI. RECOMMENDATION
To recommend the project entitled: “Information Kiosk
for Registrar Office of Dalubhasaan ng Lunsod ng San
Pablo” was able to perform the following: Create a
system that allows the user to manage all the
students’ files, to record all the information and grades
of the students’ every semester. Evaluated the
developed system Information Kiosk for Registrar
Office for Dalubhasaan ng Lunsod ng San Pablo in
terms of Functionality, reliability, maintainability,
portability and efficiency which generated an overall
mean of 4.36 that is interpreted as “Very Acceptable”.
REFERRENCES [9] Villegas, D. (2016). Student Information System for
Mary Land School , Inc. Retrieved from
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System with SMS Notification for San Pablo
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