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Supply Chain Management

and Retailing

Leigh Sparks Retailers are now the dominant partners in most supply systems and have
Professor of Retail Studies, Institute for Retail Studies, used their positions to re-engineer operations and partnerships with
Stirling Management School
suppliers and other logistic service providers. No longer are retailers the
University of Stirling, UK
Leigh.Sparks@stir.ac.uk passive recipients of manufacturer allocations, but instead are the active
channel controllers organizing supply in anticipation of, and reaction to
consumer demand. This paper reflects on the ongoing transformation of
retail supply chains and logistics. If considers this transformation through
an examination of the fashion, grocery and selected other retail supply
chains, drawing on practical illustrations. Current and future challenges
are then discussed.

Keywords : Retailing, Supply Chain Management, Supply Chain


transformation, fashion Supply Chain, Grocery Supply Chain.

Introduction obtained as channel or supply


chain gains (i.e., in association
Retailers were once the passive with manufacturers, suppliers,
recipients of products allocated to logistics services providers, and
stores by manufacturers in the consumers) rather than at the
hope of purchase by consumers retailer level. The overall focus for
and replenished only at the whim retailers has thus moved from an
and timing of the manufacturer. emphasis on the functional aspects
Today, retailers are the controllers of receiving products to an
of product supply in anticipation of, integrative approach that develops
and reaction to, researched, and manages end-to-end supply
understood, and real-time chains.
customer demand. Retailers now
control, organise, and manage the Figure 1 summarises this transfor-
supply chain from production to mation from the perspective of a
consumption. This is the essence of senior director of Aurora Fashions
the retail logistics and supply chain (Coast, Oasis, Karen Millen,
transformation that has taken place Warehouse). Roberts (2010) points
since the latter part of the to the changing capability, techno-
twentieth century.
logy, and expectations of retail
supply chains and the extension of
Retailers have become the channel
these demands on those involved
captains and set the pace in
logistics. Having extended their in satisfying retail needs. At one
channel control and focused level the requirements remain the
on corporate efficiency and same (product availability is funda-
effectiveness, retailers have then mental) but the ways of achieving
attempted to engender a more this effectively and efficiently have
integrated, cooperative, and been transformed.
collaborative position in many
aspects of logistics and supply This brief article explores this
chain management. They recognise transformation at the macro level
Supply Chain Forum
An International Journal that there are still gains to be made (see also Fernie, 1997; Sparks, 1998)
© Copyright BEM on standards and efficiency but and also considers the challenges
ISSN print 1625-8312 that these are probably mostly that remain for retailers and their
ISSN online1624-6039

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 4 www.supplychain-forum.com


Figure 1
The Retail Supply Chain Transformation: Aurora Fashions

supply chains. It does this through Peter Drucker's (1962) seminal 3. An enhanced role for information
considering the roots of supply article on 'the economy's dark systems to gain better control of
chain management, its effects continent'. At that time he was the supply chain
particularly on fashion and discussing distribution as one of 4. The elimination of unnecessary
grocery-based retailers, and then the key areas of business in which inventory in the supply chain
discusses current and future major efficiency gains could be 5. A focus on core capabilities and
challenges for retail supply chain achieved and costs saved. Then, increased outsourcing of noncore
management. Further information and through the next two decades, activities to specialists
on this transformation can be the supply chain was still viewed as
obtained from a series of books a series of disparate functions To achieve maximum effectiveness
written by Fernie (1990) and Fernie (Langley, 1986). The real impact of of supply chains, it became clear
and Sparks (1998, 2004, 2009). supply chain management began to that integration, that is, the linking
Further, the detailed operational be felt in the 1980s (Alfalla-Luque & together of previously separate
practices required to make retail Medina-López, 2009). As separate activities within a single system,
supply chains work, which are logistics functions such as was required. Companies therefore
often based on sophisticated warehousing, transport, and have had to review their internal
operations research techniques inventory management began to be organisation to eliminate
and models and aided by the integrated and considered as part duplication and ensure that total
explosion of data in retail supply of the supply chain rather than costs can be reduced rather than
chains in recent decades, are separate (and enabled by allow separate functions to manage
explored in Agarwal and Smith technology and information their costs in a suboptimal manner.
(2009). communications development), Similarly, supply chain integration
several key themes emerged: can be achieved by establishing
Supply Chain Management 1. A shift from a push to a pull to a ongoing relationships with trading
demand-driven supply chain partners throughout the supply
The roots of supply chain 2. Customers gaining more power chain. Increasingly such
management are often attributed to in the marketing channel approaches include consumers

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 5 www.supplychain-forum.com


within the concept of supply quick response and 'fast fashion' impact on lead time (Fernie &
chains. approaches is not only the concept Azuma, 2004).
of time (Bhardwaj & Fairhurst,
Key concepts underlying supply 2010), but also ideas about The significance of 'fast fashion'
chain management include the visibility (Barrett & Oke, 2007) and derives not only from its
value chain, resource-based theory minimising and managing operational effects within a retailer
of the firm, transaction cost disruptions in the supply chain and its supply system, but also on
economics, and network theory. (Oke & Gopalakrishnan, 2009). the changed nature of competition
The thrust of these concepts is in the sector as a whole (Burt et al.,
obtaining competitive advantage Christopher et al. (2004) identifies 2006). Fast fashion is exemplified
through managing the supply chain four characteristics of fashion when Zara requires a different
more effectively (i.e., within and markets: set of skills, competencies,
beyond the single firm). The aim for 1. Short life cycles-products are approaches, and techniques from
retailers and their supply partners designed to represent a period in traditional fashion retailing. These
is to manage this chain to create time or trend, which is getting techniques are still developing
value for the customer at an shorter (Caro & Gallien, 2009, Caro et al.,
acceptable cost. Managing this 2. High volatility-trends gain and 2010) as the demands of fast
chain has been a key challenge for lose popularity due to forces fashion, and its continuing
logistics and supply chain outside the control of fashion expansion, become clearer. For
professionals, especially with the retailers, for example, the traditional retailers the nature of
realisation that the reduction of influence of celebrity the competition has changed,
time in the channel not only 3. Low predictability-high volatility requiring all fashion and clothing
reduces costs, but also gives naturally decreases the ability to retailers to 'up their game' and
competitive advantage and that forecast sales improve their supply chain
technology and information are key 4. High levels of impulse management and performance as
fundamentals to successful supply purchasing-consumers place Figure 1 shows.
chain operations. This high hedonic value on fashion
technologically informed, data- goods and therefore there is an The Grocery Retail
driven approach to retail supply instant need to purchase them Supply Chain
chains has been described as the
development of 'rocket science An additional operational charac- Much of the research on retail
retailing' (Fisher et al., 2000). It teristic is international sourcing, logistics has focused on
continues to evolve and develop which has contributed to the food/grocery retailing due to the
(Fisher, 2009). success of retailers such as Zara, dominance and power position of
H&M, New Look, Matalan, and food retailers in retail sectors and
Retail Supply Chain Primark, all of whom became economies generally. The UK is
Management in Selected strong brands in the fashion market probably one of the most advanced
Sectors in the 1990s (Burt et al., 2006; markets in this respect. The
Barnes & Lea-Greenwood, 2006). development of supply chain
The Fashion Retail The increased level of threats from management and the consequent
Supply Chain these new companies forced implementation of relationship
existing major retailers (e.g., initiatives have been identified as
It was in fashion markets that previous UK market leader Marks the fourth and final stage of the
notions of 'time-based competition' and Spencer) to focus their evolution of grocery logistics in the
had the most significance because attention on costs and find ways to UK (Fernie et al., 2000). This later
of the short time frames for decrease consumer prices. The relationship stage relates to a more
changing styles. In addition, the natural reaction to this has been for collaborative approach to supply
prominent trend in the last decades retailers to continually move chain management after decades of
of the twentieth century has been production to countries with lower retailer-supplier confrontation. The
to source products globally, often labour costs (Bruce et al., 2004). UK is often considered to have the
in low-cost Pacific Rim nations, However there is a tension here most efficient grocery supply chain
which lengthened the physical between extensive and complex in the world, comprising a key
supply chain. Time has thus apparel supply chains with long contributor to the success and
become a critical factor to manage, lead times due to large profit margins of its grocery
with competing tendencies of geographical distances from retailers. Therefore, it is no
fashion and supply time. These sourcing to selling markets and the surprise that retailers from other
factors combine to illustrate the need for rapid replenishment at the sectors and countries have
trade-offs that have to be made in right quality (Barnes & Lea- attempted to copy this approach to
supply chain management and Greenwood, 2006). Fashion supply chains, for example, Best
suggest an imperative to develop retailers thus far have considered Buy (2007).
closer working relationships with the cost and price benefits of
supply chain partners, whether international sourcing to be of This logistical transformation of UK
local or distant. At the core of such greater value than the negative grocery retailing has occurred in a

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 6 www.supplychain-forum.com


short period of time (Sparks, 1998). greater sharing of information, channels and relationship building
In the first stage of evolution (pre- especially through Internet with suppliers and consumers is a
1980) the dominant method of exchanges, fostered collaborative way of life for such companies. This
distribution to stores was by planning, forecasting, and is not to say that all is perfect in
manufacturers that stored replenishment (CPFR) initiatives to such supply chains and some UK
products at their factories or field reduce supply chain response retailers have faced huge problems
warehouses for multiple drops to times. (e.g. Sainsbury-see Fernie & Sparks,
numerous small shops. As the retail 2009, pp. 22-25). Disruptions to
multiples gained in prominence UK grocery retailers now not only supply chains occur and are
retailers invested in regional control and organise the supply inevitably felt in product
distribution centres (RDC) to chain but also have taken availability. Out-of-stocks remain an
consolidate deliveries from over marketing and other operational and an academic
suppliers to delivery in stores. This responsibilities that were once the concern (Aastrup & Kotzab, 2010;
was the first step to changing the sole domain of the manufacturer, Corsten & Gruen, 2003; Fernie &
supply of fast-moving consumer for example, product development, Grant, 2008, Grant & Fernie, 2008,
goods (FMCG) in that buying and packaging logistics, branding, and 2009; Trautrims et al., 2010).
distribution became a head office advertising as well as distribution.
function in retailing and the The high level of retail product It is generally recognised that
logistical infrastructure created a brand penetration has enabled Tesco has one of the most effective
market for third party logistics them to build up store loyalty and and efficient grocery supply chains
service providers. diversify into other businesses in the UK, if not the world. The
such as banking. Control of transformation of the company has
To all intents and purposes, this
change marked the removal of
manufacturers and suppliers from
controlling the supply chain and Figure 2
reinforced the switch of power to Tesco's Supply Chain Transformation
the retail end of the channel. This
period of centralisation throughout
the 1980s enabled retailers to
reduce lead times, minimise
inventory, and give greater product
availability to customers in their
stores. The 1990s witnessed a
consolidation of this process. In
many cases inventory had been
shifted only from store to RDC. By
implementing just-in-time (JIT) and
flow principles, retailers began to
focus on their primary distribution
networks (from supplier to RDC)
demanding more frequent
deliveries of smaller quantities.
Clearly this created a problem for
many suppliers in that they could
not deliver full vehicle loads of
product. To ensure that vehicle
utilisation could be maximised,
consolidation centres were created
upstream of the RDC. Additionally,
retailers had established supplier
collection programmes to pick up
products from suppliers' factories
on return trips from stores.

In the first part of this century,


retail networks have continued to
be upgraded as efficient consumer
response (ECR) initiatives were
enacted and grocery retailers
accommodated the increase in
nonfood products through their
distribution centres. Further, the

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 7 www.supplychain-forum.com


been remarkable since the early These are not perishable or fashion management, the operational
1980s, and this has been supported products, but are highly diverse transformation and the dominance
and driven in part by its and subject to cost and availability of retailers in supply chains is clear.
development of its supply chain pressures, as with many markets. Nonetheless at a practical level
management function. This has The figure shows how the same retailers continue to have concerns
been the subject of considerable basic issues arise here in this about current operations and
research (Sparks, 1986, Smith & supply chain-in a very different future challenges. At the Retail
Sparks, 1993, 2004, 2009). Figure 2 retail sector-as they do in fashion Week Supply Chain Summit in
summarises the broad phases of and grocery retail supply chains. London in February 2010, leading
development and shows clearly the Thus there are some generalisable UK retailers explored these
extensive change in approach and tendencies as well as common concerns. Four common themes
control that has been required. The current and future challenges. emerged:
increase in retailer control is well-
marked in the figure. The outcome Current and Future Challenges (1) The ability to deliver end-to-end
of this control has been a retailer- capability through partnerships.
organised supply chain operating There can be little doubt about the As supply chains have become
to maximise effectiveness and enormous changes in retail supply more complicated (Figures 1
efficiency in supplying consumers. chains and their management since through 3 show this) the issues
As retailers such as Tesco the 1980s or so. Although there are concerning integration across
internationalised their sourcing inevitable debates over precisely organisations, space, and time
and store operations, so have they what is meant in theory and have become more important.
had to reorganise local, national, practice by supply chain Developing a customer-centric
and international supply chains,
not always without issues or
concerns (Coe & Hess, 2005). This Figure 3
retail transformation required a Supply Chain Focus in Halfords
supply chain transformation that
recognised the modern volatile and
variable consumer demands and
the lack of scalability of existing
systems.

Other Retail Sectors

The focus of the previous examples


has been the fashion and grocery
sectors and some of their leading
retailers. It is clear that some
retailers are market leading in this
regard and that excellence can be
found in companies around the
globe. This in turn means that the
realities of retail supply chain
management in smaller companies
or those less organised, and in
countries where the infrastructure
or the channel power balance is
different, require retailers to
attempt to catch up with the
approaches identified here. Not all
companies will succeed in this and
the outcomes will be different in
different situations, though the
search for supply chain
improvement is a general theme
and desire.

As an example of this and the inter-


linkages in retail supply chains,
Figure 3 considers the supply chain
for Halfords, a UK retailer of a
variety of products in the
automobile and bicycle market.

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 8 www.supplychain-forum.com


supply chain requires that end-to- expanded beyond their core overarching themes looking
end capabilities are enhanced. sectors (e.g., Tesco's move into forward as probable fundamental
Thus planning, forecasting, and catalogue-based nonfood retailing) issues for retail supply chain
reacting become fundamental, so the skills needed to management. Ganesan et al. (2009)
though actually making this operationalise the supply chain provide a highly American centric
seamless flow and coordination have had to expand. For example in view of retail supply chain
work is complicated. Retailers are Tesco's case they have had to learn challenges, perhaps reflecting a
seeking increases in availability, how to pick single items for single- narrower viewpoint and approach
flexibility, cost certainty, and also point delivery to consumers as than in Europe, although there is a
reductions in risk, lead times, opposed to standard primary, RDC, degree of overlap. Four themes
inventories, and nonvalue-added and store-distribution operations. were also identified here:
activities. Getting availability right here is a
significant challenge. (1) Efficiency: Since 2008 there has
(2) Problems with sourcing and been an unprecedented downturn
supply of products, particularly in (4) How to make multichannel in the economy after a period of
the clothing and fashion sectors. As operations work. The maturing of e- exceptional growth. Although not
has already been seen, the retailing has led to the realisation extreme globally, the negativity
globalisation of sourcing brings that home delivery is but one surrounding economies generally
benefits and problems to supply option and retailers have to makes it difficult not to focus on
chains. However, it is also not a operate in a multichannel efficiency in its broadest sense. The
static situation because the environment. There are many new fluctuating price of fuel and raw
countries and competencies as well issues to consider once the material inputs have led to rises in
as costs continue to alter and shift. decision to multichannel is made. prices of many products at a time
Overlaying this is a concern for the The rise of 'click and collect' or when disposable income is being
ethics and sustainability of supply 'order to store' type systems has severely constrained. There are
chains, particularly focused on implications for stockholding and now even more reasons to be
fashion production (for example, availability as well as delivery. Is concerned with efficiency. It would
de Brito et al., 2008). Retailers have there a common real-time stock file seem unlikely that such cost
to be ever more vigilant not only across all channels? If not, what pressures are going to diminish,
about their operations, but also dangers are there? How can and although consumer confidence
about operations carried out in demanding customers be served at and spending may return, being as
their name. One response to the acceptable cost if availability efficient as possible seems like a
growth of international sourcing is online or in-store is unknown or good strategy for retail supply
the use of logistics services unclear to both customers and chain management practices. It is
providers or 3PLs. However a stores? The challenge is to be good likely that there will be enhanced
common complaint is that such within the channel because that pressure to smooth flows as much
providers or partners remain drives business, but also to be as possible and to make sure that
transaction and deal focused rather great across channels because that products are in their 'correct'
than offering global standards, brings efficiency gains (Xing et al., places at all times. Modernisation
solutions, and especially terms of 2010). Such approaches also have of technology, equipment and
trading. to be able to cope with the systems, and staff training will be
problems and issues of returns and important to ensure such efficiency
(3) Availability. The question of reverse flows of products and gains can be delivered.
product availability at acceptable information and to deal with these
cost and service levels has already very rapidly in order to avoid both (2) Transparency: A corollary of
been identified as a fundamentally under- and over-stocking (Xing & efficiency is the ability to
important issue for retail supply Grant, 2006). For many retailers the demonstrate transparency in the
chains. Failures in this area can Internet has changed supply chain supply chain for both internal and
have significant effects on short- realities, forcing them to pay ever external stakeholders including
term demand and also long-term more attention to the accuracy of consumers. If a supply chain is
reputation. In traditional retailing, stock files, good consumer transparent then it is likely that it
managing out-of-stocks has been information, reliability of the can be made more efficient. The
seen as important. However the delivery service, competitiveness more visible the activities are in the
emergence of e-retailing has added of cost structures, assortment supply chain, then the more likely
various layers of complexity to the breadth and management issues, mistakes or errors will be avoided
topic. E-retailing's emergence is collaboration with suppliers, and and problems and high costs can
well documented (e.g., Williams, transparency for customers such be remedied. Enhanced
2009) and its supply chain as order and delivery tracking. transparency has the potential to
implications have been the subject provide a more efficient and
of discussion for some time, often These issues were identified by effective supply system and to
focusing on the last mile and home many retailers during the Retail improve availability. This
delivery (e.g. Fernie & Sparks, Week Supply Chain Summit 2010. transparency extends to a greater
2010). Additionally as retailers have They also suggest some common involvement of consumers through,

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 9 www.supplychain-forum.com


for example, social media, that the ideas of green logistics and (Evans et al., 2009). In some cases
capturing opinions, and sustainable distribution have this may mean enhanced
information and ideas about supply emerged as practical business collaboration among retailers, for
chain actions such as packaging concerns rather than fringe example, shared facilities, centres,
and reverse logistics. operational worries (Evans et al., vehicles and deliveries in 'neutral'
2009). At the local level the white, rather than retailer branded,
Transparency has a number of everyday intrusion of plastic bags, livery. It will make no sense to
dimensions but increasingly packaging, and trucks and air anyone to send lorries on long-
technology is providing the means freight are visible reminders of the distance journeys half full. It will
to improve clarity. However there 'costs' of supply and distribution. possibly even become morally
also has to be the willingness to impossible. Sharing such (scarce)
allow transparency to occur However, it is too soon to be certain resources across retailers may be
throughout the supply chain. Radio about the evidence in many areas one way forward.
frequency identification (RFID) has of these topics. The debates about
the potential to make supply chains the wisdom or otherwise of Concluding Remarks
more transparent, although at biofuels and the difficulties of life-
some cost, but any benefits seem to cycle analyses are practical Retailers have transformed supply
accrue at two levels: within a illustrations of the problems. At a chains by taking on their
business and within the supply macro level debates about the style management and organisation.
chain. If the data from RFID (and and effect of some local production Both strategically and
other technologies) are not shared as opposed to the benefits of operationally there has been a
then true improvements from the production in developing countries massive change in approach. This
information, knowledge, and also hint at the difficulties in this transformation is ongoing and
transparency will be reduced. area. What is certain is that all substantial challenges remain and
practices are being challenged by can be anticipated in the future.
(3) Flexibility: There is a sense that the new realities. It is less clear The key challenges are to
too much focus on efficiency from a what the best practices are to meet make end-to-end customer-centric
cost point of view can tie retailers the new demands and/or how supply chains visible, to aid
into situations that are undesirable retailers and supply chains efficiency and flexibility, to rethink
in a volatile world. When the transition between these states of existing and new activities, and to
recession hit the UK in the latter activities. In some cases it might be provide as sustainable a solution as
half of 2008, some retailers had possible to see small-scale changes possible based on sound practices
supply chain problems not because having major channel effects (e.g., and efficient operations. Retailers
they could not sell products but packaging reduction) but it might that succeed in this will have a
because they were unable to switch also be the case that radical major competitive advantage.
off their pipeline quickly enough, rethinking and transformation of
which was based on suddenly activities might be required (e.g.,
unrealistic forecasts of supply. the abandonment of air freight).
Retailers are increasingly going to
have to consider more flexible There are many dimensions to
arrangements in all their logistical sustainability. A critical aspect in
and supply chain activities. This of the use of resources will be the References
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5, 449-473. Kogan Page. Oke, A., & Gopalakrishnan, M. (2009).
Managing disruptions in supply chains:
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Distribution Management, 31, 605-617. Striking the optimum balance between
cost and service. Presentation to the

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Retail Week Supply Chain Summit, Xing, Y., Grant, D. B., McKinnon, A. C., &
London, February 9-10. Fernie, J. (2010). Physical distribution
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About the author
Smith, D. L. G., & Sparks, L. (2004).
Logistics in Tesco: Past, present and Leigh Sparks is Professor of Retail Studies at
the Institute for Retail Studies, Stirling
future. In J. Fernie & L. Sparks (Eds.),
Management School, University of Stirling,
Logistics and retail management (2nd Scotland, UK. He was an undergraduate at the
ed., pp. 101-120). London: Kogan Page. University of Cambridge, and completed his
Ph.D at the University of Wales. Leigh has
Smith, D. L. G., & Sparks, L. (2009). been professor at Stirling since 1992 and a
Visiting Professor at Florida State University
Tesco's supply chain management. In J. and the University of Tennessee.
Fernie & L. Sparks (Eds.), Logistics and
retail management (3rd ed., pp. 143-171). He is Editor of the leading European academic
London: Kogan Page. retail journal (The International Review of
Retail, Distribution and Consumer Research,
published by Taylor and Francis) and a number
Sparks, L. (1986). The changing of books and many articles and reports on
structure of distribution in retail aspects of retailing. These include books on
companies. Transactions of the Institute retailing, supply chain management and
of British Geographers, 11, 147-154. logistics, which have been translated into
Arabic, Spanish, Russian, Japanese and now
Chinese. He is well known for his articles,
Sparks, L. (1998). The retail logistics book chapters and presentations on aspects
transformation. In J. Fernie & L. Sparks on retail logistics transformation.
(Eds.), Logistics and retail management
Leigh is a member of the Chartered Institute
(pp. 1-22). London: Kogan Page.
of Logistics and Transport and teaches retail
supply chain management to undergraduates
Srivastava, S. K. (2007). Green supply and postgraduates at Stirling, including on
chain management: A state-of-the-art the executive MBA in Retailing by distance
literature review. International Journal of learning, versions of which have also ran in
South Africa, continental Europe and
Management Reviews, 9, 53-80. Singapore (for the Asian market).

Trautrims, A., Grant, D. B., Fernie, J., & He is an avid Welsh rugby supporter.
Harrison, T. (2009). Optimizing on-shelf
availability for customer service and
profit. Journal of Business Logistics, 30,
231-247.

Wild, D. (2010). Meeting the CEO's supply


chain expectations. Presentation to the
Retail Week Supply Chain Summit,
London, February 9-10.

Williams, D. E. (2009). The evolution of


e-tailing. International Review of Retail,
Distribution and Consumer Research, 19,
219-249.

Xing, Y., & Grant, D. B. (2006).


Developing a framework for measuring
physical distribution service quality of
multi-channel and “pure-player”
Internet retailers. International Journal
of Retail and Distribution Management,
34(4/5), 278-289.

Supply Chain Forum An International Journal Vol. 11 - N°4 - 2010 12 www.supplychain-forum.com

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