ALL THERMAL RECEIPTS SHOULD BE PHOTOCOPIED.

Local Staff Allowance Form

All blue cells are editable. There are comments on blue cells regarding the information

Invoice Details
Type of Expense
Accomodation Lodging, rent, venue
Boat Boat tickets, rent of boat
Bus Bus tickets
Food Meals, catering, per diem(for office-based staff)
Honorarium Professional fees, monthly allowances
Miscellaneous Terminal fees, toll fees, computer rentals, notarial fees, oth
classified to other types
Plane OR and Plane tickets
Rent Vehicle/Fuel Gas for vehicle, Rental of vehicle
Supplies Photocopying, Purchases of consummable items needed f
Taxi Taxi receipts, Grab receipts
Train Train tickets, Green AR for MRT/LRT trips
Van/Jeepney/Tricycle Expenses on Van/Jeepney/Tricycle
Equipment Purchase of equipments (items for a particular purpose)

Type of Justification
AR Acknowledgement receipts, signed papers, Regular Transportation F
OR Official Receipts, Sales Invoices
Per Diem Office-based staff AREA IN-TRANSIT
(Per Diems should be Breakfast Before 6am 75.00 75.00
written on white AR) Lunch On or After 12nn 75.00 100.00
Dinner On or After 7pm 75.00 100.00
225.00 275.00
Number on Invoices/Receipts
Series number on Invoices/receipts.

Description for invoice/receipt

For meals - please indicate if Bfast, Lunch, and/or Dinner
For fuel/gas - please indicate the plate number of the vehicle (Include Kilometrage as attachment)
For transportation expenses - please indicate the destinations, if possible: plate numbers
Per Diem - For program staff please write "Per Diem for __ days"
For office-based staff, please do not charge Per Diem (for bfast, lunch or dinner) if there are activities

ALWAYS ensure to WRITE ALL INFORMATION needed by our forms (AR, Contracts, etc.) and signatures
always have an accompanying printed name and, if possible, date.
ALWAYS ensure to WRITE ALL INFORMATION needed by our forms (AR, Contracts, etc.) and signatures
always have an accompanying printed name and, if possible, date.

All REIMBURSEMENTS should have PRIOR APPROVAL from the Director or Supervisor.
Please attach a letter, containing the objective and result of the reimbursement to justify the expenses wi
Reimbursements can be entertained within 2 months after the month in which the expense was incurred.
Jan Expense incurred
Feb Scheduled month of liquidation of the previous month (before the 10th)
March Compromise period for liquidation of January expenses

Regular Transportation Fares

These are only for regular transportation fare expenses with no receipts. These fares are verified through f
Contracted/Special trips cannot be included in this sheet because it goes beyond the regular fare. These tr
TAXI FARES can only be supported by a Receipt (printed by taxis) or ISO's green AR.

If there are questions and inquiries please ask the Finance Assistant.
OCOPIED.

ing the information it needs.

ed staff)

ls, notarial fees, other expenses that cannot be

able items needed for activities

articular purpose)

egular Transportation Fares

Program Staff
Php 1,500 per month

Meals given to LCOs should be based on the office-

based staff per diem, and labelled as food allowance

age as attachment)
e numbers

r) if there are activities which provide meals.

s, etc.) and signatures should

ustify the expenses with signature/s from the approving supervisor/s.
xpense was incurred.

before the 10th)

s are verified through fare matrices or finance field visits.

e regular fare. These trips shall be supported by ISO's green AR.
 LIQUIDATION OF EXPENSES ALLOWANCE MODEL

PROJECT'S NAME

FUNDER

ACTIVITY
LIQUIDATION
Mr / Mrs
Designation
F TO:
Activity Date(s) R
O
Location(s) M
:
The expense details are the following:
Supplies and Equipment costs:
Supplies -
Equipment -
SUB-TOTAL -
Food and accomodation costs:
Food -
Accomodation -
SUB-TOTAL -
Transportation costs:
Plane -
Boat -
Train -
Bus -
Taxi -
Van/Jeepney/Tricycle -
Rent Vehicle/Fuel -
SUB-TOTAL -
Miscellaneous costs:
Miscellaneous -
Honorarium -
SUB-TOTAL -
v2-11-2019

Check Voucher Number

REQUESTED BUDGET
TOTAL EXPENSES -
-

Prepared by: Checked by: Noted by:

MARLENE A. ROJO
FINANCE UNIT

In… May 01, 2019 (Wednesday)

 Type of Number on
Type of Expense Date Description for invoice/receipt Service Provider Amount In Printing this sheet, select the all the cells you want to print.
Justification Invoices/Receipts

For example A1 to G20

Print setting should be set on "PRINT SELECTION"

-
TOTAL AR AMOUNT: -
TOTAL OR AMOUNT: -
TOTAL AMOUNT: -
 Note:
REGULAR TRANSPORTATION FARES Please delete blank rows for the grand total to appear.
Make sure all rows with amounts have remarks
Activity: 0

Date From To Mode Amount Remarks

Grand Total: Input details on remarks column

Prepared By: Noted By:

0
 Book of Trips and Kilometrage of Vehicle

Vehicle: Adventure GLS Sport Plate No.: PYO380

Date Departure Km Arrival Km Kms Cost per Activity

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 -
Total Kms 0.00
Total Litres 0.00
Kilometers/Litre
Total Cost -
Cost per Km

Date Invoice/OR Litres Cost

Prepared By:

TOTAL: 0.00 -
 FUNDER
ISO - BICOL
ISO - BURDEOS, QUEZON
ISO - PANUKULAN, QUEZON
ISO - LA UNION
ISO - CULION
ISO - OD
ISO - HRD
ISO - FIN
ISO - SO
ISO - ISD
ISO - RPD
SIMBAHANG LINGKOD NG BAYAN
CALTEX FOUNDATION
FPE
 PROJECT'S NAME
Bicol Project
Burdeos, Quezon Project
Panukulan, Quezon Project
La Union Project
Culion Project
Office of the Director
Human Resource Development
Finance Division
Services Division
Institute Support Division
Research and Publication Division
PROMOTING PARTICIPATORY ISLAND DEVELOPMENT STRATEGY FOR CULION, PALAWAN
FACILITATING PUBLIC-PRIVATE PARTNERSHIP THROUGH CO-MANAGEMENT OF A MARINE PROTECTED AREA (MPA)
CAPACITATING VULNERABLE COMMUNITIES TOWARDS SUSTAINABLE NATURAL RESOURCE PRODUCTION AND MAN
 INSTITUTE OF SOCIAL ORDER, INC.
Ateneo de Manila Campus, Katipunan Avenue, Loyola Heights, Quezon City
Telephone Numbers: 426-6134, 426-6001 Loc.4829-4832
Fax Number: 426-5951

TITLE / AGENDA / ACTIVITY : ________________________________________________________________________

VENUE : ________________________________________________________________________

DATE : ________________________________________________________________________
NAME OF PARTICIPANT ORGANIZATION SECTOR ADDRESS AGE GENDER POSITION/DESIGNATION CONTACT NUMBER SIGNATURE

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Prepared By: ________________________ Noted By: __________________________

Document Needed Attachment Objective of the attachment
Request of Staff Allowance Accomplishment/Field Report Allowances
Agenda Meetings
Attendance Sheet Meetings, Seminars, and trainings
Contracts/MoA Allowances (1st request), if service costs more than Php
Design/Layout Seminars and Trainings
Details of supplies For supplies receipt with no details
Handouts/other printed materials Seminars and Trainings
Kilometrage Additional attachment for fuel for vehicle
Locator Chart Allowances
3 Quotations If an item costs more than Php 5,000.00
Schedule of activity/Itinerary Seminars and Trainings
Travel Order Unplanned travels
vice costs more than Php 1,000.00