Summer Internship Project (SIP)

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UG: Graduating Batch of 2020

Summer Internship Program (SIP) is an essential part of UG program offered at FLAME University. All
eligible students enrolled in UG program have to successfully complete SIP at a recognized company or
organization following the 2nd year of coursework. Duration of SIP will be 08-10 weeks. This will be
valued as equivalent to two full courses in a term, i.e. 4 credits will be awarded for its successful
completion. Each student will be evaluated and graded on their work in SIP. Any student, who has not
completed SIP successfully, will not be awarded graduation certificate by the University.

Objective of SIP is to immerse students in the operational process and work environment of an
organization and provide them an opportunity to contribute to the achievement of organizational
objectives. SIP is fundamentally designed to provide students an exposure to the real-time working of
organizations and to gain valuable experience.

Every student will work under the supervision of an authorized individual in the designated organization.
This individual, in her/his managerial authority and capacity in the organization, will act as “Company
Guide” to the student. The student will be expected to follow the instructions of company guide
completely. She/he will adhere to organizational rules, regulations and norms applicable to the interns
without exception. 100% attendance during SIP is compulsory. Any act of indiscipline, insubordination or
any kind of inappropriate behavior, if reported by the company guide to the university, will be treated
with utmost seriousness.

Every student will be assigned to a faculty member from FLAME University, who will be “Faculty Guide”
to the student throughout the duration of SIP. The faculty guide will help the student, along with the
company guide, in defining and achieving the objectives of SIP. Both the company guide and faculty
guide will be actively involved in each stage of SIP and will evaluate the outcome.

Expected Learning Outcome

After successful completion of SIP, the students should be able to achieve the following objectives:

 Get an overview about the industry/business and the macro environment in which it functions
 Get a comprehensive idea about the company/organization, the micro-environment: business
model, processes, functions, work-culture, etc.
 Understand the importance of each of the functional areas within the organization and their
interdependence for effective performance
 Understand in detail about the specific functional area under focus in SIP
 Learn the basics of working in an internship program : following instructions, working in teams,
achieving results
 Learn how to prepare a formal internship program report and how to present it

The student has to submit the following reports during SIP, to both company guide and faculty guide.

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Sr. No. Name of the report Last date of submission
1 Reporting at the SIP Organization Wednesday, May 01, 2019
2 Initial Information Report (IIR) Wednesday, May 15, 2019
3 Interim Report (IR) Wednesday, June 05, 2019
4 Final Report (FR) Soft copy submission Monday, July 07, 2019
5 Final Report (FR) Hard copy submission to the University Announce Later
6 Presentation and Viva Announce Later

Any act of “Plagiarism” (Defined as “The practice of taking someone else’s work or ideas and passing them off as
one’s own” - according to Oxford English Dictionary) in any part of the internship program reports will be dealt with
strictest punishment by the university. Students are strongly advised to follow the guidelines to avoid any act of
unintentional or unintentional plagiarism.

Instructions on the submission and contents of these four reports are included in Annexures.

Out of these four, the first one (IIR) will not be part of evaluation process and will be used only for
documentation as well as administrative purpose. However, submission of IIR is mandatory.

Evaluation of SIP will be carried out in the following manner.

Evaluation of SIP

Evaluation structure

A. Company Guide 20 % Weightage*

- The Company mentor shall evaluate the Intern on: Punctuality, Attitude, Learning Ability, Result Orientation,
Innovation and implementation of ideas, besides the final report.

B. Faculty Guide 80 % Weightage *

 Initial Information Report 10 marks

 Interim Report 20 marks
 Final Report 30 marks
 Presentation and Viva 40 marks #

* Marks awarded by Company Guide & Faculty Guide will carry weightage of 20:80 respectively.

# Company guide may be invited to be present along with faculty guide in final presentation and viva.

Students will be evaluated for each component based on pre-set parameters as discussed below.

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A: Company guide (20 % Weightage) -100 marks awarded by company guide to be scaled
down

1) Punctuality : regularity in attendance; following the instructed schedule; meeting

deadlines

2) Keenness to learn : observed ability to show interest and dedication in work; sincerity
and application in adapting to requirements of duty; putting in extra effort to excel in
assigned responsibilities

3) Contribution to job in terms of results: achievement of set objectives; quality of work;

relevance of output to organization

4) New ideas and innovations: ability to offer useful suggestions in improving existing
processes, offering novel solutions to problems, implementation of new ideas

B: Faculty guide (80 % Weightage) - 100 marks awarded by faculty guide to be scaled down

Initial Information Report (10 marks)

1) Details to be submitted through Google Form to the FLAME University.

Interim Report (20 marks)

1) Satisfaction with the objective, scope and potential utility of the internship program-5
marks.

2) Satisfaction with the proposed action plan of the internship program-5 marks

3) Satisfaction with background/need assessment of internship program- 2.5 marks

4) Satisfaction with application of concepts/ frameworks/ review of literature- 2.5 marks

5) Satisfaction with progress made so far- 2.5 marks

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6) Satisfaction with formatting and style of presentation in the report-2.5 marks

Final Report (30 marks)

1) Satisfaction with analysis of industry and organization-5 marks

2) Satisfaction with the methodology/action plan followed for the internship- 5 marks

3) Satisfaction with background research (use of books, research papers, articles, survey-
reports, websites, other documents) -5 marks

4) Satisfaction with the quality of findings/achievement of objectives/ coverage-5 marks

5) Satisfaction with perceived relevance and utility of the internship program findings and
suggestions/recommendations (if any) -5 marks

6) Satisfaction with formatting and style of presentation in the report-5 marks

Presentation and viva (40 marks)

1) Satisfaction with clarity, depth and impact of content as an effective representation of

the internship program -10 marks

2) Satisfaction with presentation skills -10 marks

3) Satisfaction with student’s ability to answer questions effectively-10 marks

4) Satisfaction with sincerity, hard work, confidence displayed by student-10 marks

All soft copy reports should be uploaded in Moodle and One Final Report (Hard Copy) to be
submitted to Program Office and second copy of the Final Report carry with you for your
presentation.

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Annexure-1: Guidelines on submission and content of report

Content

 Initial Information Report (IIR) – To be submitted by May 15, 2019

1. Student information

(Name, Enrolment No, Mobile No. Email ID)

2. Organization information

(Name, Address, Landline no with extension, Website, E-mail ID, Fax No, Branch/Unit/Location,
Industry, Main Activity)

3. Company guide information

(Name, Designation, Contact no - Landline and Mobile, E-mail ID)

4. Faculty guide information

(Name, Contact No, E-mail ID)

5. Internship program information

 Internship Area (Tentative):

 Internship Title (Tentative):
 Internship Objective (Tentative):

6. Report submission deadlines

 IIR: May 15, 2019

 IR: June 5, 2019
 FR: July 7, 2019

IIR details have to be filled in Google Form given by the Program Office and all other reports have to be
uploaded in Moodle.

 Interim Report (IR) - To be submitted by June 05, 2019

 Abstract (Max 250 words)

 Background of the internship program (Max 1000 words)
 Objective of the internship program (Max 1000 words)

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 Methodology/Action Plan (Max 1000 words)
 Expected scope and limitation of the internship program (Max 500 words)
 Expected contribution of the internship program (Max 500 words)
 Learning expected from the internship program (Max 500 words)
 Abstract (Max 250 words)
 Industry Background/Profile (Max 1000 words)
 Company Background/Profile (Max 1000 words)
 Need/ Significance/Importance of the internship program (Max 500 words)
 Background research/ Conceptual background/Literature review (Max 1500 words)
 Description of the work done/objectives achieved till “now” (Max 2000 words)
 Action plan and timeline for the rest of the internship program (Max 1000 words)
 References/Bibliography

 Final Report (FR)(Soft Copy)- To be submitted by July 07, 2019

 Executive Summary (Max 1000 words)

 Introduction (Max 500 words)
 Industry analysis (Max 2000 words)
 Company analysis (Max 2000 words)
 Background research/ Conceptual background/Literature review (Max 3000 words)
 Objectives of the internship program (Max 1000 words)
 Methodology/Action Plan followed for the internship program (Max 3000 words)
 Findings/Results and implications (Max 4500 words)
 Discussions/Suggestions/Recommendations (Max 1500 words)
 Contribution of the internship program to company (Max 500 words)
 Learning for student from internship program (Max 500 words)
 Conclusion (Max 500 words)
 References / Bibliography
 Annexure/Exhibits/Notes, etc. (If required)

Please note that brief descriptions/explanations of each of the sections included in the report will be
explained to students by their respective faculty guides. A sample set of instructions are given in
Annexure 2 for final report.

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Annexure 2: Instructions on the Contents of Final Report

SIP Final Report should contain the following sections in the main text. Suggested maximum word limit is
given in brackets for each of the sections.

Executive Summary (Max 1,000 words)

This is a compact summary of the entire internship program. An executive summary should be effective
enough to offer the reader/reviewer a very brief yet useful idea about the background, objectives,
methodology, findings, recommendations and limitations of the internship program. An Executive
Summary is different from an Abstract.

Introduction (Max 500 words)

This section offers an idea about the topic of the internship program or the area under focus. The
student can underline the relevance or importance of the internship program topic here and familiarize
the reader/reviewer about it. This part should try to introduce the basic idea of the internship program
without getting too technical.

Industry Analysis (Max 2,000 words)

An adequately detailed analysis of the industry in which your company operates is offered in this
section. Standard frameworks for industry analysis should be utilized if there is scope. It should use
charts, diagrams, tables for efficient representation of data. All facts and figures should be properly
cited. The analysis should be up-to-date.

Company Analysis (Max 2,000 words)

A comprehensive idea about the vision, mission, objectives of the company, product/service offerings,
market conditions, new developments, etc. Standard frameworks for company analysis should be
utilized if there is scope. It should use charts, diagrams, tables for efficient representation of data. All
facts and figures should be properly cited. The analysis should be up-to-date.

Background Research/ Conceptual Background/Literature Review (Max 3,000 words)

In this section, all necessary conceptual/theoretical background relating to the internship program topic
should be briefly discussed. (For example, if the internship program is about the study of existing HR
Planning process or systems in company x, then in this section one should discuss what is HR Planning,
what’s the need and importance and scope of HR planning, what are the different methods, challenges
and problems, new developments etc). In this section, relevant and important content from books,
reports, surveys, articles, research papers, interviews etc can be presented with an objective to provide
a strong background for the internship program topic. This section is an opportunity to showcase one’s
knowledge about the topic. Proper citation of the material is extremely important for this section.

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Objectives of the internship program (Max 1,000 words)

This section is a description of the purpose or aim of the internship program undertaken. This is basically
the “what is/are to be done” part of the internship program which is formally narrated. The identified
objectives of the internship program should be methodically listed and explained (preferably with the
reason for having that particular objective). If there are formal hypotheses designed to be tested in the
internship program, they should be stated authentically.

Methodology/Action Plan followed for the internship program (Max 3,000 words)

This section is a detailed description of the steps taken to achieve the stated in the previous section. For
example, if the internship program involves a survey and analysis of data, in this section one should
discuss the sampling method, process of data collection, statistical analysis used, etc. Irrespective of the
nature of research involved in the internship program (purely qualitative/purely quantitative/ mixed), a
student should describe this section with lot of care. The student may refer to any standard Research
Methodology textbook for necessary guidelines.

Findings/Results/Observations and Implications (Max 4500 words)

In this section, all the findings/results/observations and the possible implications should be presented in
details. Though the findings will greatly vary as per the objective/nature/methodology /of the internship
program, it is advised that students should try to make their findings as visually appealing and
meaningful as possible. Possible implications of the findings/results should be very clearly and strongly
noted.

Discussions/Suggestions/Recommendations (Max 1,500 words)

The findings/results of the internship program are discussed in details (what could be the reasons for
the findings/results that emerged that way; was it expected/unexpected; any specific observation about
them, etc). Based on the understanding of the findings, are there any possible suggestions
/recommendations that the student would like to offer? Please note that,
suggestions/recommendations should be directly linked to the findings/results/observations and should
not be something generic.

Limitation (Max 500 words)

This section is optional. The student should point out the different limitations/shortcomings of the
internship program or the constraints under which the internship program had to be completed.

Contribution of the internship program to company (Max 500 words)

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Explain how the internship program report could be of any valuable use to the company

Learning for student from internship program (Max 500 words)

Specific points which could be underlined as the learning ‘take-away(s)’ during the internship program

Conclusion (Max 500 words)

A sum-up of the internship program and possibly an indication about future prospect of work in the
same line

References / Bibliography

Citation of all kinds of sources used for the internship program in required pattern

Annexure/Exhibits/Notes, etc (If required)

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Annexure 3: Suggested Sequence of Final Report

 Title Page
 “Completion Certificate” issued by company
 Table of contents
 List of tables/charts
 List of diagrams/illustrations
 Executive Summary
 Main Text (Introduction to Conclusion)
 References/Bibliography
 Annexure/Exhibits/Notes, etc (If required)

Students have to submit one hard-bound copy of Final Report to Program Office before your
Presentation and Viva Schedule and carry second hard-bound copy during your Presentation and Viva
schedule.

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Annexure 4: Template of Cover Page

<Title>

Final Report of Summer Internship Program

Presented to

<Name of company guide/faculty guide>

<Designation and affiliation of guide>

On

<Date>

In

Partial Fulfillment of the Requirements for the UG Program (2017-20)

FLAME University, Pune

By

<Student’s name>

<Student ID No>

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Annexure 5: Template of Completion Certificate to Be Issued By Company

Company’s Letterhead

<Date>

To FLAME University
Gat No. 1270, Lavale,
Off Pune-Bangalore Highway,
Pune 412115

This is to certify that Mr. /Ms (Name), first year UG student from FLAME University, Pune, has
successfully completed his/her summer internship program in this organization from (date) to (date).
The title/topic of his/her summer internship was ______________________________________. During
the duration of the internship, he/she has worked under my supervision and guidance and has shown a
great amount of sincerity, interest and dedication in carrying out the responsibilities assigned to
him/her. I am satisfied with the output of his/her work and I wish him/her all the success in future.
His/her evaluation is given below.

Comments by the Industry Guide:

<Name of company guide>

<Designation of company guide>

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Feedback by the Industry Guide

 Please share the copy of the same on the company letter duly signed in a sealed envelope with
the student and we request you to email the soft copy of the same to institute internal faculty
guide for security reasons.

Rate on a scale of 1-10 with 10 being best and 1 being poor

 The intern values time-Self and Other

 The intern demonstrates attitude to learn from the ecosystem and contributes to the

team/group.
 The intern demonstrates innovative streak and implements new ideas on the job assigned

 The intern is performance oriented and work towards individual/group goals

{We shall highly appreciate if you could help us in understanding your recruitment policy and criteria.
(This will help us to plan and organize the campus placement process smoothly.)}

 Would you recommend FLAME student/intern full-time job/employment, in your organization?

 Yes  No
 Would your organization be willing to participate in FLAME Universities Campus
Placement/Internship cycle for 2019-20.

Yes  No  Maybe 

We thank you for spending your valuable time and providing inputs to further help us in improving
our processes and academic quality.

DATE: PLACE: SIGNATURE:

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Annexure 6: Suggested Links for Students

How to avoid plagiarism

Sharma, R. (2011). A STEP-BY-STEP GUIDE TO STUDENTS: HOW TO AVOID

PLAGIARISM. International Journal of Ethics, 7(1), 9 -18.

Formatting and Style

http://www.apastyle.org/manual/

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