CONTENTS

PAGE

1.0 PURPOSE ................................................................................................. 3

2.0 SCOPE ...................................................................................................... 3
3.0 DEFINITION............................................................................................... 3
4.0 RESPONSIBILITIES .................................................................................. 3
5.0 KEY POINTS OF OPERATION .................................................................. 4
6.0 RELEVANT PROCEDURES ...................................................................... 7
7.0 ATTACHMENTS ........................................................................................ 7

SAMAC No: N-00-PQ-5-11-PR

MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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1.0 PURPOSE

To ensure that all materials required for construction work conform to Project Material
0A Specification, and by applying certain control procedures from Supplier/Vendor to
prevent the undesirable use and to set up the traceability of the materials and equipment.

2.0 SCOPE

Applicable to all materials (including bulk material, plant equipment, accessories/

0A components, fittings, products and semi-products) required for construction, either
supplied by CTCI / Sub Contractor / Manufacturer / Vendor / Supplie or Client.

3.0 DEFINITION

None

4.0 RESPONSIBILITIES

4.1 Project Site Manager

Monitoring the control of the materials received & required for construction work.

4.2 Site Control Manager

Claiming to the insurance company for the damage to and/or loss of materials.

0A 4.3 QC Inspector

To Inspect and test of arriving Materials and Equipment’s are as per project
construction requirements.

4.4 Site Material Control Engineer

4.4.1 Managing and tracing for the overage, shortage and/or damage of
materials required for construction work.

4.4.2 Preparing the documents for the claim of damage and/or loss of
materials required for construction work.

0A 4.4.3 Identify and confirm to the requirements of the purchase documents and
make sure that procured materials, equipment’s are sourced from
SAMAC No: N-00-PQ-5-11-PR
MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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 Company Approved Supplier and that all Materials & equipment
received are controlled in accordance with this procedure, ITB &
applicable standards.

4.5 Site Warehouse Supervisor

4.5.1 Working with QC Inspector for inspection/testing.

4.5.2 Filling out the Equipment/Material Inspection Record (See Attachment 1)

and Overage/Shortage/Damage Report (OSD report, see Attachment 2).

5.0 KEY POINTS OF OPERATION

Work Flow Executor Auditor

Procurement Construction
Prepare Purchase Order Representative Supervisor

Vendor’s Construction
Fabricate & Prepare Quality Documents Representative Supervisor

Site Warehouse
Prepare Receiving Inspection & Testing Plan Supervisor

Site Material
Site Warehouse Control Engineer/
Supervisor/ Site Control
Inspection Inspection Engineer Manager
Unaccepted
Accepted

Professional
Testing (If Required) Inspector/ Responsible Party
Unaccepted Construction Inspection
Engineer
Accepted
Site Warehouse
Fill out Inspection Record Supervisor
Inspection Engineer

Site Warehouse
Receiving & Storing Supervisor

SAMAC No: N-00-PQ-5-11-PR

MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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5.1 Receiving Plan

5.1.1 According to the delivery schedule, either specified in purchase order or

informed by the purchaser, to plan for the inspection/testing and prepare
the required documents.

5.1.2 Upon delivery, Site Warehouse Supervisor shall fill out the
Equipment/Material Inspection Record and notify the QC Inspector to
proceed with the inspection/testing.

5.2 Inspection and testing

5.2.1 Inspection and Testing of Materials Receiving

0A QC Inspector and Site Warehouse Supervisor shall inspect against

Delivery/Shipping Packing List Including Verification of Shop Inspection
Release Certificate (IRC), Material Certification and correct marking and
it shall be based on the purchasing specification and documented
evidences to proceed with the inspection/testing. If further inspection
/testing by professional inspection engineer is required and performed,
the inspection report from the professional inspection engineer shall be
regarded as the governing document. Joint inspection together with the
inspector from Project Procurement (or from Client for Client supplied
material) and from vendor shall be conducted as per the conditions set
forth in the Client contract and purchase order.

In conformance to [Part II Section IV] 4.7 Quality Assurance & Quality

Control 4.7.1 Quality Assurance & Control Requirements, clause 4.9.7
Preservation.

A. Visual Inspection

Site Warehouse Supervisor shall visually inspect the packing,

appearance, quantity, marking and dimensions of materials/
0A equipment upon receiving (including verification of Tag Nos., ID
Stamps, ID markings, color coding, etc.).

B. Report Review

QC Inspector shall review the indicated specification and heat

number of received materials and check with the documented
evidences such as mill sheets and quality dossiers provided by
purchaser. Fill the results into the material inspection record.

C. Miscellaneous

If further inspection/testing is required and performed, QC Inspector

shall note it on the Equipment/Material Inspection Record. In case
PMI shall be conducted; the requirements specified in N-00-PQ-
5008-PR PMI procedure shall be followed.

SAMAC No: N-00-PQ-5-11-PR

MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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 5.2.2 Results of Inspection / Testing

A. Site Warehouse Supervisor or QC Inspector shall fill out the

inspection / testing result in the Equipment/Material Inspection
Record and then forward to Site Material Control Engineer.

B. For non-conformance product, Site Warehouse Supervisor shall

conspicuously mark the product and segregate it in specific area to
prevent the undesirable use. For the occurrence of overage,
shortage damage, defect or off-specification, the OSD report shall
be filled out and forwarded to Site Material Control Engineer.

C. When last portion of material in a specific PO has been received on

site (or after receiving a partial delivery with individual and clear
packing list), Site Material Control Engineer shall submit to
procurement representative the OSD report, if any, within 2 weeks
after the report has been signed off by Project Site Manager.
Procurement representative shall then forward the said report to the
vendor for further notification and action. D. If the claim is required
for the insured materials, Site Material Control Engineer shall
forward the OSD report to site control manager.

E. When the required inspection and testing have been completed, the
Site Warehouse Supervisor may proceed with the receiving and
recording of materials required for construction work.

In conformance to [Part II Section IV] 4.7 Quality Assurance &

Quality Control 4.7.1 Quality Assurance & Control Requirements,
clause 4.9.8 Maintenance.

5.3 The materials required for construction work shall not be released for use
provided that it has not been inspected or otherwise verified. But, if urgent case
occurs, the use of the un-inspected product shall be approved by Project Site
Manager and shall be specifically marked as individual case.

5.4 For the materials supplied by subcontractor (i.e. directly used in field construction
work), QC Inspector shall check for the associated mill sheets, heat numbers or
test reports. And construction engineer (supervisor) shall verify the quantity and
trace the use of the supplied materials

5.5 Unless otherwise specified by the project, all inspection/testing records shall be
kept in file for at least one year after project completion.

5.6 Receiving/Storage/Custody/Maintenance

When the materials have passed the inspection/testing, Site Warehouse

Supervisor may proceed with the receiving, accounting, classifying, storage,
custody and maintenance.

SAMAC No: N-00-PQ-5-11-PR

MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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6.0 RELEVANT PROCEDURES

N-00-PQ-5004-PR PMI PROCEDURE

7.0 ATTACHMENTS

Attachment 1 Materials Inspection Record

Attachment 2 Sample of Over/Shortage/Damage (OSD) Report

SAMAC No: N-00-PQ-5-11-PR

MATERIAL RECEIVING CTCI No: XA95-0000-N511
PROCEDURE PAGE DATE 01-Dec-2014

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 Attachment-1 Material Inspection Record (MIR)

ITP-MIR-1
MATERIAL INSPECTION RECORD RECORD NO.
DATE

Project No.: Project Title:

Purchase Order No.: Shipment No:

Material Description:

Attached Check availability of documentation Availability

Reference Document
YES NO N/A from Manufacturer Yes No N/A
A - MRR a) Manufacturers' data record book
B - P.O. b) Conformance certificate
C - Packing List c) Release note of material
D - Loading Note d) Quality records
E - O, S & D e) Operation maintenance manual
F - Mill / Test Certificate f) Installation manual
G - FAT Reports g) Inspection disposition report
0A H - Others h) Third party inspection report
Surveillance
Type of Inspection Hold Witness
Inspection
Verify the Proper Storage
Yes No N/A
of material
Material Preservation is
Yes No N/A
Satisfied
Equipment/Enclosures
Yes No N/A
inspection Verified

Support Material Verified Yes No N/A

Approved Approved
Inspection Status Without with Reject
Comment Comment

Remarks

Warehouse Received
CTCI PMT
By

Name

Signature

Date
Attachment-2 Sample of Over/Shortage/Damage (OSD) Report (Page 1/2)
Attachment-2 Sample of Over/Shortage/Damage (OSD) Report (Page 2/2)