Background: In the Medical Records Installation of Mental Hospital Grhasia Yogyakarta

Special Region, inactive medical records has not been optimally managed according to
Standard Operating Procedures of Inactive Medical Records. Inside the storage room, it is
observed that medical records have not been arranged neatly, the storage shelf is dusty, the
covers look ripped and dull, and the room is damp. There has been no special maintenance and
Standard Operating Procedures for these inactive medical records. The installation provides
not only inactive documents, but also a cupboard, blank forms, KIR sheets in piles but they are
not stored in one place. Objectives: To find out the storage implementation and obstacles in
maintaning inactive medical records of mental patients in Medical Records Installation of
Mental Hospital Grhasia Yogyakarta Special Region Research methods: The study is a
descriptive study using a qualitative approach. The research design used is cross-sectional.
Data collection techniques used are observation (direct observation), interviews, and
documentation studies. The subjects used are three officers in the medical record Grhasia
Mental Hospital Yogyakarta. The object used is the maintenance of inactive medical records
of Grhasia Mental Hospital Yogyakarta. The Results: This study shows that the implementation
of inactive medical records of mental patients in Installations Mental Hospital Medical Record
Grhasia Yogyakarta includes some points--- inactive record-keeping has been done properly,
the medical record-keepings which are now applied are in accordance with the Ministry of
Health of the Republic of Indonesia and the facilities in the inactive storage room is not
sufficient to support the filing activities. The implementation of inactive medical record
maintenance has not been maximized due to inexistence of Standard Operating Procedures
managing the maintenance of medical records and lack of inactive medical record storage
facilities. Conclusion: Based on the findings, it can be concluded that the inactive medical
record-keepings have been done properly, the storage of medical record-keeping which is now
applied is in accordance with the Ministry of Health of the Republic of Indonesia and the
facilities in inactive storage room is not adequate and not in accordance with the Standard
Operating Procedures of inactive medical record storage. The maintenance of inactive medical
records is facing some constraints such the maintenance is not yet optimal due to inexistence
of Standard Operating Procedures in governing the maintenance of medical records.
Consequently, the implementation of medical records maintenance is held in simple ways, not
yet providing job descriptions of inactive medical record maintenance, lack of storage rooms
and inactive medical record storage shelf, not yet appointing a responsible staff, no monitor at
room temperature and not yet having a fire extinguisher.