Yael Aflalo Sustainable Partners Guidebook

Reformation
Sustainable partners guidebook

Table of contents
Introduction Fabric Quality Standards

Bulk Material Testing Process & Requirements
Payment & Policies
Our Code of Conduct
Better Materials
Implementation of our Code of Conduct Our Material Standards
Our Printing & Dyeing Standards
Our Finishing Standards
Additional Policies Trims
No Unauthorized Subcontracting
No Homeworking
Management Systems Product Specific Guidelines
Environmental Responsibility Outerwear
Remediation and Continuous Improvement Shoes
Ethical Animal Welfare Jewelry & Hardware
Traceability & Transparency Sunglasses
Material Sourcing
Acknowledgement of Receipt and Acceptance of Terms

Assessment Policy & Guidance Letter*
Factory Authorization Process
Mutual Recognition Acceptance Requirements
Assessment Matrix/ Rating Sustainability Team Contact Information
Zero Tolerance Violations
Assessment Policies & Procedures
Appendix A:
Test Report Cover Page
Appendix B:
Our Restricted Substance List General Conformity Certification (GCC)
Supplier Responsibility Appendix C:
Required Testing & Testing Process Acceptable Quality Level (AQL)
Conformity Certificates Appendix D:

Inspection Account Login Details
Payment Responsibility & Policies Appendix E
Additional Policies Chargebacks for QA Inspection/Compliance/Material Testing
Appendix F:
Fabric Quality Standards & Testing Protocols
Appendix G:
Reformation Quality Inspection Guidelines
Safe Ironing Temperature Guide
Samples & QA Checklists Appendix H:
Inspection Booking Preferred Testing Partner Submission Process & Contact Information
Not Ready & Aborted Inspection Appendix I:

Reformation Testing Application Form (TAF)
Passed Results
Appendix J:
Failed Results Scheduling a Social Assessment with our Preferred Assessment Partner
Re-Inspection Appendix K:
Customer Returns & Defects During Wear Facility Assessment Approach and Methodology
Bribery Appendix L:
Self Assessment Questionnaire for Pre-Screening
Appendix M:
Fair Trade Principles
Appendix N:
Self Assessment Questionnaire for Fair Trade
References
Introduction
Dear Business Partner,
Reformation’s mission is to lead and inspire a sustainable way to be fashionable. Since

2009, we have had the opportunity to work with incredible partners to make a real impact
in the industry, and get closer to realizing that mission.
Reformation is committed to achieving fair, safe and healthy working conditions

throughout our supply chain, and minimize environmental impact. This guide outlines our
standards and expectations for partners to do just that. It also provides resources on
how we will support our suppliers in achieving our standards, and even move beyond
compliance.
We seek to partner with suppliers who share a common vision of sustainability,

accountability and transparency. To be an approved Reformation partner, you will need to
affirm:
– Social responsibility. All our partners must sign our Code of Conduct
which establishes basic requirements for ethical and legal operations,
and allow for third-party audits.
– Safe & non-toxic. All our partners must sign our Restricted Substance
List and pass testing if applicable.
– Quality. All our finished products and fabric must pass our quality
standards and testing protocol.
– Better materials. Our products can only be made from a list
of approved fibers. This guide is also a resource for preferred
certifications, dyeing, printing, and finishing practices.
We recognize that this effort is a process and requires a collaborative approach.

We encourage open communication and feedback, including the use of a Two-Way
Scorecard.

This document will be updated periodically to enable continuous improvement. We
ask that you review carefully, and initial throughout. In addition, please sign the
Acknowledgement of Receipt Letter on page __, acknowledging the receipt of our
Sustainable Partners Guide. For more information on Reformation’s sustainability values
and practices please visit www.thereformation.com/whoweare.
We look forward to a successful partnership with you. We are excited to build a better
future in fashion together!
Sincerely,
Yael Aflalo Kathleen Talbot

CEO & Founder VP Operations & Sustainability
Our code of conduct
LYMI, INC dba Reformation (hereinafter “Reformation”) is committed to conducting

business in an ethical and legal manner that protects the environment. Our Code
of Conduct references the Global Social Compliance Programme’s (GSCP) Code
of Conduct which represents international standards for fair labor conditions and
fundamental labor rights.
All our suppliers must commit to adhering to our Code of Conduct. Requirements
in our Code of Conduct apply to the whole supply chain, including sub-suppliers
and subcontractors. Standards comprised in our Code of Conduct equally apply to
permanent, temporary, and agency workers, as well as piece-rate, salaried, hourly, part
time, night workers, homeworkers, young workers and migrant workers.
Your signature on our Code of Conduct confirms that all raw goods and finished
goods which you will manufacture and deliver to us will be produced in full compliance
with our Code of Conduct as well as the additional policies outlined in this guide.
Compliance with international labour
standards and national legislation
a. Our suppliers are required to respect and implement all the requirements of this
reference code, or its equivalent, and the principles which underpin them.
b. Our suppliers are required to comply with:

I) Fundamental international labour standards as defined by the ILO Declaration on
Fundamental Principles and Rights at Work and its Follow-up:
• C87, Freedom of Association and Protection of the Right to Organise Convention, 1948
• C98, Right to Organise and Collective Bargaining Convention, 1949
• C29, Forced Labour Convention, 1930
• C105, Abolition of Forced Labour Convention, 1957
• C138, Minimum Age Convention, 1973
• C182, Worst Forms of Child Labour Convention, 1999
• C100, Equal Remuneration Convention, 1951
• C111, Discrimination (Employment and Occupation) Convention, 1958
II) other applicable international labour standards, such as:

• The ILO call for Decent Work
• C1, Hours of Work (Industry) Convention, 1919
• C14, Weekly Rest (Industry) Convention, 1921
• C95, Protection of Wages Convention, 1949
• C131, Minimum Wage Fixing Convention, 1970
• C135, Workers’ Representatives Convention, 1971
• C155, Occupational Safety and Health Convention, 1981
• C161, Occupational Health Services Convention, 1985
• R85, Protection of Wages Recommendation, 1949
• R116, Reduction of Hours of Work Recommendation, 1962
• R135, Minimum Wage Fixing Recommendation, 1970
• R164, Occupational Safety and Health Recommendation, 1981
• R184, Home Work Recommendation, 1996
• R190, Worst Forms of Child Labour Convention Recommendation, 1999
III) applicable national and/or local legislation. In all instances, the international labour
standard, national and/or local legislation or GSCP reference code requirement which
affords the highest level of protection shall apply.
c. The provisions of this reference code constitute minimum and not maximum standards.
d. This reference code shall not be used to prevent international labour standards or
national and/or local legislations from being exceeded.
1. Forced, bonded, indentured and prison labour representation and negotiation, in accordance with international
labour standards.
1.1 All work must be conducted on a voluntary basis, and not 3.3 Our Suppliers shall not discriminate against or otherwise
under threat of any penalty or sanctions. penalise worker representatives or trade union members
because of their membership in or affiliation with a trade union,
1.2 The use of forced or compulsory labour in all its forms, or their legitimate trade union activity, in accordance with
including prison labour when not in accordance with Convention international labour standards.
29, is prohibited.
3.4 Our suppliers shall give worker representatives access
1.3 Our Suppliers shall not require workers to make deposits/ to the workplace in order to carry out their representative
financial guarantees and shall not retain identity documents functions, in accordance with international labour standards.
(such as passports, identity cards, etc.) nor withhold wages
outside a legal contractual agreement.
4. Discrimination, harassment and abuse
1.4 Bonded labour is prohibited. Our suppliers shall not use any
form of bonded labour nor permit or encourage workers to incur
debt through recruitment fees, fines, or other means. 4.1 Our suppliers shall respect equal opportunities in terms
of recruitment, compensation, access to training, promotion,
1.5 Indentured labour is prohibited. Our suppliers shall respect termination or retirement.
the right of workers to terminate their employment after
reasonable notice. Our suppliers shall respect the right of 4.2 Our Suppliers shall not engage in, support or tolerate
workers to leave the workplace after their shift. discrimination in employment including recruitment, hiring,
training, working conditions, job assignments, pay, benefits,
promotions, discipline, termination or retirement on the basis
2. Child labour of gender, age, religion, marital status, race, caste, social
background, diseases, disability, pregnancy, ethnic and national
origin, nationality, membership in worker organizations including
2.1 Our suppliers shall comply with: unions, political affiliation, sexual orientation, or any other
I) the national minimum age for employment; personal characteristics.
II) or the age of completion of compulsory education;
III) or any otherwise specified exceptions; 4.3 Our suppliers shall treat all workers with respect and dignity.
and shall not employ any person under the age of 15, whichever
of these is higher. If however, local minimum age law is set at 14 4.4 Our suppliers shall base all terms and conditions of
years of age in accordance with developing country exceptions employment on an individual’s ability to do the job, not on the
under ILO Convention 138, this lower age may apply. basis of personal characteristics or beliefs.
2.2 Our suppliers shall not recruit child labour nor exploit
children in any way. If children are found to be working directly 4.5 Our suppliers shall not engage in or tolerate bullying,
or indirectly for the supplier, the latter shall seek a sensitive and harassment or abuse of any kind.
satisfactory solution that puts the best interests of the child
first. 4.6 Our suppliers shall establish written disciplinary procedures
and shall explain them in clear and understandable terms to their
2.3 Our suppliers shall not employ young workers under 18 workers. All disciplinary actions shall be recorded.
years of age at night, or in conditions which compromise their
health, their safety or their moral integrity, and/or which harm
their physical, mental, spiritual, moral or social development. 5. Health and safety
Provisions under Health and Safety shall be further defined to
cater for specific conditions and related hazards pertaining to
3. Freedom of association and effective recognition of the different industries, in accordance with the relevant applicable
right to collective bargaining Health & Safety principles:
3.1 Workers have the right to join or form trade unions of 5.1 Our suppliers shall provide safe and clean conditions in all
their own choosing and to bargain collectively, without prior work and residential facilities and shall establish and follow
authorization from suppliers’ management. Our suppliers shall a clear set of procedures regulating occupational health and
not interfere with, obstruct or prevent such legitimate activities. safety.
3.2 Where the right to freedom of association and collective 5.2 Our suppliers must take adequate steps to prevent
bargaining is restricted or prohibited under law, suppliers shall accidents and injury to health arising out of, associated with,
not hinder alternative forms of independent and free workers or occurring in the course of work, by minimising, so far as
is reasonably practicable, the causes of hazards inherent in 6.5 Our suppliers shall not make any deductions from wages
the working environment. Appropriate and effective personal which are unauthorised or not provided for by national law.
protective equipment shall be provided as needed. Our suppliers shall not make any deduction from wages as a
disciplinary measure.
5.3 Our suppliers shall provide access to adequate medical
assistance and facilities. 6.6 Our suppliers shall provide all legally required benefits,
including paid leave, to all workers.
5.4 Our suppliers shall provide all workers with access to clean
toilet facilities and to drinkable water and, if applicable, sanitary 6.7 Our suppliers shall always compensate all workers for all
facilities for food preparation and storage. overtime at a premium rate, as required by law and, where
5.5 Our suppliers shall ensure that residential facilities for applicable, by contractual agreement.
workers, where provided, are clean and safe.
5.6 Our suppliers shall assign the responsibility for health and 7. Working hours
safety to a senior management representative.
5.7 Our suppliers shall provide regular and recorded health 7.1 Our suppliers shall set working hours that comply with
and safety training to workers and management, and such national laws or benchmark industry standards or relevant
training shall be repeated for all new or reassigned workers and international standards, whichever affords greater protection to
management. ensure the health, safety and welfare of workers.
5.8 Our suppliers shall provide adequate safeguards against 7.2 Our suppliers shall respect that the standard allowable
fire, and shall ensure the strength, stability and safety of working hours in a week are 48, excluding overtime. Workers
buildings and equipment, including residential facilities where shall not on a regular basis be required to work in excess of 48
provided. hours per week.
5.9 Our suppliers shall undertake sufficient training of workers 7.3 Overtime shall be voluntary, shall not exceed twelve hours
and management in waste management, handling and disposal per week and shall not be requested on a regular basis.
of chemicals and other dangerous materials.
7.4 Our suppliers shall respect all workers right to breaks
during work shifts and to at least one free day following six
6. Wages, benefits and terms of employment consecutive days worked as well as public and annual holidays.
6.1 Work performed must be on the basis of a recognised

employment relationship established in compliance with national
legislation and practice and international labour standards,
whichever affords the greater protection.
6.2 Labour-only contracting, sub-contracting or home-working

arrangements, apprenticeship schemes where there is no real
intent to impart skills or provide regular employment, excessive
use of fixed-term contracts of employment, or any comparable
arrangements shall not be used to avoid obligations to workers
under labour or social security laws and regulations arising from
the regular employment relationship
6.3 Our suppliers must compensate their workers by providing

wages, overtime pay, benefits and paid leave which respectively
meet or exceed legal minimum and/or industry benchmark
standards and/or working hours shall meet basic needs and
provide some discretionary income for workers and their
families.collective agreements, whichever is higher. Wages and
compensation for regular
6.4 Our suppliers shall provide all workers with written and
understandable information about their employment conditions,
including wages, before they enter into employment; and about
details of their wages for the pay period concerned each time
that they are paid.
All our suppliers are required to post the Reformation Code of Conduct and Reformation
grievance email in a conspicuous place frequented by all employees in the local
languages spoken by employees, supervisors and managers.
Please confirm your agreement to our Code of Conduct by signing in the space provided
I represent and warrant that I have authority to sign on behalf of the company named
below and to bind the company named below to the terms of this Policy.
Accepted and agreed to:
Factory Name
Name of Company Officer
Title of Company Officer
Signature of Company Officer
Date
Implementation of our Code of Conduct
While we expect all our suppliers to meet our Code of Conduct, we recognize that this
can be a work in progress. There are publicly available resources that provide a strategy
framework outlining fundamental and advanced steps corresponding to each of the above
procedures. Please refer to the GSCP Social Labor Management Systems.
Additional Policies
Reformation expects our suppliers to additionally adhere to the following:
No unauthorized subcontracting
Subcontracting may only be utilized with Reformation’s prior written approval and only
after the subcontractor has agreed to comply with our Code of Conduct and has been
approved as an authorized supplier, without exception. This applies to all test, sample and
bulk production orders and includes all product components.
Our Code of Conduct, policies and requirements and all applicable laws and regulations
must be communicated to all sub-suppliers and/or approved subcontractors in the
local language. In addition, our direct suppliers are required to continuously monitor all
approved subcontractors and sub-suppliers for compliance with our Code of Conduct
and our Additional Policies.
No homeworking
Reformation does not permit any homeworking.
Management Systems
Reformation expects our suppliers to have an established management system.
Management systems shall undergo regular review and revisions to policies and
procedures to ensure compliance with local laws, adherence to our Code of Conduct,
and mitigation of risks related our Code of Conduct.
Specifically, the following policies and procedures shall be implemented by the supplier:
• Appoint a senior management staff to take responsibility of implementing our Code of
Conduct and additional policies. In addition, suppliers must provide appropriate training
for managers on how to implement its social compliance policies and procedures.
• Establish a written social compliance policy and code endorsed by senior management
and cover the key elements of our Code of Conduct and additional policies.
• Communicate our Code of Conduct and additional policies to all employees in a
language they understand. In addition, suppliers shall implement a communication/
grievance system, and ensure workers are aware of and knowledgeable on how to use the
system.
• Implement a system to identify and monitor laws, regulations and Reformation
requirements that apply to the supplier. Up-to-date versions of applicable laws,
regulations and customer requirements shall be obtained.
• Conduct regular management reviews (at least annually) of its social compliance system
in order to identify improvement opportunities. Written records (correspondence, report,
meeting minutes, etc.) from management review meetings should be available for review.
• Take appropriate actions to address non-conformances identified during assessments
and also have preventative measures in place to avoid recurrence.

Environmental Responsibility
Reformation expects our suppliers to respect and protect the local environment in which
they operate. This applies to all raw material processing, agricultural, manufacturing and
logistics facilities that are involved in Reformation’s supply chain. Suppliers shall commit
to establishing effective policies and procedures to manage, monitor and minimize their
environmental impacts, including but not limited to energy and natural resource use, water
use, wastewater, emissions to air, waste management and their initiatives for pollution
prevention.
• All sites must ensure that they comply with and possess up-to-date certification,
permits, licensing and/or registrations pertaining to all local and national environmental
laws.
• Suppliers must ensure that an Environmental Management System (EMS) is in place with
a trained employee who monitors, tracks and reports the environmental practices of the
facility.
• Waste disposal must be done in a responsible manner, that complies with local and
national regulations. Suppliers must also strive to meet international standards that apply.
Personal Protective Equipment and adequate training must be made available.
• Suppliers must take a proactive approach toward preventing the accidental release or
discharge of hazardous substances into the local environment. The air emissions must
at a minimum meet the regulated discharge limits. This should be included in the EMS
Operator’s duties. In case of such an incident, the EMS operator must be trained in
controlling the spill.
Suppliers may be required to disclose energy, water and chemical usage to Reformation
upon request.

Remediation and Continuous Improvement
In order to ensure continued compliance with our Code of Conduct, all suppliers must
agree to announced and unannounced assessments by Reformation and our independent
third-party monitoring firms. Suppliers must grant full access (production facilities,
employee records and employees for confidential interviews), maintain accurate
documentation necessary for demonstrating compliance with our Code of Conduct and
be fully transparent when submitting to assessments.
Reformation expects all suppliers to remediate any noncompliance issues in a timely

manner which shall be reasonable and defined. All suppliers must provide proof of
correction to Reformation for each non-compliance issue. We require all our suppliers to
work with us to to find the root cause of the issue and to develop necessary management,
reporting and tracking systems within the factory, to ensure ongoing compliance
and continuous improvement. Reformation reserves the right to terminate business
relationships with any supplier who is unwilling or unable to comply with our Code of
Conduct.
Ethical Animal Welfare

Reformation is committed to the humane conditions and treatment of animals. All our
suppliers must respect humane animal welfare practices and work continuously towards
implementing a comprehensive process that includes capture, maintaining, breeding,
raising, transportation, handling and slaughter to ensure ethical conditions and treatments
of animals.
Traceability and Transparency

Reformation’s goal is to have traceability into all levels of our supply chain so we can
confidently stand by our sustainable product claims. In order to achieve supply chain
transparency and traceability, we require any facility involved in the manufacturing of
Reformation product to be disclosed to the Reformation Sustainability team regardless
of the facility level and production process, this includes but is not limited to mills,
dyehouses and printers. Any information that you disclose to Reformation related to raw
material composition, dyeing and printing processes and their applicable certifications
and/or verifications and any and all related processes must be true. In addition, we
expect our direct suppliers to accurately represent all supply chain traceability disclosed
regardless of the factory level or production process.
Any updates to contact information or production process shall be provided to the

Reformation Sustainability team immediately. Suppliers are responsible for maintaining
inventory and production records to document the origin and place of production of
incoming materials.

Material Sourcing
Reformation is deeply committed to sourcing environmentally conscious materials. Our
suppliers may only use our approved materials and finishing techniques. Prior written
approval must be obtained before any portion of the product is vendor-sourced or
substituted from our list of preferred vendors.
Please confirm your agreement to our Additional Policies by signing in the space
provided.
Factory Name
Date
Assessment Policy and Guidance
Reformation has developed a proactive approach to sustainable sourcing in order to
drive real change throughout our supply chain. We monitor for compliance to our Code
of Conduct and additional policies in a tailored and risk based manner which enables
us to decrease audit fatigue and focus more resources on continued improvement
support. The goal of our assessments is not only to help us evaluate our supplier’s overall
compliance but to also identify progress and stimulate improvement. Violations, open
communication and genuine continuous improvement will always be regarded higher than
false documents and hidden violations. We believe that suppliers should be involved
as much as possible in the assessment process and we hope that you will use these
assessments as an opportunity to learn how to improve working conditions and labour
standards in your facility.
Below you will find information explaining our assessment process and assessment
methodology.
Factory Authorization Process

All suppliers involved in the manufacturing of Reformation product with contracts
exceeding $5,000 USD, regardless of supply chain level must go through a factory
authorization process as outlined below before POs can be issued. This applies to all
test, sample and bulk orders. Suppliers must accept the terms and conditions and will
be designated with a rating level based on our independent review of the supplier’s
compliance to our Code of Conduct and Additional Policies. Currently, we require
assessments of our tier 1 facilities (manufacturing units- cut, sew & finish,vertically
integrated factories) and our tier 2 facilities ( all wet processing facilities, mills and
component manufacturing facilities).
Our factory authorization process includes:
Step 1: New Supplier Setup: All direct suppliers will be sent the Vendor Setup Form,
Pre-Screening Tool and NDA. Receipt of these documents will trigger the initiation of our
factory authorization process described below:
Step 2: Review and Sign Sustainable Partners Guidebook: The Reformation

Sustainability Team will send out our Sustainable Partners Guide. Please review and
sign our Code of Conduct, Additional Policies, Restricted Substance List (RSL), Quality
Inspection Guidelines, Fabric Quality Standards and Acknowledgement of Receipt Letter.
Please be sure to sign and initial pages in the spaces indicated throughout. Return this
program guidebook within one week by either email or mail to the following address.
Reformation
Attn: Carrie Freiman
2263 E Vernon Ave,
Los Angeles, CA 90058
sustainability@thereformation.com
*Subject line: Supplier Name: Signed Sustainable Partners Guidebook
Step 3: Assessment Planning & Submission: All suppliers are required to either:
Submit a full assessment report to sustainability@thereformation.com (Subject: Supplier
name: Audit company Assessment report) from one of the approved third-party programs
or approved brands. Please be sure to follow our Acceptance Requirements (see below).
a) Reformation will validate that the report meets our acceptance requirements
b) Valid reports will be assessed and assigned a color rating based on the third party
program’s evaluation of the facility and Reformation’s review of the reports.
c) Assessment ratings and next steps will be communicated to supplier
2. Participate in an assessment with our Preferred Third Party Assessment Partner.

Reformation will pay for the cost of the initial assessment. Assessments will be semi-
announced, however we reserve the right to conduct unannounced audits when we
find necessary. Please see Appendix J for a detailed procedure of how to schedule a
facility assessment with our Preferred Assessment Partner. For an overview of the facility
assessment procedures, please see Appendix L.
One of these two elections must be made for every supplier (as specified above).
Step 4: Remediation and Continuous Improvement: We expect our suppliers to strive

to meet our requirements as well as demonstrating a commitment to our core values
of transparency, open and ongoing communication, accountability and continuous
improvement.
Based on the findings during the assessment, Reformation will perform concentrated
remediation efforts and a corrective action plan (CAP) form will be issued to the supplier
detailing the areas which need improvement. It’s the supplier’s responsibility to fill out the
below three areas on the CAP form:
1. Corrective Action Plan – Briefly state what steps will be taken to fix the issue
2. Responsible Staff/Position – Identify who in your factory will be responsible for this
3. Planned Completion Date – Indicate when the corrective action will be completed
If a CAP form is issued, suppliers need to complete the form and return it to the
Reformation Sustainability team and the Preferred Assessment Partner within 14 days.
We understand that certain issues are easily remedied, while others may take longer.
All substandard audit findings must be remediated in a timely manner. We expect our
suppliers to share our value of striving for constant improvement. Remember, it’s not just
about what happens during the audit - we prioritize active continuous improvement.
Acceptance Requirements
Approved Third Party Programs
Assessments from the following third-party programs can be submitted to satisfy
assessment requirements. Assessments must be authentic and dated and have taken
place within the last 12 months. Submissions must include the full assessment report
including any follow-up assessments. We will not accept just the certification, corrective
action plans or a list of the violations. If the report is older than 12 months, an updated
factory assessment must be submitted prior to production starts at the facility. If the
assessment is accepted, we will assign a Reformation factory rating. We reserve the
the right to reject a third-party assessment and require additional assessments if we feel
necessary.
• Business Social Compliance Initiative (BSCI)
• Better Work
• SEDEX Members Ethical Trade Audit (SMETA)
• Social Accountability International (SA8000)
• Worldwide Responsible Accredited Production (WRAP)
• Elevate Responsible Sourcing Tool
• Labor Law Monitoring
• Intertek Workplace Conditions Assessment (WCA)
Acceptance of other Brands’ Audits
Reformation may accept assessment reports from other brands that continue to
demonstrate a commitment to Social Responsibility. Our criteria for accepting other
brands assessments include:
• Assessments must be less than 12 months old
• The full assessment including any follow-up assessments must be submitted
• We will review the brand’s program, code standards, assessment tools and protocols to
confirm they are in line with our standards
• If the assessment is accepted, we will assign a Reformation facility rating. We reserve
the the right to reject other brands’ assessments and require additional assessments if we
feel necessary.
Assessment Matrix/Rating:
Reformation uses a color coded system to indicate the compliance status of factories. A
summary is found below:
Rating Rating meaning Examples of key Assessment Factory action

category violations frequency required
Green Authorized for production None Follow- up Continue to

assessments are identify and
Facility meets or exceeds required within a manage any
our code standards. maximum of one problems.
year
Production is encouraged to
place business.
Yellow Authorized for production Minor non-conformities Follow-up Issues shall be

(such as clerical assessments are corrected in a
Facility has some minor errors & minor safety required within timely manner
safety, health or labor- violations), Excessive a maximum of 9 (0-3 months)
related issues and further working hours against months as assessed
improvement is needed. the legal requirements, and defined
There are no critical issues but the weekly working in Corrective
with regards to wages, hours is below 60 Action Plans and
building safety, working follow- up factory
hours and industrial assessments.
relations
Facility is transparent,
has open communication
and is making continuous
improvements.
Production is encouraged to
place business.
Orange Authorized for production Weekly working hours Follow- up Facility may
on a probationary basis exceeds 60, No 1 days assessments are be authorized
off in 7, No 2 days off in required within to produce
Facility has major safety, 14, Insufficient overtime a maximum of 3 Reformation
health or labor-related payment, Insufficient months products but
violations of the Standards legal benefits, Health & vendor must take
and significant action is safety non-conformities, immediate action
required. Cash Pay to substantially
remediate any
Production may place open violations
orders while reinforcing the within the
importance of compliance specified time
and making continuous frames (0-1
improvements against a month) as defined
Corrective Action Plan. in Corrective
Production should consider Action Plan and
sourcing another supplier factory follow up
should no improvement be audits.
made. Two consecutive
orange ratings will result in
a Red rating.
Red Not Authorized for Non payment or Follow- up These violations

Production underpayment of assessments are may make it
minimum wage, Non required within appropriate to
Facility has one or more payment of overtime, a maximum of 1 temporarily or
Zero-Tolerance Violations Child Labor, Non month permanently
and/or has failed to payment of withholding terminate the
remediate or has major taxes, Invalid WCC, facility’s ability
safety, health or labor- Invalid Garment to produce
related violation over the Registration Certificate, product for sale
course of two cycles and Falsified Records, by Reformation.
urgent action is required. Miscalculation of wages, If a facility is
Facility has demonstrated Non- submission of assessed a Red
a lack of transparency, requested documents. rating, its ability
accountability, commitment See full list of Zero to produce
and open communication. Tolerance violations product for Ref
below, Greater than may be ended
90 working hours, indefinitely, its
Unreliable records – production halted
Falsified / Inconsistent and/or its product
/ Incomplete records, refused.
insufficient clocked
exits, fire extinguishers,
Discrimination, Holding
Passports,
Zero Tolerance Violations
Below is a list of mandatory requirements that are of utmost significance to Reformation.
• Child Labor
• Abuse
• Bonded, trafficked, indentured or prison labor
• Underpayment of minimum wages
• Non payment of minimum wages
• No 1 day off in 14
• Missing documentation proving age
• No labor contract
• Corporal Punishment
• Restricted Freedom of Association
• Corruption
• Denied Access
• Egregious health & safety violations such such as no fire alarm, insufficient / locked
emergency exits, no emergency lights in dormitory or production building
Assessment Policies & Procedures

Cost of Audits
Reformation will pay for the cost of the initial assessment and ongoing monitoring for all
yellow and green inspections, however, suppliers that require more regular monitoring due
to substandard audit findings will be asked to pay the audit costs in full. The costs of
these follow-up audits will be passed through to the factory and billed by Reformation.
Policies:
• Reformation purchase orders are required to capture the facility location, producing
the goods, on the PO. If the facility location is missing, PO’s cannot be issued. It is the
vendors responsibility to ensure the facility location is submitted on time to Production
team, or the issuance of PO’s will be delayed due to fault of supplier.
• Suppliers must confirm that the facility assessment report they submit is for the same
factory that will be used for orders.
• Falsification of assessment report or facility location, will incur severe chargebacks for
non-compliance and/or cancellation of applicable orders.
• Reformation takes our assessment process very seriously and does not accept or
condone any form of bribery. Any attempt to bribe or improperly influence an inspection
will result in a suspension of business with that supplier. This includes offers of any kind,
including but not limited to gift, factory products or money.
• Suppliers must have a valid, current business license and other documents required for
legal operation.
• Suppliers must not have any errors or omissions in government permits, certificates or
other records.
• Suppliers must allow assessor(s) full access to its facility premises, workers, and
records.
• Suppliers should not “coach” employees to provide false or misleading responses to
questions asked by assessor(s).
• Suppliers should not interfere with selection of workers for interviews and facilitates
interviews outside the presence of managers and supervisors.
• Workers must not be punished through monetary, physical, or other means, for
participating in worker interviews.
• Suppliers must provide accurate and true payroll documents and time attendance
records for review.
• Suppliers are responsible for ensuring that the required correction are completed by
the listed dates on the CAP form. Extensions to these dates may be accepted if supplier
advises Reformation.
• Suppliers with a poor assessment rating must work to correct the issues found from
the audit prior to production of Reformation orders. If corrections are not made prior to
production, supplier may risk cancellation of orders, at Supplier’s sole expense.
• If any supplier does not comply with these terms, Reformation may cancel any or all
outstanding POs.
Sustainability Team Contact Information

Please see below contacts for the Sustainability Team:
Address:
2263 E Vernon Ave
Los Angeles, CA 90058
Kathleen Talbot
VP Operations and Sustainability
Email: kathleen@therefomation.com
Carrie Freiman
Senior Social Responsibility Manager
carrie@thereformation.com
For general inquiries, please contact sustainability@thereformation.com
Our Restricted Substance List

A Restricted Substance List (RSL) defines limits of hazardous substances in finished
fabrics and finished products so we ensure our products are safe, and comply with
international laws. Our RSL is a compilation of American Apparel & Footwear Association
(AAFA) global regulatory requirements, as well as AFIRM Group industry level standards.
This list applies to raw materials, finished goods and its components. We recognize that
this effort requires listening to our suppliers and their employees’ needs, and requires a
collaborative approach. Reformation is committed to helping suppliers by directing them
to necessary resources.
Supplier Responsibility
All purchase orders must commit to adhering to our full RSL. Our direct supplier is
responsible for sharing the RSL with all subcontractors and sub-suppliers from raw
materials to finished product and ensuring the standards are met. Suppliers must keep
records of each third party certification test. The manufacturer must have separate
certification tests records for each manufacturing site when applicable.
Suppliers are expected to be aware and comply with changes and revisions in national
and international laws and regulations governing hazardous substances. Suppliers agree
to comply with upcoming versions of the RSL. Additionally, suppliers must adhere to safe
handling, labelling and storing of approved substances while preventing or mitigating the
release of chemicals and hazardous substances. Adequate training and protection must
be provided to persons handling chemicals.
Accepting the Passing/Conformed test report provided does not relieve our suppliers
of responsibility for the quality of goods. Suppliers shall be responsible for any claim,
lawsuit, re-call or charge back from any EU, or U.S. Federal or State Governments or our
customers due to the chemicals listed in our RSL list.
Required Testing and Testing Process

For all raw materials and finished goods contracts exceeding $5,000 USD, suppliers are
required to schedule and test goods prior to shipment per the guidelines below:
• Testing must be done in each applicable material category against high risk chemical
groups indicated by risk level 1 & 2 below.
• In order to pass all required RSL testing, we strongly urge that all raw materials and
components be tested prior to finished goods production to ensure passing finished
good product testing. Though, we recommends such component/raw material testing,
it is our supplier’s responsibility to conduct such testing and associated costs shall be
Supplier’s alone.
• Suppliers may use an independently certified testing facility or Reformation’s Preferred
Testing Partner. Testing by any independent testing facility must follow the same testing
protocol as listed in the RSL.
• Contact information of our preferred testing partner, their submission process
can be found in Appendix H, and a formatted cover page can be found in
appendix A.
• Suppliers are required to submit a Passed/Conformed test report for every
PO with Reformation. Reformation will not accept goods without a Passing/
Conformed Test Report.
• Test reports must be submitted as a PDF file 72 hours prior to shipment of the
order with the Reformation’s provided RSL cover page template to email:
sustainability@thereformation.com for approval. Subject line should be: Supplier
Name: RSL test result (Pass/Fail)
• Test results must have all applicable tests conducted and passed prior to shipment.
Batch numbers must match on the test report and POs. If passed, test reports are valid
for a year if no change is made to the production formula.
• For any non conformities in raw materials and finished goods testing, supplier must re
submit the finished product or raw material for retesting. Re-testng must be done on all
components and all high risk chemical groups indicated by risk level 1 & 2 below
• Reformation reserves the right to reject goods that do not comply with the full RSL
below.

Conformity Certificates
In addition to passed test results all POs must be accompanied by a General Conformity
Certificate (GCC) that certifies compliance with CPSC flammability standards. See
Appendix B for the template for the General Conformity Certificate (“GCC”) required for
adult products.

A conformity certificate is to be provided upon request, and must be stored by the
supplier for a minimum of three (3) years. Failure to provide this document when
requested may result in chargebacks due to non-compliance, as well as any applicable
fines or fees assessed by regulatory and/or government bodies.

Payment Responsibility and Policies
In partnership with our suppliers, Reformation will pay for final finished product RSL
testing for finished product POs, and for final raw goods RSL testing for all raw goods
POs, with our Testing Partner. Please see below further information regarding payment
responsibility policies:
• Suppliers bear the cost of shipping and fabric sent for testing.
• Reformation will only pay for regular service testing fees with our Preferred Testing
Partner. Any surcharges due to not following regular service turnaround time will be the
sole expense of the Supplier.
• Suppliers may use an independently certified testing facility, however Reformation will
only pay for testing conducted at its Preferred Testing Partner.
• If the initial final product test fails to comply with the Reformation RSL, any additional
testing, or re-testing, shall be at the sole expense of Supplier. Reformation reserves
the right to request additional testing and will randomly inspect and test shipments for
restricted substances in accordance to its most recent full RSL.
• In case of failures, suppliers will be charged back for test reports, and are also
responsible for fixing the problem with any means necessary. If the issue cannot be fixed,
supplier is responsible for product take back, disposal, and other remediation as deemed
fit.
Additional Policies
• Our suppliers must take responsibility that each of their materials comply with the full
RSL and agree to hold Reformation harmless from any claim, loss, damage, or other
detriment, resulting from any supplier non-compliance.
• Failure to comply with the terms of the Reformation RSL Policies will be considered a
material breach of this RSL, and Reformation may cancel any or all outstanding Company
POs with the Supplier at the sole cost of Supplier. Any penalties incurred by Reformation
as a result of non-compliance with this policy will be the sole responsibility of the
noncompliant party, including the costs of any product recalls or litigation, including
reasonable attorneys’ fees and costs.
• Shipment of goods with Failed/Non-Conformed testing results is a material breach of
these Policies and will result in: (1) chargebacks, and/or (2) the destruction, or return
of goods. Reformation shall in its sole discretion determine which action to take, but
will confer with Supplier if possible. Any such remedial actions will be at Supplier’s sole
expense.
(Including horns, bones, cork,
Natural materials
Artificial leather
Synthetic fibers
Natural leather
Blended fibers
wood, paper and straw)

Natural fibers
Coatings and
Coatings and
Feathers and
with fiber
backing
Metal
prints
prints
down
Glue
Substance
Acetophenone and 2
2-Phenyl-2-Propanol (EVA foam)
Alkylphenol (AP) and

Alkylphenol Ethoxylates
1 1 1 1 1 1 1 1 3 1
(APEOs), including all
isomers
1
Azo-amines 1 1 1 1 1 1 1 (If dyed/coated)
Bisphenol-A 3
Chlorinated Paraffins,
SCCP (C10-C13) and 3 3 3 3 1 3 2
MCCP (C14-C17)
Chlorophenols (Tri-,
Tetra-, and 3 3 3 1 3 2 3
Pentachlorophenols)
Chlororganic Carriers 2 2 3
Dimethylformamide
2 2 2
(DMFa)
Dimethylfumarate
3 3 3 3 3 3 3
(DMFu)
Dyes, Forbidden and

2 2 2 2
Disperse
Dyes, Navy Blue 3 3 3 3
3
Flame Retardants (if finishing is applied)
Fluorinated
Greenhouse Gases
Formaldehyde 1 1 1 1 1 1 1 1
Heavy Metals,
3 1
Chromium VI
Heavy Metals, Nickel

1
Release
Heavy Metals,
3 3 2 3
Cadmium Total
Heavy Metals, Lead

1 2 2 1 1
Total
Heavy Metals,
Additional Total (Hg 3 3 3 3
& As)
Heavy Metals,
2 2 2 2 2 2 2
Extractable
(Including horns, bones, cork,
Natural materials
Artificial leather
Synthetic fibers
Cont’d
Natural leather
Blended fibers
wood, paper and straw)

Natural fibers
Coatings and
Coatings and
Feathers and
with fiber
backing
Metal
prints
prints
down
Glue
Substance
N-Nitrosamines 2
Organotin Compounds 3 3 3 3 3 3 3 3
Ortho-phenylphenol
3 3 2 2 1 1 1 3 1
(OPP)
Ozone-depleting
3
Substances
Perfluorinated and
2
Polyfluorinated (if water or stained repellant finish is applied)
Chemicals (PFCs)
Pesticides, Agricultural 3 3 3
Phthalates 1 1 1 1
Polycyclic Aromatic
1 1 1 1
Hydrocarbons (PAHs)
Volatile Organic
3 3 3 3 3 2 3 2
Compounds (VOCs)
1 Indicates that there has been a widespread use and/or frequently detected in a particular material
2 Indicates that the chemical has been deliberately used and/or detected in a particular material occasionally
3 Indicates that there is a low but theoretical chance that the chemical could be used and/or detected
0 Indicates that there is almost negligible risk of a chemical being used and/or detected
RSL
Please follow the link below for Reformation’s RSL
LINK
Please confirm your agreement to our Restricted Substance List by signing in the space
provided.
Factory Name
Date
Finished Goods Quality Inspection Guidelines
Quality is a core value and requirement for Reformation, and we appreciate our partners’
commitment to delivering the highest quality products. This guide will help define the
procedures required to book quality inspections, as well as Reformation’s inspection
standards, processes, and requirements.
All full-package products are subject to a final quality inspection by Reformation’s third-
party inspection team, unless otherwise approved in writing by Reformation’s Production
team. A final quality inspection is required for ALL orders, no matter what terms are on the
PO. As a Reformation partner, you are responsible for scheduling an in-factory inspection
prior to shipment. Final quality inspections should be completed at least 10 days prior to
shipment of the order(s). Reformation will not be responsible for extra logistical costs if
the inspections are not completed and passed before the anticipated ship date.
Reformation may require two levels of inspection:

• In-line Inspection: Semi-production inspection, when the bulk production has started
and 10-20% (including most color/size) have been finished. The balance of semi-finished
products are still in production.
• Final Inspection: Inspection of finished products, when the bulk has finished sewing and
over 80% of the finished items have been packed in cartons for shipment. The balance of
the goods are in the packing department ready for shipment.
Our general standards are as follows:

• Standards General / Sampling level II
• Sampling standard ISO 2859-1 (Mil Std 105E)
• Acceptable Quality Level (AQL):
• Workmanship:
• Critical – Not allowed
• Major – 2.5
• Minor – 4.0
• Measurement:
• Major - 4.0
See Appendix C for AQL Table details.
Samples / QA Checklists
Reformation will provide a tech pack that includes all relevant points of measure, and style
specific requirements. At the time of the Pre-production sample, suppliers are responsible
for making duplicate approved PP samples (for each colorway) that can be kept at the
supplier. It is the Supplier’s responsibility to provide these samples to the third-party
inspection team for reference during the QA inspection. We will inspect against the tech
pack points of measure, trim placement, etc. We will also complete standard inspection
checklists that cover needle damage, fit, stitches, handfeel, symmetry, pressing, smell,
rub, pull, stretch, barcode, fabric weight, and other tests as appropriate for the product
category.
The inspectors will use the signed and approved PP sample and tech pack from
Reformation to approve the TOP and production. Any other required materials, such as
current PO information, measurement requirement/latest updated specs, drawings or
special instructions must be made available to the inspectors.
Inspection Booking
In-factory inspections are scheduled with Reformation’s partner inspection agency
directly. You will be required to book all inspections via the AI web portal. See Appendix
D for account / login details.
AI inspectors can typically get on-site within 48 hours from booking request. However,
you should submit a booking request for the next weekly inspection before Thursday
at 12:00AM. If the submission is during peak/holiday in China, an additional 5 days is
required for scheduling purposes.
Please have the below information ready at the time of booking:
Style Information
• PO Number
• Spec Sheet
• Ex-factory Date: Enter the ex-factory date from the Purchase Order
NOTE: All date information should be in the format MM/DD/YYYY.
• Quantity: Quantity has to be greater than zero (0) and whole numbers
• Product type
Inspection Information
• Booking Date: The booking date is today’s date or date sending request
• Planned Ship Date: Enter the date anticipated to ship
NOTE: All date information should be in the format MM/DD/YYYY
• Type of Inspection: In-line, In-line Re-inspection, Final, or Final Re-inspection
Factory Information
• Supplier Name
• Factory Name
• Factory Address
• City, Province: be sure to separate the city from province by a comma (,)
• Mobile number
• Landline phone number
• Factory Contact Name
• Factory Contact Email: The factory email contact will receive all booking and inspection
related communication
Once the booking request has been sent, the inspection team will review the form, then
confirm the inspection date with the supplier. Any missing/incomplete information will be
returned to the supplier to complete.
Any changes to the submitted form must be issued to the inspection team at least 2 days
prior to the confirmed inspection date. Note: Incomplete information may result in a delay
with booking an inspection.
Not Ready / Aborted Inspection

If supplier must cancel or reschedule an inspection, supplier must notify the designated
inspection team, via email, at least 4 days prior to the confirmed inspection date. Failure
to notify the inspection team may result in an aborted inspection and/or costs assessed
against the supplier.
If the requirements for each service type are not met, the inspection will be deemed
“Aborted” and will require re-scheduling. We will chargeback any costs for an aborted
inspection. The supplier is responsible for rescheduling an aborted inspection.
Supplier is responsible for all costs incurred if the supplier is not ready for the scheduled
inspection when the inspectors arrive. If the Final Inspection report is “Failed” or
“Aborted” any re-scheduled inspection costs are the sole responsibility of the supplier.
Passed Results
A Final Inspection report with a “Passed” result designates the inspected orders have met
Reformation’s quality standards and may proceed to shipment processing.
Failed Results
A Final Inspection report with a “Failed” result, designates the inspected orders have not
met Reformation’s quality standards, and cannot proceed to shipment processing. Upon
review of the Final Inspection report, the Reformation team will, in its sole discretion,
determine whether the entire order will be cancelled or whether repairs/re-work, and/or
re-inspection will be conducted.
Re-Inspection
Reformation will confirm if re-inspection is required after an inspection has “Failed” or is
deemed “Aborted.” The supplier is required to arrange any necessary re-work, or repairs,
immediately and to make arrangements to book a re-inspection with Reformation’s partner
inspection agency/teams. Reformation partners are responsible for all costs for re-
inspecting after a “Failed” or “Aborted” inspection.
Orders received at Reformation’s Los Angeles, CA location will undergo another

QA audit. If any goods inspected are found to be defective (i.e. material damage,
workmanship error, improper labeling, unreadable barcodes, etc.) the entire order may
require a 100% QA inspection. If inspection of more than the initial audit amount of the
order is determined to be required, chargebacks may be incurred and charged to the
supplier for the additional processing.
Upon the 3rd infraction of goods requiring a 100% QA inspection at a Reformation

location(s), all subsequent orders sent by the supplier may be flagged and automatically
subject to 100% QA inspection, until quality is determined to be improved. Applicable
processing fees for the 100% inspection will be charged back to the supplier.
Customer Returns / Defects During Wear

Reformation will conduct bi-annual returns reporting on all styles. If customer returns due
to supplier quality issues exceed 2.5% of the units received for that style, we reserve the
right to chargeback the product cost plus 20% for overhead, shipping, and re-inspection
costs.
See Appendix D for a complete summary of any chargebacks and QA costs.
Bribery
Reformation takes the inspection processes very seriously and does not accept or
condone any form of bribery. Any attempt to bribe or improperly influence an inspection
will result in a fine of $10,000. A second offense will result in a suspension of business
with that supplier.
Please confirm your agreement to our Quality Inspection Guidelines by signing in the
space provided.
Factory Name
Date
Fabric Quality Standards and Bulk Material Testing
Process
Reformation is committed to making high quality products for our customers. We have
quality checks at the finished goods as well as fabric level. This section focuses on our
fabric quality standards and testing process.
Bulk Material Testing Process and Requirements

• Reformation requires material testing for all PO’s in bulk form, whether direct purchase
or for full package contracts. This applies to all new fabric developments and current
base qualities.
• Please refer to Appendix F for our required fabric quality standards and testing
protocols. Additionally, refer to Appendix G for an Ironing Temperature Guide to
assure that fabrics can be ironed/steamed at the appropriate temperatures during the
manufacturing process without quality being compromised.,
• Supplier is responsible for testing goods prior to shipment. Only test reports, which
have had all applicable tests conducted and Passed, will be accepted by Reformation
• Suppliers must submit a Bulk Material Quality Test Report following the test protocols
and requirements outlined in Appendix F. A report is considered passed only if all test
protocols have been conducted and met. Only passed test reports will be accepted.
• Suppliers may be required to provide an initial Development Test report or guarantee
from it’s source mill regarding fabric quality and performance criteria based on our fabric
quality standards. Test reports must be submitted to the development team prior to a PO
being issued or chargebacks may be incurred for late submissions.
• Suppliers are responsible for working with the testing partners on the sample size
required, lead time, shipping and payment. Suppliers shall bear the cost of shipping
and fabric sent for testing. Contact information of our testing partner, their submission
process and a formatted cover page can be found in Appendix H and a formatted cover
page can be found in Appendix A. Test reports must be submitted as a PDF file 72 hours
prior to shipment of the order to email: sustainability@thereformation.com for shipping
approval.
Specific requirements for Full Package and Private Label contracts are as follows:
• In case of full package or private label, our main supplier is responsible for acquiring
and paying for the cost and materials needed for testing from fabric supplier, and
submitting passed reports to Reformation 72 hours prior to garment manufacturing. If
passed reports are not received prior to garment manufacturing, chargebacks may be
incurred by the main vendor for non-compliance (see appendix E). The main vendor is
responsible for any/all costs incurred for materials that do not meet test protocols or are
found to be non-compliant, including but not limited to 100% reimbursement of cost of
fabric, cutting, sewing, trim, manufacturing capacity, air cost of finished garments, etc.
Payment and Policies

In partnership with our suppliers, Reformation will pay for bulk material testing for all POs
(except for full package and private label contracts), with our Preferred Testing Partner.
Please see below further information regarding payment responsibility policies:
• If the initial final product test fails to comply with the Reformation’s fabric quality
requirements, any additional testing, or re-testing, shall be at the sole expense of supplier.
Reformation reserves the right to request additional testing and randomly sample and test
in accordance with our quality standards and testing protocols.
• In case of failures, suppliers will be charged back for test reports. Reformation reserves
the right to reject material and/or cancel the applicable PO, if tests are determined to be
non-compliant or material is defective. Supplier cannot proceed to shipment processing
if material is determined to be defective. Upon review of defective material, Reformation
will, at its sole discretion, determine whether the entire order will be cancelled or whether
repairs/re-work, and/or re-inspection will be conducted.
• Any material needed for required testing will be supplied by the supplier, at no
additional cost to Reformation. Failed tests will not be accepted and any materials
developed without passed Bulk Test results are at the sole cost of supplier.
• Reformation will only pay for regular testing service fees. Any surcharges will be the sole
expense of the supplier.
• Suppliers may use an independently certified testing facility as long as all required test
protocols have been conducted and passed. In order to verify that the required tests
meet our regulatory, quality, and/or performance criteria, the passed test reports must
be submitted to Reformation at least 1 week prior to manufacturing. The costs of the
required testing if using an independent certified facility will be at the sole expense of the
supplier.
Please confirm your agreement to our Fabric Quality Standards and Bulk Material Testing
Guidelines by signing in the space provided.
Factory Name
Date
Better Materials
We accept the following fabric types with the below certifications. At least 90% content
must be from the following fibers.
We do not permit fabrics with 10%+ synthetic fibers (polyester/nylon/rayon/lycra/acrylic),

all cotton (conventional, BCI or organic), conventional wool (cashmere/merino), fur or
conventional leather. Other innovative fabrics (like fish skin leather, milk fabric, nettle
fabric, etc.) to be approved/verified on an individual basis.
We have also listed certifications, standards, and industry practices for Reformation’s
preferred fibers, finishing techniques, as well as dyeing and printing processes. We know
certifications can be expensive- so if you have taken any alternate routes to sustainability,
we’d like to know!
Our Material Standards
Fabric Type Assessment Frequency Trademark Fibers
Verified Deadstock Deadstock fabrics must meet the following

definitions:
From fabric mills, garment factories or other
brands/designers:
•Previously developed fabrics or yarns (no new
development specific to Reformation) AND fabrics
and yarns that are leftover, returned/rejected, or
aging
•Any fabrics that are “stocked”or “running” from
fabric mills, jobbers/re-seller or brands are not
considered deadstock.
Lenzing Tencel® Lyocell Valid Lenzing verification letter Lenzing Tencel® Lyocell
Linen (Flax) Optional: Oeko-tex Standard 100, Organic, CRAiLAR® Flax

pesticide free
Hemp Optional: Legally grown, organic, pesticide free Earthspun® fibers
Recycled Cotton Valid Global Recycle Standard certification or the Recover, Earthspun® fibers
Recycled Claim Standard certification administered
by Textile Exchange, EcoMark
Recycled PET / Polyester Valid Global Recycle Standard certification or the Apexa, Earthspun®, Recover ®, Repreve ® a.k.a.
/ Nylon Recycled Claim Standard certification administered Unifi, Econyl®, Singtex®, Eco Circle™ and Virent
by Textile Exchange BioFormPX®, Ecodear®
Recycled Wool Valid Global Recycle Standard certification or the

Recycled Claim Standard certification administered
by Textile Exchange, EcoMark
Rayon / Viscose Valid Lenzing or Birla verification letter, Bluesign EcoVero™ by Lenzing
certification
Lenzing Modal Valid Lenzing verification letter, Bluesign

certification
Silk Valid Bluesign certification Peace silk by Ahimsa

Cont’d
Alpaca Optional: Global Organic Textile Standard (GOTS), AlpacaMark®

Member of Alpaca Owners Association Inc.
Cashmere Valid Cradle to Cradle certification or Sustainable Fair Cashmere

Cashmere Standard
Organic Wool Certified Organic Wool, Global Organic Textile

Standard (GOTS) and Organic Content Standards
(OCS), Responsible Wool Standard (RWS) and the
Patagonia Wool Standard
Yak Wool Optional: Global Organic Textile Standard (GOTS)
Cow and Goat Leather Chrome Free or Vegetable Tanned Leather(Must

submit RSL testing or IVN Natural Leather Standard
certification) Leather Working Group certification is
preferred to show environmental stewardship
Our Material Standards

Dyeing, printing and tanning suppliers must restrict the use of harmful substances
currently restricted by law, and substances known to be harmful to human health. Also, all
output water must be treated to local law expectations.
We do not permit direct dyeing, vat dyeing, disperse dyeing, 2-bath dyeing (reactive
dyeing followed by disperse dyeing), conventional soaping, continuous wash off, or
discharge printing.
If you adopted natural dyes, azo- free dyes, phthalate free dyes, low-impact reactive
inks, reusing water, optimizing energy use, eliminating harmful substances, better cleaning
agents, dye stuff carriers or any other efforts, let us know!
Preferred (But Not Required) Dyeing & Printing Standards
Oeko-tex Standard 100 Ensures that chemicals used throughout the

production process are not harmful to human health
of the end-user. All raw materials and intermediate
products are certified.
STeP by Oeko-tex Continuous improvement strategies for

environmental efficiency and social compliance in
all stages of textile production.
Made in Green by Oeko-tex Combines Standard 100, STeP, and adds QR code
to allow end users to trace a product’s supply
chain.
Bluesign A+ grade in reducing environmental impact

concerning the entire textile supply chain.
Global Organic Textile Standard - GOTS Certify authentic organic fiber content and
responsible textile processing. GOTS approved
dyestuffs are available with companies like DyStar,
Clariant, etc.
Cont’d Preferred (But Not Required) Dyeing & Printing Standards
Zero Discharge of Hazardous Substances Roadmap aimed at zeroing hazardous chemical

release from mills, fabric processing and finishing
facilities by following a Manufacturing RSL.
ISO 14001:2004 Environmental Management Framework for EMS that does not specify levels of
Systems environmental performance, but assures external
parties that the company is in control of practices
that impact the environment.
Sustainable Green Printing Certification Facility certification program for sustainable

printers.
Preferred (But Not Required) Dyeing & Printing Techniques
Digital Printing, Sublimation, Waterless Dyeing (like AirDye and DryDye) and Printing, Block Printing, Screen
Printing, Closed loop dyeing systems (like DyeCoo, water recycling)
Preferred (But Not Required) Regional Certifications
DISHA (India), Ekolabel Indonesia, Hong Kong Green Label Scheme, Singapore Green Label Scheme, Thai Green
Label Scheme, China Environmental Labeling, German Blue Angel, Nordic Ecolabel
Here are ten industry best practices for optimized

operations:
1. Install meters and detect leaks 6. Improve boiler efficiency

2. Collect and recover condensate 7. Main steam traps and system
3. Reuse cooling water 8. Improve insulation
4. Reuse process and waste water 9. Recover heat from exhaust gas and heating
5. Recover heat from hot water 10. Optimize compressed air
Our Finishing Standards

We do not permit chlorine bleaching, formaldehyde containing resins for 3D/crinkled
effect, Ice/potassium permanganate washing, or sandblasting.
Below are techniques that will help reduce water and energy consumption.
Preferred (But Not Required) Finishing Techniques
Ozone Used for garment lightening: combines bleach,

neutralize and rinse baths.
Ozone mist Garment decolorizing by spraying water mist is

sprayed into the ozone machine.
Combine desize and stone/enzyme wash A four bath process can be reduced to two baths
by combining steps, and reducing a rinse step.
Combine desize, enzyme wash and bleach A seven bath process can be reduced to five baths
by combining the desize, enzyme and bleach step.
Needs specific chemistry.
Combine enzyme and softener Saves a rinse step and a softener step. Technique
works well with non-denim.
Cont’d Preferred (But Not Required) Finishing Techniques
Sky bleach/rag bleach Undiluted bleach solution applied to rags which

are tumbled with garments, without water in the
machine.
Low liquor ratio reactive garment dye Education around lower water levels in both reactive
dye bath and rinse bath.
Remove desize step Use soluble synthetic starches that dissolve in any
bath.
High fixation reaction dye Use high fixation reactive dyes to reduce hydrolysis
and over deposition.
Spray potassium permanganate on raw garments Works best with dark finishes. Spraying potassium
permanganate on dry raw goods avoids a
neutralization step and potentially the following
rinse.
Neutralize bleach in one bath Combining bleach and neutralization can save one
bath.
Foam dye/tine A concentrated dye solution applied as a foam

instead of a typical wet dye bath.
Foam bleach Applied in foam form with bleach maintaining a max

1:1 liquor ratio.
Combine resin and tint steps; apply by dipping Add tint to the resin solution and applying through
spray or dip. Tint wet bath (and sometimes the rinse
bath) is removed.
Enzyme spray stonewash Enzyme mixture is sprayed onto garments followed

by tumbling the garments in a washing machine with
steam. Technique uses abrasion without water or
stones.
Spray softener Apply undiluted softener in a tumble dryer with a

spray to avoid a softener bath.
Soft rigid Use balls/bottle caps to soften the fabric without

water.
Combine fixing and softener Combine to save one fixation bath. Ensure fixer and
softener are compatible.
Low liquor ratio bleach Modern machine design and technology allow
laundries to significantly lower the liquor ratio.
Low liquor ratio for desize Modern chemistry and modern machine designs
allow for low liquor ratio desize. Education is
needed.
Low liquor ratio for stonewash Abrasion is equally effective with less water.
Best Practices: Commercial Garment Washing
Energy Star® certified equipment, Dryer safety- eg. lint removal, Training dryer operators on cool down types for
different fabrics, Fire safety to avoid spontaneous combustion, Electrical safety, Health safety, NZI Laundry Risk
Management Guide.
Product Specific Guidelines: Outerwear, Shoes, Jewellery, Sunglasses
We do not permit plastics, animal feathers, or animal fur.
Preferred (But Not Required) Practices & Materials
Buttons: Corozo, recycled paper horn, shell, coconut, hemp, mother of pearl, recycled glass, recycled wood
Zippers (materials for all components): Recycled PET, recycled zinc and brass, recycled nylon
Thread (optional): bio-based yarn, recycled PET thread yarn, other recycled yarn
Embellishments: faux feathers made from hemp or recycled materials
We also look for the above materials in hook and eye, ring and sliders and other trims
Best practices: Recycled materials and nickel free metal
Product Specific Guidelines: Outerwear, Shoes, Jewellery, Sunglasses

Here are some guidelines for sustainable accessories by specific product categories.
Please refer to our material guidelines for full sustainability criteria.
Outerwear
We do not permit virgin down, virgin wool or the use of PFC chemicals in outerwear
products undergoing DWR (Durable Water Repellency) treatment.
Materials for all components (insulation, shell, lining, fleece, feathers)

80% or greater recycled materials (nylon, polyester, post consumer recycled plastic bottles, cotton, down, wool),
Alpaca wool, Merino wool, Cashmere
Preferred (But Not Required) Trademarks

3M Thinsulate™, Climashield®, PrimaLoft®, Polartec® Thermal Pro®, AlpacaMark®, Fair Cashmere
Best Practices
Bluesign certified dyeing, farm level traceability, PVC and phthalate free inks, C2C certified
Shoes
We do not permit conventional Leather, toxic glue, petroleum based leather, PVC
components/PVC containing components, Durable Water Repellent containing PFCs
(perfluorinated chemicals), <42 grams/pair of VOCs in footwear, synthetic latex or lurex in
our products. For packaging, we do not permit poly bags, non-recycled tissue, plastic film
and other unnecessary materials.
Design
Design for disassembly, Cradle2Cradle design, durability, reuse/recycling/upcycling program in facilities to reduce
waste
Cont’d Preferred (But Not Required) Practices & Materials
Materials for all components (sole, upper, insole)

Natural cork, natural rubber (optional certifications FSC®/Rainforest Alliance Certified rubber), Cradle to Cradle
Certified™ foam, recycled rubber, linen, hemp, jute, recycled materials, chrome free or vegetable tanned leather
(must submit RSL testing or or provide Leather Working Group certification), repurposed waste like ocean plastics,
bio-based materials like algae, by-products from other industries
Adhesives
Natural latex, water based adhesives, soy-based adhesives, solvent-free adhesives
Packaging
70% or greater recycled content
Jewelry and hardware
We do not permit the use of non-recycled metals like brass, sterling silver or other
metals. We also do not use plastics or other petroleum based products in our jewelry and
hardware.
Mining level certifications

Conflict Free minerals, Standard for Responsible mining by Initiative for Responsible Mining Assurance (IRMA)
candidate (orange) or certified (red), Fairmined certification Alliance for Responsible Mining for small scale mining
Materials for all components

Cork, recycled brass, recycled gold, recycled sterling silver, conflict free-diamonds and precious stones, reclaimed
metals, recycled aluminium, recycled stainless steel
Best practices
Nickel free, toxic chemical free, recycled packaging that does not cause shading or spotting on jewelry, all
germicidal, corrosion resistant coatings and platings must submit RSL testing
Sunglasses
We do not permit the use of non-recycled metals like brass, sterling silver or other
metals. We also do not use plastics or other petroleum based products in our jewelry and
hardware.
Materials for all components

Recycled acetate, FSC®/Rainforest Alliance Certified wood, sustainable bamboo (optional certifications: FSC®/
Rainforest Alliance Certified, regional certifications, lightweight aluminium, stainless steel, cork, recycled materials,
reclaimed wood
Acknowledgement of Receipt and Acceptance of Terms
I acknowledge receipt of Reformation’s Sustainable Partners Guide, Version 1 (SGP V1).
I have read, and understand, the importance of the policies and procedures set forth
herein, and agree to comply with all the terms and condition set forth within the SGP
V1. Failure to comply will result in chargeback or cancellation of orders. If Reformation
does not receive a signed copy of acknowledgement within 14 days of the receipt of
the manual, we will assume that you accept the term of the Sustainable Partners Guide.
Supplier and its employees and agents shall not at any time, during or after the receipt
of the SGP V1, disclose to others and take or use for its own purposes or the purpose of
others any trade secrets, confidential information, knowledge, designs, data, know-how,
or any other information reasonably considered by Reformation to be “confidential.”
Supplier recognizes that this obligation applies not only to technical information,
designs and marketing, but also to any business information that Reformation treats as
confidential. Any information that is not readily available to the public shall be considered
to be a trade secret and confidential.
Please confirm your agreement to our terms of the Sustainable Partners Guide V1 by
signing in the space provided.
Factory Name
Date
Your comments are welcome! Please provide on a separate sheet. Please be sure to
complete, sign, scan and return this form via email.

Reformation
Attn: Carrie Freiman
2263 E Vernon Ave
Vernon, CA, 90058
sustainability@thereformation.com
*Subject: Supplier name: Signed Acknowledgement of Receipt
Sustainability Team Contact Information

Please see below contacts for the Sustainability Team:
Address:
2263 E Vernon Ave
Vernon, CA, 90058
Kathleen Talbot
VP Operations and Sustainability
Email: kathleen@therefomation.com
Carrie Freiman
Senior Social Responsibility Manager
carrie@thereformation.com
For general inquiries, please contact sustainability@thereformation.com

Appendix A—Test Report Cover Page
Report No:
Date:
This is a test report for:
Sample Description:
Style Name:
P.O. No.:
Batch No.:
Delivery terms:
Materials/Fiber content used (must specify materials/fiber content used for all components):
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Color:
Country of Origin:
Supplier:
Product Category:
Sample Receiving Date:
Testing Period:
Result:
Appendix B—General Conformity Certification (GCC)
Product information
Product #: Description:
Product colors:
Purchase order #: Testing ID # :
Date of testing:
These Products or applicable component parts thereof are hereby certified by the undersigned to meet all applicable U.S. Consumer Product Safety
Commission’s standards, including the current law for Lead Paint.
Level Description
90 Lead in surface coating
Standard Ex < ppm Ex
ppm
ppm
By signing and issuing this document to LYMI, Inc. (dba Reformation) we are guaranteeing the results on the test are true and accurate, and the same
component on the product is reflected in the re-test. We at hold LYMI, Inc. harmless and indemnify them.
These products were manufactured in the month of , in the year , in the City of ,
State/Province of , Country of .
Manufacturer Importer of Record Private Labeler
Co. name: Co. name: Co. name:
Address: Address: Address:
Telephone #: Telephone #: Telephone #:
Contact name: Contact name: Contact name:
Conformity Assessment Test Result Retention
Co. Name: Co. Name:
Address: Address:
Telephone #: Telephone # :
Contact name: Contact name:
CPSC Accredited: YES: NO:
Issued by: Date:
(I CERTIFY BY SIGNING THIS DOCUMENT THAT IS IT BINDING AND WE AS ACOMPANY ASSUME ANY LIABILITY)
Appendix C—AQL
Table I. Sample Size Code Letters

(Select the lot or batch size and your ideal inspection level to get the
sample size code letter.)
Special inspection levels General inspection levels

Lot or batch size
5–1 5–2 5–3 5–4 I II III
2 to 8 A A A A A A B
9 to 15 A A A A A B C
16 to 25 A A B B B C D
26 to 50 A B B C C D E
51 to 90 A B C C C E F
91 to 150 B B C D D F G
151 to 280 B C D E E G H
281 to 500 B C D E F H J
501 to 1200 C C E F G J K
1201 to 3200 C D E G H K L
3201 to 1000 C D F G J L M
10001 to 35000 C D F H K M N
35001 to 150000 D E G J L N P
150001 to 500000 D E G J M P Q
500001 and over D E H K N Q R
Table II. Single Sampling Plans for Normal Inspection

(Check the sample size by the code ltter and select your preferred AQL)
Sample Sample
size size Acceptable quality levels (Normal inspection)
code
letter
A 2 0
B 3 0
C 5 0
D 8 0
E 13 0
F 20 0
G 32 0
H 50 0
J 80 0
K 125 0
L 200 0
M 315 0
N 500 0
P 800 0
Q 1250 0
R 2000
Appendix D: Inspection Account/login details
Please follow the link below for account login details.
Asia Inspection Guidelines for account creation and bookings.
Appendix E: Chargebacks for QA Inspection/Compliance/Material Testing
Infraction Chargeback
Cargo shipped without QA approval or Failed Test Result $10,000.00 or full value of P.O whichever is lessp + Plus all related costs to
correct or resolve the noncompliance
Aborted Inspection $325.00 per manday/PO + Plus all related costs to correct or resolve the
noncompliance
Re-inspection after 1st inspection $325.00 per manday/PO + Plus all related costs to correct or resolve the
noncompliance
Bribe/Improperly Influenced Inspection $10,000.00 or full value of P.O whichever is less per PO + Plus all related
costs to correct or resolve the noncompliance
Customer Returns / Reported Defects Retail cost + 20% for any units that exceed 2.5% of PO quantity
Failure to provide a conformity certificate (GCC or CCC) $1,000.00 or full value of P.O whichever is lessper PO + Plus all related costs
to correct or resolve the non-compliance
Missing or late bulk material test or development test report $500.00 per incident + Plus all related costs to correct or resolve the non-
compliance
Failed material test or material non-conformity 100% reimbursement of PO + Plus any/all related costs incurred (including,
but not limited to fabric, cutting, sewing, manufacturing, shipment delays,
etc.)
Appendix F: Fabric Quality Standards and Testing Protocols

Where there is no applicable national standards, we have chosen the most relevant International standards to assess the
product safety and performance. For undated references, the latest edition of the referenced document (including any
amendments) applies.
Attribute Citation Requirements/Limits Fabric Garment

with fabric
Fiber labeling testing
†Fiber Analysis AATCC 20/20A Single Fiber: No tolerance X X

Blended Fiber: +/- 3%
Chemical testing
pH value AATCC 81 -Direct skin contact: 4.0-7.5 ; X

-Without direct skin contact: 4.0-9.0.
Formaldehyde (spot) In House Method negative
*Formaldehyde (Quantitative) AATCC 112 -Direct skin contact: 75 ppm X

-Non-direct skin contact: 300 ppm
with fabric
testing
Care Label Verification
† Dimensional Stability to Drycleaning (1x) Commercial Drycleaning Woven: ±2.5% X X

(for drycleanable item) Knit: ±3.0%
Stretchable items: -5%/+0% (for stretchable direction
only)
†Appearance after Washing (3x) AATCC 135/150 No obvious defects/observations affecting the end X X
product performance/appearance. List all observations
including skewing, color
or change/staining, wrinkling, skewing, pilling and fuzzing.
Knit:±6.0%；woven:-4.0%~﹢3.0%
Appearance after Hand Wash AATCC TS-006 Color Change:

Print and pigment: 3.5 min.
Others: 4 min.
Self-staining: 4.5 min.
† Appearance after Drycleaning (1x) (for Commercial Drycleaning No obvious defects/observations affecting the end X X
drycleanable item) product performance/appearance. List all observations
including skewing, color change/staining, wrinkling,
skewing, pilling and fuzzing.
Color Change:
Others: 4 min.
†Colorfastness to Laundering AATCC 61 Color Change: X X

Others: 4 min.
Color Stain:
Dark colors, pigment dyed and pigment printed: 3 min
Others: 3.5 min.
†Colorfastness to Drycleaning AATCC 132 Color Change: X X

(for drycleanable item) Print and pigment: 3.5 min.
Others: 4 min.
Color Stain:
Others: 3.5 min.
†Colorfastness to Non-Chlorine Bleach AATCC TS-001 Color Change: 4 min. X
†Colorfastness to Chlorine Bleach (except AATCC TS-001 Color change: 4 min. X

for spandex and animal fiber)
Flammability
X
*†Flammability Test for General Clothing 16 CFR 1610 Class 1
(Test non-exempt fabrics only) (the factory can provide COC valid within 6 months)
Performance tests
Fabric Weight ASTM D3776 +/- 5.0% from claimed X
Tensile Strength ASTM D5034 If Fabric weight (Oz / sq yd): X

(for woven) (1” grab test) <1.5: 10 x 10 lbs min.
1.5-2.9: 15 x 10 lbs min.
3.0-4.4: 25 x 20 lbs min.
4.5-5.9: 30 x 25 lbs min.
>6.0: 40 x 30 lbs min.
Lining and pocketing:
20 x 20 lbs min.
with fabric
testing
Cont’d Performance tests
Tearing Strength ASTM D1424 If Fabric weight (Oz / sq yd): X

(for woven) (elmendorf) <1.5: 1.0 x 1.0 lbs min.
1.5-2.9: 1.5 x 1.5 lbs min.
3.0-4.4: 2.0 x 2.0 lbs min.
4.5-5.9: 3.0 x 3.0 lbs min.
>6.0: 4.0 x 4.0 lbs min.
Lining and pocketing:
2.0 x 2.0 lbs min.
Silk and Silk Blend:

Filament: 3.0 lbs x 3.0 lbs min.
Staple: 4.0 lbs x 4.0 lbs min.
Bursting Strength ASTM D 3786 < 2.4 oz./sq yd. - 25 psi X

(for knit) 2.5-4.0 oz./sq yd. - 40 psi
4.1-6.0 oz./sq yd. - 50 psi
>6.0 oz./sq yd.- 60 psi
Lace & mesh & embroideries: 20 psi
Seam Slippage/ Strength ASTM D1683 If Fabric weight (Oz / sq yd): X

for woven <1.5: 5 lbs Min.
1.5-2.9: 10 lbs Min.
3.0-4.4: 15lbs Min.
4.5-5.9: 20 lbs Min.
>6.0: 25 lbs Min.
Lining :15 lbs Min.
Pilling Resistance (for knit) ASTM D3512 Grade 3.5 min after 30 minutes X
As received
Stretch and recovery ASTM D3107 In Stretch Direction Only: X

(for textile with spandex) Elastic Fiber Content:
For woven 1 – 5%: Measure Growth after 30 minutes. Report both
growth and recovery. Pass or fail based on growth.
Growth maximum 7% Recovery minimum 70%
Above 5%, but less than 10%: Measure Growth and

Recovery after 30 minutes. Report both growth and
recovery. Pass or fail based on growth. Growth: maximum
5% Recovery minimum 70%
Equal to or greater than 10%: Measure Recovery after

30 seconds. Pass or fail based on recovery. Recovery:
Minimum 85%
For knit ASTM D2594 In Stretch Direction Only:

Elastic Fiber Content:
1 – 5%: Measure growth after 60 minutes. Report both
growth and recovery. Pass or fail based on growth.
Growth: maximum 7%.
Above 5%, but less than 10%: Measure growth and

recovery after 60 minutes. Report both growth and
recovery. Pass or fail based on growth. Growth: Maximum
5%.
Equal to or greater than 10%: Measure recovery after

60 seconds. Pass or fail based on recovery. Recovery:
Minimum 85%.
Colorfastness
Colorfastness to Crocking AATCC 8 / Dry: 4 min. X

(Except white color) AATCC 116 (apply for small area) Wet: 3.5 min.
Raised surface (including Brushed, Sanded, Peached),

Dark colors, Pigment Dyed and Pigment Printed:
Dry: 3.5 min.
Wet: 3.0 min.
with fabric
testing
Cont’d Colorfastness
Colorfastness to Light AATCC 16.3 option3 Grade 4.0 @ 20 AFU X

Grade 3.5 @ 10 AFU (Silk, White, Neon)
Grade 3.0 @ 20 AFU (Garment Dyed)
Colorfastness to Perspiration AATCC 15 Color Change: X

Others: 4 min.
Color Stain:
Others: 3.5 min.
Appendix G: Safe Ironing Temperature Guide
Class IV
Class 0 Class I Class II Class III 204°C and
Below 121°C 121–135°C 149–163°C 177–191°C above
Modacrylic 93–121°C Acetate Nylon 6,6 Cotton
Olefin (Polyethlylene) 79–121°C Olefin Acrylic Polyester Fluorocarbon
(Polypropylene) Azlon
Nylon 6 Glass
Hemp, Jute,
Ramie
Rubber 82–93°C Silk Spandex Linen
Wool Rayon,
Viscose
Saran 66–93°C Triacetate
(heat set)
Vinyon 54°C
Appendix H: Preferred Testing Partner Submission Process & Contact
Information
Please refer to the link below for service locations, sample requirements, testing procedure, lead times and training
services provided by our testing partner.
https://www.dropbox.com/s/b7obbmtl2n25itk/Preferred%20Testing%20Partner%20Submission%20Process%20
%26%20Contact%20Information.pdf?dl=0
Appendix I: Reformation Testing Application Form (TAF)
Please refer to the link below for service locations, sample requirements, testing procedure, lead times and training
services provided by our testing partner.
https://www.dropbox.com/s/vzhoyi24slg81ao/Reformation%20Testing%20Application%20Form.PDF?dl=0
Appendix J: Scheduling a Social Assessment with our Preferred Assessment

Partner
Scheduling an Initial Assessment with Labor Law Monitoring ( FOR CALIFORNIA SUPPLIERS ONLY):
• Suppliers must notify Reformation of all Tier 1 and Tier 2 facilities used for Reformation POs by completing the Vendor
Setup From for all facilities used for Reformation goods and submit to sustainability@thereformation.com. Subject:
Supplier name: Supplier name: Vendor Setup Form
• In order to schedule your initial assessment with Labor Law Monitoring, please contact David Fitzpatrick directly by
email at dfitzpatrick@laborlawllc.com or by phone at 714-904-2741.
• Assessments will be semi-announced ( approx 14 window)
• Supplier is responsible for cost of initial assessment. Assessments cost $350 and must be prepaid by check to Labor
Law prior to assessment being performed.
• Please leave at least 3 weeks for scheduling. All new facilities must complete an assessment prior to production of any
Reformation goods unless an mutual recognition assessment has been submitted and accepted.
• Documents required to complete the initial assessment with Labor Law are as follows:
• Workers compensation insurance policy (copy)
• Garment Registration Certificate (copy)
• Workers Compensation Payment
• Access to recent time card records
• Access to recent payroll journal
• Access to all banking records including canceled checks for all accounts
• Access to recent piece rate tickets ( if applicable)
• Access to recent employee check stubs (copy)
• I-9s
• DE-9’s ( most recent quarter)
• 941 (most recent quarter)
• Safety meeting
• Assessment reports will be sent directly to supplier. Upon receipt, please email to sustainability@thereformation.com
for review.
Scheduling an Assessment with Elevate (FOR ALL ONGOING MONITORING & INITIAL ASSESSMENT OUTSIDE OF
CALIFORNIA):
• Suppliers must notify Reformation of all Tier 1 and Tier 2 facilities used for Reformation POs by completing the Vendor
Setup From for all facilities used for Reformation goods and submit to sustainability@thereformation.com. Subject:
Supplier name: Supplier name: Vendor Setup Form
• All new facilities are expected to schedule and complete a social compliance factory assessment a minimum of 60-
days prior to production of any Reformation goods.
• Supplier is responsible for cost of initial assessment. Assessments must be prepaid to Elevate prior to assessment
being performed.
• Documents required to complete an assessment with Elevate are listed in Appendix K.
• To schedule an assessment with Elevate, please follow the instructions in the link below:
https://www.dropbox.com/s/zen89i2tmhuigdo/Reformation%20Guidance_Request%20and%20Scheduling%20an%20
Audit%20with%20ELEVATE.DOCX?dl=0
If you have any questions about scheduling your assessment with Elevate, please contact Ellen Kobori at ekobori@
elevatelimited.com.
Appendix K: Elevate Facility Assessment Approach and Methodology
Opening Meeting
During the opening meeting with management, our Third Party Monitoring partner ELEVATE will:
• Show respect and courtesy to management
• Introduce each member of the ELEVATE team
• Establish appropriate communication channels
• Review the scope and goals of the visit
• Provide management with a specific list of records that will be needed for review ( see below outline of required
documentation)
• Request a site floor plan
• Discuss the assessment team’s role as an objective verifier only
• Present and discuss the client Code of Conduct and/or standards
• Interview site management about operational processes
Facility Tour
In determining compliance, information gathered through visual observation is critical. For this reason, ELEVATE staff are
trained to do a detailed and in-depth observation/review of the workplace health, safety and environmental conditions,
with a focus on how those conditions impact workers. ELEVATE staff will also observe workers for signs that might relate
to other areas of compliance. In general, ELEVATE staff are instructed to draw upon common sense and professional
experience. If something doesn’t seem right, a more detailed analysis will be undertaken, which might include additional
document reviews and/or worker interviews.
Worker Interviews
Confidential interviews with workers are fundamental to the success of the assessment because they provide the most
pure source of information about how working conditions impact worker wellbeing. However, worker interviews require
great care and sensitivity to local conditions and must always be conducted in a manner that ensures workers will not
face retaliation as a result of their participation. Specifically, ELEVATE staff will check information gathered from other
information sources, detect potential areas of concern, and to assess the awareness level of the workers during each
interview. Their role during the assessment is not to educate, debate, or argue with workers for any reason.
Document & Records

Review Document and record review is undertaken for a number of reasons, including gathering information regarding
wages and benefits, hours of work, company policies, discrimination, health & safety, child labour, and other areas. Prior
to reviewing records, ELEVATE staff will first familiarise themselves with the procedures and systems of the site. As well
as checking the content of the documents and records, it is also important to assess how they are controlled to ensure
ongoing compliance. Please see the list below of documents that will be requested during the assessment:
Closing Meeting
Once the assessment is complete, a closing meeting will be held with site management. During this
meeting, management will be provided a final opportunity to clarify site policies and practices as
they relate to each non-compliance issue. This is of particular importance when inconsistent and/or
unclear data has been collected. Generally the closing meeting includes:
• Acknowledgement of site management cooperation
• Restatement of the purpose of the assessment
• Presentation and review of a draft list of each non-conformity
• Discussion of recommended corrective action step
Document List Required to Complete Assessment (United States & Canada)

On duty temporary, seasonal, and contract workers (including field workers) will be included in worker interview process,
I-9 or National Insurance Card Review, health and safety trainings, and payroll/timecard review.
A. Employee
§ List of employees
o specify department, position, hourly vs. salary, gender, birth, and hire date
§ Employee files
§ Proof of age (I-9/National Insurance Card)
§ Time records and payroll records (12 months)
§ Piece rate records (12 months) (if applicable)
§ Employee Bonus Types and Explanation of
§ calculation
B. Facility/Business
§ Mandatory postings from OSHA, DOL etc.
§ Business License (if applicable) and/or Sales Tax ID
§ Certificate of Occupancy
§ Contract Agreement with Temporary Agency (s)
§ Worker Terms & Conditions &/or Collective Bargaining Agreements (CBA)
§ Certifications
o ISO9001/14001, SA8000, WRAP, FLA, Forest Stewardship Council, Higg Index
§ Proof of Worker’s Compensation Insurance
§ Proof of Social Insurance Payments
C. Written Labor Policies & Procedures
· Child Labor & Hiring Procedures
· Hours of Work & Overtime
· Wages & Benefits
· Disciplinary Action
· Termination & Retrenchment
· Anti-discrimination, Harassment, & Abuse
· Freedom of Association & Grievance Procedures
D. Production
§ Daily/monthly outputs
§ Material shipping/receiving records
E. Environment/Sustainability
§ Environmental/Sustainability Policy
§ Waste Management Policy & Trainings
§ Inventory of Solid, Recycled, Hazardous, & Universal Waste
§ Waste Manifests/Shipping/Tracking Records
§ Asbestos Survey & Training
§ Air Emissions Permits (incl. compressors & boilers)
§ Storm Water or No exposure Permits
§ Wastewater Permits, Monitoring & Trainings
§ Noise Boundary Tests
§ Energy Consumption records
§ Green House Gas Emissions Tracking Records
A. Health & Safety
Chemical Management
§ Written Hazard Communication Plan
§ Spill Prevention Control and Countermeasure Plan & Training
§ Chemical Management Training
§ Chemical Inventory & Safety Data Sheets
§ Above ground storage tanks & underground storage tanks monitoring, training, and inspections
Fire/Emergency Management
§ Fire Prevention Plan
§ Fire Extinguisher Training
§ Emergency Action Plan
§ Emergency Evacuation Maps
§ Evacuation Drills
§ Inspection from local fire marshal
§ Annual &/or monthly inspection records for Sprinkler system, Emergency Alarm, Emergency lights, Exit lights, & Fire
extinguishers
Personal Protective Equipment Management
§ PPE Training
§ List of required PPE
§ Job/task hazard assessments
§ Industrial monitoring i.e. Noise, Temperature, Air quality tests
§ Eye wash station inspections
Machine Safety Management
§ Written Machine Operating Procedures
§ Lock Out Tag Out (LOTO) Trainings
§ Hot work permits/trainings
§ Production machinery & power Industrial machinery inspections i.e. daily forklift checks, scissor lifts checks etc.
Injury & Illness Management
§ Heat Stress Training
§ First Aid/CPR/AED Training
§ Bloodborne Pathogen Written Program & Training
§ Accident Investigations
§ Injury Logs [Osha 300/300A]
§ First Aid Kit Inspections
§ Ergonomics Analysis & Training
Other Programs
§ Power Industrial Trucks (PIT) Training
§ Electrical Safety & Arc Flash Training
§ Fall Protection Program & Training
§ Ladder Safety Training & Inspections
§ Slips, Trips, & Falls Trainings
§ Building Integrity Inspections
§ Contractor / Visitor Program
§ Safety Committee meeting minutes
§ Confined Space Training
Document List Required to Complete Assessment (China)
# LABOR DOCUMENTS
1. 考勤记录 Time Attendance Records (____ ___年_____月到____ ___年_____月）
2. 员工加班申请表(如有) Overtime Application Form (If any)
3. 当地政府综合计时批文(如有) Comprehensive Working Hours Approval (If any)
4. 工资表 Payroll Records (_____ __年_____月到__ _____年_____月）
5. 当地政府最低工资标准文件 Local Minimum Wage Notice
6. 员工档案, 人事花名册 Personal Files, Roster
7. 招聘政策, 招聘程序文件Recruitment Policy & Recruitment Procedure
8. 员工离职和解雇记录(最近3个月)
Worker Resignation Records (Most recent 3 months)
9. 员工手册,工厂休假政策(带薪年假，产假，病假等)
Factory Handbook, Factory Leave Policies (Annual Leave, Maternity Leave, Sick Leave etc.)
10. 休假记录（带薪年假，产假，病假）
Leave Records (Annual Leave, Childbearing Leave and Sick Leave etc.)
11. 惩处记录 (最近2个月) Disciplinary Records (Most recent 2 months)
12. 劳动合同 Labor Contracts
13. 劳务派遣协议，劳务派遣公司资质，实习协议（如适用）
Dispatch Agreement, Qualification of Labor Agent, Internship Agreement (If applicable)
14. 未成年工人体检及劳动局登记记录 (如适用)
Young Worker Registration & Health Check Records (If applicable)
15. A) 社会保险参保收据(最近三个月); B) 社会保险参保名单(最近一个月); C) 当地社会保险参保计算方法;
A) Social Insurance Contribution Receipt (Most recent three months); B) Social Insurance Enrollment Name List (Most recent
month); C) Local Social Insurance Calculation Formula.
16. 投诉程序和投诉记录
Grievance Procedure and Workers Complaint Records
17. 工商营业执照Business License
18. 工厂最近一次社会责任审核报告及改善行动 (如适用)
Most Recent Social Compliance Audit Report & CAP (If applicable)
# EHS DOCUMENTS
19. 工厂平面图Factory Layout Plan
20. 生产工艺流程图Production Flow Diagram
21. 化学物品清单Chemical Inventory
22. 工伤记录Work-Related Injury Records
23. 消防, 紧急疏散演习记录 Fire, Evacuation Drill Records
24. 消防验收合格证明或备案记录 Fire Inspection Certificate or Registration Records
25. 建筑工程竣工验收报告 / 备案记录Completion Acceptance Report / Registration Record of Building Construction Project
26. 职业健康安全培训记录 (个人防护用品使用，化学品处理) EHS Training Records (PPE, Chemical Safety Training)
工作场所职业危害因素检测报告(如化学物质，粉尘，噪音等) Workplace Occupational Hazards Factor Testing Report (e.g. 27. Chemical
Substance, Dust, Noise etc.)
28. 职业病健康检查报告Occupational Disease Health Examination Report
29. 特种设备注册登记及检验文件（如起重机，电梯，锅炉，空压机，电动叉车等）Special Appliance Certificates, Crane, Elevator,
Pressure Vessel, Boiler, Forklift
30. 以上所列特种设备操作工人的上岗证书 Operator’s Certificate of above Listed Equipments
31. 特种作业人员操作证书(如电工，焊工等) License for Special Operation (e.g. Electrician, Welder etc.)
32. 厨房餐饮服务许可证, 厨工健康证 Canteen Hygiene Certificate, Health Certificate of Kitchen Staff
33. 危险废物处置商的经营许可证及危险废物转移联单 License of Hazardous Waste Disposal Vendor & Manifest for Hazardous Waste
Disposal
34. 建设项目环境影响评价文件及批复/备案 Environmental Impact Assessment Documents & Approval / Registration
35. 环境建设项目竣工验收报告 Environmental Construction Project Final Acceptance Check Report
注意: 以上列出的文件和记录是需要查看的最基本的资料，并没有包含所要求查看的所有文件。审核小组可能会在现场审核过程中要求查看其它
相关的文件和记录。Note: The above documents and records are minimum lists and do not cover all the documents that may be
required. The audit team may request other related documents and records for review during the onsite audit.
Appendix L: Self Assessment Questionnaire for Pre-Screening
Please download the Self Assessment Questionnaire from the link below:
https://www.dropbox.com/s/j05qw8sq4u59nq6/Self-Assessment%20Questionnaire.pdf?dl=0
Appendix M: Fair Trade Principles
Artisan Factory/Artisan Group
Artisan Rights and Wellbeing: Artisan production must be free of any form of discrimination, harassment or abuse
whether at home or in a central workshop. All production must be at will and must not be performed by individuals who
are forced, bonded, indentured or trafficked.
Artisans must have a clear documented means to voice their opinions and report concerns to management without
fear. In central production facilities, artisans’ lawful rights to freedom of association and collective bargaining must be
respected.
All production (including home based and piece-based) must be tracked and completed within cumulative hours of work
that are in full compliance with all local laws, with leeways of irregularity of the production calendar.
The Code and accompanying Company policies must be communicated to all artisans in a manner that is intended to
provide them with an understanding of their rights, in the local language and with provisions for illiteracy. All managers
and subcontractors within the supply chain are expected to uphold the principles contained within this Code of
Conduct.
Transparent Records and Legal Compliance: Artisan businesses must maintain honest and up-to-date records of their
policies, operations, wages, and production site locations. These records must be kept onsite and should exist in digital
format. Vendor must be in direct contact with the artisan group.
Artisan production elements must comply with all statutory requirements – including legal status when
required. Records from artisan production elements should clearly demonstrate the businesses’ operations,
employment, contractor processes, and appropriate use of funding and other resources.
All elements participating individuals should understand their role in the larger supply chain and the traceability of their
raw materials.
Worker Representation: Democratically elected worker representative(s) communicate with factory management
regularly.
Economic Development: Percentage of cost of goods sold is paid to worker body in a separate bank account. Workers/
worker committee decide the best way to use this cash pot.
Pay Promptly and Fairly by discussing costs and pricing openly so that producers are able to earn a fair wage that
is above the local minimum wage. Piece-rate payment must utilize time studies to ensure compliance. Guidelines for
deductions and overtime wages must be clearly defined and stated to the artisans. Where applicable, artisans must be
provided all statutory benefits.
Create Opportunities for economically and socially marginalized farmers and artisans through long term trading
partnerships. Build capacity of farmers, artisans, and their communities by providing shared learning lessons, access to
market an best practices, financial support and connecting producer groups.
Health and Safety: Artisan Production site – whether a central small workshop or home-based site – must be a clean
and safe working environment in compliance with applicable laws and regulations. Artisans must be educated in the
importance of safety; trained on proper procedures for machinery and chemical use when warranted; and have access to
PPE, safe machinery, sanitation, and emergency procedures.
Ensure the Rights of Children: Children under lawful age of employment, consistent with ILO guidelines, should never
participate in artisan production.
Respect Cultural Identity of the farmers and artisans and celebrate diversity. Fair trade products and production methods
respect the traditions of the local communities.
Continuous Improvement: Artisan business management demonstrates a commitment to improvement on any areas not
in compliance with Reformation’s Supplier Code of Conduct and Artisan Fair Trade criteria.
Appendix N: Self Assessment Questionnaire for Fair Trade
Please download the Fair Trade Self Assessment from the link below:
https://www.dropbox.com/s/wt5xwyo6oj8dc1l/Self%20Assessment%20Questionnaire%20for%20Fair%20Trade%20
Businesses.docx?dl=0
References
UN DECLARATION OF HUMAN RIGHTS

www.un.org/en/documents/udhr/

ILO CONVENTIONS
www ilo org/global/standards/introduction-to- international-labour-standards/conventions-and- recommendations/lang--
en/index htm
GSCP REFERENCE TOOL ON SOCIAL & LABOUR MANAGEMENT SYSTEMS FOR SUPPLIERS
www.gscpnet.com/capacity-building/supplier-management-systems.html
GSCP REFERENCE TOOL ON ENVIRONMENTAL REFERENCE REQUIREMENTS

www.gscpnet.com/capacity-building/supplier-management-systems.html
AFIRM GROUP
www.afirm-group.com/afirm-rsl
AMERICAN APPAREL & FOOTWEAR ASSOCIATION (AAFA)

www.aafaglobal.org/AAFA/Solutions_Pages/Restricted_Substance_List
NRDC CLEAN BY DESIGN

www.nrdc.org/resources/clean-design-apparel-manufacturing-and-pollution
MADE BY TEXTILE WET PROCESSING GUIDE AND STANDARDS

http://www.made-by.org/consultancy/tools/

Please refer to thereformation.com/whoweare for more information

Yael Aflalo Sustainable Partners Guidebook

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Sustainable partners guidebook

Introduction Fabric Quality Standards

Acknowledgement of Receipt and Acceptance of Terms

Conformity Certificates Appendix D:

Not Ready & Aborted Inspection Appendix I:

Dear Business Partner,

Reformation’s mission is to lead and inspire a sustainable way to be fashionable. Since

Reformation is committed to achieving fair, safe and healthy working conditions

We seek to partner with suppliers who share a common vision of sustainability,

We recognize that this effort is a process and requires a collaborative approach.

Yael Aflalo Kathleen Talbot

LYMI, INC dba Reformation (hereinafter “Reformation”) is committed to conducting

b. Our suppliers are required to comply with:

II) other applicable international labour standards, such as:

6.1 Work performed must be on the basis of a recognised

6.2 Labour-only contracting, sub-contracting or home-working

6.3 Our suppliers must compensate their workers by providing

Accepted and agreed to:

Name of Company Officer

Title of Company Officer

Signature of Company Officer

Reformation expects all suppliers to remediate any noncompliance issues in a timely

Ethical Animal Welfare

Traceability and Transparency

Any updates to contact information or production process shall be provided to the

Accepted and agreed to:

Name of Company Officer

Title of Company Officer

Signature of Company Officer

Factory Authorization Process

Our factory authorization process includes:

Step 2: Review and Sign Sustainable Partners Guidebook: The Reformation

2. Participate in an assessment with our Preferred Third Party Assessment Partner.

Step 4: Remediation and Continuous Improvement: We expect our suppliers to strive

Rating Rating meaning Examples of key Assessment Factory action

Green Authorized for production None Follow- up Continue to

Yellow Authorized for production Minor non-conformities Follow-up Issues shall be

Red Not Authorized for Non payment or Follow- up These violations

Assessment Policies & Procedures

Sustainability Team Contact Information

For general inquiries, please contact sustainability@thereformation.com

Our Restricted Substance List

Required Testing and Testing Process

wood, paper and straw)

Alkylphenol (AP) and

Dyes, Forbidden and

Dyes, Navy Blue 3 3 3 3

Heavy Metals, Nickel

Heavy Metals, Lead

wood, paper and straw)

Accepted and agreed to:

Name of Company Officer

Title of Company Officer

Signature of Company Officer

Reformation may require two levels of inspection:

Our general standards are as follows:

See Appendix C for AQL Table details.

Please have the below information ready at the time of booking:

Not Ready / Aborted Inspection

Orders received at Reformation’s Los Angeles, CA location will undergo another

Upon the 3rd infraction of goods requiring a 100% QA inspection at a Reformation

Customer Returns / Defects During Wear

See Appendix D for a complete summary of any chargebacks and QA costs.